HomeMy WebLinkAboutAgenda - 10-06-2015 - 6e 1
ORD-2015-025
ORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: October 6, 2015
Action Agenda
Item No. 6-e
SUBJECT: Fiscal Year 2015-16 Budget Amendment#2
DEPARTMENT: Finance and Administrative PUBLIC HEARING: (Y/N) No
Services
ATTACHMENT(S): INFORMATION CONTACT:
Attachment 1. Budget as Amended Paul Laughton, (919) 245-2152
Spreadsheet
Attachment 2. Year-To-Date Budget
Summary
PURPOSE: To approve budget ordinance amendments for fiscal year 2015-16.
BACKGROUND:
Solid Waste
1. The following items provide for a fund balance appropriation from the Solid Waste
Enterprise Fund:
• The Solid Waste Department needs to relocate an off-road diesel tank prior to the
construction of the Eubanks Road Waste & Recycling Center and Landfill
Entranceway Project. This is an additional cost that was not foreseen when
formulating the department's FY 2015-16 budget. This budget amendment
provides for a fund balance appropriation of $35,000 from the Solid Waste
Enterprise Fund to cover the cost of the tank relocation.
• The Solid Waste Department has seen a drastic change in the electronics
recycling market. In previous years, vendors would pay to take in electronics
(generating revenue for the County). However, due to changes within the
electronics recycling market, the department is now having to pay to send
recyclables to the vendors. This budget amendment provides for a fund balance
appropriation of $51,000 from the Solid Waste Enterprise Fund to provide the
department with sufficient funds to cover six (6) months of payments until the State
develops a state electronics recycling processing funding strategy or the County
proceeds with an internal bid process to obtain the best available rate.
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• The Solid Waste Department has experienced increased requests for recycling roll
carts from residents in the existing rural service area. Currently, the department
needs to order 400 additional carts to meet the current and anticipated demand.
This budget amendment provides for a fund balance appropriation of$20,700 from
the Solid Waste Enterprise Fund for the purchase of these additional roll carts for
the rural curbside recycling program.
This budget amendment provides for these fund balance appropriations from the Solid
Waste Enterprise Fund for FY 2015-16. (See Attachment 1, column 1)
SOCIAL JUSTICE IMPACT: There is no Orange County Social Justice Goal impact
associated with these items.
Animal Services/Spay and Neuter Fund
2. Animal Services has received an additional $330 from the sale of Spay/Neuter T-shirts.
These funds will be used to purchase additional shirts for sale. This budget amendment
provides for the receipt of these additional funds within the separate Spay/Neuter fund,
outside of the General Fund. (See Attachment 1, column 2)
SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goals are
applicable to this agenda item:
• GOAL: ENSURE ECONOMIC SELF-SUFFICIENCY
The creation and preservation of infrastructure, policies, programs and funding
necessary for residents to provide shelter, food, clothing and medical care for
themselves and their dependents.
• GOAL: CREATE A SAFE COMMUNITY
The reduction of risks from vehicle/traffic accidents, childhood and senior injuries,
gang activity, substance abuse and domestic violence.
Department on Aging
3. As of June 30, 2015, the department collected $7,125 from United Way for the voluntary
income tax assistance (VITA) Program. These funds were earmarked as deferred
revenue/in-flows, for use in FY 2015-16. Funds will provide for department supplies and
seasonal staff hours. This budget amendment provides for the receipt of these additional
funds. (See Attachment 1, column 3)
SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is
applicable to this agenda item:
• GOAL: ENSURE ECONOMIC SELF-SUFFICIENCY
The creation and preservation of infrastructure, policies, programs and funding
necessary for residents to provide shelter, food, clothing and medical care for
themselves and their dependents.
The VITA program provides free federal and state income tax preparation to qualified
low-to-middle income individuals.
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4. The Department on Aging has received additional revenue for the following programs:
• Health Promotion Activities — receipt of an additional $3,162 from the N.C.
Division of Aging and Adult Services for evidence-based health promotion
activities.
• Family Caregiver Support Program — receipt of an additional $11,426 from the
N.C. Division of Aging and Adult Services for caregiver services.
• Public Television — a $2,500 donation, from UNC Health Care, in support of "In
Praise of Age," a weekly talk show about senior issues.
This budget amendment provides for the receipt of these revenues (See
Attachment 1, column 4).
SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is
applicable to these agenda items:
• GOAL: CREATE A SAFE COMMUNITY
The reduction of risks from vehicle/traffic accidents, childhood and senior injuries,
gang activity, substance abuse and domestic violence.
Evidence-based exercise programs and support for caregivers can reduce injuries and
stress for older adults and their caregivers.
Library Services
5. Orange County Library Services has received a Library Services and Technology Act
(LSTA) Grant award of $17,882. The grant requires matching funds in the amount of
$4,471. These funds will be used to purchase technology for Youth Services at the Main
branch and include: five internet access computers, five early literacy iPads, and five
school-age iPads for public use, as well as one iPad for staff training and app evaluation.
