HomeMy WebLinkAboutAgenda - 12-15-2015 - 6b - Fiscal Year 2015-16 Budget Amendment #4 1
ORD-2015-036
ORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: December 15, 2015
Action Agenda
Item No. 6-b
SUBJECT: Fiscal Year 2015-16 Budget Amendment#4
DEPARTMENT: Finance and Administrative PUBLIC HEARING: (Y/N) No
Services
ATTACHMENT(S): INFORMATION CONTACT:
Attachment 1. Budget as Amended Gary Donaldson, (919) 245-2453
Spreadsheet Paul Laughton, (919) 245-2152
Attachment 2. Year-To-Date Budget
Summary
PURPOSE: To approve budget, grant, and capital project ordinance amendments for fiscal year
2015-16.
BACKGROUND:
REVENUES
Animal Services
1. The Animal Services Department has received the following additional revenues:
• An additional $4,950 from the Community Giving Fund to fund the conversion of
the cat housing area from individual cages to a more open format which will give
the cats the ability to be more mobile and have additional space.
• An additional $900 from the Community Giving Fund to cover the cost of
heartworm treatments for animals at the Animal Services facility.
This budget amendment provides for the receipt of these additional funds. (See
Attachment 1, column 1)
SOCIAL JUSTICE IMPACT: There is no Orange County Social Justice Goal impact
associated with these items.
2
Department of Social Services
2. The Department of Social Services anticipates additional revenue of $182,756 for
third quarter payments, for Smart Start Subsidized Child Care program. The
department will pay programs funds directly to childcare providers.
This budget amendment provides for the receipt of these additional funds. (See
Attachment 1, column 2)
SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is
applicable to this agenda item:
• GOAL: ENSURE ECONOMIC SELF-SUFFICIENCY
The creation and preservation of infrastructure, policies, programs and funding
necessary for residents to provide shelter, food, clothing and medical care for
themselves and their dependents.
Economic Development — Orange County Arts Commission
3. The Orange County Arts Commission received a $90 donation for raffle products
produced as part of the "Kids Helping Kids" program, a partnership between the
Chapel Hill Woodturners Club and the woodshop students at Cedar Ridge High
School. Funds will be used for"Arts in Education" grants for local schools.
This budget amendment provides for the receipt of these additional funds. (See
Attachment 1, column 3)
SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is
applicable to this agenda item:
• GOAL: FOSTER A COMMUNITY CULTURE THAT REJECTS OPPRESSION
AND INEQUITY
The fair treatment and meaningful involvement of all people regardless of race or
color; religious or philosophical beliefs; sex, gender or sexual orientation; national
origin or ethnic background; age; military service; disability; and familial, residential
or economic status.
The impact of arts projects for traditionally under-served populations and geographic
location is a part of the grant evaluation criteria across all Orange County Arts
Commission grant categories.
Department on Aging
4. The Department on Aging has received the following additional revenues:
• Volunteer Income Tax Assistance (Federal Funding) — receipt of $6,284 from
the IRS for support of the federal VITA tax preparation service. These funds will be
used to pay for additional temporary staff.
• Volunteer Income Tax Assistance (United Way Funding) — receipt of $6,624
from the Triangle United Way through the Compass Center for Women and
Families for support of the federal VITA tax preparation service. These funds will
be used to pay for additional operations and supply costs.
3
This budget amendment provides for the receipt of these additional funds. (See
Attachment 1, column 4)
SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is
applicable to this agenda item:
• GOAL: ENSURE ECONOMIC SELF-SUFFICIENCY
The creation and preservation of infrastructure, policies, programs and funding
necessary for residents to provide shelter, food, clothing and medical care for
themselves and their dependents.
Free return preparation by trained volunteers netted $1.6 million dollars in tax savings
last year.
Department of Environment, Agriculture, Parks and Recreation
5. The Department of Environment, Agriculture, Parks and Recreation (DEAPR)
received a $3,500 donation from the Strawbridge Photography Studio. DEAPR will
use these funds for recreation program supplies.
This budget amendment provides for the receipt of these additional funds. (See
Attachment 1, column 5)
SOCIAL JUSTICE IMPACT: There is no Orange County Social Justice Goal impact
associated with this item.
