Loading...
HomeMy WebLinkAbout2015-599-E Solid Waste - Summit Design and Engineering Services landfill survey DocuSign Envelope ID: 131 D50716-7603-4905-88E6-3348AF487601 [Departmental Use Only] TITLE Surveying Services FY 2015/16 NORTH CAROLINA CONSULTING SERVICES AGREEMENT RFP---UNDER $90,000 ORANGE COUNTY This Agreement, made and entered into this 1 st day of January, 2016, ("Effective Date") by and between Orange County, North Carolina a body politic and corporate of the State of North Carolina (hereinafter, the "County") and Summit Design and Engineering Services, (hereinafter, the "Consultant"). WITNESSETH: That the County and Consultant, for the consideration herein named, do hereby agree as follows: ARTICLE 1 SCOPE OF WORK 1.1 Scope of Work 1.1.1 This Services Agreement ("Agreement") is for professional consulting services to be rendered by Consultant to County with respect to (insert type of project)Solid Waste Department Surveying and Related Technical Services 1.1.2 By executing this Agreement, the Consultant represents and agrees that Consultant is qualified to perform and fully capable of performing and providing the services required or necessary under this Agreement in a fully competent,professional and timely manner. 1.1.3 Time is of the essence with respect to this Agreement. 1.1.4 The services to be performed under this Agreement consist of Basic Services, as described and designated in Article 3 hereof. Compensation to the Consultant for Basic Services under this Agreement shall be as set forth herein. ARTICLE 2 RESPONSIBILITIES OF THE CONSULTANT 2.1 Services to be Provided. The Consultant shall provide the County with all services required in Article 3 to satisfactorily complete the Project within the time limitations set forth herein and in accordance with the highest professional standards. 2.2. Standard of Care 2.2.1 The Consultant shall exercise reasonable care and diligence in performing services under this Agreement in accordance with the highest generally accepted standards of this type of Consultant practice throughout the United States and in accordance with applicable federal, state and local laws and regulations applicable to the performance of these services. Consultant is solely responsible for the professional quality, accuracy and timely completion and submission Revised 10/14 1 DocuSign Envelope ID: 131 D50716-7603-4905-88E6-3348AF487601 of all reports, drawings, specifications, plans, documents and services (hereinafter "Deliverables")related to the Basic Services. 2.2.2 The Consultant shall be responsible for all errors or omissions, in the deliverables prepared by the Consultant. 2.2.3 The Consultant shall correct at no additional cost to the County any and all errors, omissions, discrepancies, ambiguities, mistakes or conflicts in any Deliverables prepared by the Consultant. 2.2.4 The Consultant shall assure that all Deliverables prepared by it hereunder are in accordance with applicable laws, statutes, and that any necessary or appropriate applications for approvals are submitted to federal, state and local governments or agencies in a timely manner so as not to delay the Project. 2.2.5 The Consultant shall not, except as otherwise provided for in this Agreement, subcontract the performance of any work under this Agreement without prior written permission of the County. No permission for subcontracting shall create, between the County and the subcontractor, any contract or any other relationship. 2.2.6 Any and all employees of the Consultant engaged by the Consultant in the performance of any work or services required of the Consultant under this Agreement, shall be considered employees or agents of the Consultant only and not of the County, and any and all claims that may or might arise under any workers compensation or other law or contract on behalf of said employees while so engaged shall be the sole obligation and responsibility of the Consultant. 2.2.7 Consultant agrees that Consultant and its subcontractors, if any, shall be required to comply with all federal, state and local antidiscrimination laws, regulations and policies that relate to the performance of Consultant's services under this Agreement. 2.2.8 If activities related to the performance of this agreement require specific licenses, certifications, or related credentials Consultant represents that it and/or its employees, agents and subcontractors engaged in such activities possess such licenses, certifications, or credentials and that such licenses certifications, or credentials are current, active, and not in a state of suspension or revocation. ARTICLE 3 BASIC SERVICES 3.1 Basic Services 3.1.1 The Consultant shall perform as Basic Services the work and services described herein and as specified in the County's "RFP Number 5213 for Landfill Surveying Services (the "RFP")" issued September 30, 2015, which is fully incorporated and integrated herein by reference together with Attachments Summit Proposal Dated october 15, 2015 (designate all attachments). 3.1.2 The Basic Services will be performed by the Consultant in accordance with the following schedule: (Insert task list and milestone dates) Revised 10/14 2 DocuSign Envelope ID: 131 D50716-7603-4905-88E6-3348AF487601 Task Milestone Date 1. n/a 2. 3. 4. 5. 6. 7. 8. 9. 10. 3.1.3 Should County reasonably determine that Consultant has not met the Milestone Dates established in Section 3.1.2 of this Article, County shall notify Consultant of the failure to meet the Milestone Date. The County, at its discretion may provide the Consultant seven (7) days to cure the breach. County may withhold the accompanying payment without penalty until such time as Consultant cures the Breach. In the alternative, upon Consultant's failure to meet any Milestone Date the County may modify the Milestone Date schedule. Should Consultant or its representatives fail to cure the breach within seven (7) days, or fail to reasonably agree to such modified schedule County may immediately terminate this Agreement in writing without penalty or incurring further obligation to Consultant. This section shall not be interpreted to limit the definition of breach to the failure to meet Milestone Dates. ARTICLE 4 DURATION OF SERVICES 4.1 Scheduling of Services 4.1.1 The Consultant shall schedule and perform his activities in a timely manner so as to meet the Milestone Dates listed in Article 3. 4.1.2 Should the County determine that the Consultant is behind schedule, it may require the Consultant to expedite and accelerate his efforts, including providing additional resources and working overtime, as necessary, to perform his services in accordance with the approved project schedule at no additional cost to the County. 4.1.3 The Commencement Date for the Consultant's Basic Services shall be January 1, 2016. ARTICLE 5 COMPENSATION 5.1 Compensation for Basic Services 5.1.1 Compensation for Basic Services shall include all compensation due the Consultant from the County for all services under this Agreement except for any authorized Reimbursable Expenses which are defined herein. The maximum amount payable for Basic Services is Eighty Nine Thousand Nine Humdred and Ninty Nine Dollars ($$89,999). Payment for Basic Services shall become due and payable in direct proportion to satisfactory services performed and work accomplished. Payments will be made as percentages of the whole as Project milestones as set out in Section 3.1.2 are achieved. (For example, if there are 10 Project Revised 10/14 3 DocuSign Envelope ID: 131 D50716-7603-4905-88E6-3348AF487601 Tasks with Milestone Dates then Consultant may invoice for the first 10% of the whole upon County's acknowledgement of the satisfactory completion of Task one. Upon the County's acknowledgement that the second Task has been satisfactorily completed Consultant may invoice for the next 10% of the whole.) ARTICLE 6 RESPONSIBILITIES OF THE COUNTY 6.1 Cooperation and Coordination 6.1.1 The County has designated the County Solid Waste Engineer to act as the County's representative with respect to the Project and shall have the authority to render decisions within guidelines established by the County Manager and the County Board of Commissioners and shall be available during working hours as often as may be reasonably required to render decisions and to furnish information. 6.1.2 The County shall be solely responsible for determining whether Consultant as satisfactorily completed Tasks associated with Milestone Dates. Upon County's written determination to Consultant that a Task has been satisfactorily completed by its accompanying Milestone Date Consultant may submit an invoice for payment. It is agreed that County shall not unreasonably withhold its determination of satisfactory completion of any Task. In the event the amount of an invoice is disputed County may withhold payment until the dispute is resolved by the parties. County may also withhold payment on an invoice until the satisfactory completion of a Task by Consultant. ARTICLE 7 INSURANCE AND INDEMNITY 7.1 General Requirements 7.1.1 Consultant shall obtain, at its sole expense, Commercial General Liability Insurance, Automobile Insurance, Workers' Compensation Insurance, Professional Liability Insurance, and any additional insurance as may be required by Owner's Risk Manager as such insurance requirements are described in the Orange County Risk Transfer Policy and Orange County Minimum Insurance Coverage Requirements (each document is incorporated herein by reference and may be viewed at httD:Horan eg countvnc.gov/Durchasin�a,/contracts.asp). If Owner's Risk Manager determines additional insurance coverage is required such additional insurance shall be designated here n/a(if no additional insurance required mark N/A as being not applicable). Consultant shall not commence work until such insurance is in effect and certification thereof has been received by the Owner's Risk Manager. 7.2 Indemnity 7.2.1 The Consultant agrees to indemnify and hold harmless the County from all loss, liability, claims or expense, including attorney's fees, arising out of or related to the Project and arising from bodily injury including death or property damage to any person or persons caused in whole or in part by the negligence or misconduct of the Consultant except to the extent same are caused by the negligence or willful misconduct of the County. It is the intent of this provision to require the Consultant to indemnify the County to the fullest extent permitted under North Carolina law. Revised 10/14 4 DocuSign Envelope ID: 131 D50716-7603-4905-88E6-3348AF487601 ARTICLE 8 AMENDMENTS TO THE AGREEMENT 8.1 Changes in Basic Services 8.1.1 Changes in the Basic Services and entitlement to additional compensation or a change in duration of this Agreement shall be made by a written Amendment to this Agreement executed by the County and the Consultant. The Consultant shall proceed to perform the Services required by the Amendment only after receiving a fully executed Amendment from the County. ARTICLE 9 TERMINATION 9.1 Termination for Convenience of the County 9.1.1 This Agreement may be terminated without cause by the County and for its convenience upon seven (7) days prior written notice to the Consultant. 9.2 Other Termination 9.2.1 The Consultant may terminate this Agreement based upon the County's material breach of this Agreement; provided the County has not taken all reasonable actions to remedy the breach. The Consultant shall give the County seven (7) days' prior written notice of its intent to terminate this Agreement for cause. 