HomeMy WebLinkAboutAgenda - 10-20-2015 - 5a - North Carolina Community Transportation Program Administrative and Capital Grant Applications FY 2017 1
ORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: October 20, 2015
Action Agenda
Item No. 5-a
SUBJECT: North Carolina Community Transportation Program Administrative and Capital
Grant Applications FY 2017
DEPARTMENT: Planning/Transportation PUBLIC HEARING: (Y/N) Yes
ATTACHMENT(S): INFORMATION CONTACT:
1. Community Transportation Program Resolution Peter Murphy, Transportation
Administrator, 919-245-2002
2. 2015 Certifications and Assurances Signature Craig Benedict, Planning Director 919-
Pages (2016 to be Received at a Later Date) 245-2004
3. Public Hearing Notice
4. Local Share Certification for Funding
PURPOSE: To:
• Conduct an annual public hearing on the North Carolina Community Transportation
Program (CTP) grant application by Orange Public Transportation (OPT) for FY
2017;
• Approve the grant application which includes adopting a resolution authorizing the
applicant to enter into an agreement with the North Carolina Department of
Transportation (NCDOT); and
• Authorize the County Attorney to review and complete the necessary 2015
certifications and assurances.
BACKGROUND: Each year, the NCDOT Public Transportation Division accepts requests
for administrative and capital needs for county-operated community transportation
programs. OPT is eligible to make application for both administrative and capital funding.
The current year FY 2016-approved application includes $166,765 in administrative funding
and $232,286 in capital funding for replacement vehicles with total expenses equaling
$399,051 .
The total CTP funding request for FY 2017 is $166,765 for community transportation
administrative expenses and an additional $316,782 for capital expenses. This draft grant
application is made for expenses totaling $483,547.
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Grant funds for administrative purposes will continue to be used to support overall transit
systems management and operations and will continue to promote general ridership. Grant
funds for capital items include the replacement of three (3) buses exceeding their useful life
mileage thresholds in OPT's fleet.
A public hearing (Attachment 3) is requested with the opportunity for public discussion and
comment before the Board takes action on the resolution (Attachment 1). The acceptance
of these grant funds requires compliance with the annual certifications and assurances, for
which the signature pages are attached (Attachment 2). The attached signature pages are
for the certifications and assurances for FY 2015 as an example. The FY 2017
certifications and assurances signature pages are very similar to those for FY 2015;
however, the County has not yet received them from NCDOT. When received, they will be
forwarded to the County Attorney and Chair for review and signatures.
FINANCIAL IMPACT: The NCDOT CTP FY 2017 grant requires a 15% local match
($25,015) for administrative expenses and a 10% local match ($31,678) for capital
expenses for a total of$56,693. As a comparison, the total CTP grant amount requested for
FY 2016 was $166,765 for administrative expenses ($25,015 local match) and $232,286 for
capital expenses ($23,229 local match) for a total of $48,244 local match, an increase of
$84,496 in total expenses ($8,449 local match) from FY 2016 to FY 2017.
The indicated local match amounts will be requested in the upcoming FY 2017 budget
cycle and must be committed from Orange County's budget for the performance period of
July 1, 2016, through June 30, 2017 (FY 2017), as indicated in the attached Local Share
Certification for Funding form (Attachment 4). This will require Orange County to obligate
funding in its next budget cycle for these expenses. A total of $56,693 would come from the
County's general operating budget. This is not expanding any services only to maintain
rural services; therefore no OCBRIP funds will be used.
SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goals are
applicable to this agenda item: Public Transportation provides opportunity for access to
jobs and services to many individuals.
• GOAL: FOSTER A COMMUNITY CULTURE THAT REJECTS OPPRESSION
AND INEQUITY
The fair treatment and meaningful involvement of all people regardless of race or
color; religious or philosophical beliefs; sex, gender or sexual orientation; national
origin or ethnic background; age; military service; disability; and familial,
residential or economic status.
