HomeMy WebLinkAboutORD-2015-024 Budget Ordinance Amendment #1-B for the purchase of 15 Mobile Field Computing Units for the Sheriff's Department ORD-2015-024
ORANGE COUNTY
BOARD of COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: September 15, 2015
Action Agenda
Item No. 6-d
SUBJECT: Approval of Budget Amendment#1-B for the Purchase of Fifteen (15) Mobile
Field Computing Units
DEPARTMENT: Sheriff PUBLIC HEARING: (YIN) No
ATTACHMENT(S): INFORMATION CONTACT:
Quote Information Sheriff Charles Blackwood, (919)
245-2922
Paul Laughton, (919) 245-2152
PURPOSE: To approve Budget Amendment #1-B for the purchase of fifteen (15) Mobile Field
Computing Units for the Sheriff's Department.
BACKGROUND: When seconds matter, emergency responders rely on state of the art
software to deliver concise and reliable information. With mobile field reporting, 911
dispatchers can instantly share knowledge of changing events with deputies in the field allowing
them access to existing data on suspects and previous incidents, and command staff can
strategize with detailed data on crime patterns. Mobile field reporting streamlines
communications between multiple responding agencies, encouraging collaboration, increasing
efficiency and reducing operational costs.
These units will enhance the service provided to residents while increasing the department's
efficiency and improving their ability to share information with neighboring law enforcement
partners, which will result in, accuracy in reporting, increased officer safety, effective time
management, and improved collaboration between all emergency service providers.
The department also expects to realize a reduction in the use of paper for printed reports, an
increase in available administrative time due to the reduction of manual data entry into Records
Management System (RMS), improved time management of deputies in the field, increased fuel
savings as a result of less trips to the office to submit written reports, increased strategic
response to area crime trends, and efficient management of quality control.
FINANCIAL IMPACT: The total cost to purchase the fifteen (15) Mobile Field Reporting Units is
$75,346, and will be paid out of received drug forfeiture funds, which currently reside in a
balance sheet account within the general ledger system. This Budget Amendment #1-B
provides for a fund balance appropriation of $75,346 from the General Fund for the transfer of
these funds from the drug fund account to the Sheriff's Department recurring capital equipment
account for this purchase.
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SOCIAL JUSTICE IMPACT: The following orange County Social Justice Goal is applicable to
this agenda item:
• GOAL: CREATE A SAFE COMMUNITY
The reduction of risks from vehicle/traffic accidents, childhood and senior injuries, gang
activity, substance abuse and domestic violence.
Mobile field reporting provides a comprehensive strategy aimed at achieving a more effective
and efficient means of crime control, reduced fear of crime, improved quality of life, improved
law enforcement services and legitimacy of the services provided. This will ensure equitable
treatment and support for the rights of those served and a fair allocation of community
resources.
BENEFITS:
• sharing of real-time data between tele-communicators and deputies in the field
• Provides multi-jurisdictional support for stronger information sharing
• Integrates with additional systems through interoperable modules
• Increases safety of deputies with critical information delivered real time
• supports external data sources such as Google Maps
• Enables advanced data searches on multiple fields
• simplifies dispatch with drag and drop capabilities
RECOMMENDATION(S): The Manager recommends that the Board approve Budget
Amendment#1-B.
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SunGard Public Sector Inc.
4000 GSSI Ct-High Point,NC-27265
Phone:336.885.0911-Fax:336.885.5329-Email: amy.shultz@sungardps.com
sungardps.com
SUNGARD8
Add-On Quote
PUBLIC Date Quote# Acct Mgr
07/30/15 AZPSQ2170-02 Amy Shultz
Quote Prepared For:
Orange County Sheriffs Office,NC
Tracy Smith
144 E. Margaret Lame
Hillsborough,NC 27275
Phone: 919-644-3050
***GPS hardware not included. See email attahment of GPS options.***
Qty Part Number Product Description Unit Price Extended Annual
P Price Maintenance
Mobile Computing Software
1 MCT-BMS-T4 BASE MOBILE SERVER SOFTWARE UP TO 20 $13,500.00 $13,500.00 $2,20$.00
WORK'STATIONS
Server license of SunGard's Mobile Server Software to support up to 20 Mobile Units
registered on the Message Switch(not concurrent mobile users). Mobile Server processes all
mobile inquiries to SunGard's GAD and RMS databases.
