HomeMy WebLinkAboutAgenda - 08-08-1994 - V-B 4
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O R A N G E C O U N T Y
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: AUGUST 8, 1994
Action Agenda
Item # V-$
SUBJECT: AMENDMENT TO RESOLUTION: ORANGE COUNTY APPOINTMENTS AND
ORIENTATION PROCESS FOR BOARDS AND COMMISSIONS
DEPARTMENT: COUNTY MANAGER PUBLIC HEARING: Yes —X—No
COMMISSIONERS' OFFICE
ATTACHMENT(S) : INFORMATION CONTACT:
RESOLUTION MANAGER'S OFFICE, EXTENSION 2300
COMMISSIONERS ' OFFICE, EXTENSION 2130
TELEPHONE NUMBERS:
Hillsborough - 732-8181
Durham - 688-7331
Mebane = 227-2031
Chapel Hill - 967-9251/968-4501
PURPOSE: At the June 6 County Commissioners' Meeting, the
Manager and Clerk to the Board were asked to review
the present process for BOCC Appointments to County
Boards and Commissions and to respond with
recommendations.
BACKGROUND: Upon review of the attached resolution, the Manager
and Clerk have concluded that the present process for
Board Appointments is comprehensive and does not
require any substantial changes. We do recommend the
additional phrase (in bold print) to Paragraph 2 which
clarifies that though the County Commissioners may
receive or even solicit recommendations for
appointments, that the BOCC will make a final decision
on appointments based on all factors.
RECOMMENDATION: The Manager and Clerk to the Board recommend that the
Board adopt the amendment to Paragraph 2 of the
resolution as described above.
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EFFECTIVE APRIL 6, 1992
AMENDED MARCH 15, 1994
RESOLUTION
ORANGE COUNTY
APPOINTMENT AND ORIENTATION
PROCESS FOR
BOARDS AND COMMISSIONS
WHEREAS, it is the statutory duty of the Orange County Board of Commissioners,
as the Governing Body of Orange County, to appoint persons to various
boards and commissions to assist in the operation of county
government; and
WHEREAS, the Board of Commissioners wants to appoint qualified, knowledgeable,
and dedicated people to serve on these boards and commissions and
therefore solicits the interest and input of the citizens of Orange
County in making said appointments; and
WHEREAS, the Board of Commissioners is of the opinion that written policies
and procedures will increase public awareness of the various
appointments that are to be made from time to time and increase the
public's interest in the solicitation by the Board of Commissioners
of information and recommendations from the public that will assist
the Board of Commissioners in the appointment of qualified,
knowledgeable, and dedicated persons to serve on the various boards
and commissions;
NOW, THEREFORE, BE IT RESOLVED by the Orange County Board of Commissioners that
the policies and procedures governing appointments to the various boards and
commissions made by the Board of County Commissioners are as follows:
1. An citizen of Orange a to serve on the appointed
Any • nse County is eligible pp
boards or commissions of the County where such appointment is not
prohibited by state statute. All appointments will be made according
to the applicable statute, ordinance, resolution or policy that
created the board or commission. Discretion will be used when
considering County employees for membership on any of the boards or
commissions.
2. The County Commissioners may recruit through public advertising,
membership committees on active boards and commissions, talent bank,
Volunteer Action Center, In-Touch with Orange County, speakers bureau
and information line as well as receive recommendations from any
Commissioner during a regularly scheduled meeting. While the Board
of Commissioners may request and/or receive recommendations from
county boards and commissions or some other source, the Board is not
obligated to appoint the recommended individual (s) and will make a
final decision based on all factors related to the representative
needs of the County.
3. Appointments for extraterritorial members and alternate members to
city boards shall be done in accordance with G.S. 160A-362 which
requires a city to give representation to the residents of its
extraterritorial zoning jurisdiction on its planning board and the
board of adjustment. When a vacancy exists, the municipality will
be requested to provide to the Board of County Commissioners a
resolution with a recommendation for that vacancy. The Board of
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County Commissioners may solicit other applications for said vacancy
if they so desire. If the Board of County Commissioners does not
make the appointment within 90 days after receiving a resolution from
the City Council requesting such action, the city Council may appoint
outside members in accordance with the General Statutes.
4. Appointments will be made quarterly. The expiration of
terms for members presently serving on boards and commissions will
be adjusted to the nearest quarter ending date.
AMENDMENT EFFECTIVE MARCH 15, 1994
When the appointments are presented to the County
Commissioners for their consideration, a list of all those who have
applied and are eligible for appointment will be included in the
agenda. If someone is recommended for appointment, the abstract will
give the source of the recommendation.
5. No citizen of Orange County shall serve in more than two appointed
positions of Orange County Government unless exempted by the nature
of the position he or she may hold in Governmental Service. This
policy shall not apply to individuals who serve on boards or
commissions or as appointees to any organization because of their
official position or because of a statutory or regulatory requirement
that a particular type professional individual serve as an appointee
if no other qualified person can be found. This policy shall not
apply to any Orange County Commissioner who serves on any board or
as an appointee to a board because he/she is a County Commissioner.
6. For boards/commissions which are not state mandated, the Board's
policy is to limit the length of service to two-three year terms on
the various boards and commissions on which citizens are appointed.
This time period does not include required training programs. This
will allow for more individuals to serve and for diversity of
opinions. It will also provide for conformity in the length and
number of terms for those boards and commissions that are
not state mandated with set terms. This policy may be waived if the
Board of Commissioners determines that the removal of an individual
made ineligible by this policy would be detrimental to the
functioning of that board or commission.
7. If an appointee, in any calendar year, has unexcused absences which
constitute more than 25 percent of the Board meetings which he or she
is required to attend
pursuant to his or her appointment, he or she is obligated to resign.
Excused absences are defined as absences caused by events beyond
one's control. If the individual refuses to resign, he or she may
be dismissed by action of the Board of County Commissioners subject