HomeMy WebLinkAboutAgenda - 09-25-2007-6aHAPEL HILL-
ARRBORO
e ~ .r s~~oo~s
Board of Education
Agenda Abstract
Meeting Date: 09/20/2007
Agenda Type: Discussion and Action
Agenda Item #:
Subject: Capital Investment Plan FY 2008-18
Division: Support Services, Steve Scroggs Department: Facilities
Management, ITD
Person William J. Mullin, Director Dr. Ray Feedback
Responsible: Reitz, CTO Requested
From:
Agenda Item....Prior Submission Dates Public Hearing Required: No
Work Session Yes Date 09/06/2007
Discussion and Action No Date
Attachment(s):
Budget Template
PURPOSE: The County Commissioners have requested the 2008-18 CIP process start earlier in
the fiscal year to allow them additional time to reflect on the needs of the two school systems and
the county before the normal budget cycle begins. The Board of Education reviewed the first
draft of the major projects during the September 6, 2007 meeting. At that time, it was requested
that the major categories of Pay As You Go (PAYG) funding be included. Those items are
included with brief explanation of each.
BACKGROUND: At the last meeting of the Board, we presented new, unfunded projects for
consideration. We have added the items that are traditionally paid from Pay As You Funds. The
data from the Board agenda that was reviewed September 6 is repeated here to put all the
requests in one document.
The District was asked to present a document that reflected the needs of the District without
regard to present revenue projections, which has been done in this document.
Pay As You Go Projects
The following projects are recommended to be included in the CIP request. The 13 major
categories are described briefly below.
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PROJECT TITLE
Current
Year 2008 09 2009 10 2010-11 2011-12 2012-13 2013 14 2014-15 2015 16 2016-17 2017-18 TOTAL TOTAL
Major Categories:
ADA Ra~uiremenis 25,000 25,000 50,000 75,000 75,000 75,000 75,000 75,000 75,000 75,000 75,000 675,000 700,000
,4batemerd Projects 60,000 200,000 70,000 70,000 25,000 50,000 75,000 75,000 100,000 100,000 765,000 825,000
Athletic Facilities 200,000 300,000 105,000 150,000 150,000 100,000 150,000 200,000 200,000 1,555,000 1,555,000
Classroom,rBuilding Improvements 300,000 200,000 200,000 100,000 150,000 200,000 350,000 250,000 300,000 400,000 2,450,000 2,450,000
DooisMarchn~areJCanopies 125,000 100,000 75,000 75,000 100,000 75,000 100,000 100,000 750,000 750,000
EleciricalSystems 250,000 100,000 150,000 75,000 75,000 75,000 100,000 100,000 100,000 100,000 1,125,000 1,125,000
Energy Etficiency4ightinglmprovemnets 600,000 850,000 300,000 250,000 300,000 2,300,000 2,300,000
FirelSatetylSecuritySystems 250,000 200,000 200,000 75,000 75,000 75,000 75,000 75,000 7,'5,000 1,025,000
Indoor Air Qualitylmprovement 3,498 200,000 175,000 175,000 50,000 75,000 50,000 75,000 75,000 100,000 100,000 1,075,000 1,078,498
Prlechanical S terns 400,000 350,000 400,000 950,000 200,000 200,000 200,000 250,000 250,000 3,200,000 3,200,000
Mobile ClassroomslRental Spa 110,000 110,000 150,000 150,000 150,000 150,000 150,000 150,000 150,000 150,000 150,000 1,460,000 1,570,000
Rooting Projects 350,000 750,000 400,000 300,000 400,000 300,000 400,000 2,900,000 2,900,000
}/Jindo~n~Replacemenls 250,000 150,000 200,000 200,000 200,000 300,000 300,000 300,000 1,900,000 1,900,000
Total MajorCatagories: 448,498 2,160,000 2,875,000 2,695,000 2,175,000 1,825,000 1,925,000 1,400,000 1,750,000 1,875,000 2,250,000 20,930,000 21,378,498
Project: ADA Requirements
Purpose: To keep the District in compliance with the Americans with Disabilities Act
Common Use: Funds are mostly used for ramps, electric doors, elevators and other access issues.
