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HomeMy WebLinkAboutAgenda - 10-09-2007-4fORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: October 9, 2007 Action Agenda Item No. ~- _ yL SUBJECT: Encroachment Agreement for Waterline Construction Associated with Justice Facility Project DEPARTMENT: Purchasing and Central PUBLIC HEARING: (Y/N) No Services ATTACHMENT(S): Encroachment Agreement INFORMATION CONTACT: Pam Jones (919) 245-2652 PURPOSE: To consider approving a Three Party Right of Way Encroachment Agreement among the North Carolina Department of Transportation (NCDOT), Orange County and the Town of Hillsborough that allows the construction of a new 8" water line to serve the expanded Justice Facility. BACKGROUND: The County seeks permission from NCDOT to encroach on its right of way in the general vicinity north of the Eno River Bridge and south of the intersection of East Margaret Lane and Churton Street in order to install the new water line. The County's contractor will bore under Churton Street to create a loop with the west side. The action further transfers title and maintenance responsibility to the Town of Hillsborough upon completion of the water line. FINANCIAL IMPACT: There is no additional funding required as a result of this action. Construction of the water line is included in the contract executed previously by the Board with Bordeaux Construction Company. RECOMMENDATION(S): The Manager recommends that the Board approve the Three Party Right of Way Encroachment Agreement among the North Carolina Department of Transportation, Orange County and the Town of Hillsborough as presented; and authorize the Chair to sign on behalf of the Board. STATE OF NORTH CAROLINA JTE S.R. 1009 PROJECT ORANGE JUSTICE COUNTY OF ORANGE EXPANSION DEPARTMENT OF TRANSPORTATION AND _ ~~ yJ i' L.t.'.... -J~~ C--G'~~~'N i~tifw ~'` `~.- -AND- TO\NN OF HILLSBOROUGH UTILITIES THREE PARTY RIGHT OF WAY ENCROACHMENT AGREEMENT ON PRIMARY AND SECONDARY SYSTEM THIS AGREEIv1ENT, made and entered into this the 20 day of AUG , 20 07 , by and between the Department Transportation, party of the first part; and _ party of the second part; and TOWN OF HILLSBOPOUGH ~~ , _,.,~r,,~ L~~.. ~t G-r.;z.: +~.~ner;~ UTILITIES party of the third part, WITNESSETH THAT t.NHEREAS, the party of the second part desires to encroach on the right of way of the public road designated as >ute(s) S.R. 1009 ,located APPROXIMATELY 255 L.F. +/-NORTH 20P.1 THE NORTH END OF BRIDGE CROSSING THE ENO RIVER th the construction and/or erection of: AN 8" DIAMETER WATER LINE WITH CASING, TRANSVERSING HURTON STREETS R 1009) t~lHEREAS, it is to the material advantage of the party of the second part to effect this encroachment, and the party of ~e first part in the exercise of authority conferred upon it by statute, is willing to permit the encroachment within the limits of the ght of way as indicated, subject to the conditions of this agreement; NOW, THEREFORE, IT IS AGREED that the party of the first part hereby grants to the party of the second part the right nd privilege to make this encroachment as shown on attached plan sheet(s), specifications and special provisions which are lade a part hereof upon the following conditions, to wit: That the installation, operation, and maintenance of the above described facility will be accomplished in accordance with the party of the first pan's latest POLICIES ANO PROCEDURES FOR ACCOPAIv10DATING UTILITIES ON HIGHWAY RIGHTS-OF-UlAI', and such revisions and amendments thereto as may be in effect at the date of this agreement. Information as to these policies and procedures may be obtained from the Division Engineer or State Utility Agent of the parry of the first part. That the said party of the second part binds and obligates himself to install and maintain the encroaching facility in such safe and proper condition that it will not interfere with or endanger travel upon said highway, nor obstruct nor interfere with the proper maintenance thereof, to reimburse the party of the first part for the cost incurred for any repairs or maintenance to its roadways and structures necessary due to Installation and eristence of the facilities of the party of the second part, and if at any time the party of the first part shall require the removal of or changes in the location of the said facilities, that the said party of the second part binds himself, his successors and assigns, to promptly remove or alter the said facilities, in order io conform to the said requirement, without any cost to the party of the first part. That the party of the second part agrees to provide during construction and any subsequent maintenance proper signs, signal lights, flagmen and other warning devices for the protection of traffic in conformance with the latest Manual on Uniform Traffic Control Devices for Streets and Hiohways and Amendments or Supplements thereto. Information as to the above rules and regulations may be obtained from the Division Engineer of the party of the first. That the party of the second part hereby agrees to indemnify and save harmless the party of the first part from all damages and claims for damage that may arise by reason of the Installation and maintenance of this encroachment. That the party of the second part agrees to restore all areas disturbed during installation and maintenance to the satisfaction of the Division Engineer of the party of the first part. The party of the second part agrees to exercise every reasonable precaution during construction and maintenance to prevent eroding of soil; silting or pollution of rivers, streams, lakes, reservoirs, other water impoundments, ground surfaces or other property; or pollution of the air. There shall be compliance with applicable rules and regulations of the tJorth Carolina Division of Environmental tvtanagement, North Carolina Sedimentation Control Commission, and with ordinances and regulations of various counties, municipalities and other official agencies relating to pollution prevention and control, When any installation or maintenance operation disturbs the ground surface and existing ground cover, the party of the second part agrees to remove and replace the sod or otherwise reestablish the grass cover to meet the satisfaction of the Division Engineer of the party of the first part. That the party of the second part agrees to assume the actual cost of any inspection of the worl< considered to he necessary by the Division Engineer of the party of the first part. That the party of the second part agrees to have available at the construction site, at all times during construction, a copy of ,his agreement sho~rring evidence of approval by the party of the first part. The party of the first part reserves the right to stop all wor'r, unless evidence of approval can be shown. Provided the v.