Visitors Bureau
6. At its September 2015 meeting, the Visitors Bureau voted to appropriate $250,000 of
its available unassigned fund balance for the following initiatives in conjunction with its
current Plan of Action:
• $200,000 for marketing, which includes increased signage partnerships with the
RDU airport; increased destination presence in the regional "Meetings South"
tradeshow platform which will fill hotel rooms in Orange County mid-week; and a
website platform that allows for Google/mapping technology, which will highlight
on an a-map making it easier for the visitor to explore by each town, restaurants,
hotel and attractions by Orange County neighborhood and how to easily navigate
information.
• $25,000 for a comprehensive study to determine all meeting space available in
Orange and Durham counties (facilities in both counties have a direct impact on
Orange County's ability to bring in larger groups) and determine whether there is
demand for expanded meeting space in Orange County, i.e., conference or event
center and what types of groups seek such demand.
• $25,000 for an Orange County community relations newspaper campaign that
brings news of Orange County initiatives to residents.
This budget amendment provides for the $250,000 appropriation from the Visitors
Bureau' Unassigned Fund Balance. With this appropriation, approximately $172,000
4
remains in the Visitors Bureau's Unassigned Fund Balance. (See Attachment 1,
column 6)
SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is
applicable to this agenda item:
• GOAL: ENSURE ECONOMIC SELF-SUFFICIENCY
The creation and preservation of infrastructure, policies, programs and funding
necessary for residents to provide shelter, food, clothing and medical care for
themselves and their dependents.
Tourism programs generate taxes and ancillary spending and are responsible for 1,700
jobs in Orange County.
Health Department
7. The Health Department has received the following additional revenues:
• An additional $6,000 from Piedmont Health/WIC to be used for hemoglobin labs.
• An additional $20,000 from the State to support a diverse working group of
stakeholders in the birth-5 system in Orange County to develop a plan focused on
evidence-based programs to lower infant mortality rates, improve birth outcomes,
and improve the overall health of children ages birth-5.
• An additional $21,250 in Meaningful Use Incentives Grant funds due to higher than
anticipated receipts.
This budget amendment provides for the receipt of these additional funds, and
amends the following Meaningful Use Incentives Grant Project Ordinance for the
receipt of the $21,250: (See Attachment 1, column 7)
Meaningful Use Incentive Grant($21,250) - Project# 71131
Revenues for this project:
Current FY FY 2015-16 FY 2015-16
2015-16 Amendment Revised
Meaningful Use Incentive Grant $61,500 $21,250 $82,750
Total Project Funding $61,500 $21,250 $82,750
Appropriated for this project:
Current FY FY 2015-16 FY 2015-16
2015-16 Amendment Revised
Meaningful Use Incentive Grant $61,500 $21,250 $82,750
Total Costs $61,500 $21,250 $82,750
8. The Health Department has received additional funds totaling $287,697 related to
2011 and 2012 Medicaid Cost Settlement funds. These funds will be allocated in the
following manner: $262,697 in the Medicaid Maximization Capital Project and
$25,000 in the General Fund Health Department budget for the Family Success
Alliance project to support planning, data, and program evaluation.
This budget amendment provides for the receipt of the $25,000 in the General Fund,
and amends the following Capital Project Ordinance for the receipt of the additional
5
$262,697 in the Medicaid Maximization Capital Project. (See Attachment 1, column
8)
Medicaid Maximization Capital Project($262,697) - Project# 30012
Revenues for this project:
Current FY 2015-16 FY 2015-16
FY 2015-16 Amendment Revised
Medicaid Maximization Funds $5,835,668 $262,697 $6,098,365
Total Project Funding $5,835,668 $262,697 $6,098,365
Appropriated for this project:
Current FY FY 2015-16 FY 2015-16
2015-16 Amendment Revised
Medicaid Maximization Project $5,835,668 $262,697 $6,098,365
Total Costs $5,835,668 $262,697 $6,098,365
SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is
applicable to this agenda item:
• GOAL: ENSURE ECONOMIC SELF-SUFFICIENCY
The creation and preservation of infrastructure, policies, programs and funding
necessary for residents to provide shelter, food, clothing and medical care for
themselves and their dependents.