As students change schools or new students with needs arrive, appropriate
funding to quickly meet their needs is required.
10 Year $: $700,000
Project: Abatement
Purpose: To keep the District in compliance with AHERA and to facilitate the removal of
hazardous substances or asbestos
Common Use: Funds are mostly used as carpets are removed in older building and the floor tiles
contain asbestos. Strict adherence to federal guidelines are required and
10 Year $: $825,000
Project: Athletics
Pw-pose: To maintain both indoor and outdoor facilities that are used for physical education
classes as well as athletic competition
Common Use: Funds are mostly used for track repairs, gym floor refiiv skiing and field
maintenance. Also included are upgrades to facilities including field houses and
bleachers.
10 Year $: $1,555,000
Project: Classroom Renovations
Purpose: To upgrade classroom facilities including renovation of casework, floor
replacement, carpet replacement (libraries and offices only) and other classroom
improvements.
Common Use: These funds help with the conversion of existing space to meet new students'
needs. An example would be converting a classroom into a computer lab of
changing over a room to accommodate aPre-K class.
10 Year $: $2,450,000
Project: Doors/Hardware/Canopies
Purpose: To fund a door and hardware repair and replacement program. The category also
includes funds for new canopies.
1`ear 1
`fear 2
1`ear 3
`fear 4
`fear 5
`fear6 Year? `fear8
1`ear 9 `fear 10 TEN PEAR PROJECT
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Common Use: Exterior and interior classroom doors get an amazing amount of use and at times
abuse. Keeping the doors and hardware operable is a major expense. School
access and egress depend on operable and safe doors.
10 Year $: $750,000
Project: Electrical Systems
Purpose: To improve electrical distribution systems within school buildings to meet current
and future needs.
Common Use: With the increase in the number of computers being used and projectors being
installed, the need for increased electrical service in our older buildings is a must.
Converting a classroom into a lab takes going from 4-b outlets to 25-30.
10 Year $: $1,125,000
Project: Energy EfficiencylLighting Improvements
Purpose: To upgrade classroom lighting to improve light levels and to save kilowatt use.
Also to procure energy management systems to control and monitor energy use.
Common Use: The perfect example is the Carrboro Elementary lighting program. 41der lights
were replaced with modern energy efficient lights that provided a better light level
for students and in one year saved in excess of 30070, or 200,000 kilowatts.
10 Year $: $2,300,000
Project: F~relSafety/Security Systems
Purpose: To install and upgrade fire alarm systems, camera systems and access control
systems at all the schools.
Common Use: These funds paid for the access control (ID card) systems at CHHS and East that
will be functioning within the next week
10 Year $: $1,025,000
Project: Indoor Air Quality Improvements
Purpose: To monitor and remediate Indoor Air Quality issues at all the schools in the
district.
Common Use: These funds pay for initial testing to identify problems, then if remediation is
called for, to pay for that service. The funds could purchase dehumidification
systems or replace carpet. The funds are also used to reduce exterior moisture
getting into buildings by removing excessive landscaping and providing moisture
barriers where needed.
10 Year $: $1,078,498
Project: Mechanical Systems
Purpose: To maintain and upgrade HVAC systems, to provide AC where needed
(kitchens), and to maintain and upgrade hot water delivery systems. Kitchens to
be included are Glenwood, Seawell, Culbreth, FPG and Chapel Hill High School
Common Use: These funds were used to provide AC in the Canboro and Estes Hills kitchens as
well as providing funding for the replacement of chillers at several schools.
10 Year $: $3,200,000
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Project: Mobile ClassroomsiRental Space
Purpose: To pay for leases for expanded office space for Lincoln Center and mobile units
used for students
Common Use: These funds pay for the leases at Willow Drive, The Center and two mobile units.
