HomeMy WebLinkAboutORD-2012-009 Approval of Budget Amendment #7 for FY 2011-12 or�p- aoi a - coq
ORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: March 22, 2012
Action Agenda
Item No. 5-e
SUBJECT: Fiscal Year 2011-12 Budget Amendment# 7
DEPARTMENT: Financial Services PUBLIC HEARING: (Y/N) No
ATTACHMENT(S): INFORMATION CONTACT:
Attachment 1. Budget as Amended Clarence Grier, (919) 245-2453
Spreadsheet
Attachment 2. Year-To-Date Budget
Summary
Attachment 3. Letter from Orange Grove
Volunteer Fire Company
PURPOSE: To approve budget and grant project ordinance amendments for fiscal year 2011-
12.
BACKGROUND:
Aging
1. The Department on Aging has received notification of the following changes in revenue:
• Home and Community Care Block Grant – receipt of an additional $14,000 in
the FY 2011-12 allocation of Home Community Care Block Grant funds. The
department plans to use these funds to purchase occupational therapy services
from the University Of North Carolina Department Of Allied Health Services.
• Retired Senior Volunteer Program (RSVP) — the Department on Aging
received notification from Corporation for National and Community Services of a
twenty percent reduction in grant support, totaling $10,419. Orange County's
RSVP has implemented several cost reduction measures to reduce its operating
expenses as a result of this funding loss. (See Attachment 1, column 1)
2. The Department on Aging, based on current year collections, anticipates receiving an
additional $5,000 in fees for this fiscal year from the Fit Feet program, which provides
nurses and supplies for the Senior Citizen Health Promotion (Wellness) Program. This
budget amendment provides for the receipt of these revenues and amends the current
Senior Citizen Health Promotion Grant Project Ordinance as follows: (See Attachment
1, column 2)
2
Revenues for this project:
FY 2011-12 FY 2011-12 FY 2011-12
Current Budget Amendment Revised
Senior Citizen Wellness Funds $1507805 $57000 $1551805
Total Project Funding $1601805 $5,000 $165,805
Appropriated for this project:
FY 2011-12 FY 2011-12 FY 2011-12
Current Budget Amendment Revised
Senior Citizen Health Promotion $1601805 $51000 $1557805
Total Costs $160,805 $5,000 $1659805
Social Services
3. The department has received additional funds for the following programs:
• Home and Community Care Block Grant — receipt of an additional $3,578 in
the FY 201 1-12 allocation of Home Community Care Block Grant funds which will
be used to pay for services for elderly to avoid institutional placement.
• Adult Home Specialist Fund — receipt of additional funds in the amount of
$11,588. These funds are awarded based on the number of licensed adult care
homes in each county as a proportion of the total number of homes statewide.
(See Attachment 1, column 3)
Library
4. The department has received the following additional revenues:
• Library State Aid — Receipt of additional funds in the amount of $4,493. These
funds will be used for books and book processing at the Main branch.
• Donations — orange County Library Services has received a donation of $500
from the Triangle Community Foundation. The department plans to use these
funds to further enhance the Adult and Teen Programming at the Main branch
library.
• Donations — orange County Library Services has received a donation of $400
from the Friends of the Library. The department plans to use these funds for
Programming at the Main branch library.
• Donations -- orange County Library Services has received a donation of $3,000
from the Carrboro Friends of the Library. These funds will be used to enhance
the materials at the Carrboro McDougle branch. (See Attachment ?, column 4)
Orange Grove Fire District
5. The Grange Grove Volunteer Fire Company has requested $20,000 from the district's
available fund balance to partially fund the construction of the new fire substation
planned on Rocky Ridge Road. With this appropriation, approximately $5,000 remains
in the district's available fund balance. This budget amendment provides for the
appropriation from the district's fund balance for the above stated purpose. (See
Attachment 7, column 5)
3
Cooperative Extension
6. Cooperative Extension has received additional training class fees of $1,600. These
funds will be used to cover the costs of the Breeze Farm mentor's services in
maintaining the farm, as well as working with the apprentices. This budget amendment
provides for the additional revenue of $1,600 for the above stated purposes. (See
Attachment 1, column 6)
FINANCIAL IMPACT: Financial impacts are included in the background information above.
RECOMMENDATION(S): The Manager recommends the Board of County Commissioners
approve budget and grant project ordinance amendments for fiscal year 2011-12.
