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HomeMy WebLinkAboutAgenda - 12-07-2015 - 6-j - Schools Adequate Public Facilities Ordinance (Schools APFO) – Approval of Membership and Capacity Numbers 1 ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: December 7, 2015 Action Agenda Item No. 6-j SUBJECT: Schools Adequate Public Facilities Ordinance (Schools APFO) —Approval of Membership and Capacity Numbers DEPARTMENT: Planning PUBLIC HEARING: (Y/N) No ATTACHMENT(S): INFORMATION CONTACT: 1. Orange County Schools and Chapel Hill- Ashley Moncado, 919-245-2589 Carrboro City Schools: Schools APFO Perdita Holtz, 919-245-2578 Capacity Calculation and Change Request Craig Benedict, 919-245-2575 Form (includes Student Membership) for Elementary, Middle, and High School Levels 2. Chart Depicting LOS, Capacity, Membership, and Membership Increases PURPOSE: To consider approval of November 13, 2015 membership and capacity numbers for both school districts (Orange County and Chapel Hill-Canrboro City Schools) which will be used in developing 10-year student membership projections and the 2016 SAPFO Technical Advisory Committee (SAPFOTAC) Report. BACKGROUND: In accordance with the Schools APFO MOUs (Memorandum of Understanding), the Board of County Commissioners shall approve the school districts' November 15th membership and capacity numbers within 15 school days after receiving the numbers from the school districts. Since November 15th fell on a Sunday this year, membership and capacity forms were updated based on Friday, November 13th membership and capacity numbers. Both Orange County Schools and Chapel Hill-Canrboro City Schools submitted their membership and capacity numbers in accordance with the MOUs. As per the MOUs, this step of the SAPFO process entails only the approval of the student membership and capacity numbers. The SAPFOTAC, comprised of representatives of both school systems and the Planning Directors of the County and Towns, is tasked to produce an annual report for the governing boards of each Schools APFO partner. The full annual SAPFOTAC report, which will include 10-Year student membership projections, will be completed in early 2016. The CAPS (Certificate of Adequate Public Schools) system is updated with actual membership and capacity figures after the BOCC approves the information submitted by the school districts. The chart in Attachment 2 shows the Capacity and Membership for each school level in both school districts and the increase (or decrease) over the November 14, 2014 membership. It 2 also shows the Allowable Maximum Level of Service (LOS) as was agreed upon as part of the SAPFO MOU process and the Actual LOS based on November 13, 2015 membership numbers. In recent years, Pre-K enrollment has been a topic of discussion with both school districts. However, SAPFO has not been amended to include Pre-K in the membership and capacity numbers. Therefore, Pre-K children are not included in the membership and capacity numbers reported. FINANCIAL IMPACT: Precise financial impacts cannot be determined, but changes in projected growth in student membership for the next ten years is expected to result in higher future operating and capital budget requests. SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is applicable to this agenda item: • GOAL: ENSURE ECONOMIC SELF-SUFFICIENCY The creation and preservation of infrastructure, policies, programs and funding necessary for residents to provide shelter, food, clothing and medical care for