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Home My WebLink AboutORD-2015-005 Budget Ordinance Amendment #6-B for the Cedar Grove Community Center 1 ORD-2015-005 ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: March 17, 2015 Action Agenda Item No. 7-b SUBJECT: Cedar Grove Community Center Construction Bid Award and Approval of Budget Amendment#6-B DEPARTMENT: Asset Management Services, PUBLIC HEARING: (Y/N) No Finance ATTACHMENT(S): INFORMATION CONTACT: 1) Site & Floor Plans Jeff Thompson, (919) 245-2658 2) Certified Bid Tabulation Paul Laughton, (919) 245-2152 3) Construction Agreement David Stancil, (919) 245-2155 David Cannell, (919) 245-2651 PURPOSE: To: 1) Award a bid to Raccanelli Construction South, Inc. of Apex, North Carolina in the amount of$2,311,900 for the construction of the Cedar Grove Community Center; 2) Approve Budget Amendment #6-B in the amount of $104,000 from the Roofing Projects Capital Project (related to the unused funds for the Northside Human Services Center) to the Cedar Grove Community Center Capital Project to provide contingency funds for the project; 3) Authorize the Chair to sign the necessary paperwork upon final review of the County Attorney; and 4) Authorize the County Manager to execute change orders for the project up to the project budget. BACKGROUND: On May 8, 2014 the Board approved a project plan for the Cedar Grove Community Center and directed staff to move forward with the development of construction drawings, solicit bids, and present a construction bid award to the Board for consideration. This decision was informed by several Board presentations on the Center's design and extensive work with the Resident Advisory Work Group over several months leading up to the May 2014 Board decision. Attachment 1, "Site & Floor Plans", presented to the Board on May 8, 2014, illustrates the project. The facility will house the Community Center, areas for bulk equipment and surplus storage for the County, and leasable dry storage space for the Piedmont Food and Agricultural Processing Center ("PFAP"). 2 On June 18, 2014 the Board appropriated $2,822,226 in funds within the FY2014-15 Capital Investment Plan, supplementing $250,000 in funds previously appropriated for the project in FY 2012-13. Staff and designer, MBAJ Architects of Raleigh, NC, worked through the summer and fall of 2014 preparing the construction documents. Competitive bids from ten firms were opened on February 19, 2015. After a period of review of the bid documents by County staff and the project designer, Raccanelli Construction South, Inc. of Apex, NC was determined to be the lowest responsive, responsible bidder for this project (see Attachment 2, "Certified Bid Tabulation"). Should the Board of County Commissioners award the bid, the projected construction period is 8 months. Depending upon construction progress, management of unforeseen conditions and the facility commissioning process, the center will may be completed in the winter of 2015. Opening of the facility is contemplated to be in early spring of 2016. Terms of the PFAP lease will be presented to the Board for approval in the spring of 2015. The proposed bid award contemplates awarding the base bid and all four alternates listed on Attachment 2, "Certified Bid Tabulation". Attachment 3, "Construction Agreement", is the document prepared by the County Attorney that will govern the project if and when the Board authorizes the Chair to sign the Agreement. FINANCIAL IMPACT: The BOCC has approved $3,072,226 for this capital project as part of the FY2012-13 and FY2014-15 Capital Investment Plans. The lowest responsive and responsible bid is higher than the preliminary estimate and absorbed the pre-bid contingency funds allocated within the approved capital project amount. Approval of Budget Amendment #6-B will provide adequate contingency funds for the project, re-purposing $104,000 in funds not used in re-roofing the Northside Human Services Center prior to its deconstruction and the construction of Northside Elementary School within the Roofing Project fund 30002. Should these contingency funds not be needed, the funds will be repurposed back to the Roofing Projects Fund 30002. Cedar Grove Community Center— Project#10016 Revenues for this project: FY 2014-15 3/17/15 FY 2014-15 Current Amendment Revised Budget Budget Available Project Balance $ 250,000 $ 250,000 Debt Financing $2,822,226 $2,822,226 From Roofing Capital Project $ 104,000 $ 104,000 Total Project Revenues $ 3,072,226 $ 104,000 $3,176,226 Appropriated for this project: FY 2014-15 3/17/15 FY 