If a new central office is relocated and the conversion of the pottery shop
completed, it is expected that this funding source will no longer be required.
These monies could be eliminated with a new central office.
10 Year $: $1,460,000
Praject: Roofing Projects
Purpose: To maintain, repair and replace roofs as needed
Common Use: With 1,750,000 square feet under roof, an ongoing replacement program is
needed. These funds paid for the new roof at Estes Hills and FPG.
10 Year $: $2,900,000
Praject: Wroclaw Replacements
Purpose: To upgrade windows in older facilities to improve energy efficiency
Common Use: The new energy efficient windows at Chapel Hill High School were paid for from
these funds. Recent other projects include Phillips and Cairboro Elementary.
10 Year $: $1,900,000
FACILITIES UNFUNDED: The summary below highlights the 10-year needs for new or
converted District facilities. Each project has a summary section and a complete detail sheet is
attached. Some projects require immediate funding for planning purposes; this is reflected in the
2007-08 funding column. Past re.que.sts for planning funds of approved projects have been
favorably received by the Commissioners.
C'H.~iFELHILL~ GIRRRORO CTTYSCHOOLS
CAPITAL INVESTMENTS PLAN20D? -201?
Current Year1 Year2 Year3 Pear4 Years Year6 Pearl Yearn Year9 Year 10 TEN PEAR PROJECT
PROJECT TITLE 20tr?-08 200849 2009-10 2010.11 2011-12 7Ai2-13 2013-14 2014-15 2015-16 2016-i'T 201?-18 TOTAL TOTAL
LINFUNDEDPRO,1EC15:
Lincoln CeAt,r: Povary Shop Convaaion 2073 50,000 249,7-00 299,740 189,740
Elanent SchalOll:oena2010-I1 61758 6;~4a141 20,1'75,424 3,087,?92 30,87?,915 30,5?^,,915
CarrboroHihSchool:Auditorimnowa2010-II 267,657 2y44~29 8,832,685 1,33886 13,35?,557 13382,857
NewCenhelOffiee:oene2010.11 286,648 3,153,127 9,459,384 1,43339 ]4,33?398 14332-395
LincolnCen~er:ConvertWEducationalEacilit 2011-12 286,557 3,152,126 9,456,371 1,432,784 14,32?,841 14,i2?,844
Culbrdhit4iddleSchool:ScienaLabeocn2O12 70,477 71549 2,325,748 152,386 3,5?3,860 3523,860
Middle Schoolil5:o °ue2013-14 1,014,3 11,158,226 33,474,676 5,011921 50,719.1.117 50,719:
CarrboroHiehSchool:Qas~amAdditionso°n201415 156,029 3,416,318 I1 ;48954 1,7~1,14d 1?,801,44$ i?,801,445
[v[aLbnelaPdfiddleSchool:Auditoriumo na2015-16 132,219 1,454,411 4,36333 661995 h6ll7g59 6,610959
Ehnentrrcs~Shcmlgl2:o ene1917-18 857,893 9,436,324 23,310,d73 0.,289,466 42894,666 42,894656
TOTAL 1,221,863 13,426,794 41,894,096 17,105,27 15,272,781 37,875,599 18,275,286 1,001,2?0 10,09?,920 28,310,473 4,289,4ti4 194;"0,881 141;??0,881
Project: Pottery Shop Conversion
Location: Lincoln Center
Land Costs: $ 0
Sq. Feet: 2,700
Sq. Foot Cost: $ 80.00
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Purpose: Convert existing pottery shop and Pre-K space to office space or to expand
Phoenix Academy.
Opening: August, 2008
Total Cost: $299, 740
Praject: Elementary #11
Location: To be determined
Land Costs: $ 900,000 (projected}
Sq. Feet 90,230
Sq. Foot Cast: $ 254.00
Purpose: SAPFO projections show that elementary schools will exceed 105% of their
capacity far the 2010-2011 school year. Those projections may change based an
the annual enrollment certification on November 15, 2007.