Attachment 1. Orange County Proposed 2011-12 Budget Amendment
The 2011-12 Orange County Budget Ordinance is amended as follows:
rellectc encurnhraace
taffy rwwar&as
auftdmd by the annual
b°4et orfnance #2 Based on #4 Receipt of
#1 Receipt by the current year additional revenues
Department on collections, within Library #6 Receipt of
Aging of additional additional revenues#3 Receipt by DSS Services:Library additional training
Home e Community } { ) #5 BOCC approved class fees of$1,600
Care Block Grant {$5,004 are of additional Home State Aid $4,453;
funds($14,000)and anticipated this Community Care Donations- appropriation of to cover the costs of
Original Budget Budget as Amended a reduction of
Encumbrance Budget as Amended fiscal year related to Block Grant funds Triangle $20,000 from the the mentor's Budget as Amended
Carry Forwards through BOA#6 the Department on {$3,578}and Community Orange Grove Fire services at the W. through BOA#7
Senior 9 in Retired Aging's Fit Feet additional Adult Foundation($500); District's available C.Breeze Farm
Senior Volunteer program{Senior Home Specialist Donations-Friends fund balance Agriculture
Program funds,for
a net increase of Citizen Heafih funds($11,588) of the Main Library Extension and$3,581 for the promotion-
($400);Donations- Research Facility
department Wellness Grant Carrboro Friends of
Program) the Library($3,000
General Fund
Revenue
Property Taxes $ 133,471,175 $ - $ 133,471,175 $ 133,471,175 $ - $ - $ - $ - $ - $ - $ 133,471,175
Sales Taxes $ 15,283 790 $ - $ 15,283,790 $ 15,283,790 $ - $ - $ - $ - $ $ - $ 15,283,790
License and Permits $ 313,040 $ - $ 313,000 $ 313,000 $ - $ - $ - $ - $ - $ - $ 313,000
Intergovernmental $ 15,989,453 $ - $ 15,989,453 $ 19,760,768 $ 3,581 $ - $ 15,166 $ 4,493 $ - $ - $ 19,784,008
Charges for Service $ 9,517,472 $ - $ 9,517,472 $ 9,563,672 $ - $ - $ $ - $ - $ 1,600 $ 9,565,272
Investment Earnings $ 1140,000 $ - $ 140,000 $ 140,000
$ 140,000
Miscellaneous $ 1,266,298 $ - $ 1,266,298 $ 1,334,932 $ 3,900 $ 1,338,732
Transfers from Other Funds S 1,064 917 $ - $ 1,464,917 $ 1,064,917 $ 1,064,917
Fund Balance $ 1,131,417 $ 806 519 $ 1,937,936 $ 2,280,060 $ 2,280,060
Total General Fund Revenues $ 178,177,522 $ 806,519 $ 178 984,041 $ 133,292,214 $ 3,581 $ - $ 15,166 $ 8,393 $ - $ 1,600 $ 183 240,954
Expenditures
Governing S Management $ 14,072,861 $ 214,022 $ 14,286,883 $ 14,216,837 $ - $ - $ - $ - $ - $ - $ 14,216,837
General Services $ 17,543,235 $ 136,794 $ 17,680,029 $ 17,688,569 $ - $ - $ - $ - - $ - $ 17,688,569
CommuM &Environment 801,947 76,056 5, ,99 ,0, - - - - - - 519061
T57
Human Services $ 32,525,9116 $ 123,048 $ 32,648,964 $ 35,112 035 $ 3,581 $ - $ 15,166 $ - $ - $ 1,600 $ 35,132,382
Public Safety $ 19,697,379 $ 239,947 $ 19,937,326 $ 20,146,000 $ - $ - $ - $ - $ - $ - $ 20,146,000
Culture S Recreation $ 2,219,103 $ 16,652 $ 2,235,755 $ 21258,766 $ - $ - $ - ; 8,393 $ - $ - $ 2,267,158
Education $ $2,122,585 $ - 82,122,585 $ 81,459,389 $ 81,459,389
Transfers Out $ 4,194,542 $ - $ 4,194,502 $ 6L423,862 $ 6,423,862
Total General Fund Appropriation $ 178,177,522 $ 806,519 $ 178,934,041 $ 183,212,214 $ 3,551 $ - $ 15,166 $ 8,393 $ - $ -1.600-$ 183,240,954
Fire District Funds
Revenues
Property Tax $ 3,499,961 $ 3P499,961 $ 3,499,961 $ 3,499,961
Intergovernmental $ - $ - $ $ -
Investment Earnings $ 1,651 $ 1,651 $ 1,651 $ 1,651
