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Home My WebLink AboutORD-2015-025 Budget Ordinance Amendment #2 for Fiscal Year 2015-16 1 ORD-2015-025 ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: October 6, 2015 Action Agenda Item No. 6-e SUBJECT: Fiscal Year 2015-16 Budget Amendment#2 DEPARTMENT: Finance and Administrative PUBLIC HEARING: (Y/N) No Services ATTACHMENT(S): INFORMATION CONTACT: Attachment 1. Budget as Amended Paul Laughton, (919) 245-2152 Spreadsheet Attachment 2. Year-To-Date Budget Summary PURPOSE: To approve budget ordinance amendments for fiscal year 2015-16. BACKGROUND: Solid Waste 1. The following items provide for a fund balance appropriation from the Solid Waste Enterprise Fund: • The Solid Waste Department needs to relocate an off-road diesel tank prior to the construction of the Eubanks Road Waste & Recycling Center and Landfill Entranceway Project. This is an additional cost that was not foreseen when formulating the department's FY 2015-16 budget. This budget amendment provides for a fund balance appropriation of $35,000 from the Solid Waste Enterprise Fund to cover the cost of the tank relocation. • The Solid Waste Department has seen a drastic change in the electronics recycling market. In previous years, vendors would pay to take in electronics (generating revenue for the County). However, due to changes within the electronics recycling market, the department is now having to pay to send recyclables to the vendors. This budget amendment provides for a fund balance appropriation of $51,000 from the Solid Waste Enterprise Fund to provide the department with sufficient funds to cover six (6) months of payments until the State develops a state electronics recycling processing funding strategy or the County proceeds with an internal bid process to obtain the best available rate. 2 • The Solid Waste Department has experienced increased requests for recycling roll carts from residents in the existing rural service area. Currently, the department needs to order 444 additional cans to meet the current and anticipated demand. This budget amendment provides for a fund balance appropriation of$24,744 from the Solid Waste Enterprise Fund for the purchase of these additional roll cans for the rural curbside recycling program. This budget amendment provides for these fund balance appropriations from the Solid Waste Enterprise Fund for FY 2015-16. (See Attachment 1, column 1) SOCIAL JUSTICE IMPACT: There is no Orange County Social Justice Goal impact associated with these items. Animal Services/Spay and Neuter Fund 2. Animal Services has received an additional $334 from the sale of Spay/Neuter T-shirts. These funds will be used to purchase additional shins for sale. This budget amendment provides for the receipt of these additional funds within the separate Spay/Neuter fund, outside of the General Fund. (See Attachment 1, column 2) SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goals are applicable to this agenda item • GOAL: ENSURE ECONOMIC SELF-SUFFICIENCY The creation and preservation of infrastructure, policies, programs and funding necessary for residents to provide shelter, food, clothing and medical care for themselves and their dependents. • GOAL: CREATE A SAFE COMMUNITY The reduction of risks from vehicle/traffic accidents, childhood and senior injuries, gang activity, substance abuse and domestic violence. Department on Aging 3. As of June 34, 2015, the department collected $7,125 from United Way for the voluntary income tax assistance (VITA) Program. These funds were earmarked as deferred revenue/in-flows, for use in FY 2416-16. Funds will provide for department supplies and seasonal staff hours. This budget amendment provides for the receipt of these additional funds. (See Attachment 1, column 3) SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is applicable to this agenda item • GOAL: ENSURE ECONOMIC SELF-SUFFICIENCY The creation and preservation of infrastructure, policies, programs and funding necessary for residents to provide shelter, food, clothing and medical care for themselves and their dependents. The VITA program provides free federal and state income tax preparation to qualified low-to-middle income individuals. 