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HomeMy WebLinkAbout2015-493 Aging - Town of Chapel Hill for Senior Lunch Program - - 1 ` —Please return this copy to the Clerk to the Board's _ c for rmanent agenda file. c�DJS-`�g3 NORTH CAROLINA PERFORMANCE AGREEMENT ORANGE COUNTY THIS AGREEMENT, made and entered into by and between the TOWN OF CHAPEL HILL, a North Carolina Municipal Corporation,405 Martin Luther King Jr.Boulevard,Chapel Hill,North Carolina,hereinafter referred to as "Town"and Orange County,by and through,the Department on Aging-Senior Lunch Program,2551 Homestead Road, Chapel Hill,27514,hereinafter referred to as"Senior Lunch Program"or"Contractor." WITNESSETH That for and in consideration of the mutual promises and conditions set forth below,the Town and Senior Lunch Program agree: WHEREAS, Senior Lunch Program operates the lunch program for senior citizens in the Town of Chapel Hill; and WHEREAS, Senior Lunch Program enhances and promotes public welfare;and WHEREAS,it is in the interest of the Town that said program be,assisted by the Town and thereby be available to the residents of the Town, and said program addresses an important community human services need as identified by the Town's Human Services Advisory Board; NOW,THEREFORE,in consideration of the above and the mutual covenants and conditions hereinafter set forth,the Town and Senior Lunch Program agree as follows: TOWN SUPPORT: Senior Lunch Program agrees to provide the services described in the Work Statement of this Agreement attached hereto and incorporated herein by reference. By resolution 2015-06-22%R-7 the Town appropriated the sum of Ten Thousand Dollars($10,000.00)for fiscal year 2015-2016.The Town does not obligate itself to provide any other support to Senior Lunch Program this fiscal year or in succeeding years. Senior Lunch Program agrees to indemnify and hold harmless the Town of Chapel Hill and its officers,agents and employees from all loss, liability, claims or expense(including reasonable attorneys' fees)arising from bodily injury,including death or property damage to any person or persons caused in whole or in part by the negligence or willful misconduct of the Contractor except to the extent same are caused by the negligence or misconduct of the Town and to the extent provided by North Carolina law. Non-Discrimination: The Contractor shall administer all functions without discrimination because of race, creed,sex,national origin,age,economic status,sexual orientation,gender identity or gender expression. PAYMENT AND DOCUMENTATION: The appropriation shall be paid to Senior Lunch Program in semi-annual installments at the end of each half- year period in which services were provided, pursuant to the Work Statement attached hereto. Each semi- annual installment will be for Five Thousand Dollars ($5,000.00). The Town's obligation to make each payment is contingent upon receiving satisfactory documentation and accounting of expenditures as detailed in the attached Work Statement. FINANCIAL RECORDS: Senior Lunch Program agrees to furnish the Town with semi-annual financial statements as detailed in the attached Work Statement. In addition,Senior Lunch Program agrees to allow the Town to inspect its financial books and records upon reasonable notice during normal working hours. WORK STATEMENT: Senior Lunch Program agrees to provide those services described in the Work Statement attached hereto and incorporated herein by reference,to residents of Chapel Hill and to maintain a high level of professionalism in the provision of these services. TERMINATION FOR CAUSE: In the event that Senior Lunch Program shall cease to exist as an organization or shall enter bankruptcy proceedings, or be declared insolvent, or liquidate all or substantially all of its assets, or fails to provide the services described in the attached work statement or shall significantly reduce its services or accessibility to Chapel Hill residents during the term of this Agreement;or in the event that the Senior Lunch Program shall fail to render a satisfactory accounting as provided herein, then and in that event the Town may terminate this Agreement and the Senior Lunch Program will return all payments already made to it by the Town for services which have not been provided or for which no satisfactory accounting has been rendered. 'r This Contract is between the Town of Chapel Hill and Orange County, by and through, the Department on Aging-Senior Lunch Program for a Performance Agreement. IN WITNESS WHEREOF, the parties hereunto cause this agreement to be executed in their respective names. ORANGE COUNTY, BY AND THROUGH, THE DEPARTMENT ON AGING-SENIOR LUNCH PROGRAM IGNATURE �e` PRINTED NAME & TI E tit AT ST P TED NAME&TIT E TO F CHAPEL HILL No r t t) �'- D E OR DEPUTY/TOWN MANAGER ATTEST BT CLERK: TOWN CLERK TOWN SEAL PEL Town Clerk attests date this the',rday of b(a- , , 2015. Approved to Form and Authorization TOWN LE AFF This instrument e pre-audited in the manner required by the Local Government Budget and Fis C trol ct. 14 13��x� FIN NCE OFFICER z r Attached to that certain PERFORMANCE AGREEMENT dated ,2015 between the Town of Chapel Hill and Orange County,by and through,the Department on Aging-Senior Lunch Program.: Service will be provided consistent with the Scope and Units of Service described in the Funding Application effective July 1,2015 through June 30,2016. WORK STATEMENT Orange County,by and through,the Department on Aging-Senior Lunch Program,hereinafter referred to as the"Senior Lunch Program,"and the Town agree as follows: I. Senior Lunch Program agrees to provide nutritious lunches for older adults in Chapel Hill. Il. It is mutually agreed upon by both parties that in the performance of this Agreement the Senior Lunch Program will: Provide lunch meals for older Chapel Hill adults especially those with the greatest nutritional needs such as low- income and minority seniors. III. Town funds may be utilized by Senior Lunch Program for staff time and to purchase food for the nutrition program for seniors in Chapel Hill. IV. Senior Lunch Program will provide the Town with semi-annual reports which should be directed to Jackie Thompson,Human Services Coordinator,including demographic information on Chapel Hill,Carrboro,and Orange County residents served. These reports will also include a budget breakdown showing expenditures of Town appropriations. The reports shall also include the amount of expenditures during the reporting period and year-to-date amounts, the number of individuals receiving services during reporting period and year-to-date numbers. Semi-annual reports will be due on January 15,2016 and July 15,201�. V. The Town will reimburse Senior Lunch Program for the above services in accordance with the terms and conditions of this Performance Agreement.