HomeMy WebLinkAboutAgenda - 12-15-2015 - 6e - Computer Surplus Declaration and Donation to the Chapel Hill-Carrboro City Schools 1
ORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: December 15, 2015
Action Agenda
Item No. 6-e
SUBJECT: Computer Surplus Declaration and Donation to the Chapel Hill-Carrboro City
Schools
DEPARTMENT: Asset Management Services, PUBLIC HEARING: (Y/N) No
Information Technologies
ATTACHMENT(S): INFORMATION CONTACT:
Resolution Approving the Donation of Brennan Bouma, 919-245-2626
Surplus, Obsolete, or Unused County Jim Northrup, 919-245-2276
Equipment to the Chapel Hill Carrboro
City Schools Board of Education
PURPOSE: To:
• Adopt a resolution declaring, as surplus, items listed below and authorizing the donation
of those items to the Board of the Chapel Hill-Carrboro City Schools (CHCCS); and
• Authorize the Chair to sign the Resolution on behalf of the Board upon County Attorney
review.
BACKGROUND: Earlier this year, Dan Schnitzer, Sustainability Coordinator for Chapel Hill
Carrboro City Schools (CHCCS), approached Orange County Asset Management and
Information Technologies with a proposal to create a computer reuse and training program
based in part on Orange County's surplus computers.
Mirroring a similar successful program in Durham, Orange County would donate surplus
computer equipment to CHCCS. CHCCS would then work with the local company, Triangle
Ecycling, to train high school students in computer repair. Any computer equipment that cannot
be repaired would be responsibly recycled.
Staff has also notified Orange County Schools of this opportunity to receive surplus computer
equipment, and will help that system establish a similar training program when that district is
interested.
Pursuant to North Carolina General Statute 160A-280, the County Board of Commissioners may
donate County property to another governmental unit including the CHCCS School Board.
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Property to be donated
Computer Type Qty Average Age of Equipment Hard drives erased/wiped
Laptops 83 5 years National Institute of standards and
Technology 800-88 Guidelines 7 pass
erasing technology
Desktops 223 6 years National Institute of standards and
Technology 800-88 Guidelines 7 pass
erasing technology
Total 306
FINANCIAL IMPACT: Donating these computers to the CHCCS Board will have no financial
impact on the County. As these computers have had 4-6 years of use and have been deemed
unsuitable for repair or further use for their intended purpose, any money recovered by selling
these computers as-is would be offset by the Staff time involved in managing the sale. The
computers hold considerably more value as teaching tools for Orange County students.
SOCIAL JUSTICE IMPACT: The following two Orange County Social Justice Goals are
applicable to this agenda item:
• GOAL: ENSURE ECONOMIC SELF-SUFFICIENCY
The creation and preservation of infrastructure, policies, programs and funding necessary
for residents to provide shelter, food, clothing and medical care for themselves and their
dependents.
• GOAL: ESTABLISH SUSTAINABLE AND EQUITABLE LAND-USE AND
ENVIRONMENTAL POLICIES
The fair treatment and meaningful involvement of people of all races, cultures, incomes
and educational levels with respect to the development and enforcement of
environmental laws, regulations, policies, and decisions. Fair treatment means that no
group of people should bear a disproportionate share of the negative environmental
consequences resulting from industrial, governmental and commercial operations or
policies.
The donation of a portion of the County's surplus computers to CHCCS will help support a new
computer reuse and training program aimed at providing valuable hands-on technical training for
Orange County students. This training program will continue to divert the County's a-waste from
the landfill, while helping to prepare these students for jobs in the traditionally higher-paid
computer field, thereby increasing their economic security. These results translate to positive
outcomes related to the above Social Justice Goals.
RECOMMENDATION(S): The Manager recommends that the Board:
• Adopt a resolution declaring, as surplus, items listed above and authorizing the donation
of those items to the Board of the Chapel Hill-Carrboro City Schools (CHCCS); and
• Authorize the Chair to sign the resolution on behalf of the Board upon County Attorney
Review.
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RES-2015-068
ORANGE COUNTY BOARD OF COMMISSIONERS
RESOLUTION APPROVING THE DONATION OF SURPLUS,
OBSOLETE, OR UNUSED COUNTY EQUIPMENT TO THE CHAPEL
HILL CARRBORO CITY SCHOOLS BOARD OF EDUCATION
PURSUANT TO THE PROVISIONS OF N.C.G.S. 160A-280
WHEREAS, Orange County owns computers and other electronics, which are unsuitable
for repair or further use for their intended purposes and should be declared surplus or obsolete to
the County's needs; and
WHEREAS, N.C.G.S. 160A-280 allows counties to donate to another governmental unit
any personal property that the Board of County Commissioners deems to be surplus, obsolete, or
unused; and
WHEREAS, County staff recommends that the computers and other electronics on the
attached list be declared surplus, obsolete, or unused and donated to the Chapel Hill Carrboro
City Schools Board of Education, a school administrative unit which is a governmental unit as
defined by N.C.G.S. 160A-274(a), to be used for educational purposes; and
WHEREAS, pursuant to the provisions of N.C.G.S. 160A-280, the Orange County
Board of Commissioners has caused public notice of this proposed Resolution to be posted at
least five days prior to the adoption of this Resolution approving the donation.
NOW, THEREFORE, BE IT RESOLVED by the Orange County Board of
Commissioners that the computers and other electronics are hereby declared to be surplus or
obsolete based on their unsuitability for repair or further use for their intended purpose; and,
BE IT FURTHER RESOLVED that the Orange County Board of Commissioners
hereby approves the donation pursuant to the provisions of N.C.G.S. 160A-280 by Orange
County to the Chapel Hill Carrboro City Schools Board of Education of the above described
personal property to be used for educational purposes.
Adopted this the 151' day of December, 2015.
Earl McKee, Chair
Orange County Board of Commissioners