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Home My WebLink AboutAgenda - 02-16-2016 - 6-c - Fiscal Year 2015-16 Budget Amendment #6 1 ORD-2016-008 ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: February 16, 2016 Action Agenda Item No. 6-c SUBJECT: Fiscal Year 2015-16 Budget Amendment #6 DEPARTMENT: Finance and Administrative PUBLIC HEARING: (Y/N) No Services ATTACHMENT(S): INFORMATION CONTACT: Attachment 1. Budget as Amended Gary Donaldson, (919) 245-2453 Spreadsheet Paul Laughton, (919) 245-2152 Attachment 2. Year-To-Date Budget Summary PURPOSE: To approve budget and grant project ordinance amendments for fiscal year 2015- 16. BACKGROUND: REVENUES: Department of Social Services 1. The Department of social services anticipates the following additional revenues: • Low Income Energy Assistance Program (LIEAP) Administration — receipt of $295,569 in Low-Income Home Energy Assistance Program (LIEAP) administration funds. These additional funds will be used for crisis related heating needs for Orange County residents. • Crisis Intervention - receipt of $86,920 in Crisis Intervention funds. These additional funds will be used for crisis related heating and utility needs for Orange County residents. This budget amendment provides for the receipt of these additional funds. (See Attachment 1, column 1) SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is applicable to this agenda item: • GOAL: ENSURE ECONOMIC SELF-SUFFICIENCY The creation and preservation of infrastructure, policies, programs and funding necessary for residents to provide shelter, food, clothing and medical care for themselves and their dependents. 2 Community Relations 2. The Community Relations Department has received additional revenue through the Visitor's Bureau, from the Town of Chapel Hill, for surpassing FY 2015-16 performance benchmarks. The Town of Chapel Hill agreed to award the Visitors Bureau 50% of revenues, from hotel/motel occupancy receipts, if collections exceeded $950,000. The Visitors Bureau met this performance goal and received additional revenue of $32,739, from the Town of Chapel Hill. The Bureau will use the funds for promotions and special events, in FY 2015-16. This budget amendment provides for the receipt of these additional funds. (See Attachment 1, column 2) SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is applicable to this agenda item: • GOAL: ENSURE ECONOMIC SELF-SUFFICIENCY The creation and preservation of infrastructure, policies, programs and funding necessary for residents to provide shelter, food, clothing and medical care for themselves and their dependents. Growth in tourism spending helps to grow revenues for Orange County, including occupancy and sales tax revenues. The outcomes of the Orange County Visitors Bureau fuels the creation and preservation of infrastructure, policies, programs and funding necessary for residents to provide shelter, food, clothing and medical care for themselves and their dependents. Library Services 3. The Library Services Department has received a $3,500 contribution from the Friends of the Orange County Public Library to support prizes and refreshments for the National Novel Writing Month programs as well as travel and conference expenses. This budget amendment provides for the receipt of these additional funds. (See Attachment 1, column 3) SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is applicable to this agenda item: • GOAL: ENABLE FULL CIVIC PARTICIPATION Ensure the Orange County Residents are able to engage government through voting and volunteering by eliminating disparities in participation and barriers to participation. • GOAL: FOSTER A COMMUNITY CULTURE THAT REJECTS OPPRESSION AND INEQUITY The fair treatment and meaningful involvement of all people regardless of race or