• GOAL: ENSURE ECONOMIC SELF-SUFFICIENCY
The creation and preservation of infrastructure, policies, programs and funding
necessary for residents to provide shelter, food, clothing and medical care for
themselves and their dependents.
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The CTP Administrative and Capital Grant provides Orange County access to funds to
support its rural transportation infrastructure that promotes economic self-sufficiency to a
wide range of residents and locations. The funds additionally support a system that
enhances the access of residents in the non-urbanized areas to health care, shopping,
education, employment, public services, and recreation.
RECOMMENDATION(S): The Manager recommends the Board-
1. Conduct a public hearing to receive public comments on the proposed grant
application;
2. Close the public hearing;
3. Approve the Community Transportation Program Grant application for FY 2017 in
the total amount of$483,547 with a local match total of $56,693 to be provided when
necessary;
4. Approve and authorize the Chair to sign the Community Transportation Program
Resolution and the Local Share Certification for Funding form (Attachments 1 and
4); and
5. Authorize the Chair and the County Attorney to review and sign the annual
Certifications and Assurances document in Attachment 2.
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RES-2015-054 ATTACHMENT 1
COMMUNITY TRANSPORTATION PROGRAM RESOLUTION
Section 5311
FY 2017 RESOLUTION
Applicant seeking permission to apply for Community Transportation Program funding, enter into agreement with the
North Carolina Department of Transportation, provide the necessary assurances and the required local match.
A motion was made by(Board Member's Name) and seconded by(Board Member's Name or N/A,if not required) for the
adoption of the following resolution, and upon being put to a vote was duly adopted.
WHEREAS, Article 2B of Chapter 136 of the North Carolina General Statutes and the Governor of North Carolina
have designated the North Carolina Department of Transportation (NCDOT)as the agency responsible for
administering federal and state public transportation funds; and
WHEREAS, the North Carolina Department of Transportation will apply for a grant from the US Department of
Transportation, Federal Transit Administration and receives funds from the North Carolina General Assembly to
provide assistance for rural public transportation projects; and
WHEREAS, the purpose of these transportation funds is to provide grant monies to local agencies for the
provision of rural public transportation services consistent with the policy requirements for planning, community
and agency involvement, service design, service alternatives, training and conference participation, reporting and
other requirements (drug and alcohol testing policy and program, disadvantaged business enterprise program,
and fully allocated costs analysis); and
WHEREAS, (Legal Name of Applicant) hereby assures and certifies that it will provide the required local
matching funds; that its staff has the technical capacity to implement and manage the project, prepare required
reports, obtain required training, attend meetings and conferences; and agrees to comply with the federal and
state statutes, regulations, executive orders, Section 5333 (b)Warranty, and all administrative requirements
related to the applications made to and grants received from the Federal Transit Administration, as well as the
provisions of Section 1001 of Title 18, U. S. C.
NOW, THEREFORE, be it resolved that the (Authorized Official's Title)* Of(Name of Applicant's Governing Body)
is hereby authorized to submit a grant application for federal and state funding, make the necessary
assurances and certifications and be empowered to enter into an agreement with the NCDOT to provide rural
public transportation services.
I (Certifying Official's Name)* (Certifying Official's Title) do hereby certify that the above is a true and correct copy of
an excerpt from the minutes of a meeting of the (Name of Applicants Governing Board)Orange County Board of Commissioners
duly held on the 20th day of October, 2015.
Signature of Certifying Official
*Note that the authorized official,certifying official,and notary public should be three separate individuals.
......................................................................................................
Seal Subscribed and sworn to me (date) Affix Notary Seal Here
Notary Public
Printed Name and Address
My commission expires (date)
....................................................................................................:
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Attachment 2
FTA FISCAL YEAR 2015 CERTIFICATIONS AND ASSURANCES
FEDERAL FISCAL YEAR 2015 CERTIFICATIONS AND ASSURANCES FOR
FEDERAL TRANSIT ADMINISTRATION ASSISTANCE PROGRAMS
(Signature pages alternative to providing Certifications and Assurances in TEAM-Web)
Name of Applicant:
The Applicant agrees to comply with applicable provisions of Groups 01—24.