9.3 Compensation After Termination 9.3.1 In the event of termination, the Consultant shall be paid that portion of the fees and expenses that it has earned to the date of termination, less any costs or expenses incurred or anticipated to be incurred by the County due to errors or omissions of the Consultant. 9.3.2 Should this Agreement be terminated, the Consultant shall deliver to the County within seven (7) days, at no additional cost, all Deliverables including any electronic data or files relating to the Project. 9.4 Waiver 9.4.1 The payment of any sums by the County under this Agreement or the failure of the County to require compliance by the Consultant with any provisions of this Agreement or the waiver by the County of any breach of this Agreement shall not constitute a waiver of any claim for damages by the County for any breach of this Agreement or a waiver of any other required compliance with this Agreement. ARTICLE 10 ADDITIONAL PROVISIONS 10.1 Relationship of Parties 10.1.1 Consultant is an independent contractor of the County. Neither Consultant nor any employee of the Consultant shall be deemed an officer, employee or agent of the County. Revised 10/14 5 DocuSign Envelope ID: B1 D50716-7603-4905-88E6-3348AF487601 Consultant's personnel shall not be employees of, or have any contractual relationship with, the County. 10.2 Limitation and Assignment 10.2.1 The County and the Consultant each bind themselves, their successors, assigns, and legal representatives to the terms of this Agreement. Neither the County nor the Consultant shall assign or transfer its interest in this Agreement without the written consent of the other. 10.3 Governing Law 10.3.1 This Agreement and the duties, responsibilities, obligations and rights of respective parties hereunder shall be governed by the laws of the State of North Carolina. Consultant shall at all times remain in compliance with all applicable local, state, and federal laws, rules, and regulations including but not limited to all anti-discrimination laws. 10.4 Dispute Resolution 10.4.1 Any and all suits or actions to enforce, interpret or seek damages with respect to any provision of, or the performance or non-performance of, this Agreement shall be brought in the General Court of Justice of North Carolina sitting in Orange County, North Carolina and it is agreed by the parties that no other court shall have jurisdiction or venue with respect to such suits or actions. The Parties may agree to nonbinding mediation of any dispute prior to the bringing of such suit or action. 10.5 Extent of Agreement 10.5.1 This Agreement, together with the Request for Proposals together with attachments distributed by the County and the Consultant's submitted Proposal, all of which constitute the Contract Documents, represents the entire and integrated agreement between the County and the Consultant and supersedes all prior negotiations, representations or agreements, either written or oral. In the event of a conflict among the terms of the Contract Documents, the priority of documents shall be This Agreement, the County's Request for Proposals, attachments to the County's Request for Proposals, the Consultant's Proposal. This Agreement may be amended only by written instrument signed by both parties. Modifications may be evidenced by facsimile signatures. 10.6 Severability 10.6.1 If any provision of this Agreement is held as a matter of law to be unenforceable, the remainder of this Agreement shall be valid and binding upon the Parties. 10.7 Ownership of Deliverables 10.7.1 All Deliverables, together with all supporting materials, source documentation, data collected, field notes, and working drafts, developed in the performance of this Agreement shall become the property of the County and may be used on any other project without additional compensation to the Consultant. The use of the Deliverables by the County or by any person or Revised 10/14 6 DocuSign Envelope ID: 131 D50716-7603-4905-88E6-3348AF487601 entity for any purpose other than the Project as set forth in this Agreement shall be at the full risk of the County. 10.8 Non-Appropriation 10.8.1 Consultant acknowledges that County is a governmental entity, and the validity of this Agreement is based upon the availability of public funding under the authority of its statutory mandate. In the event that public funds are unavailable and not appropriated for the performance of County's obligations under this Agreement, then this Agreement shall automatically expire without penalty to County immediately upon written notice to Consultant of the unavailability and non-appropriation of public funds. It is expressly agreed that County shall not activate this non-appropriation provision for its convenience or to circumvent the requirements of this Agreement, but only as an emergency fiscal measure during a substantial fiscal crisis. In the event of a change in the County's statutory authority, mandate and/or mandated functions, by state and/or federal legislative or regulatory action, which adversely affects County's authority to continue its obligations under this Agreement, then this Agreement shall automatically terminate without penalty to County upon written notice to Consultant of such limitation or change in County's legal authority. 10.9 Notices and Signatures 10.9.1 This Agreement together with any amendments or modifications may be executed electronically. All electronic signatures affixed hereto evidence the intent of the Parties to comply with Article 11 A and Article 40 of North Carolina General Statute Chapter 66. 10.9.2 Any notice required by this Agreement shall be in writing and delivered by certified or registered mail, return receipt requested to the following: Orange County Consultant's Name& Address Attention: Gayle Wilson Summitt Design and Engineering Services P.O. Box 8181 504 Meadowlands Drive Hillsborough, NC 27278 Hillsborough, NC 27278 [SIGNATURE PAGE TO FOLLOW] Revised 10/14 7 DocuSign Envelope ID: B1 D50716-7603-4905-88E6-3348AF487601 IN WITNESS WHEREOF, the Parties, by and through their authorized agents, have hereunder set their hands and seal, all as of the day and year first above written. COUNTY: Orange County CONSULTANT: Summit Design and Engineering Services DocuSigned by: ---DocuSigned by: jOV�.lit tf. �AaMw�t VS�t 1? 11/17/2015 iT"a m P..t(, 11/16/2015 9gaE7b5EaT7... County Manager Edmun g47,clgeftior Vice President Printed Name and Title Revised 10/14 8 DocuSign Envelope ID: B1 D50716-7603-4905-88E6-3348AF487601 ACOR" DATE(MM/DD/YYYY) Ill CERTIFICATE OF LIABILITY INSURANCE 11/2/2015 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT Ellen Walker NAME: Business Insurers of Carolinas PHONE No . (919)968-4611 FAX No: (919)968-8991 800 Eastowne Drive, Suite 208 ADODRESS:ewalker @business-insurers.com PO BOX 2536 INSURER(S)AFFORDING COVERAGE NAIC# Chapel Hill NC 27515-2536 INSURERA:Ohio Security A XV 24082 INSURED INSURERB:Peerless Indemnity Ins Co A XV 18333 Summit Design And Engineering Services Pllc INSURERC:Ohio Casualty Ins Co A XV 24074 504 Meadowlands Dr INSURER D: INSURER E: Hillsborough NC 27278 INSURER F: COVERAGES CERTIFICATE NUMBER:CL1533112595 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE ADDL SUBR POLICY EFF POLICY EXP LIMITS LTR INSR WVD POLICY NUMBER MM/DD/YYYY MM/DD/YYYY GENERAL LIABILITY EACH OCCURRENCE $ 1,000,000 DAMAGE TO RENTED 300 000 X COMMERCIAL GENERAL LIABILITY PREMISES Ea occurrence $ A CLAIMS-MADE FxI OCCUR BKS55764212 1/1/2015 1/1/2016 MED EXP(Any one person) $ 15,000 PERSONAL&ADV INJURY $ 1,000,000 GENERAL AGGREGATE $ 2,000,000 GEN'L AGGREGATE LIMIT APPLIES PER PRODUCTS-COMP/OP AGG $ 2,000,000 POLICY X PRO LOC $ AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT Ea accident $ 1,000,000 B X ANY AUTO BODILY INJURY(Per person) $ ALL OWN ED SCHEDULED A8907831 4/2/2015 4/2/2016 BODILY INJURY(Per accident) $ AUTOS AUTOS X HIRED AUTOS X NON-OWNED PROPERTY DAMAGE $ AUTOS Per accident Experience Mod Factor 2 $ X UMBRELLA LAB X OCCUR mb excess over GL,Auto & EACH OCCURRENCE $ 6,000,000 C EXCESS LAB CLAIMS-MADE WC AGGREGATE $ 6,000,000 DED I X I RETENTION$ 10,000 US055764212 1/1/2015 1/1/2016 $ A WORKERS COMPENSATION WC STATU- OTH- AND EMPLOYERS'LIABILITY Y/N X TORY LIMITS ER ANY PROPRIETOR/PARTNER/EXECUTIVE E.L.EACH ACCIDENT $ 1,000,000 OFFICER/MEMBER EXCLUDED? N/A (Mandatory in NH) WS55764212 1/1/2015 1/1/2016 E.L.DISEASE-EA EMPLOYEE $ 1,000,000 If yes,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ 1,000,000 DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES (Attach ACORD 101,Additional Remarks Schedule,if more space is required) CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN Orange County Solid Waste Management ACCORDANCE WITH THE POLICY PROVISIONS. PO Box 17177 Chapel Hill, NC 27516 AUTHORIZED REPRESENTATIVE Ellen Walker/ELLEN � � ACORD 25(2010/05) ©1988-2010 ACORD CORPORATION. All rights reserved. IN S025(9ninns)ni The arnRn name and Innn arc rcnie4crcfl marine of arnpin DocuSign Envelope ID: B1 D50716-7603-4905-88E6-3348AF487601 w ORANGE COUNTY County of Orange Financial 5ervices Department - Purchasing Division REQUEST FOR PROPOSAL ##5213 Orange County Landfill Surveying Services September 30, 2015 Proposals are requested for surveying services by properly licensed firms at the Orange County Landfill and also at other remote locations in the County. Surveying at remote locations may be for solid waste recycling facilities or other facilities as required for the Solid Waste Management Department to accomplish their mission. The term of the agreement for surveying services will be three years, with an option for an additional two three year terms. It is anticipated that 50 to 80 hours of surveying services will be required annually and that about 75 percent of the time will be fieldwork. All work products shall become the property of Orange County. All proposals should address the attached Scope of Work, and include at a minimum, the following information: • General information regarding your firm and its capabilities/qualifications to carry out the stated scope of work; • A discussion of your staffing and their experience, typical response time/availability to respond to request for surveying services, and the surveying equipment available to your firm; • A copy of your standard billing rates. This is requested for comparison and is not a cost quote. Costs will be negotiated with the successful firm following review of the proposals and determination of the firm's qualifications; • Any other information pertinent to your submittal of a proposal. Scope of Services The Surveyor shall provide the following services at a minimum fdr the Orange County Solid Waste Management Department as requested: 1. Conduct surveys of permitted solid waste disposal facilities, other county owned property or other property as designated by the department. 2. Prepare topographic drawings, plats or boundary surveys of properties. Page 1 of 8 DocuSign Envelope ID: 131 D50716-7603-4905-88E6-3348AF487601 3. Survey activities related to development of new, refurbished or expanded disposal facilities, recycling centers, transfer station, materials processing/sorting facility, administrative buildings, parking or storage areas or any other facilities. 4. Preparation of drawings, calculations, evaluations, estimates, assessments, etc. 5. Miscellaneous surveying or technical assistance. 