color; religious or philosophical beliefs; sex, gender or sexual orientation; national origin or ethnic background; age; military service; disability; and familial, residential or economic status. • GOAL: CREATE A SAFE COMMUNITY 3 The reduction of risks from vehicle/traffic accidents, childhood and senior injuries, gang activity, substance abuse and domestic violence. The conference being attended through this donation will provide educational components to create expanding ability to provide fair treatment and meaningful involvement of all people regardless of race or color; religious or philosophical beliefs; sex, gender or sexual orientation; national origin or ethnic background; age; military service; disability; and familial, residential or economic status. Additionally, librarians will be given tools to create a safe community and encourage customers to engage in full civic participation by removing literacy barriers. Planning/Inspections and Orange Public Transportation 4. At its February 2, 2016 meeting, the Board of County Commissioners approved a project agreement resolution endorsing a Congestion Mitigation and Air Quality (CMAQ) Grant award with North Carolina Department of Transportation. This three- year grant includes $164,129 in Congestion Mitigation and Air Quality funds, and a local match of $41,033, for a total grant project of $205,162. The local match funds will be provided through the Orange County 1/2 cent Transit Tax, administered by GoTriangle. When the CMAQ transit operations funds for the new service are exhausted after three years, the % cent Transit Tax proceeds will be used to cover the cost of the service. This budget amendment provides for the receipt of these additional CMAQ grant funds, as well as the '/2 cent Transit Tax proceeds, and creates the following Orange-Alamance Connector Grant Project Ordinance: (See Attachment 1, column 4) Orange-Alamance Connector Grant ($50,000) — Project# 54002 Revenues for this project: Current FY FY 2015-16 FY 2015-16 2015-16 Amendment Revised CMAQ Grant Funds $0 $164,129 $164,129 %Cent Transit Tax Proceeds $0 $41,033 $41,033 Total Project Funding $0 $205,162 $205,162 Appropriated for this project: Current FY FY 2015-16 FY 2015-16 2015-16 Amendment Revised Orange-Alamance Connector Grant $0 $205,162 $205,162 Total Costs $0 $205,162 $205,162 SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is applicable to this agenda item: • GOAL: FOSTER A COMMUNITY CULTURE THAT REJECTS OPPRESSION AND INEQUITY The fair treatment and meaningful involvement of all people regardless of race or color; religious or philosophical beliefs; sex, gender or sexual orientation; national origin or ethnic background; age; military service; disability; and familial, residential or economic status. • GOAL: ENSURE ECONOMIC SELF-SUFFICIENCY The creation and preservation of infrastructure, policies, programs and funding necessary for residents to provide shelter, food, clothing and medical care for themselves and their dependents. 4 The bus transit service expansion along the US 70 corridor between Mebane and Hillsborough results in positive outcomes related to the above goals. FINANCIAL IMPACT: Financial impacts are included in the background information above. This budget amendment provides for the receipt of these additional funds and increases the FY 2015-16 budgets in the following funds: General Fund ($385,989); Community Relations Department —Visitor's Bureau Fund ($32,739); and Grant Projects Fund ($205,162). RECOMMENDATION(S): The Manager recommends the Board approve the budget and grant ordinance amendments for fiscal year 2015-16. Attachment 1. Orange County Proposed 2015-16 Budget Amendment The 2015-16 Orange County Budget Ordinance is amended as follows: 5 #1 Dept of Social #2 Community #3 Library