HomeMy WebLinkAboutAgenda - 12-11-2007-4o1
ORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: December 11, 2007
Action Agenda
Item No. ~ - Q
SUBJECT: Fiscal Year 2007-08 Budget Amendment #5
DEPARTMENT: Budget PUBIC HEARING: (Y/N) No
ATTACHMENT(S):
Attachment 1. Budget as Amended
Spreadsheet
Attachment 2. Year-To-Date Budget
Summary
Attachment 3. Senior Citizen Health
Promotion Program Grant
Project Ordinance
INFORMATION CONTACT:
Donna Coffey, (919) 245-2151
PURPOSE: To approve budget and grant project ordinance amendments for fiscal year 2007-
08.
BACKGROUND:
Department on Aging
1. The Department on Aging has received revenues for the following programs:
• Frail Elderly -receipt of donated funds totaling $1,000 for the Eldercare division's Frail
Elderly Program to offset costs associated with programs designed to assist at-risk, older
adults in maintaining their independent living.
• Manley Estates -receipt of contract revenues totaling $3,600 to cover the cost of
providing social work services for the residents of the First Baptist and Manley Estates
senior housing complex in Chapel Hill.
• Day Trip Donations -receipt of donated funds totaling $600 to offset costs for Senior
Trips and Tours Program.
• Wellness Grant Program -The Department has received additional class fees totaling
$20,000 due to increased participation in the department's Senior Health Coordination
wellness program. The department will use these funds to offset costs of wellness class
instructors. In addition, increased participation in the "Fit Feet" clinic has generated
$2,000 in unbudgeted revenues. The department plans to use the additional revenues to
offset costs of the program
This budget amendment provides for the receipt of these funds for the above purposes. (See
Attachment 1, column #1 and Attachment 3, Senior Citizen Health Promotion Program Grant
Project Ordinance)
Health Department
2. The Health Department has received notification of the receipt of additional funds for the
current fiscal year for the following programs:
Family Planning -receipt of Temporary Assistance to Needy Families (TANF) funds
totaling $7,650 and additional Title X Family Planning funding totaling $3,473 to offset
costs of the family planning clinics.
• Aid to Counties -receipt of $25,000 in State funds for a statewide focal Health
Department Accreditation initiative to offset costs associated with the accreditation
process. Staff anticipates that the total cost of the Accreditation process will be
approximately $25,000-$30,000. Funds exceeding the $25,000 amount will be covered
within the Health Department budget and/or with Medicaid Maximization funds. In
addition, the Department has received $15,000 from the State to improve essential
services offered to clients. Critical needs at this time are in areas of refugee health,
communicable disease, and language services for these programs.
• Healthy Carolinians -receipt of State funds totaling $12,048 to assist with costs
associated with disseminating Community Health Assessment findings to the public,
partners, and leaders in the community and promoting the Healthy Carolinians
partnership.
This budget amendment provides for the receipt of these State funds for the above purposes.
(See Attachment 1, column #2)
Solid Waste Enterprise Fund
3. The Solid Waste Department received notification from The Talking Phone Book officials of
funds totaling $3,000 to cover the department's costs for advertising related directly to
phonebook recycling. Advertising will run in local media prior to, during, and after November
2007 distribution. The ads will remind residents and businesses to recycle old phonebooks
upon receipt of the new phonebooks. Environmentally conscious, The Talking Phone Book
strives to ease the impact on the waste stream created by the distribution of new
phonebooks. This budget amendment provides for the receipt of these funds in the Solid
Waste Enterprise Fund for the above stated purpose. (See Attachment 1, column #3)
Department of Social Services
4. The Department of Social Services has received the following donations:
• Foster Care Donations -donated funds totaling $1,555 from citizens of Orange County to
help with the needs of foster care clients.
• General Assistance Donations -donated funds totaling $2,092 to help with special needs
clients, including seniors.
This budget amendment sets these donations aside in the department's special Adoption
Enhancement fund, outside of the General Fund. (See Attachment 1, column #4)
Sheriff Department
5. The Sheriff Department has been awarded funds from the U.S. Justice Department in the
amount of $55,062. In June 2000, the Sheriff Department entered into an agreement with
Justice Benefits, Inc. (JBI) to secure appropriate Federal financial assistance in recovering
federal funds that are due to counties who house federal inmates. Based on their work,
Orange County will receive $55,062 from the U.S. Department of Justice for the current fiscal
year. This budget amendment provides for the receipt of these funds. (See Attachment 1,
column #5)
FINANCIAL- IMPACT: Financial impacts are included in the background information above.