6. Surveying related to potential future property acquisitions or future facilities as required by the Department. Proposals must be received in the office of the Purchasing Agent, 200 S. Cameron Street, PO Box 8181, Hillsborough, NC 27278 no later than 5 pm (EST) October 15, 2015. SUBMISSION A. Submittals: Submit five (5) hard copies (duplex printing on recycled paper), and one (1) electronic copy (single pdf file on thumb drive or CD) with firms name in the filename. Failure to submit the firm's response in a single pdf file could make the submittal non- responsive. Proposals must be received in the office of the Purchasing Agent, 200 S. Cameron Street, PO Box 8181, Hillsborough, NC 27278 no later than 5 pm (EST), October 15, 2015. B. Qualification packages may be hand-delivered or mailed. If the submittal is sent by mail or commercial express, the Respondent shall be responsible for actual delivery of the qualification package to the proper county office before the deadline. All submittals become property of the County. Request for Qualification packages will not be accepted via fax machine or internet e-mail. C. Mark outside of envelope with RFQ No. 5213 and proposal subject, "Orange County Landfill Surveying Services" as well as the firm's license number. D. Time is of the essence and any proposal or addenda pertaining thereto received after the announced time and date for submittal, whether by mail or otherwise, will be rejected. It is the sole responsibility of the firm to ensure that their proposal is received by the Purchasing Department personnel before the deadline indicated above. There is nothing in this RFQ that precludes the County from requesting additional information from firms at any time during the qualification process. E. Nothing herein is intended to exclude any responsibilities or in any way restrain or restrict competition. On the contrary, all responsible firms/individuals are encouraged to submit responses. The County of Orange reserves the right to waive any informality, to reject any and/or all proposals, and to accept any proposal which in its opinion may be in the best interest of the County. F. Qualification packages may be withdrawn by written request prior to submittal deadline. PREPARATION A. Firms are to submit their qualifications and understanding of the services to be Page 2 of 8 DocuSign Envelope ID: 131 D50716-7603-4905-88E6-3348AF487601 performed. Emphasis should be placed on completeness of services offered and clarity of content. All submittals should be complete and carefully worded and must convey all of the information requested by the County. If errors or exceptions are found in the firm's qualification package, or if the package fails to conform to the requirements of the RFQ, the County will be the sole judge as to whether that variance is significant enough to reject the firm's submittal. B. Qualification packages should be prepared simply and economically. All data, materials, and documentation shall be available in a clear, concise form. Orange County does not expect nor will any more favorable consideration be given to submittals with fancy covers or binding, color photographs, sample plans, non-pertinent information on other accomplishments of the firm which have no direct bearing on these projects, resumes of individuals who will not be engaged in the work, or pages of other non-projected related material. Brevity will be appreciated. Submittals shall be limited to thirty (30) pages, double sided 8 %x 11 (fifteen sheets of paper), minimum 12 point font. Covers, addenda, dividers, affidavits and Responder's Certification Form do not count in the thirty (30) pages total. C. Firms requiring clarification or interpretation of this RFQ shall make a written request, which shall reach the Orange County Purchasing Department no later than the date and time for submittal of written questions D. Any interpretation, correction or change of this RFQ will be made by Addendum. Addenda will be delivered to all who are known by the County Purchasing Department to have received a complete set of RFQ documents. It is the responsibility of the firm to ensure that all Addenda were received. E. All submittals shall provide a straight forward, concise description of the firm's ability to satisfy the requirements of the RFQ. F. Qualification packages (and copies) should be bound in a single volume where practical. All documentation submitted with the offer should be bound in that single volume. G. In addition to the transmittal letter, the (included) Non-Collusion Affidavit and E-Verify Affidavit must be signed by a principal of the firm or an officer of the corporation duly authorized to bind the corporation. H. If any submittal includes comments over and above the specific information requested in this RFQ such comments must be included as a separate appendix. I. The firm is solely responsible for all costs and expenses associated with the preparation of the submittal and of any supplementary presentation (including any oral presentation) if requested by County. J. Qualification Packages must be made in the official name of the individual, firm, or corporation under which the business is conducted (showing official business address) and must be signed in ink by a person duly authorized to legally bind the business entity submitting the qualification. GENERAL. TERMS AND CONDITIONS Page 3 of 8 DocuSign Envelope ID: 131 D50716-7603-4905-88E6-3348AF487601 A. NON-COLLUSION AFFIDAVIT Each qualification package must be accompanied by a notarized affidavit of non- collusion, executed by the firm or in the case of a corporation, by a duly authorized representative of said corporation. The Non-Collusion Affidavit is provided herein. B. ADDENDAICHANGES Any additions, deletions, modifications or changes made to this RFQ shall be processed through the Orange County Purchasing Department. Any deviation from this procedure may result in the disqualification of the firm's submittal or the cancellation of any contract resulting from this RFQ. C. E-VERIFY HB786 imposes E-Verify requirements on contractors who enter into certain contracts with state agencies and local governments. The legislation specifically prohibits governmental units from entering into certain contracts "unless the contractor and the contractor's subcontractors comply with the requirements of Article 2 of Chapter 64 of the General Statutes." (Article 2 of Chapter 64 establishes North Carolina's E-Verify requirements for private employers). It is important to note that the verification requirement applies to subcontractors as well as contractors. The new laws specifically prohibit governmental units from entering into contracts with contractors who have not (or their subs have not) complied with E-Verify requirements. Complete the attached affidavit, and include it with your submittal. D. QUESTIONS Questions concerning this RFQ should be directed to: Orange County Purchasing Department David Cannell Purchasing Agent, 200 S Cameron Street, PO Box 8181, Hillsborough, NC 27278; (919) 245-2651 (v); 919-636-4913 (f) dcannell Oran ecount nc. ov (preferred method) All questions pertaining to this RFQ must be submitted in writing no later than October 12, 2015 at 5:00 pm. Only written questions will be considered formal. Any information given by telephone will be considered informal. Any questions that the County feels are pertinent to all proposers will be mailed as an addendum to the RFQ. Fax and e-mail messages will be treated as written questions. E. PROPRIETARY INFORMATION Trade secrets or proprietary information submitted by a firm in connection with a procurement transaction shall not be subject to the public disclosure under the North Page 4 of 8 DocuSign Envelope ID: 131 D50716-7603-4905-88E6-3348AF487601 Carolina Public Records Act pursuant to NC General Statutes §66-152(3). However, the firm must invoke the protection of this section prior to or upon submission of the data or other materials, and must identify the data on other materials to be protected and state the reasons why protection is necessary. Each individual page considered a trade secret or proprietary information must be labeled "Confidential" in the top right corner. F. MINORITY BUSINESSES The County of Orange encourages all businesses, including DBE, minority and women- owned businesses to respond to all Requests for Qualifications. G. AWARDICONTRACT TIME No part of this solicitation is to be considered part of a contract, nor are any provisions contained herein to be binding of Orange County. Award shall be made to the responsible firm whose qualifications are determined to be most advantageous to the County, taking into consideration the evaluation factors set forth in the RFQ. A notice of contract award is anticipated no later than December 2015. The detailed Scope of Work and schedule of deliverables shall be negotiated with the successful firm. The successful firm will be required to enter into the county's standard design consultant services agreement. A copy of the County's standard Agreement is attached. CONTACT POLICY After the date and time established for receipt of proposals by the County, any contact initiated by any firm with any County representatives, other than the Purchasing Agent listed herein, concerning this RFQ is prohibited. Any such unauthorized contact may cause the disqualification of the firm from this qualification process. By: David E. Cannell, Purchasing Agent, Orange County, North Carolina Page 5 of 8 DocuSign Envelope ID: 131 D50716-7603-4905-88E6-3348AF487601 RESPONDER'S CERTIFICATION FORM I have carefully examined the Request for Qualifications, the sample Agreement for Design Consultant Services and any other documents accompanying or made a part of this Request for Qualification. I hereby propose to furnish the professional design consultant services for Orange County in accordance with the instructions, terms, conditions, and requirements incorporated in this Request for Qualification. I certify that all information contained in this response is truthful to the best of my knowledge and belief. I further certify that I am duly authorized to submit this response on behalf of the firm as its act and deed and that the firm is ready, willing and able to perform if awarded the contract. NAME OF FIRM: BY: (printed name) SIGNATURE: MAILING ADDRESS: CITY/STATE/ZIP CODE: TELEPHONE NUMBER: FAX NUMBER: ACKNOWLEDGEMENT OF ADDENDA Responder hereby acknowledges receipt of all Addenda through and including: Addendum No. Date Acknowledgement Page 6 of 8 DocuSign Envelope ID: 131 D50716-7603-4905-88E6-3348AF487601 NON-COLLUSION AFFIDAVIT State of North Carolina County of Orange Proposal Request No. 5213 being first duly sworn, deposes and says that: I. He/She is the of the proposer that has submitted the attached proposal; 2. He/She is fully informed respecting the preparation and contents of the attached proposal and of all pertinent circumstances respecting such proposal; 3. Such proposal is genuine and is not a collusive or sham proposal; 4. Neither the said proposer nor any of its officers, partners, Owners, agents, representatives, employees or parties in interest, including this affiant, has in any way colluded, conspired, connived or agreed, directly or indirectly, with any other proposer firm or Person to submit a collusive or sham proposal in connection with the contract for which the attached proposal has been submitted or to