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HomeMy WebLinkAboutAgenda - 03-22-2016 - 6-f - RFP Award - Audit Services 1 ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: March 22, 2016 Action Agenda Item No. 6-f SUBJECT: RFP Award —Audit Services DEPARTMENT: Finance and Administrative Services ATTACHMENT(S): INFORMATION CONTACT: Gary Donaldson, (919) 245-2453 PURPOSE: To: • Award Request for Proposals (RFP) #5215 to Mauldin & Jenkins to conduct auditing services for Orange County in the amount of$76,000 (first year); and • Authorize the Manager to sign the contract on behalf of the BOCC pending staff and attorney review. BACKGROUND: By statute, the County is required to have an independent audit conducted. For the past six years, Martin & Starnes has performed the audit. An RFP was issued by the Department of Finance and Administrative Services that detailed the County's requirements. Five responses were received: Martin & Starnes Mauldin & Jenkins RS M TPSA W. Greene The proposals were evaluated by the Department of Finance and Administrative Services staff. Mauldin & Jenkins was determined to have submitted the best overall proposal. The audit services will encompass a financial and compliance examination of the County's Comprehensive Annual Financial Report (CAFR). The financial and compliance audit will cover federal, state and local funding sources in accordance with the Federal and State Single Audit Acts; applicable laws and regulations; and generally accepted auditing standards. The County audit service is for a three-year period. Following the initial three-year period; an annual extension may be granted by the County. 2 FINANCIAL IMPACT: Funds are budgeted for this annual contract. The cost to conduct the audit services the first year is $76,000. Firms were requested to provide the costs for the next two years. The cost for years two and three are $78,500 and $82,500 respectively. The three year average of cost is $79,000. SOCIAL JUSTICE IMPACT: There is no Orange County Social Justice Goal impact associated with this item. RECOMMENDATION(S): The Manager recommends the Board: • Award RFP #5215 to Mauldin & Jenkins to conduct auditing services for the County in the amount of$76,000; and • Authorize the Manager to sign the contract on behalf of the BOCC pending staff and attorney review.