Opening: August, 2010
Total Cost: $ 30,877,915
Praject: Carrbaro High School Auditorium, Music Rooms, Auxiliary Gym and
Wrestling Raom
Location: At Carrbaro High School
Land Casts: $ 0
Sq. Feet: 37,000
Sq. Foot Cost: $ 275.00
Purpose: Would add the auditorium and associated music rooms, auxiliary gym and the
wrestling roam that were placed in phase two of the project. With SAPFO
projections showing that additional classroom space will not be needed until
2014, it is important to move these important facilities up in the schedule. This
follows a similar schedule implemented at ECHHS.
Opening: August, 2010
Total Cost: $ 13,382,857
Project: New Central Office
Location: On Board awned property at CHHS, or at Twin Creeks in the area reserved for
future educational sites.
Land Costs: $ 0
Sq. Feet: 42,000
Sq. Foot Cost: $ 254.00
Purpose: Provide new and expanded office space for district admilustration. This project.
must be completed before the conversion of Lincoln Center could take place.
Opening: August, 2010
Total Cost: $ 14,332,398
Project: Conversion of Lincoln Center
Location: Lincoln Center
Land Costs: $ 0
Sq. Feet: 34,000
Sq. Foot Cast: $ 266.00
Purpose: Return Lincoln Center to school use for students. As the Long Range Facility
Task Force has not met, no decision has been made about the future of Lincoln
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Center. It could become an alternative school, aPre-K center or a neighborhood
elementary school. The funding reported is only far the conversion of existing
space and does not include any additions.
Opening: August, 2011
Total Cost: $ 14,327,844
Prc-ject: Culbreth Middle School Science Labs
Location: Culbreth Middle School
Land Costs: $ 0
Sq. Feet: 8,500
Sq. Foot Cost: $ 280.00
Purpose: Construct appropriate science labs. This would include storage, furniture and
equipment as well as possible expansion. This project has been an the CIP far
many years and is consistently deferred when funding becomes problematic.
Opening: August, 2012
Total Cast: $ 3,523,80
Project: Middle Schaol #5
Location: Twin Creeks
Land Costs: $ 0
Sq. Feet: 128,764
Sq. Foot Cost: $ 294.00
Purpose: SAPFO projections show that middle schools will exceed 107% of their capacity
far the 2013-2014 school year. Those prajectioris may change based an the annual
enrollment certification on November 1 S, 2007.
Opening: August, 2013
Total Cast: $ 50,719,207
Project: Carrbaro High School Classroom Aclditian
Location: Cairbora High Schaal
Land Costs: $ 0
Sq. Feet: 45,000
Sq. Foot Cast: $ 308.00
Purpose: SAPFO projections show that high schools will exceed 110% of their capacity for
the 2014-2015 school year. Those projections may change based on the
enrollment certification on November 1 S, 2007.
Opening: August, 2014
Total Cost: $ 17,801,4SS
Project: McDougle Middle Schaal Auditc-rium
Location: McDougle Middle
Land Costs: $ 0
Sq. Feet: 12,000
Sq. Foot Cost: $ 324.00
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Purpose: McDougle Middle is the only middle Schaal without an auditorium. The original
audital~ium was cut from the budget when costs exceeded the budget in 1994.
Opening: August, 2015
Total Cost: $ 6,610,959
Project: Elementary #12
Location: To be determined
Land Costs: $ 1,125,000 (projected)
Sq. Feet: 90,230
Sq. Foot Cast: $ 357.00
Purpose: SAPFO projections show that elementary schools will exceed lOS% of their
capacity far the 2017-2018 Schaal year. Those projections may change based an
the e1u-ollment certification on November 15, 2007.
Opening: August, 2017
Total Cost: $ 47,894,656
Project: Elementary Expansion
Location: Scroggs/Rashkis
Land Casts: None
Sq. Feet: 18,300
Sq. Foot Cost: $ 250.00
Purpose: Allows for afour-room expansion at Scroggs and asix-roam expansion at
Rashkis. Square footage includes classrooms, offices and storerooms.
