HomeMy WebLinkAboutAgenda - 08-08-1994 - VIII-H i
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O R A N G E C O U N T Y
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: AUGUST 8, 1994
Action Agenda
Item #
SUBJECT: JAIL INSPECTION REPORT
DEPARTMENT: COUNTY MANAGER PUBLIC HEARING: Yes _X—No
ATTACHMENT(S) : INFORMATION CONTACT:
MANAGER'S OFFICE, EXTENSION 2300
JAIL INSPECTION REPORT
TELEPHONE NUMBERS:
Hillsborough - 732-8181
Durham - 688-7331
Mebane - 227-2031
Chapel Hill - 967-9251/968-4501
PURPOSE: To receive the jail inspection report for July 6,
1994, from the North Carolina Department of Human
Resources.
BACKGROUND: The General Statutes require the Board of County
Commissioners to receive and take necessary corrective
action to the semi-annual jail inspection reports
submitted by the North Carolina Department of Human
Resources. The statute further states that the
governing body shall promptly initiate any action
necessary to bring jail facilities into conformity to
standards. Corrective action is being taken with the
proposed new jail addition; and Mr. Lewis, Chief, Jail
and Detention Section, has been apprised of current
architectural plans.
RECOMMENDATION: The Manager recommends that the Board of Commissioners
receive the report.
SfA7Fv 2
..e. Received t
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JUL 15 1594
North Carolina Department of Human ResourcManagers Offlice
Division of Facility Services
701 Barbour Drive • P. O. Box 29530 •Raleigh, N. C. 27626-0530
Courier Number 56-20-05
James B. Hunt,Jr., Governor John M. Syria, Director
C. Robin Britt, Sr., Secretary Telephone
(919)733-4560
July 13 , 1994
Mr. Lindy Pendergrass, Sheriff
Orange County Sheriffs Department
144 E Margaret Ln
Hillsborough, NC 27278-0567
Dear Sheriff Pendergrass:
On July 6, 1994, Donnie D. Byrd, Area Jail Consultant from the North
Carolina Department of Human Resources inspected the Orange County
Jail. A copy of the inspection is attached for your attention.
Please submit your plan of corrective action on each deficiency cited
in this report to this office by August 12, 1994.
Please provide this office a current status report on any plans
underway or being considered at this time to address your county jails
short- or long-term confinement needs. If there are no plans being
considered at this time, please indicate that also. This is an effort
by this office to stay up to date on jail construction, addition, or
renovation planning statewide. The County Manager should address this
item.
If you have any questions, please call me at (919)733-4560.
Sincerely,
�- 0
Ro rt Lewis, Chief, Ja 1 and Detention Section
RGL:th
Attachment
cc: Mr. Moses Carey, Chairman, Orange County Board of
Commissioners
Mr. John M. Link, Orange County Manager
Mr. Donnie D. Byrd, Area Jail Consultant
N. C. DEPT. OF HUMAN RESOURCES
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M m � �. DIVISION OF FACILITY SERVICES
t , ;,.. " "" JAIL AND DETENTION BRANCH .
° � 701 BARBOUR DRIVE
RALEIGH, NC 27603 .
TELEPHONE (919) 733-4560
SEMIANNUAL INSPECTION REPORT
Facility Name ORANGE COUNTY JAIL Date JULY 6, 1994
Address 144 E MARGARET LN
Inspector DONNIE D BYRD
HILLSBOROUGH NC 27278-0567
County ORANGE -
Date of Construction 1925 Capacity 71
Date of Major Renovation/Expansion 1982 & 1990 Male Beds 67
Female Beds 4
Number of Confinement Levels 2
Sheriff/Chief of Police LINDY PENDERGRASS .
Facility Administrator CAPT JOE DICKEY '
Assistant Administrator LT BILLY DUNNAGAN *OVERCROWDED AT TIME OF INSPECTION.
Total Number of Inmates Confined
SUPERVISOR JAILER(S)
STAFFING PATTERN Male 68 Female 4
Time Time
8 Hour Shifts 12 Hour Shifts Under 18 years of age 0
1. M F 1. M 4 F 3
2. M F 2. M 3 F 1 Juveniles (Under 16 years of age) 0
3. M F
ADMINISTRATIVE STAFF SCHEDULE Work Release 1
STAFFING PATTERN
Monday through Friday Weekend Sentences 3
8:00 a.m. 5:00 p.m.