refrain from proposing in connection with such contract, or has in any manner, directly or indirectly sought by agreement or collusion of communication or conference with any other proposer, firm or person to fix the price or prices in the attached proposal or of any other proposers, or to fix any overhead, profit or cost element of the proposal price of the proposal of any other proposer or to secure through collusion, conspiracy, connivance or unlawful agreement any advantage against the County of Orange or any person interested in the proposed contract; and 5. The price or prices quoted in the attached proposal are fair and proper and are not tainted by any collusion, conspiracy, connivance or unlawful agreement on the part of the proposer or any of its agents, representatives, owners, employees, or parties in interest, including this affiant. Signature Title Subscribed and Sworn to Before Me, This day of , 20 Notary Public My Commission Expires: STATE OF NORTH CAROLINA Page 7 of 8 DocuSign Envelope ID: B1 D50716-7603-4905-88E6-3348AF487601 AFFIDAVIT ORANGE COUNTY I, (the individual attesting below), being duly authorized by and on behalf of (the entity bidding on project hereinafter "Employer") after first being duly sworn hereby swears or affirms as follows: 1. Employer understands that E-Verify is the federal E-Verify program operated by the United States Department of Homeland Security and other federal agencies, or any successor or equivalent program used.to verify the work authorization of newly hired employees pursuant to federal law in accordance with NCGS §64- 25(5), 2. Employer understands that Employers Must Use E-Verify. Each employer, after hiring an employee to work in the United States, shall verify the work authorization of the employee through E-Verify in accordance with NCGS§64-26(a). 3. Employer is a person, business entity, or other organization that transacts business in this State and that employs 25 or more employees in this State. (mark Yes or No) a. YES or b. NO 4. Employer's subcontractors comply with E-Verify, and if Employer is the winning bidder on this project Employer will ensure compliance with E-Verify by any subcontractors subsequently hired by Employer. This day of , 2015. Signature ofAffiant Print or Type Name: State of North Carolina Orange County Signed and sworn to (or affirmed) before me, this the O 53 n day of , 201_. 0 My Commission Expires: ?i w c� Notary Public Page 8 of 8 DocuSign Envelope ID: 131 D50716-7603-4905-88E6-3348AF487601 [Departmental Use Only] TITLE FY NORTH CAROLINA CONSULTING SERVICES AGREEMENT RFP---UNDER$90,000 ORANGE COUNTY This Agreement, made and entered into this day of , 20 ("Effective Date") by and between Orange County, North Carolina a body politic and corporate of the State of North Carolina(hereinafter,the "County") and , (hereinafter,the "Consultant"). WITNESSETH: That the County and Consultant, for the consideration herein named, do hereby agree as follows: ARTICLE 1 SCOPE OF WORK 1.1 Scope of Work 1.1.1 This Services Agreement ("Agreement") is for professional consulting services to be rendered by Consultant to County with respect to (insert type of project) 1.1.2 By executing this Agreement, the Consultant represents and agrees that Consultant is qualified to perform and fully capable of performing and providing the services required or necessary under this Agreement in a fully competent, professional and timely manner. 1.1.3 Time is of the essence with respect to this Agreement. 1.1. 1 The services to be performed under this Agreement consist of Basic Services, as described and designated in Article 3 hereof. Compensation to the Consultant for Basic Services under this Agreement shall be as set forth herein. ARTICLE 2 RESPONSIBILITIES OF THE CONSULTANT 2.1 Services to be Provided. The Consultant shall provide the County with all services required in Article 3 to satisfactorily complete the Project within the time limitations set forth herein and in accordance with the highest professional standards. 2.2. Standard of Care 2.2.1 The Consultant shall exercise reasonable care and diligence in performing services under this Agreement in accordance with the highest generally accepted standards of this type of Consultant practice throughout the United States and in accordance with applicable federal, state and local laws and regulations applicable to the performance of these services. Consultant is solely responsible for the professional quality, accuracy and timely completion and submission of all reports, drawings, specifications, plans, documents and services (hereinafter "Deliverables")related to the Basic Services, Revised 10114 1 DocuSign Envelope ID: 131 D50716-7603-4905-88E6-3348AF487601 2.2.2 The Consultant shall be responsible for all errors or omissions, in the deliverables prepared by the Consultant. 2.2.3 The Consultant shall correct at no additional cost to the County any and all errors, omissions, discrepancies, ambiguities, mistakes or conflicts in any Deliverables prepared by the Consultant. 2.2.4 The Consultant shall assure that all Deliverables prepared by it hereunder are in accordance with applicable laws, statutes, and that any necessary or appropriate applications for approvals are submitted to federal, state and local governments or agencies in a timely manner so as not to delay the Project. 2.2.5 The Consultant shall not, except as otherwise provided for in this Agreement, subcontract the performance of any work under this Agreement without prior written permission of the County. No permission for subcontracting shall create, between the County and the subcontractor, any contract or any other relationship. 2.2.6 Any and all employees of the Consultant engaged by the Consultant in the performance of any work or services required of the Consultant under this Agreement, shall be considered employees or agents of the Consultant only and not of the County, and any and all claims that may or might arise under any workers compensation or other law or contract on behalf of said employees while so engaged shall be the sole obligation and responsibility of the Consultant. 2.2.7 Consultant agrees that Consultant and its subcontractors, if any, shall be required to comply with all federal, state and local antidiscrimination laws, regulations and policies that relate to the performance of Consultant's services under this Agreement. 2.2.8 If activities related to the performance of this agreement require specific licenses, certifications, or related credentials Consultant represents that it and/or its employees, agents and subcontractors engaged in such activities possess such licenses, certifications, or credentials and that such licenses certifications, or credentials are current, active, and not in a state of suspension or revocation. ARTICLE 3 BASIC SERVICES 3.1 Basic Services 3.1.1 The Consultant shall perform as Basic Services the work and services described herein and as specified in the County's "RFP Number for (the "UP")" issued , 20 , which is fully incorporated and integrated herein by reference together with Attachments (designate all attachments). 3,1.2 The Basic Services will be performed by the Consultant in accordance with the following schedule: (Insert task list and milestone dates) Task Milestone Date 1. 2. Revised 10114 2 DocuSign Envelope ID: 131 D50716-7603-4905-88E6-3348AF487601 3. 4. 5. 6. 7. 8. 9. 10. 3.1.3 Should County reasonably determine that Consultant has not met the Milestone Dates established in Section 3.1.2 of this Article, County shall notify Consultant of the failure to meet the Milestone Date. The County, at its discretion may provide the Consultant seven (7) days to cure the breach. County may withhold the accompanying payment without penalty until such time as Consultant cures the Breach. In the alternative, upon Consultant's failure to meet any Milestone Date the County may modify the Milestone Date schedule. Should Consultant or its representatives fail to cure the breach within seven (7) days, or fail to reasonably agree to such modified schedule County may immediately terminate this Agreement in writing without penalty or incurring further obligation to Consultant. This section shall not be interpreted to limit the definition of breach to the failure to meet Milestone Dates. ARTICLE 4 DURATION OF SERVICES 4.1 Scheduling of Services 4.1.1 The Consultant shall schedule and perform his activities in a timely manner so as to meet the Milestone Dates listed in Article 3, 4.1.2 Should the County determine that the Consultant is behind schedule, it may require the Consultant to expedite and accelerate his efforts, including providing additional resources and working overtime, as necessary, to perform his services in accordance with the approved project schedule at no additional cost to the County. 4.1.3 The Commencement Date for the Consultant's Basic Services shall be ARTICLE 5 COMPENSATION 5.1 Compensation for Basic Services 5.1.1 Compensation for Basic Services shall include all compensation due the Consultant from the County for all services under this Agreement except for any authorized Reimbursable Expenses which are defined herein. The maximum amount payable for Basic Services is Dollars ($ ). Payment for Basic Services shall become due and payable in direct proportion to satisfactory services performed and work accomplished. Payments will be made as percentages of the whole as Project milestones as set out in Section 3.1.2 are achieved. (For example, if there are 10 Project Tasks with Milestone Dates then Consultant may invoice for the first 10% of the whole upon County's acknowledgement of the satisfactory completion of Task one. Upon the County's acknowledgement that the second Task has been satisfactorily completed Consultant may invoice for the next 10%of the whole.) i Revised 10114 3 DocuSign Envelope ID: 131 D50716-7603-4905-88E6-3348AF487601 ARTICLE 6 RESPONSIBILITIES OF THE COUNTY 6.1 Cooperation and Coordination 6.1.1 The County has designated to act as the County's representative with respect to the Project and shall have the authority to render decisions within guidelines established by the County Manager and the County Board of Commissioners and shall be available during working hours as often as may be reasonably required to render decisions and to furnish information. 6.1.2 The County shall be solely responsible for determining whether Consultant as satisfactorily completed Tasks associated with Milestone Dates. Upon County's written determination to Consultant that a Task has been satisfactorily completed by its accompanying Milestone Date Consultant may submit an invoice for payment. It is agreed that County shall not unreasonably withhold its determination of satisfactory completion of any Task. In the event the amount of an invoice is disputed County may withhold payment until the dispute is resolved by the parties. County may also withhold payment on an invoice until the satisfactory completion of a Task by Consultant. ARTICLE 7 INSURANCE AND INDEMNITY 7.1 General Requirements 7.1.1 Consultant shall obtain, at its sole expense, Commercial General Liability Insurance, Automobile Insurance, Workers' Compensation Insurance, Professional Liability Insurance, and any additional insurance as may be required by Owner's Risk Manager as such insurance requirements are described in the Orange County Risk Transfer Policy and Orange County Minimum Insurance Coverage Requirements (each document is incorporated herein by reference and may be viewed at htt J/oran eqgmntyne.gov/purchasing/Contracts.aW). If Owner's Risk Manager determines additional insurance coverage is required such additional insurance shall be designated here (if no additional insurance required mark NIA as being not applicable). Consultant shall not commence work until such insurance is in effect and certification thereof has been received by the Owner's Risk Manager. 