~or'r, contained in this agreement is being performed on a completed highway open to traffic; the party of the second part agrees to Dive e:ritten notice to the Division Engineer of the party of the first part when all v:ork contained herein has been completed. UNess specifically requested by the party of the first part, :written notice of completion of wor'~c on high:vay projects under construction will not be required. That in the case of noncompliance v/ith the terms of this agreement by the party of the second part, the party of the first part resen~es the right to stop all work until the facility has been brought into compliance or removed from the right of way at no cost to the party of the first part. That it is agreed by both parties that this agreement shall become void if actual construction of the work contemplated herein is not FORM R/W 16.6 Rev. July 1, 1977 hegun v/ithin one (1) year from the date of authorization by the party of the first part unless written waiver is secured by fhe party of the second part from the party of the first part. During the performance of this contract, the second party, for itself, its assignees and successors in interest (hereinafter referred to as the "contractor"), agrees as follows: a. Compliance with Regulations: The contractor shall comply with the Regulations relative to nondiscrimination in Federally- assisted programs of the U. S. Department of Transportation, Title 49, Code of Federal Regulations, Part 21, as they may be amended from time to time, (hereinafter referred to as the Regulations), which are herein incorporated by reference and made a part of this contract. b. Nondiscrimination: The contractor, with regard to the work performed by it during the contract, shall not discriminate on the grounds of race, color, or national origin in the selection and retention of subcontractors, including procurements of materials and leases of equipment. The contractor shall not participate either directly or indirectly in the discrimination prohibited by Section 21.5 of fhe Regulations, including employment practices when the contract covers a program set forth in P.ppendix B of the Regulations. c. Solicitations for Subcontracts, including Procurements of Ivtaterials and Equipment: In all solicitations either by competitive bidding or negotiation made by the contractor for work to be performed under a subcontract, includinc procurements of materials or leases of equipment, each potential subcontractor or supplier shall be notified by the contractor of the contractor's oblieations under this contract and the Regulations relative to nondiscrimination on the grounds of race, color, or national origin. d. Information and Reports: The contractor shall provide all information and reports required by the Regulations, or directives issued pursuant thereto, and shall permit access to its books, records, accounts, other sources of information, and its facilities as may be determined by the Department of Transportation or the Federal Highevay Administration to be pertinent to ascertain compliance with such Regulations or directives. Where any information required of a contractor is in the exclusive possession of another who fails or refuses to furnish this Information, the contractor shall so certify to the Department of Transportation, or the Federal Highway Administration as appropriate, and shall set forth what efforts it has made to obtain the information. e. Sanctions for Noncompliance: In the event of the contractor's noncompliance with the nondiscrimination provisions of this contract, the Department of Transportation shall impose such contract sanctions as it or the Federal Highway Administration may determine to be appropriate, including, but not limited to, (1) withholding of payments to the contractor under the contract until the contractor complies, andior (2) cancellation, termination or suspension of the contract, in v/hole or in part. f. Incorporation of Provisions: The contractor shall include the provisions of paragraphs "a" through "f' in every subcontract, including procurements of materials and leases of equipment, unless exempt by the Regulations, or directives issued pursuant thereto. The contractor shall take such action with respect to any subcontract or procurement as the Department of Transportation or the Federal Highway Administration may direct as a means of enforcing such provisions including sanctions for noncompliance: Provided, however, that, in the event a contractor becomes involved in, or is threatened with, litigation with a subcontractor or supplier as a result of such direction, the contractor may request the Department of Transportation to enter into such litigation to protect the interests of the State, and, in addition, the contractor may request the United States to enter into such litigation to protect the interests of the United States. That when title to the subject that constitutes the aforesaid encroachment passes from the party of the second part and vests in the party of the third part, the party of the third part agrees to assume all responsibilities and rights and to perform all obligations as agreed to herein by the party of the second part. R/W (166) :Party of the Second Part certifies that this agreement is true and accurate copy of the form R/W (166) incorporating all revisions to date. IN WITNESS WHEREOF, each of the parties to this agreement has caused the same to be executed the day and year first above written. DEPARTMENT OF TRANSPORTATION WITNESS: BY: WITNESS: DIVISION ENGINEER Second Party Third Party