M___2_-- F 6 Month to 2 Year Sentences 0
2
Enforcement of•Noncompliance Statement
If a facility is not in compliance with any of the standards contained in Sections I through VII in Rule .3502(b) or Rule
.3951(b) , this report will be forwarded to the Secretary of Human Resources within 10 days for his determination whether
those conditions may jeopardize the custody, safety, health, or welfare of the inmates. Noncompliance with any standard
listed,in .3503(c) or .3952(c) automatically jeopardizes the safe custody, safety, health, and welfare of those confined
and the report will be forwarded to the Secretary for further action.
I. Section .2500 Classification and Housing (G. S. 153A-221 , Rules .2501-05)
COMPLIANCE CORRECTIVE ACTION
YES NO
WRITTEN
CLASSIFICATION
PROCEDURE. X
FEMALE INMATES
CONFINED IN
SEPARATE CONFINE- X
1:ENT UNIT, OUT OF
SIGHT OF MALE INMATES.
MALE INMATES UNDER
AGE 18 HOUSED IN X
SEPARATE SLEEPING
CELLS FROM ADULT
INMATES DURING
SLEEPING HOURS.
JUVENILES UNDER
AGE 16 WHO X NO JUVENILE CELL AREA AVAILABLE.
ARE TRANSFERRED FROM
SUPERIOR COURT
CONFINED WHERE THEY
CANNOT BE SEEN OR
CONVERSE WITH ANY ADULT
INMATE POPULATION. 4
3
• COMPLIANCE CORRECTIVE ACTION
YES , NO
HOUSING ASSIGNMENTS
NOT MADE BASED ON RACE,
COLOR, CREED, POLITICAL X
BELIEF, OR NATIONAL
ORIGIN.
II. Section .2600 Fire Safety (G.S. 153A-221, Section .2600, Rules .2601-05 NCMJS)
EMERGENCY EXITS COMPLY
WITH BUILDING CODE. X
EXIT DOORS NOT LOCKED
IN RESIDENTIAL
UNRESTRAINED UNITS.
FIRE EXTINGUISHERS X
COMPLY WITH
NATIONAL''fIRE
PREVENTION ASSOCIATION
PAMPHLET 4110.
SMOKE DETECTORS COMPLY X
WITH BUILDING CODE.
WRITTEN FIRE PLAN
FOR EVACUATION OF X
INMATES DEVELOPED AND
PROPERLY POSTED.
•
QUARTERLY FIRE DRILLS
ARE HELD AND RECORDED. X
EV•nr,.TION ROUTES REMINDER: AFTER PATNTTN( ALL EXIT ARROWS SHOU D RV REMARKED
L YtfV Vtf11V1Y AVV1GJ - ---"- �--'"--- -- "�•.
CLEARLY MARRED X NO RESPONSE REQUIRED.
THROUGHOUT THE
JAIL.
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COMPLIANCE CORRECTIVE ACTION
YES NO
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WRITTEN REQUEST TO
LOCAL FIRE MARSHAL
FOR ANNUAL INSPECTION X
OF JAIL AND FIRE PLAN.
MATTRESSES CONSTRUCTED
OF NON-TOXIC X
FIRE RESISTIVE
MATERIALS.
JAIL HAS SAFE,
SECURE AREA FOR X
KEYS.
SET OF DUPLICATE
KEYS ARE STORED IN X
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SAFE, ACCESSIBLE PLACE.
ACCOUNTING SYSTEM
FOR ISSUING AND X
RETURNINC 'KEYS.
KEYS AND LOCKS COLOR REMINDER: ALL KEYS AND DOORS SHOULD BE RECOLORED AFTER REPAINTING.
CODED AND MARKED X NO RESPONSE REQUIRED.
FOR IDENTIFICATION
BY TOUCH.
III. Section .2800 - Supervision (G.S. 153A-224; Section . 2800,
Rules 2801 a-h)
JAILERS MAKE AND
DOCUMENT IRREGULAR X
ROUNDS TWICE PER HOUR.
N. 5
COMPLIANCE CORRECTIVE ACTION
YES NO
DIRECT OBSERVATION OR X
ELECTRONIC SURVEILLANCE
MAINTAINED AT ALL
TIMES.
MORE FREQUENT SUPER- X
VISION ROUNDS FOR
SPECIAL NEEDS INMATES
CONDUCTED. (ASSAULTERS,
SUICIDAL, MENTALLY
ILL, ETC.)
INMATES NOT X
ALLOWED TO SUPERVISE
OR CONTROL OTHER
INMATES.