OR
The Applicant agrees to comply with applicable provisions of the Groups it has selected:
Group Description
01. Required Certifications and Assurances for Each Applicant.
02. Lobbying.
03. Procurement and Procurement Systems.
04. Private Sector Protections.
05. Rolling Stock Reviews and Bus Testing.
06. Demand Responsive Service.
07. Intelligent Transportation Systems.
08. Interest and Financing Costs and Acquisition of Capital Assets by Lease.
09. Transit Asset Management Plan and Public Transportation Agency Safety Plan.
10. Alcohol and Controlled Substances Testing.
11. Fixed Guideway Capital Investment Grants Program(New Starts,Small Starts,and Core
Capacity)and Capital Investment Program in Effect before MAP-21 Became Effective.
12. State of Good Repair Program.
13. Fixed Guideway Modernization Grant Program.
14. Bus and Bus Facilities Formula Grants Program and Bus and Bus-Related Equipment and
Facilities Grant Program(Discretionary).
15. Urbanized Area Formula Grants Programs/Passenger Ferry Grants Program/Job Access and
Reverse Commute(JARC)Formula Grant Program.
16. Seniors/Elderly/Individuals with Disabilities Programs/New Freedom Program.
17. Rural/Other Than Urbanized Areas/Appalachian Development/Over-the-Road Bus
Accessibility Programs.
18. Tribal Transit Programs(Public Transportation on Indian Reservations Programs).
19. Low or No Emission/Clean Fuels Grant Programs.
20. Paul S.Sarbanes Transit in Parks Program.
21. State Safety Oversight Grant Program.
22. Public Transportation Emergency Relief Program.
23. Expedited Project Delivery Pilot Program.
24. Infrastructure Finance Programs.
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FTA FISCAL YEAR 2015 CERTIFICATIONS AND ASSURANCES
FEDERAL FISCAL YEAR 2015 FTA CERTIFICATIONS AND ASSURANCES SIGNATURE PAGE
(Required of all Applicants for FTA funding and all ETA Grantees with an active Capital or Formula Project)
AFFIRMATION OF APPLICANT
Name of the Applicant:
Name and Relationship of the Authorized Representative:
BY SIGNING BELOW,on behalf of the Applicant,I declare that it has duly authorized me to make these
Certifications and Assurances and bind its compliance.Thus,it agrees to comply with all Federal statutes and
regulations,and follow applicable Federal guidance,and comply with the Certifications and Assurances as indicated on
the foregoing page applicable to each application its Authorized Representative makes to the Federal Transit
Administration(FTA)in Federal Fiscal Year 2015,irrespective of whether the individual that acted on his or her
Applicant's behalf continues to represent it.
FTA intends that the Certifications and Assurances the Applicant selects on the other side of this document should
apply to each Project for which it seeks now,or may later seek FTA funding during Federal Fiscal Year 2015.
The Applicant affirms the truthfulness and accuracy of the Certifications and Assurances it has selected in the
statements submitted with this document and any other submission made to FTA,and acknowledges that the Program
Fraud Civil Remedies Act of 1986,31 U.S.C.3801 et seq.,and implementing U.S.DOT regulations,"Program Fraud
Civil Remedies,"49 CFR part 31,apply to any certification,assurance or submission made to FTA.The criminal
provisions of 18 U.S.C. 1001 apply to any certification,assurance,or submission made in connection with a Federal
public transportation program authorized by 49 U.S.C.chapter 53 or any other statute
In signing this document,I declare under penalties of perjury that the foregoing Certifications and Assurances,and any
other statements made by me on behalf of the Applicant are true and accurate.