7.2 IndemW 7.2.1 The Consultant agrees to indemnify and hold harmless the County from all loss, liability, claims or expense, including attorney's fees, arising out of or related to the Project and arising from bodily injury including death or property damage to any person or persons caused in whole or in part by the negligence or misconduct of the Consultant except to the extent same are caused by the negligence or willful misconduct of the County. It is the intent of this provision to require the Consultant to indemnify the County to the fullest extent permitted under North Carolina law. ARTICLE 8 AMENDMENTS TO THE AGREEMENT 8.1 Chan es in Basic Services Revised 10114 4 DocuSign Envelope ID: 131 D50716-7603-4905-88E6-3348AF487601 8.1.1 Changes in the Basic Services and entitlement to additional compensation or a change in duration of this Agreement shall be made by a written Amendment to this Agreement executed by the County and the Consultant. The Consultant shall proceed to perform the Services required by the Amendment only after receiving a fully executed Amendment from the County. ARTICLE 9 TERMINATION 9.1 Termination for Convenience of the County 9.1.1 This Agreement may be terminated without cause by the County and for its convenience upon seven (7) days prior written notice to the Consultant. 9.2 Other Termination 9.2.1 The Consultant may terminate this Agreement based upon the County's material breach of this Agreement; provided the County has not taken all reasonable actions to remedy the breach, The Consultant shall give the County seven (7) days`prior written notice of its intent to terminate this Agreement for cause. 9.3 Compensation After Termination 9.3.1 In the event of termination, the Consultant shall be paid that portion of the fees and expenses that it has earned to the date of termination, less any costs or expenses incurred or anticipated to be incurred by the County due to errors or omissions of the Consultant. 9.3.2 Should this Agreement be terminated, the Consultant shall deliver to the County within seven(7) days, at no additional cost, all Deliverables including any electronic data or files relating to the Project. 9.4 Waiver 9.4.1 The payment of any sums by the County under this Agreement or the failure of the County to require compliance by the Consultant with any provisions of this Agreement or the waiver by the County of any breach of this Agreement shall not constitute a waiver of any claim for damages by the County for any breach of this Agreement or a waiver of any other required compliance with this Agreement. ARTICLE 10 ADDITIONAL PROVISIONS 10.1 Relationship of Parties 10.1.1 Consultant is an independent contractor of the County. Neither Consultant nor any employee of the Consultant shall be deemed an officer, employee or agent of the County. Consultant's personnel shall not be employees of, or have any contractual relationship with, the County. 10.2 Limitation and Assignment Revised 10114 5 DocuSign Envelope ID: B1 D50716-7603-4905-88E6-3348AF487601 DocuSign Envelope ID: B1 D50716-7603-4905-88E6-3348AF487601 10.2.1 The County and the Consultant each bind themselves, their successors, assigns, and legal representatives to the terms of this Agreement. Neither the County nor the Consultant shall assign or transfer its interest in this Agreement without the written consent of the other. 103 Governin Law 10.3.1 This Agreement and the duties, responsibilities, obligations and rights of respective parties hereunder shall be governed by the laws of the State of North Carolina. Consultant shall at all times remain in compliance with all applicable local, state, and federal laws,rules, and regulations including but not limited to all anti-discrimination laws. 10.4 Dispute Resolution 10.4.1 Any and all suits or actions to enforce, interpret or seek damages with respect to any provision of, or the performance or non-performance of, this Agreement shall be brought in the General Court of Justice of North Carolina sitting in Orange County, North Carolina and it is agreed by the parties that no other court shall have jurisdiction or venue with respect to such suits or actions. The Parties may agree to nonbinding mediation of any dispute prior to the bringing of such suit or action. 10.5 Extent of Agreement 10.5.1 This Agreement, together with the Request for Proposals together with attachments distributed by the County and the Consultant's submitted Proposal, all of which constitute the Contract Documents, represents the entire and integrated agreement between the County and the Consultant and supersedes all prior negotiations, representations or agreements, either written or oral. In the event of a conflict among the terms of the Contract Documents, the priority of documents shall be This Agreement, the County's Request for Proposals, attachments to the County's Request for Proposals, the Consultant's Proposal. This Agreement may be amended only by written instrument signed by both parties. Modifications may be evidenced by facsimile signatures. 10.6 Severability 10.6.1 If any provision of this Agreement is held as a matter of law to be unenforceable, the remainder of this Agreement shall be valid and binding upon the Parties. 10.7 Ownership of Deliverables 10.7.1 All Deliverables, together with all supporting materials, source documentation, data collected, field notes, and working drafts, developed in the performance of this Agreement shall become the property of the County and may be used on any other project without additional compensation to the Consultant. The use of the Deliverables by the County or by any person or entity for any purpose other than the Project as set forth in this Agreement shall be at the full risk of the County. 10.8 Non-Appropriation 10.8.1 Consultant acknowledges that County is a governmental entity, and the validity of Revised 10114 6 DocuSign Envelope ID: 131 D50716-7603-4905-88E6-3348AF487601 this Agreement is based upon the availability of public funding under the authority of its statutory mandate. In the event that public funds are unavailable and not appropriated for the performance of County's obligations under this Agreement, then this Agreement shall automatically expire without penalty to County immediately upon written notice to Consultant of the unavailability and non-appropriation of public funds. It is expressly agreed that County shall not activate this non-appropriation provision for its convenience or to circumvent the requirements of this Agreement, but only as an emergency fiscal measure during a substantial fiscal crisis. In the event of a change in the County's statutory authority, mandate and/or mandated functions, by state and/or federal legislative or regulatory action, which adversely affects County's authority to continue its obligations under this Agreement, then this Agreement shall automatically terminate without penalty to County upon written notice to Consultant of such limitation or change in County's legal authority. 10.9 Notices and Signatures 10.9.1 This Agreement together with any amendments or modifications may be executed electronically. All electronic signatures affixed hereto evidence the intent of the Parties to comply with Article 11A and Article 40 of North Carolina General Statute Chapter 66. 10.9.2 Any notice required by this Agreement shall be in writing and delivered by certified or registered mail, return receipt requested to the following: Orange County Consultant's Name &Address Attention: P.O. Box 8181 Hillsborough,NC 27278 [SIGNATURE PAGE TO FOLLOW] Revised 10114 7 DocuSign Envelope ID: 131 D50716-7603-4905-88E6-3348AF487601 IN WITNESS WHEREOF, the Parties, by and through their authorized agents, have hereunder set their hands and seal, all as of the day and year first above written. COUNTY: Orange County CONSULTANT: County Manager Printed Name and Title Revised 10114 8 DocuSign Envelope ID: 131 D50716-7603-4905-88E6-3348AF487601 ORANGE COUNTY NORTH CAROLINA Orange County Financial Services Department ADDENDUM ##1 October 5, 2015 RFP 5213 Orange County Landfill Surveying Services To all Vendors: Modifications to bid documents for the above-named Request for Proposal are made as follows and shall be included in the proposed amount. See page 2 for questions received with County's responses All other terms and conditions shall remain the same By: David E. Cannell, Purchasing Agent; dcannel10)co.orange.nc.us 1(919) 245-2651 Acknowledgement of receipt of this addendum shall be included with your submittal (page 1 only) Company Name: By: Date Received: P.O. Box 8181 200 South Cameron Street Hillsborough, North Carolina 27278 Telephones: Area Code 919-245-2651 Fax: 919-636-4913 Orange County, 200 S.Cameron Street, Hillsborough,North Carolina 27278 Page 1 DocuSign Envelope ID: B1 D50716-7603-4905-88E6-3348AF487601 1. Is this RFQ for the same type scenario mentioned above or is it for a one (1) year period? The term of the agreement for surveying services will be three years, with an option for an additional two three year terms. 2. Is this RFQ for gny surveying (topo, boundary, etc...) required by the Solid Waste Management Dept? yes; covers broad range of potential survey needs 3. Is this RFQ intended for basically one (1) site with the possibility of others or county-wide in general? No could include remote sites for Solid Waste 4. is this RFQ for Orange County or the Solid Waste Management Dept only? Primarily for Solid Waste but could be used potentially by other departments if mutually agreed upon 5. Would this RFQ be low risk, medium risk...which insurance limits category does it fall into? Medium risk 6. Does the COI need to be provided with the qualifications? No, but would need to be provided to execute contract Orange County,200 S.Cameron Street, Hillsborough, North Carolina 27278 Page 2 DocuSign Envelope ID: 131 D50716-7603-4905-88E6-3348AF487601 USUML41T 919.732.3883 SUMMITDEMET DESIGN AND ENGINEERING SERVICES 504 Meadowlands Drive,Hillsborough,NC 27278 October 15,2015 Mr.David Cannell Purchasing Agent Orange County Purchasing Department 200 S.Cameron Street, PO Box 8181 Hillsborough, NC 27278 Subject: RFQ NO.5213"Orange County Landfill Surveying Services" Dear Mr.Cannell: Summit Design and Engineering Services, PLLC (Summit) is pleased to submit this response to the Orange County Landfill Surveying Services REQUEST FOR PROPOSAL#5213 recently advertised. For over 17 years, Summit has been providing professional surveying services to countless public and private entities in North Carolina, including Orange County, the Town of Hillsborough, the Town of Chapel Hill and the North Carolina Department of Transportation, among others. Being owned and operated by North Carolina residents, Summit is a true North Carolina firm. Our office is located in Hillsborough,which will allow us to respond quickly to the County's needs. Surveying has been a core discipline for Summit since its founding. Our surveying department regularly provides boundary mapping,topographical surveys,route location