Loading...
HomeMy WebLinkAboutAgenda - 10-09-2007- Orange County Board of Commissioners Agenda Regular Meetuig Tuesday, October 9, 2007 7:30 p.m. F. Gordon Battle Courtroom Hillsborough, NC 27278 Note: Background IVlaterial on all abstracts available in the Clerk's Oftice Compliance with the "Americans with Disabilities Act" -Interpreter sereices and/or special sound equipment are available on request. Call the County Clerk's Office at 732-8181, extension 2130. If you are disabled and need assistance with reasonable accommodations, contact the ADA Coordinator in the County Manager's Office at 732-8181, extension 2300 or TDD# 644-3045. L Additions or Changes to the Agenda PUBLIC CII~IRGE ~lae Board of Commissioners pledges to the citizens of Orange Count} its t-espect. 77~e Boarcl casks its citizens to conduct themselves in a respectful, courteous rraanner, both with the Board and with fellow citizens. ~4t any time should any member of the Board or any citizen fail to observe this public charge, the Chair will ask the offending person to leave the meeting until that individual regains personal control. Should decorum fail to be restor ec~ the Chair will recess tlae rr~eetr'ng until such time that a genuine commitment to this public charge is observed All electronic devices such cas cell phones, pager,, sand computers should please be turned off or set to silent;`vibrate. 2. Public Comments (ZA~'e would appreciate you signing the pad ahead of time so that you are not overlooked.) a. Matters not on the Printed Agenda b. Matters on the Printed Agenda (These matters will be considered when the Board addresses that item on the agenda below.) 3. Proclamations/ Resolutions/Special Presentations a. C"ertiBcate of Achievement for Excellence in Financial Reporting The Board will consider recognizing the staff of the Orange County Finance Department for earning the Government Finance Officers' Association (GFOA) Certificate of Achievement for Excellence in Financial Reporting for the fiscal year ended June 30, 2006. 4. Consent Agenda a. Minutes The Board «Till consider correcting and/or approving the minutes from August 30 Joint Meeting with AtTordable Housing Advisory Board, the August 30 Work Session and the September 6, 2007 Regular 1~Ieeting as submitted by the Clerk to the Board. b. Appointments (1) Adult Care Home Community Advisory Committee -Reappointment The Board «~~ill consider making a reappointment to the Adult Care Home Community Advisory Committee. (2) Affordable Housing Advisory Board -Reappointments The Board will consider making reappointments to the Affordable Housing Advisory Board. (3) Hillsborough Plaminig Board -Reappointment The Board will consider making one reappointment to the Hillsborough Planning Board. (4) Human Relations Commission -Reappointment The Board will consider making one reappointment to the Human Relations Commission. c. Cooperative Extension IVlemorandwn of LTnderstandvig The Board will consider a Memorandum of Understanding between Orange County and the North Carolina Cooperative Extension Set-~=ice, North Carolina State University and authorize the Chair to sign. d. Application and acceptance of 2008 ENIS Toolkit Grant The Board will consider approving the application after the fact and approve any eventual acceptance of the 2008 EMS Toolkit Grant from the North Carolina Office of Emergency Medical System (NCOEMS) to help support the County ENiS data implementation system project and authorize the Manage to sign pending final review by staff and the County Attorney. e. Encroachment Agreement for Eubanks Road Sidewalk re: Animal Services Facility Project The Board will consider approving a Three Party Right of Way Encroachment Agreement among the North Carolina Department of Transportation (NCDOT), Orange County and the Town of Chapel Hill for sidewalks and handicap ramps along the Eubanks Road frontage of the Animal Services Center Facility and authorize the Chair to sign. f. Encroaclnnent Agreement for Waterline Construction Associated with Justice Facility Project The Board twill consider approving a Three Party Right of Ay encroachment Agreement among the North Carolina Department of Transportation (NCDOT), Orange County and the Town of Hillsborough that allows the construction of a new 8" «~ater line to set-~Te the expanded Justice Facility and authorize the Chair to sign. g. Granting of Sanitary Sewer Easements for CHCCS