This budget amendment provides for the receipt of these grant funds and budgeted funds
in FY 2015-16 will cover the local match. (See Attachment 1, column 5)
SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goals are
applicable to this agenda item:
• GOAL: FOSTER A COMMUNITY CULTURE THAT REJECTS OPPRESSION
AND INEQUITY
The fair treatment and meaningful involvement of all people regardless of race or
color; religious or philosophical beliefs; sex, gender or sexual orientation; national
origin or ethnic background; age; military service; disability; and familial, residential
or economic status.
• GOAL: ENSURE ECONOMIC SELF-SUFFICIENCY
The creation and preservation of infrastructure, policies, programs and funding
necessary for residents to provide shelter, food, clothing and medical care for
themselves and their dependents.
• GOAL: ENABLE FULL CIVIC PARTICIPATION
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Ensure that Orange County residents are able to engage government through
voting and volunteering by eliminating disparities in participation and barriers to
participation.
Implementation of this technology grant into the Main Library Youth Services division will
result in positive outcomes for children and families in relation to increasing access and
limiting barriers to digital information and enhancing lifelong learning, supporting full
participation in our democracy.
Social Services
6. The Department of Social Services has expended its first quarter budgeted funds for
Child Day Care for FY 2015-16. At the time of the FY 2015-16 budget deliberations, only
the estimated first quarter allocation of $924,998 was budgeted. This budget amendment
provides for the receipt of the additional $2,473,887, for the Child Day Care Program to
provide childcare services and subsidies to low-income families in FY 2015-16. The
$3,398,885 total allocation equates to the funding staff had expected for the entire fiscal
year. (See Attachment 1, column 6)
SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is
applicable to this agenda item:
• GOAL: ENSURE ECONOMIC SELF-SUFFICIENCY
The creation and preservation of infrastructure, policies, programs and funding
necessary for residents to provide shelter, food, clothing and medical care for
themselves and their dependents.
The Provision of child care subsidy allows parents of young children to seek employment
and support their families while also providing educational opportunities to children in low
income families.
FINANCIAL IMPACT: Financial impacts are included in the background information above.
RECOMMENDATION(S): The Manager recommends the Board approve budget ordinance
amendments for fiscal year 2015-16.
Attachment 1. Orange County Proposed 2015-16 Budget Amendment
The 2015-16 Orange County Budget Ordinance is amended as follows: 5
#1.Solid Waste-Fund #4.Aging-receipt of
Balance Appropriation additional revenue for
from the Solid Waste Health Promotion
Enter rise Fund #2.Animal #3 Aging-Deferred #6.Social Services-
p Health P2)from
e-in-Flows of #5.Library Services- receipt of additional
Encumbrance Budget as Budget as Amended regarding Electronics services/spay and r7, NCDASS,Family r revenue Budget as Amended
Original Budget $7,125 from United receipt of new LSTA nue for Child Day
Carry Forwards Amended Through BOA#1-B Recycling,Off Road Neuter Fund-T-Shirt Way for the VITA Caregiver Support grant award($17,882) Care($2,473,887)from Through BOA#2
Diesel Tank,and Sales program ($11,426)from the State
purchase of additional NCDASS,and Public
Rural Recycling roll Television($2,500)
carts from UNC Healthcare
General Fund
Revenue
Property Taxes $ 147,551,332 $ $ 147,551,332 $ 147,551,332 $ $ $ $ $ $ $ 147,551,332
Sales Taxes $ 20,652,132 $ $ 20,652,132 $ 20,652,132 $ $ $ $ $ $ $ 20,652,132
License and Permits $ 313,000 $ $ 313,000 $ 313,000 $ $ $ $ $ $ $ 313,000
Intergovernmental $ 15,000,278 $ $ 15,000,278 $ 15,234,098 $ $ $ $ 17,088 $ 17,882 $ 2,473,887 $ 17,742,955
Charges for Service $ 10,766,030 $ $ 10,766,030 $ 10,772,114 $ $ $ $ $ $ $ 10,772,114
Investment Earnings $ 52,500 $ 52,500 $ 52,500 $ $ $ $ $ $ $ 52,500
Miscellaneous $ 737,468 $ 737,468 $ 841,121 $ 7,125 $ 848,246