JAILERS AWAKE
AT ALL TIMES. X
JAILERS ARE NOT
ASSIGNED OTHER DUTIES
WHICH INTERFERE WITH X
THEIR ABILITY TO PROVIDE
CONTINUOUS SUPERVISION,
CUSTODY AND CONTROL OF
INMATES.
FEMALE JAILERS ARE ON
DUTY IN THE JAIL X
WHENEVER A FEMALE IS
CONFINED.
PLAN DEVELOPED TO
PROVIDE ADDITIONAL
PERSONNEL IN CASE OF X
AN EMERGENCY.
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COMPLIANCE CORRECTIVE ACTION
YES ' NO
IV. Sanitation and Personal Hygiene (G.S. 153A-226, Section
.2900, Rules .2901 - 05 NCMJS) .
JAIL MEETS SANITATION
REQUIREMENTS OF
TITLE 15A, CHAPTER 18A, X
SECTION . 1500.
COMMENT: DUE TO THE OLDNESS OF SOME OF THE MATTRESSES, SOME ADDITIONAL MATTRESSES
MATTRESSES AND ARE NEEDED IN THE NEAR FUTURE. NO RESPONSE REQUIRED.
BEDDING COMPLY WITH X
RULE .2902 or Rule
.3919.
INDIVIDUAL RAZORS X
PROVIDED INMATES
CONFINED OVER 24 HOURS.
PERSONAL HYGIENE
ITEMS LISTED IN X
RULE .2905 PROVIDED
INMATES CONFINED OVER
24 HOURS.
SHOWERS AVAILABLE TO X
INMATES AS REQUIRED BY
RULE .2904.
V. Section .3100 Food (G,S. 153A-226, Section .3100, Rules
.3102-05 NCMJS) .
DIET COMPLIES
WITH REQUIREMENTS X REMINDER: AN ANNUAL UPDATE AND REVIEW OF THE MENUS SHOULD BE SCHEDULED.
OF RULE .3103 NO RESPONSE REQUIRED.
or Rule .3922.
ONE-WEEK CYCLE MENU X
POSTED IN KITCHEN.
PORTION SIZES
INDICATED. _
•
as 7
' COMPLIANCE CORRECTIVE ACTION
YES NO
MODIFIED DIETS
AVAILABLE AND X
RECORDS MAINTAINED.
FOOD PROPERLY COVERED
WHILE TRANSPORTED AND X
ADEQUATE TEMPERATURES
MAINTAINED.
IF FOOD IS NOT
PREPARED AT THE
FACILITY, THEN A
WTRITTEN CATERED
CONTRACT IS ON FILE.
MENUS NOT X
DUPLICATED ON
SAME DAY.
VI. Section .3200 Health Care (G.S. 153A-225 Section .3200,
Rules .3201-04)
MEDICAL PLAN
COMPLIES WITH X
G.S. . 153A-225 AND
SECTION.3200 or
Rule .3925 and ' .3926.
HEALTH SCREENING X
FORMS COMPLETED FOR
ALL ADMITTED INMATES.
SEPARATE INMATES X
REQUIRING MEDICAL
ISOLATION.
ADEQUATE EXERCISE
OPPORTUNITIES X
OFFERED FOR ALL
INMATES CONFINED FOR
MORE THAN 14 DAYS.
o i
' COMPLIANCE CORRECTIVE ACTION
_ YE$ NO
INMATES HEALTH
COMPLAINTS ASKED X
FOR DAILY.
QUALIFIED MEDICAL
PERSONNEL AVAILABLE
TO EVALUATE INMATE X
HEALTH COMPLAINTS.
ANNUAL REVIEW OF X
MEDICAL PLAN
CONDUCTED.
WRITTEN RECORD X
MAINTAINED OF MEDICAL
REQUESTS AND ACTION
TAKEN.
VII. General Statute 153A-226(b) and Section .2900 NCMJS
Local Health
Department Inspection
Section .2900 and Rule
.3918 -
THE LOCAL HEALTH X
DEPARTMENT HAS APPROVED
THE OPERATION OF THE
JAIL.
•
Sanitation Inspection X
recommended.
VIII. Additional Standards Requirements
Section .2400
Operations Manual
(Rule .2401-04) (Rule .3904 and .3905)
Operations
Manual complies X
with Rule .2403 or
Rule .3905.
~ ' '' •'Jrl ''' ." . i , CORRECTIVE ACTION 9
COMPLIANCE
•
• - YES NO
Operations manual •
reviewed and updated
once a year. X •
Section .2700•Security
(Rule .2701) Secure
Confinement or Rule X
.3916. •
Passage for Inmates from
security perimeter until X
release. .
