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HomeMy WebLinkAboutAgenda - 10-09-2007-4eORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: October 9, 2007 Action Agenda Item No. ~. SUBJECT: Encroachment Agreement for Eubanks Road Sidewalk re: Animal Services Facility Project DEPARTMENT: Purchasing and Central PUBLIC HEARING: (Y/N) No Services ATTACHMENT(S): INFORMATION CONTACT: Pam Jones (919) 245-2652 Encroachment Agreement PURPOSE: To consider approving a Three Party Right of Way Encroachment Agreement among the North Carolina Department of Transportation (NCDOT), Orange County and the Town of Chapel Hill for sidewalks and handicap ramps along the Eubanks Road frontage of the Animal Services Center Facility. BACKGROUND: The Special Use Permit issued by the Town of Chapel Hill for the Animal Services Facility project includes approximately 300 linear feet of sidewalk along the property frontage on Eubanks Road. This Encroachment Agreement authorizes the construction of the sidewalk on the NCDOT right-of--way by the County and the subsequent transfer of ownership and on-going maintenance of the completed project to the Town of Chapel Hill. FINANCIAL IMPACT: Based solely on estimated linear construction costs for sidewalk, the estimated cost of the sidewalk is $6,000. This amount will be included in the guaranteed maximum price for construction of the facility, which will be presented for Board consideration at the conclusion of the design process, tentatively scheduled for February 11, 2008. RECOMMENDATION(S): The Manager recommends that the Board approve the Three Party Right of Way Encroachment Agreement among the North Carolina Department of Transportation, Orange County and the Town of Chapel Hill for sidewalks and associated handicapped ramps along the Eubanks Road frontage of the Animal Services Facility; and authorize the Chair to sign on behalf of the Board. ROUTE SR 1727 PROJECT Orange County Animal Services STATE OF NORTH CAROLINA COUNTY OF Orange ~~,J DEPARTMENT OF TRANSPORTATION -AND- Orange County -AND- Town of Chanel HIII THREE PARTY RIGHT OF WAY ENCROACHMENT AGREEMENT ON PRIMARY AND SECONDARY SYSTEM THIS AGREEMENT, made and entered into this the 23 day of _ 08 _ , 20 _07_ __ , by and between the Department of Transportation, party of the first part; Orange County and party of the second part; and Town of Chapel HIII _____,__ party of the third part, WITNESSETH THAT WHEREAS, the party of the second part desires to encroach on the right of way of the public road designated as Route(s) Eubanks Road SR 1727 , located approximately 30 feet west of Mill House Road (SR 1725) with the construction and/or erection approximately 300 linear feet of 5 foot wide sidewalk and associated handicap ramps. of: WHEREAS, it is to the material advantage of the party of the second part to effect this encroachment, and the party of the first part in the exercise of authority conferred upon it by statute, is willing to permit the encroachment within the limits of the right of way as indicated, subject to the conditions of this agreement: NOW, THEREFORE, IT IS AGREED that the party of the first part hereby grants io the party of the second part the right and privilege to make this encroachment as shown on attached plan sheet(s), specifications and special provisions which are made a part hereof upon the following conditions, to wit: That the installation, operation, and maintenance of the above described facility will be accomplished in accordance with the party of the first part's latest POLICIES AND PROCEDURES FOR ACCOMMODATING UTILITIES ON HIGHWAY RIGHTS-OF-WAY, and such revisions and amendments thereto as may be in effect at the date of this agreement Information as to these policies and procedures may be obtained from the Division Engineer or State Ulllity Agent of the party of the first part. That tfie said party of the second part binds and obligates himself to install and maintain the encroaching facility in such safe and proper condition that d will not interfere with or endanger travel upon said highway, nor obstruct nor interfere with the proper maintenance thereof, to reimburse the party of the first part for the cost incurred for any repairs or maintenance to its roadways and structures necessary due to installation and existence of the facilities of the party of the second part, and if at any time the party of the first part shall require the removal of or changes in the location of the said facilities, that the said party of the second part binds himself, his successors and assigns, to promptly remove or alter the said facilities, in order to conform to the said requirement, without any cost to the party of the first part. That the party of the second part agrees to provide during construction and any subsequent maintenance proper signs, signal lights, flagmen and other warning devices for the protection of traffic in conformance with the latest Manual on Uniform Traffic Control Devices for Streets and Highways and Amendments or Supplements thereto. Information as to the above rules and regulations may be obtained from the Division Engineer of the party of the first • That the party of the second part hereby agrees to indemnify and save harmless the party of the first part from all damages and claims for damage that may arise by reason of the installation and maintenance of this encroachment. That the party of the second part agrees to restore all areas disturbed during installation and maintenance to the satisfaction of the Division Engineer of the party of the first part The party of the second part agrees to exercise every reasonable precaution during construction and maintenance to prevent eroding of soil; silting or pollution of rivers, streams, lakes, reservoirs, other water impoundments, ground surfaces or other property; or pollution of the air. There shall be compliance with applicable rules and regulations of the North Carolina Division of Environmental Management, North Carolina Sedimentation Control Commission, and with ordinances and regulations of various counties, municipalities and other official agencies relating to pollution prevention and control. When any installation or maintenance operation disturbs the ground surface and existing ground cover, the party of the second part