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HomeMy WebLinkAboutAgenda - 08-23-1994-IX-C 1 ORANGE COUNTY BOARD OF COMMISSIONERS Action Agenda Item No. ACTION AGENDA ITEM ABSTRACT Meeting Date:August 23,1994 SUBJECT: BID AWARD/CONTRACT APPROVAL;SHERIFF'S DEPARTMENT RENOVATION DEPARTMENT:PURCHASING AND CENTRAL SERVICES PUBLIC HEARING:YES:• NO:• % ATTACHMENT(S): INFORMATION CONTACT: PAM JONES, ext.2650 BID TABULATION Telephone Number- ' Hillsborough 732-8181 Chapel Hill 967-9251 Mebane 227-2031 Durham 688-7331 PURPOSE: To consider awarding bids for the Sheriff's Department renovation project. BACKGROUND: The first bid opening for this project was held on July 21, 1994. There were insufficient bidders for the Mechanical contractor,therefore,in accordance with G.5.143-132,the bid was re-advertised. Bids were received and opened on August 2,1994. The results are depicted on the attached bid tabulations. The bid awards are recommended based on multi rime contracts as follows: ................... . € 3 F i1 MMO .R '........ >::Af`l'BfIIAT'E :........:.... ::.::..:...............:.... :......::... ;:::::..:.:::..:....:...::.::.:.. ............ .........:.::...........:::...:..:.:.;.::.>. ;..::: :.::::...... ::::::.:::::::::::::::::: :.:..........:..:.....:::............::.:..:.:.:....:. ::.:::::...::::.:.::.:..:....::::...:....:..::...:.::..:...::::.:.::.:.::..:.:.:...::::.::::::::....:.:.:.......::.:...::.....;....:......:....:::: ::. is ..; :..::.;... : . ..: .. .464A........ : ::fit .:.:: .:::.:.: r:: POW :...:...:... ... .:......... ..'`.... . : . . . .... € Oil :.:.:::.:::::.. .::::::......................................................::..::...............................................................: :::. (Note: Single Prime bid by Harrod & Associates was $206,275.) The bid for electrical work is being recommended to Mid Atlantic Electric Company although they do not appear to be the low bidder on the attached bid tabulation. The lower bidder, Lawson Electric,must be considered an unresponsive bid since the bid submitted exceeded the firm's license limit($17,500). Plumbing work for this project is less than$10,000,thereby,allowing it be consolidated into the work bid by the general contractor. J 2 At the time of bidding,it was unclear how much of the scope of work could be accomplished with the appropriated funds. Therefore,certain sections of the work were identified as alternates in order to provide some flexibility if the bids came in above the funds available. The alternates included: ► Reusing,rather than replacing some of the lighting fixtures on the first floor, ► Re-roofing the building; ► Zoning the HVAC on the first floor and installing a control system which would allow greater efficiency in energy consumption and cooling capability; ► Replacing the inadequate HVAC system which serves the upstairs area of the building; ► Repairing or replacing all storm windows in the building. The bid amounts are such that the entire scope of work, including all alternates, can be completed within the funds appropriated(project budget$230,000). RECOMMENDATION: The Manager recommends that bids for the renovation of the Sheriff's Department be awarded as follows and associated contracts for these amounts be approved contingent upon attorney and staff review: General Contractor, Harrod&Associates Construction Co.,Raleigh;$128,480; Mechanical Contractor; Comfort Engineers,Durham;$48,670;and Electrical Contractor; Mid-Atlantic Electric Co.,Durham; $24,175;and further to authorize the County Manager to execute any change orders which may be necessary,as long as said change orders do not exceed the project budget; and to authorize the Chair to sign Construction Contracts upon review and approval of the County Attorney and County Staff. BID TABULATION ORANGE COUNTY SHERIFF'S OFFICES RENOVATION Hillsborough, NC Project #9315 August 2, 1994 GENERAL CONSTRUCTION WORK (MULTI-PRIME CONTRACT) : CONTRACTOR Harrod & Assoc . Constr. Patriot Building Co. Trout & Riggs Const Raleigh, NC Hillsborough, NC Durham, NC License No. 3� -�q I Za /Z8 L/32- 5% Bid Bond yt6 loch MBE Form y45 Y€� Addenda Rec'd l,/ey yo BASE BID //lid 1150 /31 soo / 39 goo ALTERNATE G-1 /j 1D0 1, to O r` X00 ALTERNATE G-2 /.2,000 I f s 000 X61 p p(� HID TAHULATiON ORANGE COUNTY SHERIFF'S OFFICES RENOVATION Hillsborough, NC Project #9315 August 2, 1994 HEATING, VENTILATION & AIR-CONDITIONING WORK CONTRACTOR Comfort Engineers Newcomb and Company Durham, NC Raleigh, NC License No. 93iy ,■ O 131/3 5% Bid Bond y.(fj MBE Form Addenda Rec'd YG6 BASE BID /7, 720 ALTERNATE M-1 / , 30 ALTERNATE M-2 pct. 60 HID TAHULATPON ORANGE COUNTY SHERIFF'S OFFICES RENOVATION Hillsborough, NC Project #9315 August 2, 1994 ELECTRICAL CONSTRUCTION CONTRACTOR Lawson Electric Mid-Atlantic Electric RVM Electric Co. Durham, NC Durham, NC Hillsborough, NC License No. 1242,q.. L 15988- u (0328— U 5% Bid Bond e il, au ad ek4,'l'l fult Chu MBE Form Y15 Y4° no Addenda Rec'd Ye-5 BASE BID 10jj00 _ga b©d a° ALTERNATE E-1 f/` B (31500 ) ALTERNATE E-2 117 2(0 /1 3 50 ALTERNATE E-3 ZD0 2040 ALTERNATE E-4 ;06 1;5 •