themselves and their dependents. Efforts to approve the November 13, 2015 membership and capacity numbers for both school districts will result in positive outcomes related to the above goal. RECOMMENDATION(S): The Manager recommends the Board approve the November 13, 2015 Membership and Capacity numbers as submitted by each school district. Attachment 1 3 School APFO Capacity, Membership and Change Request Form School District: Chapel Hill-Carrboro City Schools SAPFO CAPS Year: November 13,2015-November 14,2016 Capacity and Membership Submittal Date: November I3,2015 Elementary Sqtiary 2011-2012 2012-2013 2013-2014 2014-201-55 2015-2016 Justification Membership School Feet Requested Requested Requested Reqnested Requested Footnote 4 (relerenced Capacity Capacity Capacity Capacity Capacity school Cm*or6 60,832 533 533 533 1 3 533 542 Ephesus 66,952 448 448 448 4 A40 Estes Hills_ 56,299 527 . . 527 527Z'�. 527 48S Glenwood 50,764 423 423 423 33$ 531 F ham P Gra 66,689 538 53$ 538 433 423 454 McDougle 98,000 564 56A 564 X64 564 499 Rashkis 95,729 585 585 585 3 585 5t7 Scruggs. 90,980 575 575 575 38'5 585 505 Sewell'•. 52,896 466 46G 466 5$5 525 Morris.Grove 90,221 585 585 585 575 558 North" 99,500 0 D 585 4s6 466 X85 Total 828,8621 5,244 5;'244 5,829 9 5;$29 S; Ql Special Note(s): 1.For the November 15,2002 base year the board accepted the superintendent-certified capacities as part of the School Facilities Task Force review and 2003 Planners and School Representative Technical Advisory Committee Report. These capacities will remain effective until changed by(1)the School CIP or(2)an amended version of this form that is certified by the BOCC.2.Due to November 15th falling on a Sunday this year,membership and capacity numbers shall be provided for Friday,November 13,2015, Justification: C acity ficatio Superintendent Date BOCC Chair Date M bershi C ification: 1 '611,5- S perintendent Date BOCC Chair Date 4 School APFO Capacity, Membership and Change Request Form School District: Chapel Hill-Carrboro City Schools SAPFO CAPS Year: November 13,2015-November 14,2016 Capacity and Membership Submittal Date: November 13,2015 I'lliddle School Requested Requested Req tiested Requested Requested ' I (referenced Fee Capacity Capacity Capacity Capacit.y Capacity Footnote 4 sc It o ol y ea r) 1 1 C41bneth 122,467 670 6,70 670 77 774 716 McDougle 136,221 732 732 732 732, 7M2 689 Phillips 109,498 706 706 706 '1©6 : . 706 C42 Smitli 128,764 732 732 732 '13 732 797 I Tofiat': 496,950 2,840 240 2,840 2,944 2,944 2;844 Special Note(s): 1. For the November 15,2002 base year the board accepted the superintendent-certified capacities as part of the School Facilities Task Force review and 2003 Planners and School Representative Technical Advisory Committee Report. These capacities will remain effective until changed by(1)the School CIP or(2)an amended version of this form that is certified by the BOCC.2.Due to November 15th falling on a Sunday this year,membership and capacity numbers shall be provided for Friday,November 13,2015. Justification: Ca city Certif'catio Superintendent Date BOCC Chair Date Me bership C ifi Lion: t( fg0/6/ Superintendent Date BOCC Chair Date 5 School APFO Capacity, Membership and Change Request Form School District: Chapel Hill-Carrboro City Schools SAPFO CAPS Year: November 13,2015-November 14,2016 Capacity and Membership Submittal Date: November 13,2015 2011-2012 2012-2013 2013-2014 2014-2015 201-5-2016 Membership Ilig[I School Sqtla:,e Requested Requested Requested Requested Requested Justification (refereliced Fee Capacity Capacity Capacity capicity Capacity FoofnOte 9 School year) Chap 1 11 241,111 1,520 1,520 8 . 