• GOAL: FOSTER A COMMUNITY CULTURE THAT REJECTS OPPRESSION
AND INEQUITY
The fair treatment and meaningful involvement of all people regardless of race or
color; religious or philosophical beliefs; sex, gender or sexual orientation; national
origin or ethnic background; age; military service; disability; and familial, residential
or economic status.
School Capital Projects — Article 46 Sales Tax Proceeds
9. At its October 13, 2015 work session, the Board of Commissioners received a report
on Article 46 one-quarter cent Sales Tax, including updated information on the status
of Article 46 Sales Tax collections since its inception on April 1, 2012. Article 46
Sales Tax proceeds are divided 50% to the County's two school systems and 50% to
Economic Development initiatives. Attachment B of that report reflected that a total of
$765,612 ($382,806 for Education and $382,806 for Economic Development) had
been collected over and above the budgeted amount since inception through
September 30, 2015.
This budget amendment provides for the receipt of the additional proceeds of
$382,806 for Education, and amends the Article 46 Sales Tax Fund as listed below.
The Economic Development's share of $382,806 will be allocated and incorporated in
the upcoming FY 2016-17 budget cycle.
6
Article 46 Sales Tax Fund ($382,806)
Revenues for this project:
Current FY FY 2015-16 FY 2015-16
2015-16 Amendment Revised
Article 46 Sales Tax Proceeds $11,351,556 $382,806 $11,734,362
Total Project Funding $11,351,556 $382,806 $11,734,362
Appropriated for this project:
Current FY FY 2015-16 FY 2015-16
2015-16 Amendment Revised
Economic Development Initiatives $5,675,778 $0 $5,675,778
Technology — Orange County $2195,490 $149,026 $2,344,516
Schools
Technology — Chapel Hill-Carrboro $1,764,982 $0 $1,881,872
City Schools
Renovations and Site Improvements $1,335,306 $233,780 $1,452,196
—Chapel Hill-Carrboro City Schools
Classroom/Academic Improvements $380,000 $0 $380,000
—Chapel Hill-Carrboro City Schools
Total Costs $11,351,556 $382,806 $11,734,362
SOCIAL JUSTICE IMPACT: There is no Orange County Social Justice Goal impact
associated with this item.
EXPENDITURES
Sheriff Department
10.As stated in the Vehicle Replacement Financing agenda abstract at the November 17,
2015 Board of Commissioners regular meeting, the Sheriff Department is requesting
to purchase a motorcycle unit out of received drug funds, which currently resides in a
balance sheet account within the general ledger system. This budget amendment
provides for a fund balance appropriation of $22,000 from the General Fund for the
transfer of these funds from the drug fund account to the Sheriff's departmental
recurring capital account for the purchase of this unit. (See Attachment 1, column 10)
SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is
applicable to this agenda item:
• GOAL: CREATE A SAFE COMMUNITY
The reduction of risks from vehicle/traffic accidents, childhood and senior injuries,
gang activity, substance abuse and domestic violence.
FINANCIAL IMPACT: Financial impacts are included in the background information above.
RECOMMENDATION(S): The Manager recommends the Board approve budget, grant, and
capital project ordinance amendments for fiscal year 2015-16.