Signature Date:
Name
Authorized Representative of Applicant
AFFIRMATION OF APPLICANT'S ATTORNEY
For(Name of Applicant):
As the undersigned Attorney for the above named Applicant,I hereby affirm to the Applicant that it has authority under
State,local,or tribal government law,as applicable,to make and comply with the Certifications and Assurances as
indicated on the foregoing pages.I further affirm that,in my opinion,the Certifications and Assurances have been
legally made and constitute legal and binding obligations on it.
I further affirm that,to the best of my knowledge,there is no legislation or litigation pending or imminent that might
adversely affect the validity of these Certifications and Assurances,or of the performance of its ETA Project or
Projects.
Signature Date:
Name
Attorney for Applicant
Each Applicant for FTA funding and each ETA Grantee with an active Capital or Formula Project must provide an
Affirmation of Applicant's Attorney pertaining to the Applicant's legal capacity.The Applicant may enter its signature
in lieu of the Attorney's signature,provided the Applicant has on file this Affirmation,signed by the attorney and dated
this Federal fiscal year.
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ATTACHMENT 3
PUBLIC HEARING NOTICE
This is to inform the public that a public hearing will be held on the proposed Orange County Community
Transportation Program Application to be submitted to the North Carolina Department of Transportation
no later than November 6, 2015. The public hearing will be held on October 20, 2015 at 7:00pm at the
Orange County Board of County Commissioners meeting in the board room of the Southern Human
Services Center located at 2501 Homestead Road, Chapel Hill, NC 27516.
Those interested in attending the public hearing and needing either auxiliary aids and services under the
Americans with Disabilities Act (ADA) or a language translator should contact Peter Murphy on or before
October 20, 2015, at telephone number 919 245-2002 or via email at pmurphy @orangecountync.gov.
The Community Transportation Program provides assistance to coordinate existing transportation
programs operating in Orange County as well as provides transportation options and services for the
communities within this service area. These services are currently provided using fixed, demand
response, deviated fixed, and subscription routes. Services are rendered by Orange County Public
Transportation.
The total estimated amount requested for the period July 1, 2016 through June 30, 2017
Project Total Amount Local Share
Administrative $ 166,765 $ 25,015 (15%)
Capital (Vehicles & Other) $316,782 $31,678 (10%)
Operating (Small fixed-route, *(50%) or more
regional,and consolidated urban-rural $ $ Note: Small Fixed Route
systems only) systems must contribute
more than 50%
TOTAL PROJECT $ 483,547 $ 56,693
Total Funding Request Total Local Share
This application may be inspected at 600 Highway 86 North, Hillsborough, N.C., 27278 from 8:00 a.m. -
5:00 p.m., Monday through Friday. Written comments should be directed to Peter Murphy before
November 2, 2015.
MY of lVotice
Note AN ORIGINAL COPY of the published Public Hearing Notice must be attached to a signed
Affidavit of Publication. Both the Public Hearing Notice and the Affidavit of Publication must be
submitted with the CTP grant application.
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ATTACHMENT 4
LOCAL SHARE CERTIFICATION FOR FUNDING
Orange County
(Legal Name of Applicant)
Requested Funding Amounts
Project Total Amount Local Share
Administrative $ 166,765 $ 25,015 (15%)
Capital (Vehicles & Other) $ 316,782 $ 31,678 (10%)
Operating (Small fixed route, regional, and $ $ *(50% or more)
consolidated urban-rural systems) *Note: Small fixed route systems
contribute more than 50%
TOTAL $ 483,547 $ 56,693
Total Funding Requests Total Local Share
The Local Share is available from the following sources:
Source of Funds Amount
Local general operating fund $ 56,693
TOTAL $ 56,693
I, the undersigned representing (Legal Name of Applicant) Orange County do hereby certify to
the North Carolina Department of Transportation, that the required local funds for the FY2017
Community Transportation Program will be available as of July 1, 2016, which has a period of
performance of July 1, 2016 — June 30, 2017.
Signature of Authorized Official
Chair of the Board of County Commissioners
Type Name and Title of Authorized Official
Date