and GPS services for public and private clients alike.Summit is NCDOT pre-qualified and listed on the Department's register of professional consultants, with our most recent prequalification application approved on February 5,2015. Summit carries the following limits of insurance: $1,000,000.00 Professional Liability, $1,000,000.00 General Liability, $6,000,000.00 Excessf Umbrella Liability and$1,000,000.00 Workers Compensation.Summit is licensed with the North Carolina Board of Examiners and Surveyors to practice engineering and surveying in North Carolina, License#P-0339• Inasmuch as Summit has provided surveying services to the Orange County Solid Waste Management Department before,we have a thorough understanding of the work and can offer additional supportive services should they be of benefit to the County. Upon your review of our proposal,we trust that you will agree that Summit is highly qualified, immensely experienced,and has an unmatched team of professionals who are eager to provide professional surveying services to Orange County. Please find included herein: 1. General information and qualifications for the Summit Team,including related project experience 2. Summit Survey Department staffing organizational chart and resumes of key personnel 3. Response time and availability for surveying services q. Surveying equipment list 5. Summit's standard billing rates We appreciate the opportunity to submit this proposal to Orange County. I look forward to continuing our relationship with you and your staff, and hope to hear from you soon notifying us of our selection to provide these professional services. Should you have any questions, please do not hesitate to contact me at 919-732-3883 or edmund.purcell@ summitde.net Respectfully submitted, Summit Design and Engineering Services, PLLC i�faj tu'J.- pt"','a Edmund Purcell, PLS Senior Vice President ,sum1 IIT ORANGE.COUNTY LANDFILL SURVEYING SERVICES � X11 1 ORANGE COUNTY 1 DESIGN AND ENGINEERING SERVICES NOWITI CAROLINA REQUEST FOR PROPOSAL#5213 DocuSign Envelope ID: 131 D50716-7603-4905-88E6-3348AF487601 GFNFRAL INFORMATION AND QUALIFICAI"IONS or SuiviMn DrsiGN AND ErgciNLt_RING SERVICES, PLLC Summit is a full-service engineering firm with departments specializing in surveying, roadway design, geotechnical engineering and CE[/construction management. Our firm was founded on engineering design and surveying, and these remain our core disciplines. Since 1997,Summit has grown its core services and developed related disciplines to provide a full range of consulting engineering services to both public and private sector clients.Today, our firm employs over 16o professionals and technicians across various disciplines. Summit is a compact,yet highly agile 'a firm, structured to adapt quickly and offer clients the most current technology,innovative design solutions and comprehensive project management (without the high overhead cost of large national firms). Through continuing interaction with our infrastructure Our team will be led by Summit's Surveying Department engineering, Roadway Design group and our Land Manager,Brantley Wells,PLS.Mr.Wellswillberesponsible Development department, Summit's survey department for all field operations and data management for this has continued to develop and refine our resources, work. Mr.Wells worked on Summit's first location survey capabilities and efficiencies in topographical, boundary, projects and is intimately knowledgeable of all aspects of property and route location surveys. We support all of field surveying operations and AutOCAD processing. our design departments in this area,with the capability to provide data in AutoCAD or MicroStation format.Summit Mr. Wells will dedicate the required field crews for is highly qualified to perform this work for Orange County. conducting surveys of Orange County's solid waste disposal facilities. Summit personnel have extensive experience in all facets of surveying, including topographical drawings, plats, and boundary surveys as well as construction stakeout and location work. Summit Team Highlights Ample capacity to respond to any project needs quickly from our Hillsborough office. • We have previously held this contract with Orange ta County,so we are the most familiar with the requirements for these surveying projects. ' We have some of the most modern surveying " s equipment and software available to us for use on this contract. ��rc�a „ ' `r. • Immediately available to begin working on projects. v 'r Summit has performed several survey projects for orange County SUI+ IT ORANGE COUNTY LANDFILL SURVEYING SERVICES �IaAi�l�l~cQt.i�l��` 2 NESf4NANO ENGiNTENiN65ERVIC€S NORT1 I CA ROL1NA REQUEST FOR PROPOSAL#5213 DocuSign Envelope ID: 131 D50716-7603-4905-88E6-3348AF487601 Summit's Survey department has performed several projects for Orange County, the North Carolina Department of Transportation and various other �. municipalities and government agencies as detailed below. The survey information for these projects is/was processed utilizing AutoCAD or in the case of NCDOT, y Microstation/Geopak. We also provide other formats as requested by our clients. Below is a list of our basic data collection tasks and scope: • Establish horizontal and vertical baseline control + Perform a level"C"utility location Deed or plat research • Locate as applicable • Research for right-of-way and easements a Drainage and street intersections • Collect data for edge of pavement, crown point, 0 Buildings and drives travel lanes and pavement markings • Landscape areas • Set and/or re-establish boundaries • Gravity utilities invert size and material • Set or restore monuments or markers • Mail boxes, bus stops,signs and fences • Perform topographical surveys to establish elevations • Above ground utility appurtenances at designated contour intervals • Overhead utilities/easements • Provide construction layout staking • visible traffic signal systems • Perform ALTA surveys • Delineated streams/wetlands NORTH CAROLINA rf` fr s r � Orange County Solid Taste Management DepJarti-neat Projects - Orange County, N.C. r sAI� Summit has performed numerous projects for Orange County. In February of this year, Summit surveyed the ,s Construction and Demolition (C&D) landfill on Eubanks Road. This past August, Summit provided the surveying .. for the dedication of the Eubanks Road ROW to NCDOT; University of North Carolina Hospitals expanding it from 6o feet to 110 feet along the landfill frontage.In 2011 and 2o12,Summit provided topographical Hillsborough, N.C. and location surveys for the Convenience Centers at The University of North Carolina recently opened its Eubanks, Ferguson Road, High Rock and Walnut Grove. doors to the brand new two story hospital with four Several years ago (2007), Summit provided survey and multi-story bed wings, three medical office buildings, design for the Interim Solid Waste Center Site Plan on central utility plant, parking and infrastructure. Our firm Walnut Grove. In 2013, Summit worked indirectly for prepared construction plans and documents required Orange County as a subcontractor to Shaw Environmental for site development and secured all required approvals & Infrastructure Group (now doing business as CB&I)for and permits. Summit provided geotechnical engineering, the Landfill Gas Management System Phase I project.We subsurface investigations, construction materials testing provided the controls, construction and as-built staking and surveying services to support the various design for the gas capture and conveyance system including the efforts provided by Summit. isolation valves, extraction wells and flare station. CONTACT CONTACT ` Gordon pivefy Ray L.'aFrenaye, 1 acplities Planning and bevelop. e n.t. Orange County Sol id Waste Management Department UNCH 919_g.68-27881 919.966 289 cu\ I'T ORANGE ��Y ORANGE COUNTY LANDFILL SURVEYING SERVICES 3 DESIGN AND ENGINEERING SERWIS N01011 CAROLINA REQUEST FOR PROPOSAL#5213 DocuSign Envelope ID: 131 D50716-7603-4905-88E6-3348AF487601 � �������'�'� �is� ✓� F � F Sidewalk Expansion Project - Angier, N.C, Summit is assisting the Town of Angier with a sidewalk expansion project totaling approximately 3,400 linear feet. The sidewalk expansion is predominantly along residential town streets, but intersects NCDOT primary ` (NC 55) and secondary routes (SR 15o2). The project, EL- Churton Street Improvements - Hillsborough, 51ooLC,is a LAPP project involving STP-DAfunds.Summit's services include route location surveys, engineering N.C. design,project management,and construction document Summit is assisting the Town of Hillsborough with preparation. Summit's Survey Department provided roadway design, surveying and transportation planning Final Survey DGN, DTL DGN and Survey Control Sheets to services for sidewalk and streetscape improvements support our Roadway Design Branch.Mapping is prepared along Churton Street in historic downtown Hillsborough. to NCDOT NCMAP standards using Micro Station V8i. The project involves modifying the roadway typical to accommodate an expanded sidewalk section, patterned CONTACT crosswalks and streetscaping (Complete Streets) Jirnmy.Cook,PubUc Works Director elements, while maintaining the historic nature of the Town of Angler : downtown area, Summit's Survey Department compiled '2' i years of previous in house surveys, together with new topographic locations to provide an updated Final Survey NCDOT Express Design-Build Year 2 Multiple DGN and corresponding DTL DGN to support Summit's Bridge Replacements w Columbus, Orange and Roadway Design Branch. Mapping is prepared to NCDOT Alamance Counties, N.C. NCMAP standards using Micro5tation V8i. Summit is serving as the lead design firm for 16 bridge replacement projects in Columbus County (E.S. Wagner CONTACT `:. Design-Build Team)and 14 bridge replacement projects in 5tephante Trueblood, Plarirttng Department Orange and Alamance counties(Haymes Brothers Design Town of Hillsborough Build Team). Summit is providing all of the supplemental 919 7321270,. location surveys, construction surveys, roadway design, geotechnical engineering, and project management for the projects. Summit's Survey Department provided an r?rEr �s , r updated Final Survey DGN and DTL DGN and right-of-way monumentation for each bridge site in support Roadway °s Design services. Mapping is prepared to NCDOT NCMAP standards using Micro5tation V8i. :... .ter CONTACT.N Scott D.Blevins,PE,Professional Services :; Management unit Manager �s; IVCDOT ��' 919797713 SUM MIT ORANGE COUNTY LANDFILL SURVEYING SERVICES UE51GN�lNO ENGINEERING SERVICES � iN n�i 11 CAROLINA REQUEST FOR PROPOSAL#5213 4 DocuSign Envelope ID: B1 D50716-7603-4905-88E6-3348AF487601 Realignment of N/IcNeill-Hobbs Road (SR 2072) Town Of Hillsborough Riverwalk - Hillsborough, and NC 210 - Harnett COLBIty, N.C. N.C. Summit is the lead design firm for Hanson Aggregates Summit was the prime consultant on the Town of Southeast for the proposed realignment McNeill-Hobbs Hillsborough's Riverwalk, a recently opened collection Road (SR 2072) and NC 210 widening for the Hanson of urban greenways along the historic Eno River. Quarry Site expansion. Summit performed detailed route Hillsborough's newest contribution to the North Carolina location and topographic surveys of the proposed project Mountains-to-Sea Trail, a statewide plan to connect to support ongoing roadway design and utility relocation existing state parks and trail systems, Riverwalk connects plans.Summit's Survey Department utilized Conventional existing parks to downtown.Summit provided surveying, Surveying, GPS Surveying and Terrestrial Laser Scanning roadway design, geotechnical engineering, construction to collect survey data to be merged with existing Hanson management,land development, landscape architecture, Quarry Lidar flight data and construct Final Survey DGN construction materials testing and special inspections and DTL files. Mapping is prepared to NCDOT NCMAP services to the Riverwalk.To develop the initial greenway standards using MicroStation V8i. routing and bridge crossing locations, Summit and �t its team performed site assessments, detailed route ��FI-tr'fLFf 'm+f "tins-t.