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HomeMy WebLinkAboutAgenda - 11-05-2007- Orange County Board of Commissioners Agenda Regular Meeting Monday, November 5, 2007 7:30 p.m. F. Gordon Battle Courtroom Hillsborough, NC 27278 Note: Background IVlaterial on all abstracts available in the Clerk's Oftice Compliance with the "Americans with Disabilities Act" -Interpreter sereices and/or special sound equipment are available on request. Call the County Clerk's Office at 732-8181, extension 2130. If you are disabled and need assistance with reasonable accommodations, contact the ADA Coordinator in the County Manager's Office at 732-8181, extension 2300 or TDD# 644-3045. L Additions or Changes to the Agenda PUBLIC CII~IRGE ~lae Board of Commissioners pledges to the citizens of Orange Count} its t-espect. 77~e Boar-cl casks its citizens to conduct themselves in a respectful, courteous rraanner, both with the Board and with fellow citizens. ~4t any time should any member of the Board or any citizen fail to observe this public charge, the Chair will ask the offending person to leave the meeting until that individual regains personal control. Should decorum fail to be restor ec~ the Chair will recess tlae rr~eetr'ng until such time that a genuine commitment to this public charge is observed All electronic devices such cgs cell phones, pager,, cared cornputers° should please be turned off or set to silent;`vibrate. 2. Public Comments (ZA~'e would appreciate you signing the pad ahead of time so that you are not overlooked.) a. Matters not on the Printed Agenda b. Matters on the Printed Agenda (These matters will be considered when the Board addresses that item on the agenda below.) 3. ProclamationslResolutions/ Special Presentations a. Resolution Reco~nizin~ Elizabeth NTason Carter for Community Ser~zce The Board will consider a resolution recognizing Elizabeth Mason Carter, retiring Chapel Hill- Carrboro City Cools Board of Education member, for her community sei-~~ice. 4. Consent Agenda a. Minutes The Board will consider correcting andlor approving the minutes from September 25, October 9 and October 18 (5:30 p.m. and 7:30 p.m.), 2007, as submitted by the Clerk to the Board. b. Appointments -None c. Resolution Authoi•izin~ Signatures on Financial Instruments The Board will consider adoption of a resolution authorizing Laura E. Blackmon, County 1Vlanager and Howard Fitts, Accountant. II, to sign and pre-audit County financial instruments. d. Orange Cowity Small Business Loan Pool -Bylaws Rey-ision for Board of Directors The Board will consider approving bylaw provisions pertaining to directors for the Orange County Small Business Loan Program. e. County Management Schedule: Records Retention and Disposition Schedule The Board will consider approving the County Management Records Retention and Disposition Schedule and authorize the County Manager and Chair to sign. f. C"ontract with Corley Reelfoot Zack for En~ineerin~ and Design Services for Fairvietiv C"ommuni Park The Board will consider authorizing the Chair to execute a contract with Corley Redfoot Zack (CRZ) for park pre-construction design and engineering services to secure permits, conduct engineering work, and create construction dra«Tings and specifications for bid documents for Fairview Community Park and authorize the Chair to sign subject to final review by staff and the County Attorney. g. contract wnn tots rn~tneerm~, Inc. for ~cruc[ural r.ngmeerm~ cervices to tcepair the tteraert Blackwood House (future New Hope Park at Blaek~~~ood Farm) The Board will consider authorizing the Chair to execute a contract l~~ith RB Engineering, Inc. to conduct engineering work, prepare construction drawings and specifications, and to perform inspection services to repair the foundation and first floor (sills and first floor joists) of the Herbert Blackwood House and authorize the Manager to sign subject to final review by statTand the County Attorney. h. Recreation and Parks Grant Applications The Board will consider authorizing staff to pursue a variety of grant opportunities available to the County through the Recreation and Parks Department. i. Classification and Pay Plan Amendment -Add Class of Homeless Programs Coordinator The Board will consider amending the