Opening: Undetermined
Total Cast: $ 4,575,000
Due to uncertainty of schedule, the expansion is not included in the spreadsheet
but present as an option.
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TECHNt~L4GY: The summary below highlights the 10-year needs for technology support
within the District. The two sections include Pay As You Go funding and unfunded projects.
Each project has a summary section with additional data provided by Dr. Ray Reitz. Much of the
supporting data was taken from his presentation to the Board of County Comnussioners on May
20, 2007.
During the past 10 years, the size of our district and the use of technology have grown. The
budget supporting technology has remained the same. During this period of rapid growth we
have implemented several cost-saving strategies to stretch our funding as far as possible. Our
dedication to finding the most cost effective solutions has in some ways "masked" this growing
need. We have now reached a point where our growth rate and the increasing demand far
technology solutions in our classrooms exceed our limited funding.
The need for additional funding is clear. We have reached a critical point as many of our
workstations are aging out and our infrastructure in not keeping pace with 21St Century demands.
The following are new requirements that cannot be met by a technology budget that has
remained unchanged since 1996.
Pay As Yaa Ga Projects
The following projects are recommended to be included in the CIP request. The 10 major
categories are described bl7efly below.
Current Year 1 Year 2 Year 3 Year 4 Year 5 Year 6 Year 7 Year 8 Year 9 Year 10 TEN YEAR PROJECT
TECPINOLOGP Year 2008-09 2009.10 2010.11 2011.12 2012.13 2013.14 2014.15 2015.16 2016.17 2017.18 TOTAL TOTAL
OonuactedEngineerhrgSeivices 200,000 220,000 242,000 266,200 292,820 322,102 354,312 389,743 428,718 47!,590 518,748 3,506,233 3,706,233
Software Licensing ServiceslRene,vals 140,000 154,000 169,400 186,340 204,914 221,471 248,019 272,820 300,102 330,113 363,124 2,414,363 2,594,s63
MaintenanceAgraanents 20,000 22,000 24,200 26,620 29,282 32,210 35,431 38,974 42,872 47,159 51,875 350,623 370,62
Network Hardware&Softw~e 300,000 330,000 363,000 399,300 439,2`50 48`5,153 531,468 584,615 643,077 707,384 778,123 5,259,350 5,559,350
On-LineResowres 8Q,000 88,000 96,800 106,480 117,128 128,841 141,725 155,897 171,487 188,6`56 207,499 1,402,493 1,482,493
Instructional Computers and Technology IOQ000 110,000 121,000 133,100 145,410 161,C~5I 177,156 194,872 214,359 235,795 259,3?4 I,?53,117 1,553,117
Administrative Computers 55,000 60,500 66,550 73,205 50526 88,575 97,436 107,179 II?,897 129,687 142,655 464,214 1,014,214
Network Printers 35,000 38,500 42,350 46,555 51,244 56,368 62,OQ5 68,205 ?5,026 82528 90,781 513591 645,591
Home!OommunityAccess 20,000 22,000 24,200 26,620 29,282 32,210 35,431 38,974 42,872 47,159 51,875 35G,623 370,67.'
Repairs 50,000 55,000 60,500 66,550 13,205 80,526 88,578 97,436 IG7,179 117,897 129,687 576,555 425,55E
Total 1,OOQ000 1,100,000 1,210,000 1331,000 1,454,100 1,610,510 1,771,561 1,948,717 2,143,589 2,357,948 2593,742 17531,157 18,531,157
Project: Contracted Engineering Services
Purpose: To provide high level engineering support for the district's infrastructure.
Common Use: These funds pay for autsourced network engineering support to supplement the
support provided by the MIS Project Team for the district's infrastructure -
Internet access, network switches/routers, servers, electronic storage, wireless
networking, UPS systems, IP phone system, AS400, Connect2School, etc. -and
the district's video and network/phone wiring systems.
10 Year $: $3,706,233
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Project: Software Licensing Services/Renewals
Purpose: To maintain annual software licensing agreements far software upgrades/patches
and vendor support.