agrees to remove and replace the sod or otherwise reestablish the grass cover to meet the satisfaction of the Division Engineer of the party of the first part. That the party of the second part agrees to assume the actual cost of any inspection of the work considered to be necessary by the Division Engineer of the party of the first part. That the party of the second part agrees ro have available at the construction site, at all Umes during construction, a copy of this agreement showing evidence of approval by the party of the first part. The party of the first part reserves the right to stop all work unless evidence of approval can be shown. Provided the work contained in this agreement is being performed on a completed highway open to traffic; the party of the second part agrees to give written notice to the Division Engineer of the party of the first part when all work contained herein has been completed. Unless specifically requested by the party of the first part, written notice of completion of work on highway projects under construction will not be required. That in the case of noncompliance with the terms of this agreement by the party of the second part, the party of the first part reserves the right to stop all work until the facility has been brought into compliance or removed from the right of way at no cost to the party of the first part. That it is agreed by both parties that this agreement shall become void if actual construction of the work contemplated herein is not begun within one (i) year t"rom the date of authorization by the party of the first part unless written waiver is secured by the party of Use second part FORM R/W 16.6 Rev. July 1, 1977 from the party of the first part. During the performance of this contract, the second party, for itself, its assignees and successors in interest (hereinafter referred to as the "contractor"), agrees as follows: a. Compliance with Regulations: The contractor shall comply with the Regulations relative to nondiscrimination in Federally- assisted programs of the U. S. Department of Transportation, Title 49, Code of Federal Regulations, Part 21, as they may be amended from time to time, (hereinafter referred to as the Regulations), which are herein incorporated by reference and made a part of this contract. b. Nondiscrimination: The contractor, with regard to the work performed by it during the contract, shall not discriminate on the grounds of race, color, or national origin in the selection and retention of subcontractors, including procurements of materials and leases of equipment. The contractor shall not participate either directly or indirectly in the discrimination prohitin~ 8 of theon 21.5 of the Regulations, including employment practices when the contract covers a program sat forth in Appe Regulations. a Solicitations for Subcontracts including Procurements of Materials and Equipment: In all solicitations either by competitive bidding or negotiation made by the contractor for work to be performed under a subcontract, including procurements of materials or leases of equipment, each potential subcontractor or supplier shall be notified by the contraMor of the contractor's obligations under this contract and the Regulations relative to nondiscrimination on the grounds of race, color, or national origin. d. Information and Reports: The contractor shall provide all information and reports required by the Regulations, or directives issued pursuant thereto, and shall permit access to its books, records, accounts, other sources of information, and its frrcilities as may be determined by the Department of Transportation or the Federal Highway Administration to be pertinent to ascertain compliance with such Regulations or directives. Where any information required o(a contractor is in the exclusive possession of another who fails or refuses to furnish this information, the contractor shall so certify to the Department of Transportation, or the Federal Highway Administration as appropriate, and shall set forth what efforts it has made to obtain the information. e. Sanctions for Noncompliance: In the event of the contractor s noncompliance wRh the nondiscrimination provisions of this contract, the Department of Transportation shall impose such contract sanctions as it or the Federal Highway Administration may determine to be appropriate, including, but not limited to, (1) withholding of payments to the contractor under the contract until the contractor complies, and/or (2) cancellation, termination or suspension of the contract, in whole or in part f. Incorporation of Provisions: The contractor shall include the provisions of paragraphs "a" through `f in every subcontract, including procurements of materials and leases of equipment, unless oxempt by the Regulations, or directives issued pursuant thereto. The contractor shall take such action with respect to any subcontract or procurement as the Department of Transportation or the Federal Highway Administration may direct as a means of enforcing such provisions including sanctions for noncompliance: Provided, however, that, in the event a contractor becomes involved in, or is threatened with, litigation with a subcontractor or supplier as a result of such direction, the contractor may request the Department of Transportation to enter into such litigation to protect the interests of the State, and, in addition, the contractor may request the United States to enter into such litigation to protect the interests of the United States. BY: That when title to the subject that constitutes the aforesaid encroachment passes from the party of the second part and vests in the party of the third part, the party of the third part agrees to assume all responsibilities and rights and to perform all obligations as agreed to herein by the party of the second part. R/W (166) :Party of the Second Part certifies that this agreement is true and accurate copy of the form R/W (166) incorporating all revisions to date. IN WITNESS WHEREOF, each of the parties to this agreement has caused the same to be executed the day and year first above written. DEPARTMENT OF TRANSPORTATION WITNESS: ENGI 0 Orange County PO Box 8181 Hillsborough NC 27278 Second Party Town of Chapel HIII 405 Martin Luther King Jr. Blvd., Chapel HIII, NG 27514 Third Party