HomeMy WebLinkAboutAgenda - 06-26-2007-6cORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: June 26, 2007
Action Agenda
Item No. - ~,
SUBJECT: Bid Award for Northern Park, Phase I
DEPARTMENT: Recreation and Parks PUBLIC HEARING: (Y/N) No
ATTACHMENT (S): INFORMATION CONTACT:
Pam Jones, 245-2652
Bid Tabulation Lori Taft, 245-2660
David Stancil, 245-2590
Marabeth Carr, 969-3880
PURPOSE: To consider awarding a bid and approving a contract for construction of the major
elements of Northern Park (also known as Cedar Grove Park).
BACKGROUND: In October 2005, the Board approved the Master Plan for the Northern Park
(also known as Cedar Grove Park). The 43-acre park will be owned and managed by Orange
County, with Orange County Recreation and Parks responsible for day-to-day operation of the
park.
Bids for a major portion of the construction of the park were received on June 7, 2007, with six
bidders responding. The lowest apparent bidder is Faulconer Construction of Cary, North
Carolina at a total cost (including desired add alternates) of $1,427,281.
Phase 1 of the Park will include;
• Ball Field (Irrigated)
• Multi-Purpose Field (High School Size Soccer Field)
• Paved Asphalt Walking Track (with Lights)
• Picnic Shelter with Restrooms
• Purchased and Installed Site Lighting (Does not include Ball Field Lighting)
• Roadways and Parking Areas (106 Spaces)
• 2 Basketball Courts
• Tot Lot and Playground
• Miscellaneous Site Amenities
2
The only add alternate that was not considered at this time was ball field lighting and controls
(Alternate price of $128,600). Although it appears that there may be enough funds in the project
budget to add this alternate, staff and the County's consultants (Coulter, Jewell and Thames)
feel, in light of recent soil borings, that there is a high probability of encountering some
unsuitable soils during construction. Therefore it is advised that the County wait until after
grading work is completed to consider adding the ball field lighting into the project.
The total budget for this project will be $1,695,149. This includes $1.2 million from 2001 Bonds,
and $500,000 from a recently awarded grant from the N. C. Parks and Recreation Trust Fund.,
and if desired by the Board, up to $148,000 from Payment -in- Lieu Funds (Northern District).
Currently, $1,547,149 is available in the project account after architect fees, surveys and
environmental assessments. The fund will have $267,868 remaining after this action, which will
be designated for expected contingencies, possible ball field lighting and other incidentals.
FINANCIAL IMPACT: The 2001 voter approved bonds included $1,200,000 for development of
Northern Park. In addition to this amount, the County also received $500,000 from a recently
awarded grant from the N. C.. Parks and Recreation Trust Fund. Previous discussions of the
park have included the addition of available payment-in-lieu funds from this park district, with
$148,000 available. As outlined above, sufficient funding is available in the budget to fund
$1,547,149 in construction costs with contingencies and the alternates listed above.
RECOMMENDATION(S): The Manager recommends that the Board award a bid and approve
a contract with Faulconer Construction in an amount not to exceed $1,547,149 for the
construction of the Northern Community Park; and authorize the Chair to sign on behalf of the
Board.
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