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Home My WebLink AboutORD-2015-026 Budget Ordinance Amendment #2-A for Fiscal Year 2015-16 1 ORD-2015-026 ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: October 6, 2015 Action Agenda Item No. 6-f SUBJECT: Application for North Carolina Education Lottery Proceeds for Orange County Schools (OCS) and Contingent Approval of Budget Amendment#2-A Related to OCS Capital Project Ordinances DEPARTMENT: Finance and Administrative PUBLIC HEARING: (Y/N) No Services ATTACHMENT(S): INFORMATION CONTACT: Attachment 1. OCS — Lottery Proceeds Paul Laughton, (919) 245-2152 Debt Service Application PURPOSE: To approve an application to the North Carolina Department of Public Instruction (NCDPI) to release proceeds from the NC Education Lottery account related to FY 2015-16 debt service payments for Orange County Schools (OCS), and to approve Budget Amendment #2-A (amended School Capital Project Ordinances), contingent on the NCDPI's approval of the application. BACKGROUND: Both County School Systems have previously presented approved resolutions from their respective Boards requesting that the County modify its Capital Funding Policy by applying accumulated lottery funds to debt service payments, and permitting current year withdrawals of lottery proceeds immediately after the State's quarterly lottery fund allocations. This policy expedites both the application process and the receipt of funds for both school systems. Currently, the accumulated available lottery proceeds for Orange County Schools (OCS) is $522,219. The attached application requests NCDPI to release lottery proceeds in the amount of $522,219 to cover debt service for projects previously financed for the Orange County School system. Budget Amendment #2-A provides for the receipt of the Lottery Proceeds, contingent on NCDPI's approval of the application, and substitutes the amount of Lottery Proceeds approved for debt service as additional Pay-As-You-Go (PAYGO) funds for FY 2015-16 for OCS long- range capital needs and projects, and amends the budgets for the following OCS capital projects: 2 Orange County Schools ($522,2'19): Efland cheeks Elementary ($25,000) — Project# 50003 Revenues for this project: Current FY FY 2018-16 FY 2018-16 2015-16 Amendment Revised From General Fund (PAYG) $4231449 $251000 $4481449 Total Project Funding $423,449 1 $255000 1 $4485449 Appropriated for this project: Current FY FY 2015-16 FY 2015-16 2015-16 Amendment Revised Renovations $4231449 $251000 $4481449 Total Costs $4235449 $255000 $4485449 Technology Plan ($394,'147) — Project# 51011 Revenues for this project: Current FY FY 2015-16 FY 2015-16 2015-16 Amendment Revised From General Fund (PAYG) $215971166 $3941147 $219911313 From Cedar Ridge HS $2441099 $0 $2441099 Total Project Funding $2,841,265 $394,147 $3,2355412 Appropriated for this project: Current FY FY 2015-16 FY 2015-16 2015-16 Amendment Revised Technology Plan $218411265 $3941147 $312351412 Total Costs $2,841,265 1 $3945147 1 $352355412 Fire/Safety Upgrades ($6'1,936) — Project# 51024 Revenues for this project: Current FY FY 2015-16 FY 2015-16 2015-16 Amendment Revised From General Fund PAYG $8281181 $611936 $8901117 Lottery Proceeds $2501000 $0 $2501000 Total Project Funding $1,078,181 $61 5936 1 $151 4051'17 Appropriated for this project: Current FY FY 2015-16 FY 2015-16 2015-16 Amendment Revised Emergency/Security Systems $110781181 $611936 $1,140,117 Total Costs $1,078,181 1 $61 5936 1 $151 405117 3 Classroom/Building Improvements ($'17,'136) — Project# 51025 Revenues for this project: Current FY FY 2018-16 FY 2018-16 2015-16 Amendment Revised From General Fund (PAYG) $9221152 $171136 $9391288 Qualified School Construction Bonds $219461819 1 $0 $219461819 Total Project Funding $3,868,971 $17,136 $3,886,107 Appropriated for this project: Current FY FY 2015-16 FY 2015-16 2015-16 Amendment Revised Construction $318681971 $171136 $318861107 Total Costs $358685971 $175136 $358865107 Athletic Facilities ($24,000) — Project# 51027 Revenues for this project: Current FY FY 2015-16 FY 2015-16 2015-16 Amendment Revised From General Fund (PAYG) $8631067 $241000 $8871067 Total Project Funding $8635067 1 $245000 1 $8875 067 Appropriated for this project: Current FY FY 2015-16 FY 2015-16 2015-16 Amendment Revised General Renovations $8631067 $241000 $8871067 Total Costs $863,067 $24,000 $887,067 FINANCIAL IMPACT: The total Lottery Proceeds requested from the NCDPI for Orange County Schools is $522,219. SOCIAL JUSTICE IMPACT: There is no Orange County Social Justice Goal impact associated with this item. RECOMMENDATION(S): The Manager recommends that the Board approve, and authorize the Chair to sign, the application for Noah Carolina Education Lottery Proceeds; and approve Budget Amendment #2-A receiving the Lottery Proceeds and the amended OCS Capital Project Ordinances, contingent on NCDPI's approval of the application. ............................... .. ...... Attachment 1 4 APPLICATION Approved: PUBLIC SCHOOL BUILDING CAPITAL FUND NORTH CAROLINA EDUCATION LOTTERY Date: County: Grange County Contact Person: Paul Laughton LEA: Grange County Schools Title: interim Finance Director Address: P.O. Box 8181 Hillsborough, NC Phone: (919)2452152 Project Title: FY 2015-16 Debt Service Location: Type of Facility: North Carolina General Statutes, Chapter 18C, provides that a portion of the proceeds of the North Carolina State Lottery Fund be transferred to the Public School Building.Capital Fund in accordance with G.S. 1150-546.2. Further, G.S. 1150-546,2 (d) has been amended to include the following: (3) No county shall have to provide matching funds... (4) A county may use monies in this Fund to pay for school construction projects in local school administrative units and to retire indebtedness incurred for school construction projects, (5) A county may not use monies in this.Fund.to:pay for school technology.needs,. As used in this section, "Public School Buildings" shall include only.facilities for individual schools that are used for instructional and related purposes, and.does not include central administration, maintenance, or other facilities. applications must he submitted within one year following the date of final payment to the Contractor or Vendor. Short description of Construction Project: Debt Service associated with G.O, Bonds issued Fall 2005 (Refunded in June 2015)for orange County Schools Gravelly Hill Middle School Estimated Costs: Purchase of Land $ Planning and Design Services New Construction Additions/.Renovations Repair Debt Payment/Bond Payment 5221219.00 TOTAL $ 5227219.00 Estimated Project Beginning Date: July 2015 Est, Project Completion Date: June 2016 We, the undersigned, agree to submit a statement of state monies expended for this project within 60 days foliowing completion of the project. The County Commissioners and the Board of Education do hereby jointly request approval of the above project, and request release of$ 522,219.00 from the Public School Building Capital Fund (Lottery Distribution). we certify that the project herein described is within the parameters of G.S. 115C-546, (Signature Chair, County Commissioners) (Date) (Signature Chair, Board of Education) (Date) Form Date: July 01,2011