Common Use: These funds pay for software license agreements for Citrix (Connect2School),
FirstClass {email}, anti-virus/anti-spyware, all of the AS400 business systems
{payroll/accounting, HRMS, TimeKeeper}, BigWeb Desk {IT ticketing system),
document imaging system, web page hosting, Internet filtering, and other
software packages related to the district's infrastructure.
10 Year $: $2,594,363
Project: Mainten~mce Agreements
Purpose: To maintain annual hardware support agreements for hardware repairs and vendor
support.
Common Use: These funds pay for hardware agreements for the network switches, UPS systems,
AS400 and other hardware associated with the district's infrastructure.
10 Year $: $370,623
Project: Network Hardware & Software
Purpose: To refresh aging and out-of-date infrastructure hardware and software systems
and to invest in more efficient and economical systems.
Common Use: These funds pay for network switcheslrouters, servers, storage and backup
systems, UPS systems (powerlsurge backup), network wiring racks, wireless
access points and controllers, IP phones, and new software licenses to support the
district's infrastructure.
10 Year $: $5,559,350
Prc-ject: On-Line Resources
Purpose: To provide access to on-line resources for instructional purposes.
Common Use: These funds pay far on-line subscriptions for SchoolCenter, Atomic Learning,
United Streaming and a host of media resources.
10 Year $: $1,482,493
Project: Instructional Computers and Technc-logy
Purpose: To refresh aging and out-of-date instructional computers and associated
peripherals and to increase access points for an increasing student population.
Common Use: These funds pay for new desktops, laptops, thin client computers, other
per7pherals (scanners, external hard drives, etc.), additional memory and drives to
refresh existing equipment.
10 Year $: $1,853,117
Project: Administrative Computers
Purpose: To refresh aging and out-of-date administrative computers and associated
peripherals and to increase access points for an increasing staff population .
Common Use: These funds pay for new desktops, laptops, thin client computers, and other
peripherals (scanners, external hard drives, etc.}, additional memory and drives to
refresh existing equipment.
10 Year $: $1,019,214
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Project: Network Printers
Purpose: To refresh aging and out-of-date network printers and to increase access points for
an increasing student and staff population.
Common Use: These funds pay for new network printers and additional memory to refresh
existing printers.
10 Year $: $648,591
Prc-ject: Home /Community Access
Purpose: To provide hardware to support digital divide challenges in the school
community.
Common Use: These funds pay for computers, printers and wireless access points for students to
use in their homes and in public housing computer labs.
10 Year $: $370,623
Project: Repairs
Purpose: To repair infrastructure equipment that is not covered under hardware support
agreements.
Common Use: These funds pay far repairs to UPS systems, video systems, and any other
equipment that is not covered under any other support agreement.