Appropriated Fund Balance $ 60,189 $ 60,169 $ 60,189 $ 20,000 $ 80,189
Total Fire Districts Fund Revenue $ 3,561 801 $ - $ 3,561 801 $ 3,561,801 $ - $ - $ - $ - $ 20,000 $ - $ 3,581,801
Expenditures
Remittance to Fire Districts $ 3 561,801 $ 3156118 1 $ 3,561,801 $ 20,000 $ 3,581,801
Attachment 1. Orange County Proposed 2011-12 Budget Amendment
The 2011-12 Orange County Budget Ordinance is amended as follows:
NOW
rd leas encumbrance
carry forwards as
authorized by the annual
budget ordinance #Z Based on #4 Receipt of
#1 Receipt the current year additional revenues
Department t on collections, within Library #6 Receipt of
Aging of additional additional revenues#3 Receipt by DSS Services:Library additional training
Home Community
Care Block Grant {$5,040}are of additional Home State Aid($4,493);#5 BOCC approved class fees of$1,60
funds($14,000)an anticipated this Community Care Donations- appropriation of to cover the costs of
Encumbrance Budget as Amended fiscal year related t Block Grant funds Triangle $20,000 from the the mentor's Budget as Amended
Original Budget Carry Forwards Budget as Amended through BOA#B a 419 In R of the Department on {$3,578}and Community Orange Grove Fire services at the W. through BOA#7
Senior 9 in Retired Aging's Fit Feet additional Adult Foundation($500); District's available C.Breeze Faun
Senior Volunteer program{Senior Home Specialist Donations-Friends fund balance Agriculture
Program funds,for
a net Increase of Citizen Health funds($11.588) of the Main Library Extension and
$3,581 for the Promotion- ($400);Donations- Research Facility
department Wellness Grant Carrboro Friends of
Program) the Library($3,000
Grant Project Fund
Revenues
Inter overnmental $ 442,135 $ 442,135 $ 579,453
Char es for Services $ 24,000 $ 24,800 ; 72,000 $ 5,000 $ 579,453
$ 77,400
Transfer from General Fund $ 71,214 $ 711214 $ T1 214 $ 71,214
Miscellaneous $ - $ - $ 31,004
Transfer from Other Funds $ _ $ - $ _ $ 31,000
ApEropriated Fund Balance $ - $ 7,208 $ 7,283 $ 7,208
Total Revenues $ 537,3491$ 7,208 $ 544,5571$ 760,375 $ 7,208
$ 765,876
Expenditures
NCACC Employee Wellness Grant $ - $ _ $ 5,000
$ 5,000
Governing and Management $ - $ - $ - $ 5,400 $ - $ - $ - $ - $ - $ . $ 5,000
NPDES Grant $ - $ - $ - $ $0,700 $ 84,704
Growing New Farmers Grant $ - $ - $ 30,000
$ 30,000
Communit y and Environment $ - $ - $ - $ 110,700 $ $ - $ - $ - $ _ $ - $ 110,704
Child Care Health-Smart Start $ 73,252 $ 73,252 $ 63,600 $ 63,600
Scattered Site Housing Grant $ - $ - $ _
Carrboro Growing Healthy Kids Grant $ _ $ $ _
Healthy Carolinians $ - $ _ $ _ $ _
Health&Wellness Trust Grant $ 90,930 $ 7 $ 90,937 $ 94,807 $ 94,807
Senior Citizen Health Promotion ellness $ 98,604 $ 7201 $ 105 805 $ 160 805 5 000 $ 165,605
Dental Health-Smart Start $ - $ - $ $ _
Intensive Home Visiting $ 57,718 $ 57,718 $ - $
Human Rights&Relations HUD Grant $ - $ - $ _ $
Senior Citizen Health Promotion Multi-Y $ - $ - $ _ $ _
SeniorNet Program Mufti-Year $ - $ - $ _ $ _
Enhanced Child Services Coord-SS $ - $ _ $ _ $ _
Diabetes Education Program Mufti-Year $ - $ _ $ _ $ _
Specialty Crops Grant $ $ - $ _ $ _
Local Food Initiatives Grant $ - ; _ $ _ $ _
Reducing Health Disparities Grant(Multi-Yr$ - $ _ $ 7$,996
FY 2009 Recovery Act HPRP $ _ $ - $ _ $ 78,-
Human Services $ 320,504 $ 7,208 $ 327,712 $ 398,203 $ - $ 5,000 $ - $ - $ - $ - $ 403,208
Criminal Justice Partnership Program $ 216,845 $ 216,845 $ 216,845 $ 216,845