Orange County Classification and Pay Plan to add the new class of Homeless Programs Coordinator at Salary Grade 20 and authorize the FTE. j. Community Development Block Grant Award -Housing Rehabilitation Program The Board will consider approving the execution of the Funding Approval Form; Grant Agreement; and Resolution for the FI' 2007 Community Development Block Grant Award and authorize the Chair to sign. k. Approval of Tax-Exempt Financvig Arrangement for Efland ~%olunteer Fire Company, Inc. to Construct a New Fire Substation The Board will consider approving a request from Efland Volunteer Fire Company, Inc. to enter into atax- exempt financing arrangement to construct a new fire station and authorize the Chair to sign the appropriate documents related to financing. 5. Public Hearings a. CDBG Scattered Site Housing Rehabilitation Program The Board t~~ill conduct a public hearing to receive citizen comments prior to official close-out of the County's FY 2004 Community Development (CDBG) Scattered Site Housing Rehabilitation Program and authorize execution of the Certificate of Completion by the Chair. 6. Regular :agenda a. Provisional Status Employees The Board will consider adoption an amendment to the Orange County Personnel Ordinance Article I, Section 4.0 to include a definition for "Provisional Status'' Employees and to confer the status of "provisional" employee on those employees who qualify according to the definition. 7. Reports a. Potential Artificial Soccer Surface Report The Board «~ill receive a report to determine if there is continued interest in this project and provide direction to staff. S. Board Comments 9. County 1~Zanager's Report • 20«8-18 Ten Year CIP 1Q. Appointments a. Local Revenue Options Education Advisory Committee The Board will consider making appointments to the Local Revenue Options Education Advisory Committee. b. Orange Unified Transportation Board -New Appointments The Board t~-ill consider making new appointments to the Orange Unified Transportation Board. 11. Information Items • Update from Archer Group on Pay and Classification Study 12. Closed Session 13. Adjournment Arote: Access the ccgendcr throz~gh the C"ozrnty's weh site, www.eo.orrenge.ne.us Orange County water supply reservoir water levels Available information as of 3:00 PM, Thursday, November 1, 2007: Lake Orange • Water level is at 84" below full. Water storage capacity remaining is approximately 42.1 % {135 million gallons} Approximately 75 days of water supply remaining {at Capacity Use specified release rate}. We are currently releasing less than the Capacity Use specified rate, due to Hillsborough's extra release and the drastic reduction in withdrawals by grange-Alamance and Piedmont Minerals. We are currently in Stage 4 of the Eno River Capacity Use Agreement. Stage 5 is triggered once the Lake drops to 89" below full. West Fark Reservoir ias of October 25, 20071 • Water level is at 62" below full. • Water storage capacity remaining is approximately 67.6%. • Approximately 220 days of water supply are remaining {assuming Town's current daily demand and releases far streamflow augmentation) • Hillsborough is currently releasing approximately 1.3 million gallons per day mare than they are required. This excess amount meets most, if not all, of their current average daily demand. • Hillsborough has asked for Voluntary Conservation from all of its customers. OWASA Reservoirs • Water level at Cane Creek Reservoir is 126.75" below full • Water level at University Lake is 82.5" below full • Total remaining water storage capacity is approximately 50.0% • Approximafety 219 days of water supply retraining (at current average weekly demand) • OWASA is currently in Stage 2 of its Wafer Conservation Ordinance. National Weather Service/NOAA Regional Precipitation data (inches above [+] or below [-] normal) RDU -6.16" since January 1 -0.56" since September 1 11~Ziscellaneous notes Piedmont-Triad -9.68" since January 1 -0.08" since September 1 * The NC Drought Management Advisory Council drought map, dated June 19, 2007, shows the majority of Orange County to be in the area characterized as "severe drought" in terms of drought conditions. * grange-Alamance has asked for Voluntary Conservation from all of its customers.