824 astl;hhapel11ii11 259,869 1,515 15 1,515 T,5i0 1,, 7 +ern 148,0.23 800 $011 800 1 � 11,513 f,3'13 I'h�ae <Acac1. 5,207 40 Ali 40 33 =76714 654,210 3,875 3.,875 3,875 3,ST5 ';'3,87 3;'101 Special Note(s): 1. For the November 15,2002 base year the board accepted the superintendent-certified capacities as part of the School Facilities Task Force review and 2003 Planners and School Representative Technical Advisory Committee Report. These capacities will remain effective until changed by(1)the School CIP or(2)an amended version of this form that is certified by the BOCC.2.Due to November 15th falling on a Sunday this year,membership and capacity numbers shall be provided for Friday,November 13,2015. Justification: I C paci ertiflc tion: Superintendent Date BOCC Chair Date M tuber ' Certification: Superintendent Date BOCC Chair Date 6 School District: Orange County Schools SAPFO CAPS Year: November 13,2015 -November 14,2016 Capacity and Membership Submittal Date: November 13,2015 Elementary Square I 201,2-2013 i Requested School Feet Capacity Capacity r 70812 565 rr,r, 565 'r rJ H,, it 1 ,rrfc ..r J ' ;(ayr,ol�rglrr'P//�� 52,492 455 455 I r !/ (, 64 s 316 497 f,�f~ra,r�r��,t( h 497 f�rfr �ti�/� 74,016 544 544 � rl;J���.Vl/P✓/ � � I rDl r � I'-j ���✓e�-���r!: � %,�J�//✓'h�rr!/.r'�: r���t�����1�/71:�1�j��J ,,'!`'. 7✓, 51 106 471 ;, fy//�r rr 471 f ' �f�//✓/r�fr�flr` O rI//i/�1/,�t���. J. / Jfry'I '., �n„'�C�I fill'/Jir 1,,✓;i: fr. ,l piJ�/�y (� ].00,164 586 ��i�a/�,, �' 586 +,r�if1 f rr`,, '(rr Irr�i�hlfil���(I/ 'Ir4' r0%%/� ,F r?,. ry//lOffi )�t r� y /9��11, 4y lit✓ ✓,�,,./,,/, 'i�282 576 576 85 fi9l�f ji/!/rJ/Nr x ' :�r� �lrr//�� r r%/�7'/� �l / ,Vj,r//ir/%i � J1�y✓r/6�iu%(� ;`,fy1/ r/r y/r r rya��1,//✓/Ali!,;/Ff�r rl'�!(/��//r✓J'/y�,��i(°r/✓�'�/,ylfi,l�, L�/�//f! /i1- ,l�'„ yt,/Ir l�rl,,r. i / ,li�� �/ flrj/rjf �fi!p>!,i{r� l!,r r�, �r/lrf.. / �✓J.,. ,/�/,Lr /'%ln,,;li/ r,,, �kf/� r !.// 1'/'^�1k1/�fr`�P//iY Srlf i/ti fl,(,�F.F �j ����if,�,f r��l//ri/i//T„✓�I���lr� �'�j`�ri�'�rJ�;%faf,ler r r rllr/,✓'/pi J f✓ ;nPj�%ff Py✓,+fl�l�p�� r r=i G f,8 �f f//r, rl r 498,1881 3,694 3,694,r',`y r,''/r ' Special Note(s): 1.For the November 15,2002 base year the board accepted the superintendent-certified capacities as part of the School Facilities Task Force review and 2003 Planners and School Representative"Technical Advisory Committee Report. These capacities will remain effective until changed by(1)the School CIP or(2)an amended version of this form that is certified by the BOCC.2.Due to November 15th falling on a Sunday this year,membership and capacity numbers shall be provided for Friday,November 13,2015. Justification: Capacity Certaification: S perintendent Date BOCC Chair Date Membership Ce ifi ation: 4 .'�W�,15 Su rintendent Date BOCC Chair Date 7 School District: Orange County Schools SAPFO CAPS Year: November 13,2015 -November 14,2016 Capacity and Membership Submittal Date: November 13,2015 Middle Square 2011-2012 2012-2013 2013-2014 2014-2015 2015-2016 Justification Requested School Feet /"/Fr f 1.36,000 740 J ,�, r ,r / 740 ,F,/�.rri✓lri,/ .:1 l re i !fi�r// IG'J ix� I / r,/�1� t%%r r/r r, 107 f ' /lii r a i11, ,rr f r 7 /�j /f/�/�j 726 �y f �620 26!J 1 123,000 700 �lr/rri r / / 4y of r'r 700,,y/y r ri/i f�J°/% r J /r fr r r✓"/rf ! r���f��y�/�l ��>;�,/��i r �,� �r;/ r r r l/f/,r�// � /✓ %/i9/ !