10 Year $: $926,558
TECHNOLOGY UNFUNDED
Current Year 1 Vear 2 Year 3 Vear 4 Year 5 Year 6 Year 7 Vear e Year 9 Vear 10 TEN YEAR PROJECT
ITECFIlVOGOGYChrrearll}'Unfunded Year 2008-09 2009.10 2010.11 2011-12 2012.13 2013-14 2014.15 2015-ifi 2016-17 2017.18 TOTAL TOTAL
GomputerR.efrsshProgram 1,175,783 6;9,617 686,217 985,467 867,033 1,085,850 675,133 1,095,350 874,000 1,096,617 1,000,000 9,025,2cA 10,201,067
In&astruciureSupport 36Q000 360,000 360,000 360,000 360,000 36Q,000 360,000 360,000 36Q,000 360,000 360,000 3,600,000 3,960,000
Installation ofWvelessAccess 154$38 154,838 154,838 464514 464514
Telephone Replacement Program 92,000 5,000 5,000 15,000 5,000 10,000 10,000 10,000 10,000 IO,000 172,000 172,000
Replacement of AS400 Business SyslemsServer 18,000 18,000 18,000 18,000 18,000 90,000 90,000
Installation of Classroom Projectors 663,500 663,500 150,000 15Q,000 150,000 150,000 156,000 2,677,000 2,077,000
Neta~orhStorage3paceforTeachers&Students 100,000 100,000 100,000
BmerB:ascy Generator 60,000 66,000
Video Gistribution System 40,000 4Q,000
Total 1,635,783 2,f~7,955 1,887,555 1,523,3Q5 1,260,033 1,468,&50 1,195,133 1,615,350 1,394,000 1,616,6!7 1529,600 15,528?98 17,164581
Prc-ject: Computer Refresh Program
Pwpose: As the table below indicates, over 57% of the instructional computers in use are
over 5 years old and are in need of replacement
District Summary 1 year 2 years 3 years 4 years >5 years Total
Workstations 105 110 91 346 1879 2331
Laptops 100 34 50 100 93 377
Thin Clients 127 346 89 156 225 943
Total By Age 332 490 230 602 1997 3651
~~c~c~nts an S`~t~r~~~gld oft ~°~°~l , ett~n~~~en oi1~~ 4~i°~~rn t I~~s~~°i°K' 681~~.00°!PQ
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A sample S-Year Refresh Plan shows the casts of replacing aging technology. For the 2008-18
CIP, the 3:1 Ratio (State Average} has been used.
3:1 Ratio
FUNDING
REQUIRED
2007-08 2008-09 2009-10 2010-11 2011-12 2012-13 2013-14 2014-15 2015-16 2016-17
5MS FPG CE5 ECHHS CH5 ES#10 EHES 5E5 RE5 CMS
MM5 ME5 PM5 5E5 SMS CHHS GES EE5 GH5 ES#10
CM5 EHES SES RES MM5 FPG CE5 ECHHS SM5 CHHS
CHHS GES EES CMS MES PMS SES MM5 FPG
1238 694 722 1037 913 1143 711 1153 920 1154
$1,175,783 $659,617 $666,217 $985,467 $667,033 $1,035,550 $675,133 $1,09,350 $^074,000 $1,096,617
Location: All schools
Annual Costs: See chart above at 3:1 ratio
Purpose: To establish a computer refresh program for the district
Total Cost: $ 10,201,067
Prc-ject: Infrastructure Support
Location: All schools
Annual Costs: $ 360,000
Purpose: Annual lease supporting network equipment {Data Network Switches and
Uninte>ruptible Power Supplies) to provide resilient and reliable network for
classrooms and administrative offices. The current lease expires in 2011. We
anticipate the need to refresh the infrastructure at that time via another 5-year
lease.
Total Cost: $ 3,960,000
Project. Installation of Wireless Access
Location: All schools
Annual Costs: $ 100,000 (2-3 schools)
Purpose: Wireless network access is becoming commonplace in schools. Many schools
throughout the country have installed wireless access points in their schools to
support ubiquitous access to network and Internet resources. This infrastructure
component in required if the district is to consider widespread use of laptops or
hand-held computing devices. (9 ESs =$241,272, 4 MSs = $137,080, 2HSs =
$86,162}
Total Cost: $ 464,514
Praject. Replacement of School Telephones
Location: All schools
Annual Costs: $ 92,000 to provide a leased replacement program for five years.
Purpose: Telephone systems in 8 schools still need to be replaced. The district has
standardized on IP Telephony. This funding provides a leased replacement
program for five years. This would replace all the phones at one time and result in
an annual savings of at least $60,000 due to the reduction in telephone circuits,
analog lines and maintenance support.
Total Cost: $ 172,000
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Project: Replacement of AS 440 Business Systems Server
Location: Lincoln Center
Annual Costs: $18,000, S-Year Lease or $80,000 (est.)
Purpose: To replace the 8+ year old AS 400 server that houses the Finance, HR, Child
Nutrition and other business systems software. The current server has reached
end-of-life for IBM support and annual maintenance costs continue to rise.
Total Cast: $ 90,000.00 (est.)
