HomeMy WebLinkAboutAgenda - 10-23-2007-4lORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: October 23, 2007
Action Agenda
Item No. ~'
SUBJECT: Replacement/Upgrade of 9-1-1 Dispatch Computers
DEPARTMENT: Emergency Services PUBLIC HEARING: (Y/N) No
ATTACHMENT(S): INFORMATION CONTACT:
Craig Blackwood 968-2050
PURPOSE: To replace the 9-1-1 Dispatch Computers and upgrade the Computer Aided
Dispatch'software used in the 9-1-1 Center.
BACKGROUND: The current CAD (Computer Aided Dispatch) system was purchased in
February 2003 and is fast approaching the replacement timeframe of five years. The system
has received several repairs and is in need of replacement and upgrade of software to bring the
system up to date. The current version of dispatch software cannot be upgraded until the
current hardware and operating system is updated. This will allow greater functionality and
provide the most current version of the software. The vendor has notified the County that
support for the current version of dispatch software will cease by the end of the year.
FINANCIAL IMPACT: An amount of $200,000 was requested by Emergency Services and
approved by the Board in the FY 2007-2008 budget from the Emergency Telephone Fund
(Wireline and Wireless) for replacement of the entire CAD system hardware and for the upgrade
of the current version of software. The replacement and upgrade does not need to be bid since
1) the software is from the County's current vendor and is only an upgrade to a newer version
and 2) the hardware will be purchased from State Contract. Staff has investigated the State
Contract hardware cost and believes it will be less than the County can secure otherwise. The
hardware includes 13 dispatch computers and 3 computer servers.
Logistic Systems, Inc., the County's current CAD vendor, quoted the entire upgrade (both
hardware and software) at $141,625, with travel and lodging to be billed as incurred. Logistics
Systems also proposed two additional options at some additional expense which County staff is
still evaluating. Staff is proposing to pursue the software upgrade through Logistics Systems
and purchase the hardware from State Contract, all within the $200,000 budget.
RECOMMENDATION(S): The Manager recommends that the Board authorize the Purchasing
Director to purchase these replacement and upgrades for the 9-1-1 Center through the State
Contract and Logistic Systems, Inc. and to execute the necessary paperwork.