RECOMMENDATION(S): The Manager recommends that the Board of County Commissioners
approve the budget and grant project ordinance amendments.
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Attachment 2
Year-To-Date Budget Summary
Fiscal Year 2007-08
General Fund Budget Summary
Original General Fund Budget $173,624,351
Additional Revenue Received Through Budget
Amendment #5 (December 11, 2007):
Grant Funds $233,639
Non Grant Funds $536,270
Additional County Dollars (i.e. County
Fund Balance Appropriated to Date) to
Cover Unanticipated Expenditures
$270,000
Total Amended General Fund Budget $174,664,260
Dollar Change in 2007-08 Approved
General Fund Budget
$1,039,909
Change in 2007-08 Approved General
Fund Budget
0.60%
Autnor~zea run ~ ime tquwaient rosition s
Original Approved General Fund Full Time
Equivalent Positions
793.200
Original Approved Other Funds Full Time
Equivalent Positions
81.800
Additional Positions Approved Mid-Year 0.000
Total Approved Full-Time-Equivalent
Positions for Fiscal Year 2007-08
875:000
0
ATTACHMENT 3
Senior Citizen Health Promotion Program
Grant Project Ordinance
Be it ordained by the Orange County Board of County Commissioners that pursuant to Section
13.2 of Chapter 159 of the General Statutes of North Carolina, the following grant project is
hereby adopted.
Section 1. This project authorized is the Senior Citizen Health Promotion Program to develop
a comprehensive and coordinated County health promotion and disease prevention
program for citizens involving a partnership of public agencies, University Health
Affairs and private groups.
Section 2.The officers of the County are hereby directed to proceed with the grant project in
accordance with the mutual cooperation agreement between the County and the
University of North Carolina at Chapel Hill, as approved by the Board of County
Commissioners on June 30, 1997.
Section 3. The following revenue is anticipated to be available to complete this project:
Grant Funds (1998-99) $57,645
Fees for Service (1998-99) $12,000
Grant Funds (1999-00) $69,250
Fees for Service (2000-01) $24,000
Grant Funds (2000-01) $49,668
Grant Funds (2001-02) $80,364
Grant Funds (2002-03) $142,588
Fees for Service (2003-04) $48,000
Grant Funds (2003-04) $56,956
Fees for Service (2004-OS) $50,500
Grant Funds (2004-OS) $74,844
Fees for Service (2005-06) $51,260
Grant Funds (2005-06) $35,392
Donations (2005-06) $300
Transfer from General Fund (2005-06) $29,500
Grant Funds (2006-07) $35,950
Fees for Service (2006-07) $34,000
Transfer from General Fund (2006-07) $32,093
Grant Funds (2007-08) $37,970
Fees for Service (2007-08) $76,000
Transfer from General Fund (2007-08) $32,142
Total Revenue $1,030,422
Section 4. The following amount is appropriated for this project:
Human Services -Senior Citizen Health Promotion $1,030,422
ATTACHMENT 3 `-'
Section S.The finance officer is hereby directed to maintain within the Grant Project sufficient
specific detailed accounting records to provide the accounting to the grantor
agency.
Section 6. Funds may be advanced from the General Fund for the purpose of making
payments due. Reimbursement requests should be made to the grantor agency in
an orderly and timely manner.
Section 7.Copies of this grant project ordinance shall be made available to the finance officer
for direction in carrying out this project.
Section 8. Positions authorized through this grant project ordinance include:
1.OFul1 Time Equivalent Senior Public Health Educator
This position is authorized through June 30, 2008. Subsequent funding in future
years is contingent upon the availability of grant funds.
Section 9.This ordinance supersedes all previous "Senior Citizen Health Promotion" Grant
Project Ordinances.
Section10.This project, originally adopted May 2,-1994 and subsequently amended, is in effect
through June 30, 2008.
Adopted this 11th day of December 2007.