Attachment 1. Orange County Proposed 2015-16 Budget Amendment
The 2015-16 Orange County Budget Ordinance is amended as fol lows: 7
m 6.shenrc uepamnent
-was Balance
as.tmnomm ar nealm uepanment- 22000K-mor di fk8.Health Departmen[-
Uevelopmen[-U(;pt6 F,Aging($62c ip[ot ed,Un th($60l0bin $22 000 IUn m the ipt fk2.Social Services- fk6.Appropriation of receipt of$25,000 in
p1.Hnimal Servces- t;ommisson-receip[ot Federal($6284)and 1k S.UtHI'H-receip[ot lab funds($6,000), General Fund for[he
Encumbrance Budget as Budget as Amended ca[conversion prMea re 182 5f additional $10 donaion nom raffle United way($6,624) $3500 in donaion $250
Visit-0 nom Ne S'tal bin b wont Medicaid Main th.on transfer I tunas hom Budget as Amended
Original Budget $1az 756 in smarc wsirors eureaus mndswimin me
Carry FOrvrertls Amended Through BOA#3 andheart.0 SAU subsdV-Buena ot°Kids rleb,Us,dK revenuero Assist eer Fund-g,dphtr StUdi,e Unassigned wnd croup rands($20,000), General wnd roan. tre drug ronei. ,.,nds Through BOA#4
treatment program[o be used for Income la:/�ssstance I'ho[ography SW dio an d the Mednmgtul Use accoun[[o Me Shenn's
(N rough D3 of FY) Balance Family Succass
"Hits in tduca[ion" (VI IH)program Incenbvas Gran[tunds glliance pr jeQ dd-d.n.UK,tin.
grantsrolocal schools ($21,250) capital account Nr[he
purchase ota
m o[orcyde unit
General Fund
Revenue
Property Taxes $ 147,551,332 $ $ 147,551,332 $ 147,551,332 $ $ $ $ $ $ $ $ $ $ 147,551,332
Sales Taxes $ 20,652,132 $ $ 20,652,132 $ 20,652,132 $ $ $ $ $ $ $ $ $ $ 20,652,132
License and Permits $ 313,000 $ $ 313,000 $ 313,000 $ $ $ $ $ $ $ $ $ $ 313,000
Intergovernmental $ 15,000,278 $ $ 15,000,278 $ 18,301,560 $ $ 182,756 $ $ 6,284 $ $ $ 20,000 $ 25,000 $ $ 18,535,600
Charges for Service $ 10,766,030 $ $ 10,766,030 $ 10,799,064 $ $ $ $ $ $ $ $ $ $ 10,799,064
Investment Earnings $ 52,500 $ 52,500 $ 52,500 $ $ $ $ $ $ $ $ $ 52,500
Miscellaneous $ 737,468 $ 737,468 $ 916,010 $ 5,850 $ 90 $ 6,624 $ 3,500 $ 6,000 $ 938,074
Transfers from Other Funds $ 1,052,600 $ 1,052,600 $ 1,052,600 $ 1,052,600
Fund Balance $ 10,650,770 $ 10,650,770 1$ 10,804,066 $ 22,000 $ 10,826,066
Total General Fund Revenues $ 206,776,110 $ $ 206,776,110 $ 210,442,264 $ 5,850 $ 182,756 $ 90 $ 12,908 $ 3,500 $ $ 26,000 $ 25,000 1$ 22,000 1$ 210,720,368
Expenditures
Governing&Management $ 17,114,396 $ $ 17,114,396 $ 17,170,725 $ 5,850 $ $ $ $ $ $ $ $ $ 17,176,575
General Services $ 21,381,050 $ $ 21,381,050 $ 21,381,050 $ $ $ $ $ $ $ $ $ $ 21,381,050
Community&Environment $ 8,339,213 $ $ 8,339,213 $ 8,358,219 $ $ $ 90 $ $ 3,500 $ $ $ $ $ 8,361,809
Human Services $ 34,132,636 $ $ 34,132,636 $ 36,832,339 $ $ 182,756 $ $ 12,908 $ $ $ 26,000 $ 25,000 $ $ 37,079,003
Public Safety $ 23,316,875 $ $ 23,316,875 $ 23,393,316 $ $ $ $ $ $ $ $ $ 22,000 $ 23,415,316
Culture&Recreation $ 2,866,171 $ $ 2,866,171 $ 2,889,651 $ $ $ $ $ $ $ $ $ $ 2,889,651
Education $ 94,484,256 $ 94,484,256 $ 94,484,256 $ $ $ $ $ $ $ $ $ 94,484,256
Transfers Out $ 5,141,513 $ 5,141,513 $ 5,932,708 $ 5,932,708
Total enera l Fund Appropriation $ 206,776,110 $ 206,776,110 $ 210,442,264 $ 5,850 $ 182,756 $ 90 $ 12,908 $ 3,500 $ $ 26,000 $ 25,000 $ 22,000 $ 210,720,368