Services Services:additional Relations Department- Department additional #4 Planning/Inspections Encumbrance Budget as Amended funds(#295,569)for additional funds funds($3,500)from and OPT receipt via Budget as Original Budget Car Forwards Budget as Amended Through BOA#5 LEAP and additional (332,739)from Town of Fiends of the OC 3205,162 Orange- Amended Through Carry 9 Chapel Hill for Library for supplies, Alamance Connector BOA#6 funds($86,920)for promotions and special travel,and conference Grant award Crisis Intervention events expenses General Fund Revenue Property Taxes $ 147,551,332 $ - $ 147,551,332 $ 147,551,332 $ - $ - $ - $ - $ 147,551,332 Sales Taxes $ 20,652132 $ - $ 20,652132 $ 20,652132 $ - $ - $ - $ - $ 20,652132 License and Permits $ 313,000 $ - $ 313,000 $ 313,000 $ - $ - $ - $ - $ 313,000 Intergovernmental $ 15,000,278 $ - $ 15,000,278 $ 18,558,044 $ 382,489 $ - $ - $ - $ 18,940,533 Charges for Service $ 10,766,030 $ - $ 10,766,030 $ 10,799,064 $ - $ - $ - $ - $ 10,799,064 Investment Earnings $ 52500 $ 52500 $ 52500 $ - $ - $ - $ - $ 52500 Miscellaneous $ 737,468 $ 737,468 $ 939,074 $ - $ 2500 $ - $ 942574 Transfers from Other Funds $ 1,052,600 $ 1,052,600 $ 1,052,600 $ 1,052,600 Fund Balance $ 10,650,770 $ 1,317,958 $ 11,968,728 $ 12,144,024 $ 12,144,024 Total General Fund Revenues $ 206,776,110 $ 1,317,958 $ 208,094,068 $ 212061,770 $ 382,489 $ - $ 3,500 $ - $ 212447,759 Expenditures Governing&Management $ 17,114,396 $ 215,612 $ 17,330,008 $ 17,397,131 $ - $ - $ - $ - $ 17,397,131 General Services $ 21,381,050 $ 104,494 $ 21,485,544 $ 21,485,544 $ - $ - $ - $ - $ 21,485,544 Community&Environment $ 8,339,213 $ 148,310 $ 8,487,523 $ 8,510,119 $ - $ - $ - $ - $ 8,510,119 Human Services $ 34,132,636 $ 727,958 $ 34,860,594 $ 37,825,461 $ 382,489 $ - $ - $ - $ 38,207,950 Public Safety $ 23,316,875 $ 120,396 $ 23,437,271 $ 23,535,712 $ - $ - $ - $ - $ 23,535,712 Culture&Recreation $ 2,866,171 $ 1,188 $ 2,867,359 $ 2,890,839 $ - $ - $ 3,500 $ - $ 2,894,339 Education $ 94,484,256 $ 94,484,256 $ 94,484,256 $ - $ - $ - $ - $ 94,484,256 Transfers Out $ 5,141,513 $ 5,141,513 $ 5,932,708 $ - $ - $ - $ - $ 5,932,708 Total General Fund Appropriation $ 206,776,110 $ 1,317,958 $ 208,094,068 $ 212,061,770 $ 382,489 $ - $ 3,500 $ - $ 212,447,759 $ - $ - $ - $ - $ - $ - $ - $ - $ Visitors Bureau Fund Revenues Occupancy Tax $ 1,133,370 $ 1,133,370 $ 1,133,370 $ 1,133,370 Sales and Fees $ 500 $ 500 $ 500 $ 500 Intergovernmental $ 230,878 $ 230,878 $ 232,888 $ 32,739 $ 265,627 Investment Earnings $ 100 $ 100 $ 100 $ 100 Miscellaneous $ - $ - $ - $ - Appropriated Fund Balance $ 76,492 $ 76,492 $ 326,492 $ 326,492 Total Revenues $ 1,441,340 $ - $ 1,441,340 $ 1,693,350 $ - $ 32,739 $ - $ - $ 1,726,089 Expenditures (Community and Environment I$ 1,441,340 I I$ 1,441,340 I$ 1,693,350 I I$ 32,739 1 I I$ 1,726,089 t Attachment 1. Orange County Proposed 2015-16 Budget Amendment The 2015-16 Orange County Budget Ordinance is amended as follows: 6 #1 Dept of Social #2 Community #3 Library Services Services:additional Relations Department- Department additional 84 Planning/Inspections Encumbrance Budget as Amended funds($295,569)for uddtional funds funds(53,500)from and OPT receipt of a Budget as Original Budget Carry Forwards Budget as Amended Through LIEAP and 569)for ($32.739)from Town of Friends of the OC $205,162 Orange- Amended Through ry g funds($86,920)for Chapel Hill for Library for supple's, Alamance Connector BOA#6 Crisis Intervention promotions and special travel,and conference Grant award events expenses Grant Project Fund Revenues Intergovernmental $ 697,161 $ 697,161 $ 1,476,585 $ 164,129 $ 1,640,714 Charges for Services $ 34,000 $ 34,000 $ 61,000 $ 61,000 Transfer from General Fund $ 49,120 $ 49,120 $ 127,076 $ 127,076 Miscellaneous $ - $ - $ 60,000 $ 