Elementary #10 The Board u~•ill consider approval of sanitary se«~er easements and related documents for the se«~~er line to sen%e Elementary School #10, and authorize representatives from Chapel Hill Carrboro City Schools (CHCCS) and Orange County to work with adjoining property owners to the south to secure off-site easements and authorize staff and the County Attorney to pursue and secure easements. h. Change vi BOCC Regular 11~Ieetvig Schedule for 2007 The Board «-ill consider one change in the County Commissioners' regular meeting calendar by adding a dinner meeting/ work session with the Board of Health on November 13, 2007 at 5:30 p.m. at the Link Government Services Center, 200 South Cameron Street, in Hillsborough. i. Board of Commissioners 11'Ieeting Calendar for Year 2008 The Board «rill consider final approval of the regular meeting schedule for the Board of County Commissioners for calendar wear 2008. j. Bid Award: Lightvtg at the Wahiut Grove C:'liurcli Road Solid Waste Convenience Center The Board «-ill consider awarding a bid to Tommy La«~rence Electrical Contractors of Roxboro, North Carolina for installing outdoor lighting at the Walnut Grove Church Road Solid Waste Convenience Center and authorize the Purchasing Director to sign. k. Resolution Endorsing Agreement with the NCDOT for TIP Project EB-3606, Bicycle Route Mapping and Signing The Board will consider a resolution to enter into an agreement with the North Carolina Department of Transportation (NCDOT) for the NCDOT to reimburse the County for the cost to produce 20,000 bicycle rout maps and authorize the Manager to sign subject to final review and approval by the County Attorney. 1. Resolution Endorsvig Two NCyDOT Projects to Enhance Safety and Improve Traffic Flaw The Board will consider a resolution endorsing two transportation improvements proposed by the North Carolina Department of Transportation. m. `'est. Ten Soccer Center Change Order Requests The Board will consider approving a change order that includes installation of a water storage tank; use of a temporary generator; winter cover crop seeding; and spring field prep for the West Ten Soccer Center and authorize the Manager to sign. n. Contract Amendment Approval: «~'est Ten Design Services; Phase II The Board «~ill consider approving a contract amendment for Corley Redfoot Zack to complete design of West Ten Soccer Center- Phase II and authorize the Purchasing Director to execute the paperwork. o. Contract Approval: Construction Materials Testin6 and Observation Services for Central Orange Senior Center/SportspleY Renovation Project The Board will consider approving a contract with Summit Engineering, Hillsborough to perform construction materials testing and construction obsei-~~ation in conjunction with the Central Orange Senior Center/ Sportsplex Renovation project and authorize the Manager to sign. 5. Public Hearings b. Regular Agenda a. Fee ~~4~aiver Request for Tent Revival Event at Fairview Park The Board will consider a request for park use fee waiver by Reverend Luther Brooks and the St. Jaynes Baptist Church. b. Hillsboiou~h Fai•~ner's Market Draft Guidelines The Board l~~ill consider best management practices to be used in the operation of a farmer's market to be held at the Public Market House and mediation options. c. Orange County Partnership for Young Children Garden Project Grant The Board will consider a grant from the Orange County Partnership for Y"Dung Children for the N. C. Cooperative Extension to assist in developing community gardens for children and families in Orange County and authorize the Chair to sign. d. West Ten Soccer Center Public/Private Partnership The Board will discuss a proposal for sponsorship of the West Ten Soccer Center by Sports Endeavors, Inc. and authorize the staff to negotiate a proposed agreement. e. 2008 Employee Health, Dental and Life Benefits Recommendation f. Zoning Ordinance Text and lblap Amendments -Proposed Efland-Cheeks Hi~htvay 70 Corridor Zoning Overlay District and Amendment to Section 6.23.3 of the Zo~un~ Ordinance peitainin6 to Impervious Surface Ratio Regulations The Board will consider making text and map amendments to the Zoning Ordinance and Zoning Atlas regarding a proposed new zoning overlay district -Efland-Cheeks Highway 70 Cor1•idor Overlay District and to consider amending impervious surface limits prescribed in Section 6.23.3 ofthe Zoning Ordinance