$ $ $ $ $ $ $ $ $ $ $ $ $ $
Visitors Bureau Fund
Revenues
Occupancy Tax $ 1,133,370 $ 1,133,370 $ 1,133,370 $ 1,133,370
Sales and Fees $ 500 $ 500 $ 500 $ 500
Intergovernmental $ 230,878 $ 230,878 $ 232,888 $ 232,888
Investment Earnings $ 100 $ 100 $ 100 $ 100
Miscellaneous $ $ $ $
Appropriated Fund Balance $ 76,492 $ 76,492 $ 76,492 $ 250,000 $ 326,492
Total Revenues $ 1,441,340 $ - $ 1,441,340 $ 1,443,350 $ - $ - $ - $ - $ - $ 250,000 $ - $ - $ - $ 1,693,350
Expenditures
Community and Environment s 1,441,340 s 1,441,340 1,443,350 s 250,000 1,693,350
Attachment 1. Orange County Proposed 2015-16 Budget Amendment
The 2015-16 Orange County Budget Ordinance is amended as follows: O
m 6.shenrc uepamnent
-was Balance
as tconomm ar.nealm Uepanment- 22000Ka m or
fk8.Health Departmen[-
Uevelopmen[-U(;Arts F,Aging($62c ip[ot ed,Un th($60l0bin $22 000 IUn m the ipt fk2.Social Services- fk6.Appropriation of receipt of$25,000 in
p1.Animal Servces- t;ommisson-receip[ot Federal($6284)and 1k S.UtHI'H-receip[ot lab funds($6,000), general Fund for[he
Encumbrance Budget as Budget as Amended ca[conversion prMea re 18275t additional $10 donaion nom raffle United way($6,624) $3500 in donaion $250
Visit-0 nom Ne S'tal bin b wont Medicaid Main th.on transfer I tunas hom Budget as Amended
Original Budget $1az 756 in smarc wsirors eureaus mndswimin me
Carry FOrwartls Amended Through BOA#3 andheart.0 stare subsidyr nu ot°Kids,is,gwdK revenue rosins tun in -g,sphy StUdi, Unassigned wnd croup rands($20,000), ceneralwnd Koth. t drug tones. ,.,nds Through BOA#4
treatment program[o be used for Income la:/�ssstance I'ho[ography SW dio an d the Meanmgtul Use accoun[[o Me Shenn's
(N rough D3 of FY) Balance Family$nCCESs
"Arts in tduca[ion" (VI IH)program Incenbvas 1ran[tunds glliance pr jeQ ddp d.n.UK,tin.
grantsrolocal schools ($21,250) capital account Nr[he
purchase ota
m o[orcyde unit
Grarrt Project Fund
Revenues
Intergovernmental $ 697,161 $ 697,161 $ 1,476,585 $ 1,476,585
Charges for Services $ 34,000 $ 34,000 $ 61,000 $ 61,000
Transfer from General Fund $ 49,120 $ 49,120 $ 127,076 $ 127,076
Miscellaneous $ $ $ 60,000 $ 60,000
Transfer from Other Funds $ $ $ $ 21,250 1$ 21,250
Appropriated Fund Balance $ $ $ 1$
Total Revenues $ 780,281 $ - $ 780,281 $ 1,724,661 $ - $ - $ - $ - $ - $ - $ 21,250 $ - $ -1$ 1,745,911
Expenditures
NCACC Employee Wellness Grant $ $ $
Electric Vehicle Charging Stations $ $ $
Governin and Mana men tions $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $
NPDES Grant(Multi-year) $ - $ $ $
NC Tomorrow CDBG(Multi-year) $ $ $ $
Jordan Lake Watershed Nutrient Grant $ $ $ $
Growing New Farmers Grant $ $ $
Historic Resources Inventory Grant $ 15,000 $ 15,000 $ 20,000 $ 20,000
Community and Environment $ 15,000 $ - $ 15,000 $ 20,000 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ 20,000
Child Care Health-Smart Start $ 65,574 $ 65,574 $ $
Scattered Site Housing Grant $ $ $
Carrboro Growing Healthy Kids Grant $ $ $
Healthy Carolinians $ $ $
Health&Wellness Trust Grant $ $ $