Transfers from Other Funds $ 1,052,600 $ 1,052,600 $ 1,052,600 $ 1,052,600
Fund Balance $ 10,650,770 $ 10,650,770 $ 10,804,066 $ 10,804,066
Total General Fund Revenues $ 206,776,110 $ $ 206,776,110 $ 207,272,963 $ $ $ 7,125 $ 17,088 $ 17,882 $ 2,473,887 $ 209,788,945
Expenditures
Governing&Management $ 17,114,396 $ $ 17,114,396 $ 17,114,396 $ $ $ $ $ $ $ 17,114,396
General Services $ 21,381,050 $ $ 21,381,050 $ 21,381,050 $ $ $ $ $ $ $ 21,381,050
Community&Environment $ 8,339,213 $ $ 8,339,213 $ 8,358,219 $ $ $ $ $ $ $ 8,358,219
Human Services $ 34,132,636 $ $ 34,132,636 $ 34,265,066 $ $ $ 7,125 $ 17,088 $ $ 2,473,887 $ 36,763,166
Public Safety $ 23,316,875 $ $ 23,316,875 $ 23,393,316 $ $ $ $ $ $ $ 23,393,316
Culture&Recreation $ 2,866,171 $ $ 2,866,171 $ 2,866,171 $ $ $ $ $ 17,882 $ $ 2,884,053
Education $ 94,484,256 $ 94,484,256 $ 94,484,256 $ $ $ $ $ $ $ 94,484,256
Transfers Out $ 5,141,513 $ 5,141,513 $ 5,410,489 $ $ 5,410,489
Total General Fund Appropriation $ 206,776,110 $ 206,776,110 $ 207,272,963 $ $ $ 7,125 $ 17,088 $ 17,882 $ 2,473,887 $ 209,788,945
sons waste t-una
Revenues
Sales&Fees $ 7,805,439 $ 7,805,439 $ 7,805,439 $ 7,805,439
Intergovernmental $ 243,000 $ 243,000 $ 243,000 $ 243,000
Miscellaneous $ 107,500 $ 107,500 $ 107,500 $ 107,500
Licenses&Permits $ 110,000 $ 110,000 $ 110,000 $ 110,000
Interest on Investments $ 15,000 $ 15,000 $ 15,000 $ 15,000
From General Fund(Sanitation Opel $ 1,718,018 $ 1,718,018 $ 1,718,018 $ 1,718,018
Appropriated Fund Balance $ 1,362,061 $ 1,362,061 $ 1,362,061 $ 106,700 $ 1,468,761
Total Revenues $ 11,361,018 $ $ 11,361,018 $ 11,361,018 $ 106,700 $ $ $ $ $ $ 11,467,718
Expenditures
General Services $ 11,361,018 $ 11,361,018 $ 11,361,018 $ 106,700 $ 11,467,718
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Attachment 1. Orange County Proposed 2015-16 Budget Amendment
The 2015-16 Orange County Budget Ordinance is amended as follows: 6
#1.Solid Waste-Fund #4.Aging-receipt of
Balance Appropriation additional revenue for
from the Solid Waste Health Promotion
Enter rise Fund #2.Animal #3 Aging-Deferred #6.Social Services-
p Health P2)from
e-in-Flows of #5.Library Services- receipt of additional
Encumbrance Budget as Budget as Amended regarding Electronics services/spay and r7, NCDASS,Family r revenue Budget as Amended
Original Budget $7,125 from United receipt of new LSTA nue for Child Day
Carry Forwards Amended Through BOA#1-B Recycling,Off Road Neuter Fund-T-Shirt Way for the VITA Caregiver Support grant award($17,882) Care($2,473,887)from Through BOA#2
Diesel Tank,and Sales program ($11,426)from the State
purchase of additional NCDASS,and Public
Rural Recycling roll Television($2,500)
carts from UNC Healthcare
Spay/Neuter Fund
Revenues
Charges for Services $ 31,000 $ 31,000 $ 31,000 $ 330 $ 31,330
Intergovernmental $ 12,000 $ 12,000 $ 12,000 $ 12,000
Miscellaneous $ 10,000 $ 10,000 $ 11,266 $ 11,266
Appropriated Fund Balance $ 11,150 $ 11,150 $ 11,150 $ 11,150
Total Revenues $ 64,150 $ - $ 64,150 $ 65,416 $ - $ 330 $ - $ - $ - $ - $ 65,746
Expenditures
Operating $ 64,150 $ 64,150 $ 65,416 $ 330 $ 65,746
Transfer to County Capital $ $ $ $
Total Expenditures $ 64,150 $ - $ 64,150 $ 65,416 $ - $ 330 $ - $ - $ - $ - $ 65,746
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Attachment 2 7
Year-To-Date Budget Summary
Fiscal Year 2015-16
General Fund Budget Summary
Original General Fund Budget $206,776,110
Additional Revenue Received Through
Budget Amendment#2 (October 6, 2015)
Grant Funds $21,873
Non Grant Funds $2,837,666
General Fund - Fund Balance for Anticipated
Appropriations (i.e. Encumbrances)
General Fund - Fund Balance Appropriated to
Cover Anticipated and Unanticipated
Expenditures $153,296
Total Amended General Fund Budget $209,788,945
Dollar Change in 2015-16 Approved General
Fund Budget $3,012,835
% Change in 2015-16 Approved General Fund
Budget 1 1.46%
Authorized Full Time Equivalent Positions
Original Approved General Fund Full Time
Equivalent Positions 862.625
Original Approved Other Funds Full Time
Equivalent Positions 88.450
Position Reductions during Mid-Year ( i. . . .(
Additional Positions Approved Mid-Year
Total Approved Full-Time-Equivalent
Positions for Fiscal Year 2015-16 950.075