in regards to the Upper Eno and Back Creek Protected Watersheds. g. Bid Award: Solid ~?t~aste Operations Center Construction The Board will consider awarding a bid to LeChase Construction Services, LLC, Durham, NC in an amount not to exceed $2,168,090 for the constriction of the Solid Waste Operations Center on Eubanks Road, Chapel Hill and authorize the County Manager to execute and report to the Board change orders as may be required up to the amount of the project budget. h. Animal Ser~~ices Facility: Construction NIana~er at Risk Pre-Construction Seitiices Approval The Board «~ill consider approving Clancy & Theys Construction Company of Raleigh, NC as the Construction Manager at Risk for the Animal Services Facility and authorizing a contract in the amount of $30,000 for pre-construction services associated with the project and authorize the Chair to sign. i. Resolution of Intent to Create a Local Revenue Options Education Advisory Committee Including Committee Charge and Structure The Board will consider a resolution indicating the intent of the Board of County Commissioners to create a Local Revenue Options Education Advisory Committee that will develop and disseminate information to voters concerning the ~Iay 6, 2008 local revenue options referendum and to consider a proposed charge to, and sti-~icture of that committee. 7. Reports S. Board Comments 9. County Manager's Report 10. Appointments 11. Closed Session 12. Information Items • Proclamation of Stage I Water Shortage to Oy~'ASA Customers 13. Adjournment Note: Access the agenda through the County's web sate, www.co.orange.nc.us Orange County water supply reservoir water levels Available information as of 3:00 PM, Thursday, October 4, 2007 Lake Grange • t~'ater level 72.5" below spilling. • Water storage capacity remaining is 55.0% (261 million gallons) • Approximately 92 days of water supply remaining (at Capacity Use specified release rate) • Cover the last 3 days, Eno River flow at the Hillsborough gage has unexplainably dropped from just above 2 cfs (1.3 mgd) to 0.83 cfs (536,000 gpd) even though releases from Lake Orange have been increased and is well below the Capacity Use requirement of 1.7 cfs (1.1 mgd). This is well below the median flow for this time of year.. • Phase 4 Eno River Capacity Use vrithdrawal restrictions have been in effect as of September 28~'. West Fork Reservoir (as of 9128/07) • Water level is 47" below spilling • Water storage capacity remaining is 77.0% • Approximately 232 days of water supply remaining {assuming Town's current release rate (4.0 cfs, 2.6 mgd) and demand [averaging 1.3 mgd 2.2 cfs over the last weeks) • Since 9111/07, the Town has peen releasing sufficient flow into the river to meet some~~~•hat more than required for its own use and its minimum instream flow release. • Hillsborough's water customers are not under any prohibitions or restrictions on t~--°ater use. ~WASA Reservoirs • Water level at Cane Creek Reservoir is 103.3" below full • Water level at University Lake is 89.8" below full • Total remaining water storage capacity is approximately 55.6 • Approximately 171 days of water supply remaining {at current 30-day average daily demand [10.8 million gallons per day]) • On September 27, 2007 OWASA (followed by the local governments having jurisdiction over O`~'ASA customers) declared a "Stage I t~'ater Shortage", a mandatory regulation of uses of water conside~re~d extraneous «-hick will be in effected until terminated. National Weather Service/NOAA Regional Precipitation data {inches above f+1 or below f-1 normal) RDU -2.29" since September 1, 2007 -7.89" since January 1, 2007 11liscellaneous notes Piedmont-Triad -3.68" since September 1, 2007 -13.28" since JanLiary 1, 2007 1. The NC Draught Management Advisory Council drought map, updated October 2, 2007, shows the southern 75°l0 of Orange County to be in the area characterized as "exceptional drought" (the mast severe draught condition used} and the northern 25% of the County in the area characterized as "extreme drought" in terms of climatic conditions. 2. Given that Orange Alamance's withdrawals are now averaging well below historical levels; Piedmont Minerals withdraws are but a tiny fraction of its historical levels of withdrawal; and excess releases by Hillsborough, the water level at Lake Orange, though low, is well above historical expectations, given the current lack of rainfall..