-;;E:d .. ill ! surveys,flood plain analysis, historical and archaeological assessment and agency coordination to gain concurrence on the preferred route. Summit's Survey Department provided AutoCAD base mapping with an associated DTM to support our Land Development branch. summit's work on Town of, :.:'. Hillsborough.s • • • • CO NTAC Mary Arfn Bradshaw Hanson Aggregates 5outheast gTg 38o,z614 NCDOT 8-5523 Harnett Central Road Realignment m Kipling, N.C. 'CONTACT Summit served as a sub-consultant to H. W. Lochner, Stephanle;Trueblood, Plarifiing Department Inc. to provide surveying services for the realignment Tovynof Hillsborough of Harnett Central Road, a new railroad crossing and 91191-732-'1270:: roadway improvements to NC 401 in Harnett County. Summit provided survey control, route location and surveys,right-of-way monumentation,drainage easement monumentation, utility easement staking, hydrologic surveys and wetland delineation surveys for the project.All survey data collected was processed to provide Lochner with a Final Survey DGN,Survey Control DGN and DTL DGN for the roadway design. Mapping was prepared to NCDOT NCMAP standards using MicroStation V8i. CONTACT i.rlan Eason, PEI: RONNIE H W, Lochner,Inc 191.9 - 071.]111 ORANGE COUNTY LANDFILL SURVEYING SERVICES SUM MIT ORANGE: COUNTY REQUEST FOR PROPOSAL 05213 5 DESIGN AND ENGINEfRINGSERVICES NORT]I CA ROLINA 4 DocuSign Envelope ID: 131 D50716-7603-4905-88E6-3348AF487601 7130 Low impact Bridge Replacements (Group NCDOT Div. 11 Wetland Delineation Mapping I") — Chatlnanl County, N,C:, Summit served as a sub-consultant to The Catena Group Summit recently completed engineering design for three for wetland delineation surveys associated with NCDOT bridges in Chatham County, Division 8. The projects Bridges Replacement projects in Alleghany, Watauga, required route location surveys, ROW monumentation, Wilkes and Yadkin Counties. These projects (8 totals) roadway design, geotechnical investigation and were fast tracked and required coordination with the Div. foundation recommendations, hydraulic design, erosion 1'[Location&Survey Unit,as baseline data was not present control design, structure design, utility coordination and at the dates of survey. Monumentation set by Summit ROW acquisition services. Summit's Survey Department was provided to the Location & Survey Unit so proper provided Final Survey DGN, DTL DGN and right of way ties could be made to the wetlands areas and references monumentation for each bridge site to support Roadway could be made in the Department's development of the Design services. Summit prepared mapping to NCDOT Final Survey DGN files. Deliverables for each bridge site NCMAP standards using MicroStation V8i. were provided to The Catena Group within seven working A days after the initial survey location work began. Summit yAt prepared mapping to NCDOT NCMAP standards using MicroStation V8i. CONTACT Michael Wood, LLS The Catena,Group CONTACT "Scott D. Blevins;PE, Professional Services" :? Management Unit Manager, NCDOT" ,91%70 713z Triangle North Granville Access Rand Oxford, N.O, Summit is serving as prime consultant for Granville County, and is providing engineering design and permitting services for a two-mile access road to serve the Triangle North Granville Business Park, a 527-acre research and industrial development complex being developed by Granville County in conjunction with the Kerr Tar Regional Economic Development Corporation.Summit is providing c route planning, roadway design, erosion control design, geotechnical engineering, utility design (water 'f distribution,sewer collection),route location surveys and design management for the project. Summit prepared mapping to NCDOT NCMAP standards using MicroStation V8i. ,,CONTACT Michael Fe[ts;County Manager Granville`County 919 6935240 �- ORANGE COUNTY LANDFILL SURVEYING SERVICES VH HI 1 T ORANGE COUNI"Y RE UEST FOR PROPOSAL#5 zi 6 9€SIGN ANU FNGIN€€NIN63€PYF... No ln'ELI CAROLINA Q 3 DocuSign Envelope ID: 131 D50716-7603-4905-88E6-3348AF487601 C-4943 Ridge Road Forestville Road Sidewalk Extension - Wake intersection linprovements - Roxboro, N.C. Forest, N.C. Summit provided location survey and roadway Summit provided engineering design and route location engineering services to the City of Roxboro for this surveys for a sidewalk extension along Forestville Road LAPP project funded by a Congestion Mitigation and Air from Heritage Square shopping center to Heritage High Quality (CMAQ) grant through NCDOT. Summit's Survey School,LAPP project EL-51ooAB(STP-DAfunding).Summit Department provided Final Survey DGN and DTL DGN and assisted the town in resolving a complex right-of-way right-of-way monumentation to support our Roadway acquisition issue through extensive research of historical Design services. Summit prepared mapping to NCDOT property records and plat compilations. Summit's Survey NCMAP standards using M[croStation V8i. Department provided AutoCAD base mapping with an associated DTM to support our Roadway Design services. CONTACT Tommy"Warren,"Assistant,City .Manager CONTACT City of Rgxbaro" . Candace"R. 17avls,Senior 1?lanner' 9119-599 3116 Town of Wake Forest 919"435 9513 Rogers Road Sidewalk - Carrboro, N.C. Asa sub consultant to Sungate Design,Summit performed NCDOT U-2800 Macy Grove Load Forsyth & topographic and location surveys for the design of a Guilford Counties, N.C. sidewalk project on Rogers Road in the Town of Carrboro. Summit was a sub consultant to the Design-Build Summit's Survey Department provided AutoCAD base team of Blythe Development and RK&K to provide mapping with an associated DTM to support Sungate's supplemental surveys, right-of-way monumentation and design services. easement staking for roadway plan development and land acquisitions.The project consisted of approximately i 0.94 miles of roadway widening,roadway extension and a new railroad crossing. Summit's Survey Department provided AutoCAD base mapping with an associated DTM to support the Design Build Team plan development. -�' CONTACT Tommy Peacock Jr, PE, PLS.'. RK&K 91078.9560 CANT O Creedmor Greenway Multi-Use Trails and Bin Hamilton;RIA Sidewalk - Creedinoor, N.C. Sungate"Design Group 419 859.2243 Summit served as sub consultant to A. Morton Thomas and Associates to provide location and survey services NC 64 East Lie NC K South Sidewalks - Rittsboro, performing topographic and location surveys along US N.C. 15 and NC 56 in the City of Creedmoor. Summit's Survey Department provided AutoCAD base mapping with These projects consisted of 3,200 linear feet of sidewalk an associated DTM to support the design firm's plan in the Town of Pittsboro.Summit performed topographic development. and location surveying and provided AutoCAD base files with DTM files to Summit's Land Development branch for CONTACT further project advancement. M.Ike' Surasky, PE,PTOI_ A. Morton Thomas`and Associates CONTACT 919,855 99$9 Fred R0 a[,PE CFM Town En ineer.. y Town of.Pittsboro 919.542;2310 UI' 4 IT C11 I�T� ORANGE COUNTY LANDFILL SURVEYING SERVICES 7 a€sibnnrro€rr 11KAiNG€€nvuss Nt)1UH C;AIIMINA R @QUEST FOR PROPOSAL Sz13 DocuSign Envelope ID: B1 D50716-7603-4905-88E6-3348AF487601 Or ah0tional Chart E()ORRA IT'X -I CAROLINA SUMMIT DESIGN AND ENGINEERING SERVICES PROJECT MANAGER Edmund Purcell,PLS Brantley Wells,PLS William McCarthy,PLS Thomas Tellup,PLS Rick Harris David Cialdini John Collins Cayetano Flores Rick Rigsbee Richard Bowen Stephen Bowman Patrick Dunning ORANGE COUNTY LANDFILL SURVEYING SERVICES SUM MIT ORANGE COUNTY $ 01114.11.ENGINEERING 11.1111 NOR"T1 CA1101ANA REQUEST FOR PROPOSAL#5213 DocuSign Envelope ID: 131 D50716-7603-4905-88E6-3348AF487601 BRANTLEY WELLS, PL Survey Branch Manager - Data Management/f=ield Survey Operations Having over 18 years of progressive surveying and data management experience, Mr.Wells primarily leads Summit's route location surveys and construction staking efforts on NCDOT highway construction projects. As a result of his construction staking experience, Mr.Wells has a keen understanding of the challenges of urban roadway projects.His experience ensures Edueatlon comprehensive data collection,including drainage patterns,street and driveway connections, UNC Chapel Hill,`N.C. and existing utility infrastructure to facilitate planning and design functions. 199z Relevant Experience Professlonal + Construction and Demolition(C&D) Landfill on Eubanks Road—Orange County, N.C. Registrations + Eubanks Road Right of Way Orange County, N.C. Professional Land; + Landfill Gas Management System Phase I—Orange County, N.C. S"uweyor,;f`t C, • Convenience Centers at Eubanks Rd.,Ferguson Rd.,High Rock and Walnut Grove—Orange License L=4544 County, N.C. • Solid Waste Center Site—Orange County, N.C. • Town of Angier Sidewalk Expansion Project—Angier, N.C. + Cherry Point Marine Corp Air Station—Havelock, N.C. WILLIAM MCCARTHY, PLS Field Survey Operations/Data Management Mr.McCarthy has over 30 years of surveying experience.He has performed boundary surveys, topographical surveys, construction layout, ALTA-AGSM title surveys, cell tower layouts and NCDOT location surveys. Mr. McCarthy oversees all survey field operations for this project. Erivaat}on Relevant Experience North Carolina Soetety: + Construction and Demolition(C&D) Landfill on Eubanks Road—Orange County, N.C. of 5urvey"ors institute • Eubanks Road Right of Way—Orange County, N.C. + Landfill Gas Management System Phase I—Orange County, N.C. UN.0 Chapel Hill,"N C; • Convenience Centers at Eubanks Rd.,Ferguson Rd.,High Rack and Walnut Grove—Orange County, N.C. Professional • Solid Waste Center Site—Orange County, N.C. R..gistrotlons + ALTA Survey for EPA Building— RTP, N.C. Professional Land' Topography for Golden Belt Manufacturing Co. Renovation—Durham, N.C. Surveyor,N C,License Topography Survey for Durham Justice Building — Durham, N.C. L-�z48 THOMAS TELLUP, PLS Survey Party Chief Thomas Tellup has over zo years of surveying and CAD technician experience.As a crew chief, Mr. Tellup has performed field work on a number of boundaries, wetland locations, ALTA surveys and topographical surveys. Mr. Tellup is experienced with construction staking of stormwater and Sewer systems, slope staking, buildings,parking lots and GPS control ties. Ed.0 cSat" ' Aa CAD technician Mr.Tellup as experience with construction staking calculations, fe.chnology G uilford field maps, boundary and topographic surveys, minor subdivision P lats easementplats, Technical](omn unity,::, annexation plats and ALTA surveys. college=Jamestown,' Nc Relevant Experience • T Construction and Demolition(C&D) Landfill on Eubanks Road—Orange County, N.C. Professional Eubanks Road Right of Way—Orange County, N.C. Registrations Landfill Gas Management System Phase I—Orange County, N.C. North Carolina Land ` Convenience Centers at Eubanks Rd.,Ferguson Rd.,High Rock and Walnut Grove--Orange Surveyor,:License. County, N.C. L-4zg8 • Town of Hillsborough Riverwalk Trail—Hillsborough, N.C. , �� � � ORANGE COUNTY LANDFILL SURVEYING SERVICES ORANGE C;C)UI,iTY REQUEST FOR PROPOSAL#5213 9 DESIGNANDLNGINCLRINGSERVIC[S NOM I-1 CAROLINA R DocuSign Envelope ID: 131 D50716-7603-4905-88E6-3348AF487601 RICHARD BOWEN SUI-Vey Party Chief Mr. Bowen has over 27 years of progressive experience in surveying, estimating, AutoCAD design and project management.He has knowledge in manyfacets of surveying,but is especially proficient in GPS surveying,GPSIVRS Stockpile,Trimble robots and automatic machine control use. He has additional experience in borrow pit quantities,asphalt and concrete plant layouts. 