Praject: Installation of Classroom Projectors
Location: All schools except Carrboro High School
Annual Costs: $ 663,500 annually for two years far installation, $150,000 in later years for
replacements and upgrades.
182 Existing HS Classrooms {Mounted Projector) $ 418,600
118 Existing MS Classrooms (Mounted Projector) $ 271,400
277 Existing ES Classrooms (Mounted Projector} $ 637,100
Purpose: A video projector has become a standard tool in many school districts. (Orange
County has permanently mounted projectors in all middle school classrooms.
They are currently working on the high schools. The addition of this tool enables
the teachers to weave Internet and other media resources into their teaching. It is
the #1 tool requested by our teachers.
Total Cost: $ 2,077,000
Praject: Network Storage Space for Teachers t3~ Students
Location: All Schools
Annual Costs: $ 100,000
Purpose: To provide network storage space for teachers and students. As more teachers
integrate digital resources in their classroom teaching, teachers require additional
network storage space. This is a high priority for our teaching staff.
Total Cost: $ 100,000
Praject: Emergency Generator fc-r Lincoln Center
Location: Lincoln Center
Annual Costs: $ 60,000
Purpose: To provide back-up electricity for computer servers and phone distribution
equipment currently housed at Lincoln Center. Power outages at Lincoln disrupts
all the schools in the district and impacts telephone commulucation, Internet,
email access,
Total Cost: $ 60,000
Praject: Video Distribution System
Location: Culbreth Middle School
Annual Costs: $ 40,000
Purpose: Would allow for the distribution of video for staff development and instructional
programs
Total Cost: $ 40,000
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The chart below summarizes the projects listed above and includes funding already approved
for Carrboro High Schaal and Elementary #10. It should be understood that this is a best case
scenario and includes all the projects and needs for the District for the next 10 years. Once
revenues are established, adjustments will be made.
Totals
Facilities Existing
TeChn0lQgy
Fac~ities Unfu>ded
Teclmolo~y Unfunded
Carrboro High School
Elementary #lU
Garnll Total
Current Year 1 Year 2 Year 3 Year 4 Year 5 Year 6 Year 7 Year 8 Year 9 Year 10 TEN YEAR PROJECT
Year 2DD8.09 2009.10 2010.11 2D11.12 2012.13 2013.14 2014.15 2D15-16 2D16.11 2017.18 TOTAL TOTAL
448,498 2,160,000 2,815,000 2,545,000 2,O7S,000 (615,000 1;775,000 1,250,000 1;600,000 1;12x000 2,10U,C0U 19.130,000 20,I1E,498
1,000,000 1,100,000 1,210,000 1,331,OOD 1,464,100 (,610,510 1,711,561 1,948,111 2,143,589 2,357948 2,593,742 18,S31,I61 18,S31,I61
1,221,863 13,426,794 41,894,096 17,105,327 15,272,787 31,875,599 18,215,286 7,001,2x0 10,097,920 28,310,473 4,289,466 193,549,018 194,770,881
1,635,183 2,041955 1,881,SSS I,S23,305 1,26Q,G33 1,468,8SD 1,195,133 1,615,350 1,394,000 1,616,611 1,520,OOD 11,164,581 17,1~4,S81
3,305,JJ3 3;305,503
15,366,616 3,678,276 19,D44,892
2~97E263 22a13,02'~ 41,86ti,651 22,504,632 x,021,911 42;629:959 23:016980 1l,El$;331 15;235;509 34:010038 10..505..118 24E;9'14;1f6 272;995,522
FINANCIAL IMPACT: Total funding required for the projects above is $272,995,522. To stay
on schedule, $3,306,144 would be required this year. The funding for Carrboro High School and
Elementary #10 is already secure and a request for funding those two projects is not needed at
this time.
PERSONNEL IMPACT: None at this time
RECOMMENDATION: Be, it therefore, resolved that the Board of Education adopts the
CIP presented above and directs it to be forwarded to the Orange
County Commissioners.
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