Hazard MK ation Generator Proect $ _ $ _ $ _
Buffer Zone Protection Program $ _ $ _ $ _
800 MHz Communications Transition $ _ $ _ $ _
Secure Our Schools-OCS Grant $ _ $ _ $ _
Citizen Corps Council Grant $ _ $ _ $ _
COPS 2008 Technology Program $ - $ $ $ _
COPS 2009 Technology Program $ - $ - $ $ _
EM Performance Grant $ - $ - $ 15,000
$
Justice Assitance Act JAG)Program $ . $ - $ 15,122 15 000
$ 15,122
Public Safety $ 216,845 $ - $ 216 345 $ 246,967
$ 246,967
Total Expenditures $ 537,349 $ 7,2oa $ 544,567 1$ 760,975 $ - $ 3,000 $ - $ - ; - $ - $ 765,875
2
Year-To-Date Budget Summary
Fiscal Year 2011-12
Of
General Fund Budget Summary
Original General Fund Budget $178,177,522
Additional Revenue Received Through Budget
Amendment#7 (March 22, 2012)
Grant Funds $1671244
Non Grant Funds $317477545
General Fund Fund Balance for
Anticipated Appropriations (i.e.
Encumbrances) $805519 $10,000 for the county's share of a
General Fund Fund Balance Appropriated vehicle replacement as requested by
to Cover Unanticipated Expenditures $3429124 the U.S.Forest Service BOA#1);$192,243 to cover funding shortfall of
Total Amended General Fund Budget $183,240,954 Link Center Geothermal HVAC Project
(BOA#1-B); $110,573 in insurance
Dollar change in 2011-12 Approved proceeds received in FY 2010-11 to
General Fund Budget $5,063,432 cover purchase of 3 ambulances
% Change in 20'11-12 Approved General (BOA#2-B); $21,974 for budget
Fund Budget carryforwards from FY 10-11 and
g 2.84% $7,334 for Hyconeechee Car per
MOU(BOA#6)
Authorized Full Time Equivalent Positions
F al Approved General Fund Full Time
alent Positions 783.925
Original Approved Other Funds Full Time
Equivalent Positions 87.750 loss of Smart start funds
Position Reductions during Mid--Year (1.000) associated with Intensive
Home Visiting Grant
Additional Positions Approved Mid-Year 0.000 Program in Health;
Total Approved Full-Time-Equivalent employee was reassigned
Positions for Fiscal Year 20'1'1-12 87'0.575 to a vacant position within
the department in GF
BOA#2
A*,4c
7
Grange Grove Volunteer Fire Company
6800 Grange Grove Road
Hillsborough,NC 27278
January 17,2012
l�ft Paul Laughton
Budget and Management Analyst
200 South Cameron Street
Hillsborough,NC 27278
Dear Sir, r
Thank you for your information concerning the available reserve funds your office maintains for
Grange Grove Volunteer Fire Company. we understand that there is approximately$26,000.00 in that
reserve fund.
You have informed Chief Holmes that up to$20,000.00 of that amount could be used to partially fund
our new substation planned on Rocky Ridge Road. Based on your comments,we understand that a
letter requesting those funds would he the appropriate instrument to obtain those funds.
Accordingly we,the undersigned Directors of the Grange Grove Volunteer Fire Company,hereby
request$20,000.00 be released from the reserve fund and transferred to our bank account_ These funds
will used to pay for a si cant portion of the construction of our new fire substation.
Please let us know if y ou need further information and thank you for your assistance.
Sincerely,
I 'am. ddell,J T
Pr sident Chief "d�
Ed Johns n Ron Bartholomew c a Llvy
Vice President S etas y �.'7 Treasurer
fi
Dr Tom Griggs ;'J se DuClau Ronnie Dirk
Director hector Director
Rob ent Witter Guy Randell Bobby Baker
Director Director Director