Locked storage of •
firearms outside of X
security perimeter.
Well lighted exterior
perimeter. X •
Communications link X
with agencies in
case of emergencies.
Section .3000 .
Commissary/Canteen X
(Rule .3001)
Canteen/hygiene
items provides inmates
for purchase.
Section .3400 and Section .3700 Space Requirements for New Jail Construction and Existing Jail Construction (Square
footage, Accommodations, Support Areas, etc.) , Rules .3401 — .3426 and .3701 — .3726
COMPLIANCE COMPLIANCE CORRECTIVE ACTION .
OLD STANDARDS NEW STANDARDS
YES NO YES NO
Square Footage
Requirements
Single segregation cells
provide minimum square
footage.
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{ 10
'~ '' COMPLIANCE COMPLIANCE CORRECTIVE ACTION
( i t OLD STANDARDS NEW STANDARDS
I, YES NO YES NO _
Single cells provide
[ ,
inmates with minimum
square footage.
Multiple cells
provide inmates with X** **FACILITY WAS OVERCROWDED AT TIME OF INSPECTION.
minimum square footage. NO RESPONSE REQTTTRFD_
Multiple cells contain
no more than (4) X**
inmates.
Dayrooms provide
•
inmates with minimum X** •
square footage.
Dormitories provide X**
inmates with minimum
square footage.
Construction Materials
Paint X
Bunks X
X
Floors
X
Walls
Ceilings X
X
Windows
X
Security Screens
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COMPLIANCE COMPLIANCE CORRECTIVE ACTION
OLD STANDARDS NEW STANDARDS
YES NO YES _ NO
X
Insect Screens
Doors x
Locks X
X
Dayroom Equipment
X
Steel Grating
REMINDER: THE BACK UP GENERATOR SHOULD BE CHECKED AND
Wiring and X REPAIRED AS NEEDED. NO RESPONSE REQUIRED.
Electrical Fixtures
x
Electric locks with
Manual Override
All Manual Locks
Accessible floor X
drains have tamper •
resistive fasteners.
•
Safety and Security
- 1Vll--
JCl:l
(Structural Arrange-
ments and
Accommodations)
Security Mirrors X
12
,t ; . COMPLIANCE COMPLIANCE CORRECTIVE ACTION
OLD STANDARDS - NEW STANDARDS
YES - NO YES , NO
Secure Visiting Areas X
Separate Conference
Area for Attorney and X
Clergymen
Medical Area Provided X
Secure Inmate Booking X
Processing Area
Secure Central Control X
Station
Secure Elevators X
X
Adequate Kitchen
Adequate Laundry X
Adequate Storage Areas X
Adequate Administrative X
Support Areas
X
Work Release Area
X
Adequate Heating _ .
'yi.'- 1 3 ".
COMPLIANCE COMPLIANCE CORRECTIVE ACTION
" OLD S'l'ANl)NO. X NEW STANDARDS PLIES ONLY TO KITCHEN, ADDITIONAL COOLING TO THIS YES AREA IS NEEDED. PLEASE RESPOND.
Adequate Cooling _
X
Adequate Ventilation
(Air Flow) _
___7r-_
Adequate Holding Celia
X
Adequate Commodcu
X
Adequate Lavatories ,
X
Sanitary Drinking Water
x ,
Adequate Showers w/
Tempered Water '
X
Adequate Cleanup
Stations
X FACILITY WAS OVERCROWDED AT TIME OF INSPECTION.
NO RESPONSE REQUIRED.
Adequate Dayroom Space
X
Adequate Artificial
Lighting
X
Adequate Natural Light
";:54 t= ; ;~ COMPLIANCE • CORRECTIVE ACTION
—NO
REPORTS
Monthly Jail
Populntion X
Reports Submitted
no Required
Administrator
Understands the X
Requirement of
Submitting Denth
Report
Namcu (s) of Pcrnun(u) Contnc;Ccd During the Inopectlon
CPL. BUSTER DAVIS, FEM. JAILER BECKY MITCHELL
NO ENTRY INDICATES ITEM NOT APPLICABLE
CAPT. JOE DICKEY stated that he is aware of his responsibilities under the Federal Civil Rights Act
regarding segregation by race.
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Jail Consul tP
tant 1
Distribution
- , MR. MOSES CAREY, CHAIRMAN, ORANGE CO. BRD. OF-COMM.
,-
MR. JOHN LINK, ORANGE CO. MANAGER
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