3 4. The Department on Aging has received additional revenue for the following programs: • Health Promotion Activities — receipt of an additional $3,162 from the N.C. Division of Aging and Adult Services for evidence-based health promotion activities. • Family Caregiver Support Program — receipt of an additional $11,426 from the N.C. Division of Aging and Adult Services for caregiver services. • Public Television — a $2,644 donation, from UNC Health Care, in support of "In Praise of Age," a weekly talk show about senior issues. This budget amendment provides for the receipt of these revenues (See Attachment 1, column 4). SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is applicable to these agenda items: • GOAL: CREATE A SAFE COMMUNITY The reduction of risks from vehicle/traffic accidents, childhood and senior injuries, gang activity, substance abuse and domestic violence. Evidence-based exercise programs and support for caregivers can reduce injuries and stress for older adults and their caregivers. Library Services 5. Orange County Library Services has received a Library Services and Technology Act (LSTA) Grant award of $17,882. The grant requires matching funds in the amount of $4,471. These funds will be used to purchase technology for Youth Services at the Main branch and include: five internet access computers, five early literacy iPads, and five school-age iPads for public use, as well as one iPad for staff training and app evaluation. This budget amendment provides for the receipt of these grant funds and budgeted funds in FY 2015-16 will cover the local match. (See Attachment 1, column 5) SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goals are applicable to this agenda item • GOAL: FOSTER A COMMUNITY CULTURE THAT REJECTS OPPRESSION AND INEQUITY The fair treatment and meaningful involvement of all people regardless of race or color; religious or philosophical beliefs; sex, gender or sexual orientation; national origin or ethnic background; age; military service; disability; and familial, residential or economic status. • GOAL: ENSURE ECONOMIC SELF-SUFFICIENCY The creation and preservation of infrastructure, policies, programs and funding necessary for residents to provide shelter, food, clothing and medical care for themselves and their dependents. • GOAL: ENABLE FULL CIVIC PARTICIPATION 4 Ensure that Orange County residents are able to engage government through voting and volunteering by eliminating disparities in participation and barriers to participation. Implementation of this technology grant into the Main Library Youth Services division will result in positive outcomes for children and families in relation to increasing access and limiting barriers to digital information and enhancing lifelong learning, supporting full participation in our democracy. Social Services 6. The Department of Social Services has expended its first quarter budgeted funds for Child Day Care for FY 2015-16. At the time of the FY 2015-16 budget deliberations, only the estimated first quaver allocation of $924,998 was budgeted. This budget amendment provides for the receipt of the additional $2,473,887, for the Child Day Care Program to provide childcare services and subsidies to low-income families in FY 2015-16. The $3,398,886 total allocation equates to the funding staff had expected for the entire fiscal year. (See Attachment 1, column 6) SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is applicable to this agenda item • GOAL: ENSURE ECONOMIC SELF-SUFFICIENCY The creation and preservation of infrastructure, policies, programs and funding necessary for residents to provide shelter, food, clothing and medical care for themselves and their dependents. The Provision of child care subsidy allows parents of young children to seek employment and support their families while also providing educational opportunities to children in low income families. FINANCIAL IMPACT: Financial impacts are included in the background information above. RECOMMENDATION(S): The Manager recommends the Board approve budget ordinance amendments for fiscal year 2016-16. Attachment 1. Orange County Proposed 2015-16 Budget Amendment The 2015-16 Orange County Budget Ordinance is amended as follows: #1.Solid Waste-Fund #4.Aging-receipt of Balance Appropriation additional revenue for from the Solid Waste #3.Aging-Deferred Health Promotion #6.Social Services- Enterprise Fund #2.Animal 162}from, {$3 revenue-in-flows of #5.Library Services- receipt of additional Original Budget Encumbrance Budget as Budget as Amended regarding Electronics Services/Spay and $7,125 from United NCDASS,Family receipt of new LSTA revenue for Child Day Budget as Amended Carry Forwards Amended Through BOA#'I-B Recycling,Off-Road Neuter Fund-T-Shirt Way for the VITA Caregiver Support grant award{$17,882} Care($2,473,887)from Through BOA#2 Diesel Tank,and Sales ($11,426)from purchase of additional Program NCDASS,and Public the State Rural Recycling roll Television($2,500) carts from UNC Healthcare General Fund Revenue Property Taxes $ 147,551,332 $ - $ 147,551,332 $ 147,551,332 $ - $ - $ - $ - $ - $ - $ 147,551,332 Sales Taxes $ 20,652,132 $ - $ 20,652,132 $ 20,652,132 $ - $ - $ - $ - $ - $ - $ 20,652,132 License and Permits $ 313,000 $ - $ 313,000 $ 313,000 $ - $ - $ - $ - $ - $ - $ 313,000 Intergovernmental $ 15,000,278 $ - $ 15,000,278 $ 15,234,098 $ - $ - $ - $ 17,088 $ 17,882 $ 2,473,887 $ 17,742,955 Charges for Service $ 10,766,030 $ - $ 10,766,030 $ 10,772,114 $ - $ - $ - $ - $ - $ - $ 10,772,114 Investment Earnings $ 52,500 $ 52,500 $ 52,500 $ - $ - $ - $ - $ - $ - $ 52,500 Miscellaneous $ 737,468 $ 737,468 $ 841,121 $ 7,125 $ 848,246 Transfers from Other Funds $ 1,052,600 $ 1,052,600 $ 1,052,600 $ 1,052,600 Fund Balance $ 10,650,770 $ 10,650,770 $ 10,804,066 $ 10,804,066 Total General Fund Revenues $ 206,776,110 $ - $ 206,776,110 $ 207,272,963 $ - $ - $ 7,125 $ 17,088 $ 17,882 $ 2,473,887 $ 209,788,945 Expenditures Governing&Management $ 17,114,396 $ - $ 17,114,396 $ 17,114,396 $ - $ - $ - $ - $ - $ - $ 17,114,396 General Services $ 21,381,050 $ - $ 21,381,050 $ 21,381,050 $ - $ - $ - $ - $ - $ - $ 21,381,050 Community&Environment $ 8,339,213 $ - $ 8,339,213 $ 8,358,219 $ - $ - $ - $ - $ - $ - $ 8,358,219 Human Services $ 34,132,636 $ - $ 34,132,636 $ 34,265,066 $ - $ - $ 7,125 $ 17,088 $ - $ 2,473,887 $ 36,763,166 Public Safety $ 23,316,875 $ - $ 23,3'16,875 $ 23,393,3'16 $ - $ - $ - $ - $ - $ - $ 23,393,3'16 Culture&Recreation $ 2,866,'17'1 $ - $ 2,866,'17'1 $ 2,866,'17'1 $ - $ - $ - $ - $ '17,882 $ - $ 2,884,053 Education $ 94,484,256 $ 94,484,256 $ 94,484,256 $ - $ - $ - $ - $ - $ - $ 94,484,256 Transfers Out $ 5,'14'1,5'13 $ 5,'14'1,5'13 $ 5,410,489 $ - $ 5,410,489 Total General Fund Appropriation $ 206,776,110 $ 206,776,110 $ 207,272,963 $ - $ - $ 7,125 $ 17,088 $ 17,882 $ 2,473,887 $ 209,788,945 Sona Waste rund Revenues Sales&Fees $ 7,805,439 $ 7,805,439 $ 7,805,439 $ 7,805,439 Intergovernmental $ 243,000 $ 243,000 $ 243,000 $ 243,000 Miscellaneous $ 107,500 $ 107,500 $ 107,500 $ 107,500 Licenses&Permits $ 110,000 $ 110,000 $ 110,000 $ 110,000 Interest on Investments $ 15,000 $ 15,000 $ 15,000 $ 15,000 From General Fund[Sanitation Ope $ 1,718,018 $ 1,718,018 $ 1,718,018 $ 1,718,018 Appropriated Fund Balance $ 1,362,061 $ 1,362,061 $ 1,362,061 $ 106,700 $ 1,468,761 Total Revenues $ 11,361,018 $ - $ 11,361,018 $ 11,361,018 $ 106,700 $ - $ - $ - $ - $ - $ 11,467,718 Expenditures General Services 1$ 11,361,018 1 1$ 11,361,018 $ 11,361,018 $ 106,700 $ 1'I,467,7'I8 1 Attachment 1. Orange County Proposed 2015-16 Budget Amendment The 2015-16 Orange County Budget Ordinance is amended as follows: #1.Solid Waste-Fund #4.Aging-receipt of Balance Appropriation additional revenue for from the Solid Waste #3.Aging-Deferred Health Promotion #6.Social Services- Enterprise Fund #2.Animal 162}from, {$3 revenue-in-flows of #5.Library Services- receipt of additional Original Budget Encumbrance Budget as Budget as Amended regarding Electronics Services/Spay and $7,125 from United NCDASS,Family receipt of new LSTA revenue for Child Day Budget as Amended Carry Forwards Amended Through BOA#1-B Recycling,off-Road Neuter Fund-T-Shirt Way for the VITA Caregiver Support grant award{$17,882} Care($2,473,887)from Through BOA#2 Diesel Tank,and Sales ($11,426)from purchase of additional Program NCDASS,and Public the State Rural Recycling roll Television($2,500) carts from UNC Healthcare Spay/Neuter Fund Revenues Charges for Services $ 31,000 $ 31,000 $ 31,000 $ 330 $ 31,330 Intergovernmental $ 12,000 $ 12,000 $ 12,000 $ 12,000 Miscellaneous $ 10,000 $ 10,000 $ 11,266 $ 11,266 Appropriated Fund Balance $ 11,150 $ 11,150 $ 11,150 $ 11,150 Total Revenues 1$ 64,150 $ - $ 64,150 1$ 65,416 $ - $ 330 1$ - $ - $ - $ - $ 65,746 Expenditures Operating $ 64,150 $ 64,150 $ 65,416 $ 330 $ 65,746 Transfer to County Capital $ - $ - $ - $ - Total Expenditures $ 64,150 $ - $ 64,150 $ 65,416 $ - $ 330 $ - $ - $ - $ - $ 65,746 2 Attachment 2 7 Year-To-Date Budget Summary Fiscal Year 2015-16 General Fund Budget Summary Original General Fund Budget $20677767110 Additional Revenue Received Through Budget Amendment#2 (October 6, 2015) Grant Funds $217873 Non Grant Funds $278377666 General Fund - Fund Balance for Anticipated Appropriations (i.e. Encumbrances) General Fund - Fund Balance Appropriated to Cover Anticipated and Unanticipated Expenditures $1537296 Total Amended General Fund Budget $209,788,945 Dollar Change in 2015-16 Approved General Fund Budget $370127835 Change in 2015-16 Approved General Fund Budget 1.46% Authorized Full Time Equivalent Positions Original Approved General Fund Full Time Equivalent Positions 862.625 Original Approved Other Funds Full Time Equivalent Positions 88.450 Position Reductions during Mid-Year (1.00�.�� Additional Positions Approved Mid-Year Total Approved Full-Time-Equivalent Positions for Fiscal Year 2015-16 950.075