Senior Citizen Health Promotion(Welln- 98,120 98,120 132,870 132,870
CARES Grant-Aging(Multi-Year) 897,298 897,298
Dental Health-Smart Start $ $ $
Intensive Home Visiting $ $ $
Human Rights&Relations HUD Grant $ $ $
Senior Citizen Health Promotion(Multi-Yr) $ $ $
Ser iorNet Program(Multi-Year) $ $ $
Enhanced Child Services Coord-SS $ $ $
Diabetes Education Program(Multi-Year) $ $ $
Specialty Crops Grant $ $ $
Local Food Initiatives Grant $ $ $
Reducing Health Disparities Grant(Multi`$ 63,000 $ 63,000 $ 56,906 $ 56,906
Triple P Initiative Grant(Multi-Yr) $ $ $
Meaningful Use Incentive Grant(Multi-Yr) $ 19,000 $ 21,250 $ 40,250
Emergency Solutions Grant-DSS(Multi-$ 103,583 $ 103,583 $ 103,583 $ 103,583
FY 2009 Recovery Act HPRP $ $ $
Community Response Program-DSS(M $ 68,156 $ 68,156 $ 68,156 $ 68,156
Susan G Komen Grant $ $ $ I I $
Building Futures Program-DSS Multi-YrI$ 366,848 $ 366,848 $ 366,848 $ 366,848
Foster Youth Opportunities-DSS(1-yr,may be renewable) $ 60,000 $ 60,000
Human Services $ 765,281 $ - $ 765,281 $ 1,704,661 $ - $ - $ - $ - $ - $ -V21250 $ - $ - $ 1,725,911
Hazard Mitigation Generator Pro act $ $ $
Buffer Zone Protection Program $ $ $
800 MHz Communications Transition $ $ $
Secure Our Schools-OCS Grant $ $ $
Citizen Corps Council Grant $ $ $
COPS 2008 Technology Program $ $ $
COPS 2009 Technology Program I I$ $ $
EM Performance Grant 1$ $ $
2010 Homeland Security Grant-ES $ $ $
2011 Homeland Security Grant-ES $ $ $
Justice Assistance Act JAG Program $ $ $
FEMA Assistance to Firef hters Grant $ $ $
Public Safer $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $
a pen ores $ 780,281 $ - $ 780,281 $ 1,724,661 $ - $ - $ - $ - $ - $ - $ 21,250 $ - $ - $ 1,745,911
2
Attachment 2 9
Year-To-Date Budget Summary
Fiscal Year 2015-16
General Fund Budget Summary
Paul:
Original General Fund Budget $206,776,110 includes $5,000 for
Additional Revenue Received Through orange County's additional
Budget Amendment#4 (December 15, 2015) share of the Historic
Resources Inventory
Grant Funds $32,061 Grant,and $72,956 in
Non Grant Funds $3,736,901 County funds toward the
General Fund - Fund Balance for Anticipated OC Building Futures
Appropriations (i.e. Encumbrances) Program Grant(BOA#1);
General Fund - Fund Balance Appropriated to $75,340 for the Purchase
Cover Anticipated and Unanticipated of Mobile Field Computing
Units for the Sheriff's
Expenditures $175,296 Department(BOA #1-B);
Total Amended General Fund Budget $210,720,368 $22,000 for the Purchase
Dollar Change in 2015-16 Approved General of a motorcycle unit from
drug forfeiture funds for
Fund Budget $3,944,258 the Sheriff's Department
% Change in 2015-16 Approved General Fund
Budget 1 1.91
Authorized Full Time Equivalent Positions
Original Approved General Fund Full Time
Equivalent Positions 862.625 Paul:
Original Approved Other Funds Full Time elimination of a vacant Senior
Equivalent Positions 88.450 Public Health Educator
Position Reductions during Mid-Year (,1 00 0) Position in the Smart Start
Additional Positions Approved Mid-Year Grant Project(BOA #1)
Total Approved Full-Time-Equivalent
Positions for Fiscal Year 2015-16 950.075