HomeMy WebLinkAboutAgenda - 11-05-2007-4cORANGE COUNTY
BOARD OF COMMISSIONERS.
ACTION AGENDA ITEM ABSTRACT
Meeting Date: November 5, 2007
Action Agenda
Item No. ~{- --~
SUBJECT: Resolution Authorizing Signatures on Financial Instruments
DEPARTMENT: Finance
ATTACHMENT(S):
Resolution
PUBLIC HEARING: (Y/N) No
INFORMATION CONTACT:
Ken Chavious, 245-2450
Laura E. Blackmon, 245-2300
PURPOSE: To consider adoption of a resolution authorizing Laura E. Blackmon, County
Manager and Howard Fitts, Accountant II, to sign and pre-audit County financial instruments.
BACKGROUND: Kenneth T. Chavious, current County Finance Director, has announced his
retirement effective December 1, 2007. Upon the departures of the previous County Manager
and Assistant County Manager, Mr. Chavious is currently the only person authorized to sign and
pre-audit financial instruments on behalf of the County. Upon Mr. Chavious' departure, there will
be a need for other County officials to have signatory authority in the absence of the Finance
Director. North Carolina General Statutes, 159-28(a), permits other County officials to perform
the signatory and pre-audit functions if designated as Deputy Finance Officer by the Governing
Board.
The recruitment process for the new Director of Financial Services is currently underway. Once
the position is filled the major signatory duties will revert back to the director. However; as has
been the case in the past, it is prudent to continue to have officials to serve in a back-up
capacity to the director. Therefore, the designations as Deputy Finance Officers should remain
in place.
FINANCIAL IMPACT: There is a $450 fee related to financial system software modifications
required to implement the changes in electronic signatures. This fee can be absorbed in the
Manager's operating budget.
RECOMMENDATION(S): The Manager recommends that the Board adopt the resolution
designating Laura E. Blackmon and Howard Fitts as Deputy Finance Officers.
2
RESOLUTION AUTHORIZING LAURA E. BLACKMON AND HOWARD FITTS TO
SIGN AND PRE-AUDIT ALL COUNTY FINANCIAL INSTRUMENTS
WHEREAS, Kenneth T. Chavious will retire effective December 1, 2007,
And will no longer be authorized to sign County financial
instruments.
WHEREAS, The County needs other authorized persons to sign and pre-
audit its financial instruments in the absence of a Finance
Director.
WHEREAS, G.S. 159-28(a) of the North Carolina General Statutes permits
County Officials to perform the signature and pre-audit functions
only if designated as Deputy Finance Officer by the governing
board.
WHEREAS, Appropriate bonding is in place to cover the County Officials
being recommended for signatory authority.
NOW THEREFORE BE IT RESOLVED, that Laura E. Blackmon and Howard Fitts
be designated as Deputy Finance Officers and authorized to sign and pre-audit
all County financial instruments.
This the 5th day of November, 2007
Moses Carey, Jr, Chair
Orange County Board of Commissioners