2014-15 Current Amendment Revised Budget Budget Professional Services $ 207,300 $ 207,300 Construction/Repairs/Renov. $ 3,072,226 $ (760,326) $2,311,900 Construction-Roofing $ 445,600 $ 445,600 Construction-Abatement $ 51,600 $ 51,600 3 Furniture, Fixtures and Equip. $ 76,000 $ 76,000 Owner's Contingency $ 83,826 $ 83,826 Total Project Appropriation $ 3,072,226 $ 104,000 $ 3,176,226 Roofing Project— Project#30002 Revenues for this project: FY 2014-15 3/17/15 FY 2014-15 Current Budget Amendment Revised Budget From County Capital $ 200,100 $ 200,100 Debt Financing $459,010 $459,010 From General Fund $1,233,000 ($104,000) $ 1,129.000 Total Project Revenues $ 1,892,110 ($104,000) $1,788,110 Appropriated for this project: FY 2014-15 3/17/15 FY 2014-15 Current Budget Amendment Revised Budget Professional Services $68,000 $ 68,000 Roofing Projects $1,824,110 ($104,000) $ 1,720,110 Total Project Appropriation $ 1,892,110 ($104,000) $ 1,788.110 RECOMMENDATION(S): The Manager recommends the Board: 1) Award a bid to Raccanelli Construction South, Inc. of Apex, North Carolina in the amount of$2,311,900 for the construction of the Cedar Grove Community Center; 2) Approve Budget Amendment #6-B in the amount of $104,000 from the Roofing Projects Capital Project (related to the unused funds for the Northside Human Services Center) to the Cedar Grove Capital Project to provide contingency funds for the project (if necessary) 3) Authorize the Chair to sign the necessary paperwork upon final review of the County Attorney; and 4) Authorize the County Manager to execute change orders for the project up to the project budget. Attachment 1 4 .•c... • ,.0., rte e a n - = .�., N. BUS SHELTER J 1 i POTENTIAL f 1 f/r LOCATION I rI'I A s � \ IeT /�/ + I 1 / , I I LOADING - I DOCK .t_ v \ I li 1I F-_j 1 II 1 1 slum• - --J .. I CEDAR GRAVES '' 1 1 COMMUNITY CENTER ._ ._$_r ! +" 1 �� y s If f I . �` *7 _ ° I °C� k "2• FLAGPOLE/ „ - + i ter,- n I +e i; C-.. _--._-- _-- _ - - f MAT-POLE I n.-u CONNECTION TO WALKIN IRAI L'i i. + lg _ 1 CELEBRATION ---- I . BUS SHELTER I 11 POTENTIAL i 1 i -k' LOfAT1ON Y j I I I el 1 Ea I + I • g a 1 , art lk A f .. 9 i SITE PLAN ji, - 6 I firky.6 ▪ — \I\.,......._ 10,14.14 _A AL boomerang O E 5 1 G N rethink.repufp resells 5 e•Plan c . wt . Floor - � Ci L F- �;RRGREA ■ 1 E: -I FG LF s SMALL GROUP/' r'3 RECREA c^') fir. .111 . ITUIET ROOM - ,"..' k H - ■ 1 C — Lana. /i — MULTIPURPOSE — � ROOM 1 PFAP PFAP PFAP UEAPR MULTIPURPOSE STORAGE STORAGE STORAGE STORAGE ROOM i MEN /j \ r • . 1 III JAN rr �STOR. STOR RECORDS ROLL ROLL PFAP PFAP PFAP DRAM STORAGE CARTS ' STORAGE STORAGE STORAGE STORAGE MULTIMEDIA ROOM EXERCISE/STAGE r� INTERNET- CAFE' CONFERENCE 1 V 1 00,30 PAR d't O OFFICE -1� - CRTLTCY RECORDS RECORDS _r r STORAGE STORAGE illCEDAR GROVE COMMUNITY CENTER FLOOR PLAN 10.14.14 MAL boomerang O E 5 1 G N Mimic,repury resells or Attachment 2 6 SP PROJECT: Cedar Grove Community Center COMM NO: 1315 FILE NO: B 8.1 BID DATE: February 19,2015 BID DUE: 2:00 p.m. , boomerang D E S I G N BID LOCATION: Orange County rethink,repurpose,results 131 West Margaret Lane, Room 004 Hillsborough, NC BID TABULATION SHEET-SINGLE PRIME CONTRACTOR- COMBINED BID BID Addenda Safety CONTRACTOR LIC# BND 1 2 3 MBE E-Verify Record BASE BID ALT 1 ALT 2 ALT 3 ALT 4 Bordeaux Construction Co. 9266-U ✓ ✓ ✓ ✓ ✓ ✓ ✓ $2,505,000 $0 $15,000 $11,230 $132,700 Burney&Burney Construction Co.,Inc.: 30238 ✓ ✓ ✓ ✓ ✓ ✓ ✓ $3,000,000 $0 $31,000 $10,000 $135,000 D.W.Ward Construction Company,Inc. 7244 ✓ ✓ ✓ ✓ ✓ ✓ ✓ $2,359,962 $0 $15,000 $7,900 $119,020 HM Kern Corp. 8542 ✓ ✓ ✓ ✓ ✓ ✓ ✓ $2,266,000' $0 $14,100 $6,800 $116,600 Kenbridge Construction Co.,Inc. 4512 ✓ ✓ ✓ ✓ ✓ ✓ ✓ $2,394,000 $0 $28,000 $6,600 $120,000 Muter Construction,LLC 73095 ✓ ✓ ✓ ✓ ✓ ✓ ✓ $2,695,321 $25,000 $30,000 $15,000 $175,000 Racanelli Construction South,Inc. 69432 ✓ ✓ ✓ ✓ ✓ ✓ ✓ $2,175,000 $0 $16,000 $5,900 $115,000 Resolute Building Company 14397 ✓ ✓ ✓ ✓ ✓ ✓ ✓ $2,319,300 $0 $18,600 $67,000 $156,000 S&S Building and Development,LLC 61690 ✓ ✓ ✓ ✓ ✓ ✓ ✓ W.C.Construction $2,630,499 $0 $33,800 $13,400 $159,200 63557 ✓ ✓ ✓ ✓ ✓ ✓ ✓ $2,328,128 = 0 27,000 8,000 117,500 Alternate 1:Preferred brand mechyanical equipment by Mitsubishi Confirmation Bid Tabulation Sheet Alternate 2:Site improvements �iti,� Boomerang Design de Alternate 3:New doors and hardware in storage wings •�ED'AR // Alternate 4:New windows in storage wings .,-r�N`� cy�� y ■�` �- /s _ J:Q gym= ' 9248 73 = tie - 'i?TNCAc 0 /'/,,,',L. -1(--;‘,-1,,-:\\\ R:\Projects\1315-Northern Human Svcs Ctr\B\B8.1 Bid Tabs\1315-Cedar Grove Community Center-Bid Tabs.xlsx