HomeMy WebLinkAboutAgenda - 02-09-2016 - 4 - Environment and Agricultural Center Project Update 1
ORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: February 9, 2016
Action Agenda
Item No. 4
SUBJECT: Environment and Agricultural Center Project Update
DEPARTMENT: Asset Management Services PUBLIC HEARING: (Y/N) No
("AMS"), Department of
Environment, Agriculture,
Parks & Recreation ("DEAPR")
ATTACHMENT(S): INFORMATION CONTACT:
A) Environment & Agriculture Center Jeff Thompson, (919) 245-2658
Fact Sheet from 2014 Orange David Stancil, (919) 245-2522
County Facility Report
PURPOSE: To receive a report on the Environment and Agricultural Center capital project and
provide feedback to the County Manager and staff.
BACKGROUND: On June 16, 2015 the Board of County Commissioners appropriated design
and due diligence funds in the FY2015-16 Capital Investment Plan for a new or renovated
Environment and Agricultural Center on its existing and desired Revere Road site. The purpose
of the renovation is to improve the facility as an operationally efficient and centralized provider
of agriculture related services.
Over the past 3 months, County staff and consultants have performed due diligence on the site
in preparation for the coming engineering and design activities. A request for qualifications
("RFQ") process was initiated in September 2015 for the designer for the project. Nine
submittals were reviewed, and four firms interviewed with a staff panel representing DEAPR,
Cooperative Extension, Asset Management Services, the Soil & Water Conservation District
Board of Supervisors, and the Commission for the Environment.
The interview panel has since selected a preferred designer. Staff is negotiating the
professional services agreement and related fees and hopes to bring a recommendation for this
firm as part of the agenda review process in March.
Once the designer is engaged, the first priority in the design process will be to solicit
stakeholder feedback for the project. The designer will conduct surveys of building residents,
County partners, elected officials, staff, and other interested stakeholders in an effort to
assemble the best facility of its type and purpose for Orange County.
The project team will present this information to the Board for its discussion and feedback. As
the project progresses through this collaborative design process, staff will provide future
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updates as the schematic design unfolds. The Board will be asked to approve the final design
development documents and authorize construction documents and bidding to occur.
The estimated development timeline for this project is as follows:
TASK ESTIMATED ESTIMATED
BEGINNING END DATE
DATE
BOCC Action: Approval of professional services agreement 3/1/16 3/22/16
for Project Designer
Project Design Stakeholder Input 4/1/16 5/31/16
BOCC Action: Project appropriation with the FY2016-17 6/21/16 6/21/16
Capital Investment Plan
BOCC Action: Approval of schematic design generated 9/5/16 9/5/16
through stakeholder input process
BOCC Action: Final approval of construction documents 12/13/16 12/13/16
prior to bid
Project final design, bid document preparation Jan, 2017 Jan, 2017
Project Bid process Feb, 2017 Mar, 2017
BOCC Action: Bid Award April, 2017 April, 2017
Construction, Commissioning, Opening (est. 8-9 month duration) Nov-Dec, Nov-Dec,
2017 2017
FINANCIAL IMPACT: The Board appropriated $300,000 in design funds within the FY2015-16
Capital Investment Plan ("CIP"). The Board is contemplating additional project funds of
$3,149,500 in year two of the FY2015-20 CIP for construction, furniture, fixtures and equipment
to complete the project.
SOCIAL JUSTICE IMPACT: There is no Orange County Social Justice Goal impact associated
with this item.
RECOMMENDATION(S): The Manager recommends the Board receive the report on the
Environment and Agricultural Center capital project and provide feedback to the County
Manager and staff.
Attachment A 3
ENVIRONMENT &AGRICULTURE CENTER
306 REVERE ROAD
HILLSBOROUGH
Ownership: Owned
Year Built: 1960
Year Added: 1985
Property Total(Est.Acres):3.84*
Gross Square Footage(Est.): 19,087 ._ t1 I r""" '
Additional County facilities located on same parcel. JJF�� -_--
Building Notes
Original grocery store and adjoining"green stamp"store. Complete renovation in 1987 for occupancy by County.
Lighting upgrades 1998. Porch enclosed in 2000 to provide office space for then new Environment and Resource
Conservation Department. Planning& Inspections and Environmental Health relocated to West Campus Office
Building, November 2009.
Property Information: Aerial View of Property and Building
Address: -111`x' ,'ellit`: .i .'
306 REVERE ROAD " 7,4 -1--' ,
HILLSBOROUGH, 27278 j
PIN: ,b
9864896332 `
Zoning District: , /)1441/y.
:::;0MM1A1 Y
II $2,525,400.00 00' \ r
/ . ,, \..
ENVIRONMENT 8 AGRICULTURE CENTER
?•' 306 REVERE ROAD
1960(19087 sqft)
Occupants/Operators: .. ; �
DEAPR - 71 _ s�' . ,•., �._
Cooperative Extension `
Farm Service Agency ! ,t'r_
Soil&Water Conservation tfrSA ,
FHA Inspections . '�
Records Storage { f;
' Ic 3 84'Acres
!IlliktiNy.,,,,.. .,...,,P C ... ,, ZrPi.. . , I •
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