�,rt/�r�((J1i��1�l��lf�i?1)l F��r/�'���t�rl(�% r / 'f „(rj�'; Special Note(s): 1.For the November 15,2002 base year the board accepted the superintendent-certified erinten p y p p dent-certified capacities as part of the School Facilities Task Force review and 2003 Planners and School Representative Technical Advisory Committee Report. "These capacities will remain effective until changed by(1)the School CIP or(2)an amended version of this form that is certified by the BOCC.2.Due to November 15th falling on a Sunday this year,membership and capacity numbers shall be provided for Friday,November 13,2015. Justification: Capacity Certification: P p ft Su erintendent A ate BOCC Chair Date Memb r hip rtifi tion: t Su erintendent A Dale BOCC Chair Date 8 School District: Orange County Schools SAPFO CAPS Year: November 13,2015 -November 14,2016 Capacity and Membership Submittal Date: November 13,2015 2011-2012 1 I Requested High School Square Requested i Membership Feet Footnote# Capacity Capacity Capacity Capacity Capacity it /li r 213 t 509 1,518 rf�r �(%,rr ; 1,3 ✓ fi In rr�y//r( i/Gi 206,900 1,000 ' 1,000 1 6,600 40 rr fi (r ,r f(//i 40 ; r jl✓r�PrF �(/���)/(F r f f%�f i�r r/o�/yr iii / ��Y(�'`(/Y /ril a`((%�!!F��l��(I r ' ;(' ,/i,!' /r C/f6✓��/��(��"l�(�j'1'(i.s / rr,rrrr '���1��/r", l � '�4�'11�r(J�l r/f r r i r/ "- / :r�fr�i(�rrGJ r✓ rr/r, /'F r �'�`%%i�r'��d r �r filr✓r JIB/r rr!r-. <i/ /I y?U/J�' r r ��%�If/fvyr rxGlrrP/r(r; ,(f / r, ,r//rJ,r✓1 1 I,v !U'��(�f(v � 1 r Inr r rr (err r/�N.j� r r ✓ 1r�Yl�/J1/(1(' �f�l rr 1fy�((;(l(( � /r /; JFI�/: u , �rf/,(A�(iri(/J1/r✓i' /'r r fj�f�ly(P`/f I'si`,� ����✓�����l/rrn i '/�ir(!%(.(/ill✓f/� ;' ✓✓ ' iG�f�fjr/��ir l)r �� !)�r��r`����rilrlr'((��'(r/ r/f/l/ � '^I//��/ /✓'/i/ l(( � % r / r f��(l�((l� l,� (�i�Wi�lr�Y(It(✓'/y r., „ r �//rr rlr 6 r 2,439 , ,ii'( ' INN yw Special Note(s): 1.For the November 15,2002 base year the board accepted the superintendent-certified capacities as part of the School Facilities Task Force review and 2003 Planners and School Representative Technical Advisory Committee Report. These capacities will remain effective until changed by(1)the School CIP or(2)an amended version of this form that is certified by the BOCC.2.The 2012-2013 capacity numbers for Grange High School(1,399)is based on a capacity analysis and facilities study completed by the Department of Public Instruction in August 2012.3.Due to November 15th falling on a Sunday this year,membership and capacity numbers shall be provided for Friday,November 13,2015. Justification: Capacity Certijfic tion: St.4erintendent Date BOCC Chair Date Membership Vifiation: %% Su erintendent Date BOCC Chair Date 9 Attachment 2 School LOS, Capacity, Membership, and Membership Increases Chapel HillUCarrboro School District Orange Coun School District Allowable Maximum Allowable Maximum LOS (per MOU) Actual 2015-16 LOS LOS (per MOU) Actual 2015-16 Elementary 105% 94.4% 1 105% 89.8% Middle 107% 96.6% 107% 1 80.3% High 110% 95.5% 110% 1 101.2% Chapel HilUCarrboro School District Orange ' unty School District Capacity Capacity Nov. 13 Increase Capacity Capacity Nov. 13 Increase At 100% 2015 At 100% 2015 At MOU Prior Year from At MOU Prior Year from LOS Membership Prior LOS Membership Prior LOS* Maximum* Membership Year LOS* Maximum* Membership Year Elementary 5829 6120 5501 5541 (40) 3694 3879 3318 3259 59 Middle 2944 3150 2844 2861 (17) 2166 2318 1739 1762 (23) High 3875 4263 3701 3730 (29) 2439 2683 2469 2502 (33) * - Class size ratio is 1:21 in grades K-3.