5urvey.Experlence s T..Wooten Relevant Experience Corporation(Staff • Cherry Point Runway R14 and R5 Engineer) • NCDOT—Reclamation Plans, Mining Permits,AutoCAD Design&GPS Layout • )64-Bypass—Wilson, N.C. Callemyn-Parker . 1-40 Widening(Wade Avenue to US-1)—Raleigh, N.C. (5urvey Party Chief) . NCDOT 1 540(Highway 7o to Capitol Boulevard)— Raleigh, N.C. NCDOT(Technician Ill : ' NCDOT 1-540(Leesville Road to Creedmoor Road)—Raleigh, N.C. Party Chief) RICK HARRIS Data Management Mr. Harris serves as Survey Field Coordinator at Summit and has 17 years of construction surveying experience in boundary,GPS,RTK,stakeout verification,roadway layout and control route location surveys. Education Relevant Experience Mechanical Drafting, • Construction and Demolition(C&D) Landfill on Eubanks Road—Orange County, N.C. 5tanlyTecfrtica!GC- • Eubanks Road Right of Way"--Orange County, N.C. Alberrlarle,N C 1993 " • Landfill Gas Management System Phase I—Orange County, N.C. • Convenience Centers at Eubanks Rd., Ferguson Rd.,High Rock and Walnut Grove—Orange County, N.C. • Solid Waste Center Site—Orange County, N.C. UNC Hospital—Hillsborough, N.C. • Town of Hillsborough Riverwalk Trail- Hillsborough, N.C. • Umstead State Park Trails—Chapel Hill, N.C. • UNC Bell Tower Development JOHN COLLINS Data Management Mr.Collins has worked at Summit Design and Engineering Services, PLLC since 2004. His land surveying experience lies in the areas of boundary,topographic,construction layout,control, bridge location, GPS, VRS, stakeout verification, roadway layout, bridge stakeout, control, and route location surveys. A.S.: 'lt.h6 Relevant Experience A.5 Mechanical p EngmeeringrDrafting • UNC Hospital, Hillsborough, N.C. aril Design;South.. . . • Town of Hillsborough Riverwalk Trail—Hillsborough, N.C. Piedmont Community • Treyburn Corporate Park—Durham, N.C. College,zoo) • Town of Hillsborough GIS—Hillsborough, N.C. BSUMMI 1 �---�" ORANGE COUNTY LANDFILL SURVEYING SERVICES 1 OR/�,l*GE COUNTY RE VEST FOR PROPOSAL 10 DESIGN AND MIN LEHING SERVICES tyC)VITI C;A[1l)LJNA Q 5 3 DocuSign Envelope ID: 131 D50716-7603-4905-88E6-3348AF487601 ESPDrvlSE TIME AND AvAil-ABILITY Summit Design and Engineering Services, PLLC is located in Hillsborough, N.C. and ideally positioned to respond SUMMIT quickly to the needs of Orange County.Should there be an DESIGN AND ENGINEERING SERVICES urgent need on behalf of the County,Summit is prepared to respond within 24 hours. For normal scheduling purposes,we ask that one week's notice be provided. 2015 SURVEYING STANDARD RATES We have several survey crews working in and around Orange, Durham and Wake Counties so availability to Unit Rate schedule the resources for the County's work will not be a problem. Project Manager $135 SURVEYING EQUIPMrNT FIST Senior Project Surveyor $126 optical Instruments Project Surveyor $90 • Three Topcon GTS 313 Total Stations • One Topcon GTS 235 Total Station(Reflectorless) CADD Drafter $80 • One Topcon GTP zoos Total Station(Refelctorless) Robotic Instruments 1 Man Survey Crew $66 • OneTrimble5600 Robotic Total Station(Reflectorless) 2 Man Survey Crew $132 + One Trimble S3 Robotic Total Station(Reflectorless) • One Topcon 802A Robotic Total Station 3 Mart Survey Crew $950 GPS • Two Trimble 5600 Rovers (GPS only) utilizing NCGS Virtual Reference Network • One Spectra Precision SP8o Rover (GPS/Glonass) utilizing NCGS Virtual Reference Network Data Collection • Two Spectra Precision Ranger 3 Data Collectors with Survey Pro Software + One TDS Ranger Data Collector with Survey Pro Software • One TDS Nomad Data Collector with Survey Pro Software + One TDS Recon Data Collector with Survey Pro Software CAD Software • Autodesk Civil 3D 2D15 Release(four licenses) • Bentley Microstation Select Series 2(one license) °" ORANGE COUNTY LANDFILL SURVEYING SERVICES ESUHHT ORANGE COUNTY REQUEST FOR PROPOSAL#C2i VESIGNANP ENGINEERINS SERVI"..5 NORTH CAROLINA �( 5 3 DocuSign Envelope ID: 131 D50716-7603-4905-88E6-3348AF487601 RESPONDER'S CERTIFICATION FORM I have carefully examined the Request for Qualifications, the sample Agreement for Design Consultant Services and any other documents accompanying or made a part of this Request for Qualification. hereby propose to furnish the professional design consultant services for Orange County in accordance with the instructions, terms, conditions, and requirements incorporated in this Request for Qualification. I certify that all information contained in this response is truthful to the best of my knowledge and belief. l further certify that I am duly authorized to submit this response on behalf of the firm as its act and deed and that the firm is ready, willing and able to perform if awarded the contract. NAME OF FIRM: summit Design and Engineering Services,PLLC BY: (printed name) Edmund W.Purcell,PLS SIGNATURE: MAILING ADDRESS: 504 Meadowland Drive CITYISTATElZIP CODE Hillsborough,NC 27278 TELEPHONE NUMBER: . 919-732-3883 FAX NUMBER' 919-732-6676 ACKNOWLEDGEMENT OF ADDENDA Responder hereby acknowledges receipt of all Addenda through and including: Addendum No. Date Acknowledgement 1 10/5/2015 X DocuSign Envelope ID: 131 D50716-7603-4905-88E6-3348AF487601 NON-COLLUSION AFFIDAVIT State of North Carolina County of Orange Proposal Request No. 5213 Edmund W.Purcell being first duly sworn, deposes and says that: I. He/She Is the Senior Vice President of Summit Design and Engineering , the proposer that has submitted the attached proposal; 2. He/She is fully informed respecting the preparation and contents of the attached proposal and of all pertinent circumstances respecting such proposal; 3. Such proposal is genuine and is not a collusive or sham proposal; 4. Neither the said proposer nor any of its officers, partners, Owners, agents, representatives, employees or parties in interest, including this afflant, has in any way colluded, conspired, connived or agreed, directly or indirectly, with any other proposer Firm or Person to submit a collusive or sham proposal in connection with the contract for which the attached proposal has been submitted or to refrain from proposing in connection with such contract, or has in any manner, directly or indirectly sought by agreement or collusion of communication or conference with any other proposer, firm or person to fix the price or prices in the attached proposal or of any other proposers, or to fix any overhead, profit or cost element of the proposal price of the proposal of any other proposer or to secure through collusion, conspiracy, connivance or unlawful agreement any advantage against the County of Orange or any person interested in the proposed contract; and 5. The price or prices quoted in the attached proposal are fair and proper and are not tainted by any collusion, conspiracy, connivance or unlawful agreement on the part of the proposer or any of its agents, representatives, owners, employees, or parties in interest, including this aff iant. ignatu Senior Vice President Title Subscribed and Sworn to Before Me, ` `y oTa This_��' day of 1 2Q t S— �. Ry'';+� Notary Public &Pk't'9 J__��— y AU$�"�G , My Commission Expires: STATE OF NORTH CAROLINA DocuSign Envelope ID: B1 D50716-7603-4905-88E6-3348AF487601 AFFIDAVIT ORANGE COUNTY 1, Edmund W.Purcell (the individual attesting below),being duly authorized by and on behalf of Summit Design and Engineering (the entity bidding on project hereinafter"Employer")after first being duly sworn hereby swears or affirms as follows: 1. Employer understands that E-Verify is the federal E-Verify program operated by the United States Department of Homeland Security and other federal agencies,or any successor or equivalent program used to verify the work authorization of newly hired employees pursuant to federal law in accordance with NCGS §64- 25(5). 2. Employer understands that Employers Must Use E-Verify. Each employer,after hiring an employee to work in the United States,shall verify the work authorization of the employee through E-Verify in accordance with NCGS§64-26(a). 3. Employer is a person,business entity,or other organization that transacts business in this State and that employs 25 or more employees in this State. (mark Yes or No) a. YES X or b. NO 4. Employer's subcontractors comply with E-Verify,and if Employer is the winning bidder on this project Employer will ensure compliance with E-Verify by any subcontractors subsequently hired by Employer, This.15 day of October ,2015. Signature of Af rent Print or Type Name: State of North Carolina Orange County D. Signed`. m and sworn to(or affirmed)before e,this the x _.I 0 ��,tZ. •.Tp��� � day of Q{� 201<-. PUBLIC' My Commission Expires: 'f'q•., ' VG Z-1Z 3120 QA CIO a Notary Public DocuSign Envelope ID: 131 D50716-7603-4905-88E6-3348AF487601 0RA1"-N'GE COUNTY NOKYH: CAROLINA Orange County Financial Services Department ADDENDUM #1 October 5, 2015 RFP 5213 Orange County Landfill Surveying Services To all Vendors: Modifications to bid documents for the above-named Request for Proposal are made as follows and shall be included in the proposed amount. See page 2 for questions received with County's responses All other terms and conditions shall remain the same By: David E. Cannell, Purchasing Agent; dcannell aC7co,oranae,nc,us/(919) 245-2651 Acknowledgement of receipt of this addendum shall be included with your submittal (page 1 only) Company Name: Summit Design and Engineering Services Date Received: 10/512015 P.O. Box 8181 200 South Cameron Street Hillsborough, North Carolina 27278 Telephones:Area Code 919-245-2651 Fax: 919-636-4913 Orange County,200 S.Cameron Street,Hillsborough,North Carolina 27278 Page 1 DocuSign Envelope ID: B1 D50716-7603-4905-88E6-3348AF487601 1. Is this RFQ for the same type scenario mentioned above or is it for a one (1) year period? The term of the agreement for surveying services will be three years, with an option for an additional two three year terms. 2. Is this RFQ for any surveying (topo, boundary, etc...) required by the Solid Waste Management Dept? yes; covers broad range of potential survey needs 3. Is this RFQ intended for basically one (1) site with the possibility of others or county-wide in general? No could include remote sites for Solid Waste 4. is this RFQ for Orange County or the Solid Waste Management Dept only? Primarily for Solid Waste but could be used potentially by other departments if mutually agreed upon 5. Would this RFQ be low risk, medium risk...which insurance limits category does it fall into? Medium risk 5. Does the COI need to be provided with the qualifications? No, but would need to be provided to execute contract Orange County,200 S.Cameron Street,Hillsborough,North Carolina 27278 Page 2 T