41,033 $ 101,033 Transfer from Other Funds $ - $ - $ 21,250 $ 21,250 Appropriated Fund Balance $ - $ 30,069 $ 30,069 $ 30,069 $ 30,069 Total Revenues $ 780,281 $ 30,069 $ 810,350 $ 1,775,980 $ - $ - $ - $ 205,162 $ 1,981,142 Expenditures NCACC Employee Wellness Grant $ - $ - $ - Electric Vehicle Charging Stations $ - $ - $ - Governing and Management $ - $ - $ - $ - $ - $ - $ - $ - $ - NPDES Grant(Multi-year) $ - $ - $ - $ - Orange-Alamance Connector(3 year) $ - $ - $ - $ 205,162 $ 205,162 NC Tomorrow CDBG(Multi-year) $ - $ - $ - $ - Jordan Lake Watershed Nutrient Grant $ - $ - $ - $ - Growing New Farmers Grant $ - $ - $ - Historic Resources Inventory Grant $ 15,000 $ 25,000 $ 40,000 $ 45,000 $ 45,000 Community and Environment $ 15,000 $ 25,000 $ 40,000 $ 45,000 $ - $ - $ - $ 205,162 $ 250,162 Child Care Health-Smart Start $ 65,574 $ 65,574 $ - $ - Scattered Site Housing Grant $ - $ - $ - Carrboro Growing Healthy Kids Grant $ - $ - $ - Healthy Carolinians $ - $ - $ - Health 8 Wellness Trust Grant $ - $ - $ - Senior Citizen Health Promotion(Wellness $ 98,120 $ 2,065 $ 100,185 $ 134,935 $ 134,935 CARES Grant-Aging(Multi-Year) $ - $ 897,298 $ 897,298 Dental Health-Smart Start $ - $ - $ - Intensive Home Visiting $ - $ - $ - Human Rights 8 Relations HUD Grant $ - $ - $ - Senior Citizen Health Promotion(Multi-Yr) $ - $ - $ - SeniorNet Program(Multi-Year) $ - $ - $ - Enhanced Child Services Coord-SS $ - $ - $ - Diabetes Education Program(Multi-Year) $ - $ - $ - Specialty Crops Grant $ - $ - $ - Local Food Initiatives Grant $ - $ - $ - Reducing Health Disparities Grant(Multi-Y $ 63,000 $ 63,000 $ 56,906 $ 56,906 Triple P Initiative Grant(Multi-Yr) $ - $ - $ - Meaningful Use Incentive Grant(Multi-Yr) $ 40,250 $ 40,250 Emergency Solutions Grant-DSS(Multi-Y $ 103,583 $ 103,583 $ 103,583 $ 103,583 FY 2009 Recovery Act HPRP $ - $ - $ - Community Response Program-DSS(Mt $ 68,156 $ 68,156 $ 68,156 $ 68,156 Susan G Komen Grant $ - $ - $ - $ - Building Futures Program-DSS(Multi-Yr) $ 366,848 3004 $ 369,852 $ 369,852 $ 369,852 Foster Youth Opportunities-DSS(1-yr,may be renewable) $ 60,000 $ 60,000 Human Services $ 765,281 $ 5,069 $ 770,350 $ 1,730,980 $ - $ - $ - $ - $ 1,730,980 Hazard Mitigation Generator Project $ - $ - $ - Buffer Zone Protection Program $ - $ - $ - B00 MHz Communications Transition $ - $ - $ - Secure Our Schools-OCS Grant $ - $ - $ - Citizen Corps Council Grant $ - $ - $ - COPS 2008 Technology Program $ - $ - $ - COPS 2009 Technology Program $ - $ - $ - EM Performance Grant $ - $ - $ - 2010 Homeland Security Grant-ES $ - $ - $ - 2011 Homeland Security Grant-ES $ - $ - $ - Justice Assistance Act(JAG)Program $ - $ - $ - FEMAAssistancetoFirefightersGrant $ - $ - $ - Public Safety $ - $ - $ - $ - $ - $ - $ - $ - $ - Total Expenditures $ 780,281 $ 30,069 $ 810,350 $ 1,775,980 $ - $ - $ - $ 205,162 $ 1,981,142 2 Attachment 2 7 Year-To-Date Budget Summary Fiscal Year 2015-16 General Fund Budget Summary Original General Fund Budget $206,776,110 Additional Revenue Received Through Budget Amendment #6 (February 16, 2016) Grant Funds $36,005 Non Grant Funds $4,142,390 General Fund - Fund Balance for Anticipated Appropriations (i.e. Encumbrances) $1,317,958 General Fund - Fund Balance Appropriated to Cover Anticipated and Unanticipated Expenditures $175,296 Total Amended General Fund Budget $212,447,759 Dollar Change in 2015-16 Approved General Fund Budget $5,671,649 Change in 2015-16 Approved General Fund Budget 2.74% Authorized Full Time Equivalent Positions Original Approved General Fund Full Time Equivalent Positions 862.625 Original Approved Other Funds Full Time Equivalent Positions 88.450 Position Reductions during Mid-Year (1.000) Additional Positions Approved Mid-Year 1.000 Total Approved Full-Time-Equivalent Positions for Fiscal Year 2015-16 951.075