15 MCT-CLIENT-T4 MGT CLIENT-DIGITAL DISPATCH $700.00 $10,500.00 $1,650.00
Workstation license for the application software for the mobile unit allows the unit to
receive and transmit digital(silent)dispatching,car-to-car and car-to-console messaging,
premises and call information,magstripe reading(where available). It also performs local,
State and NCIC queries,and receives search information and mugshots from RMS.
Any additional hardware must be purchased separately.
15 MCT-MAP-T4 MCT CLIENT-MAPS $100.00 $1,500.00 $240.00
Provides the ability for officers to view maps,automatically display the location of a CAD
event,and view multiple layers of the same map available in CAD. Maps also allows
officers the ability to pin map mobile search results.
This module is a prerequisite for SunGard's Automatic Vehicle Locator(AVL)Module.
15 MCT-AVL-CLIENT-T4 MCT CLIENT-AVL $100.00 $1,500.00 $240.00
SunGard's Automatic Vehicle Locator(AVL)software for the mobile computer allows the
user to have a"moving map display"in the vehicle and transmit their location back to CAD.
CAD users are able to display and track vehicles equipped with SunGard's AVL.
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Qty Past Number Product Description Unit Price Extended Annual
Price Maintenance
5 MCT-MIS-T4 LAN CLIENT LICENSE FOR MESSAGE SWITCH $200.00 $1,000.00 $160.00
A client license is required for each GAD,RMS or JMS workstation connected to the
Customer's LAN or WAN to access SunGard Message Switch.
The Message Switch Client provides the following functions:
Workstation-to-workstation messaging
Mobile-to-workstation messaging(if mobile applications are licensed)
SunGard's standard State/NCIC queries
The standard set of State/NCIC queries included are Drivers license inquiry,Wanted Person
inquiry,Vehicle inquiry,Boat inquiry,Article inquiry,Gun inquiry,Criminal History inquiry,
and Ad min Message.
SubTotal: $28,300.00
Mobile Computing Implementation Services
1 MCT-PROJ-MGNT PROJECT MANAGEMENT SERVICES $1,280.00 $1,280.00 $0.00
Includes professional services from SunGard for management oversight and coordination
with the Customer's project management,SunGard's internal resources and any third party
vendors. Includes coordinating with the Customer's Project Manager all SunGard related
deliveries such as application software,implementation services,and scheduling of
SunGard's resources with the Customer.
1 MCT-PROF-ADD ADDITIONAL PROFESSIONAL SERVICES-MCT $1,400.00 $1,400.00 $0.00
Installation/Configuration
Services provided by SunGard product or training specialists. Services may include,but are
not limited to,add-on module training,g,refresher training,system analysis,or consulting.
1 MCT-MNT-TRN MCT MAINTENANCE TRAINING $1,280.00 $1,280.00 $0.00
Training for system administrators and key personnel(4-6 people max.)responsible for
system configuration(including setting codes reflecting agency business practices)and
maintenance. Topics include set-up of MCT on the server and on laptops and selection of
system settings. Class duration=up to 1 day.
2 MCT-USR-TRN MCT USER TRAINING $640.00 $1,280.00 $0.00
Training for end-users(10 people max.)on base MCT. Topics include viewing and updating
unit status information,searching,and messaging. Does not include training on MFR.
Class duration=4 hours.
SubTotal: $5,240.00
Mobile Field Reporting Software
1 MCT-MFR-REV-T4 REVIEW MODULE FOR FIELD REPORTING UP TO 20 $11,800.00 $11,800.00 $1,SSS-00
WORKSTATIONS
The Field Review Module allows officers to submit reports wirelessly(via the RF Network)
for supervisor review. The supervisor may then approve the report or deny the report and
return the report(via the RF Network)to the officer for correction. Once approved,the
reports are wirelessly submitted to the agency's RMS.
This module supports up to 20 Mobile Units registered in the Message Switch(not
concurrent mobile users).
15 MCT-MFR-OFF MFR CLIENT-BASE INCIDENT/OFFENSE $800.00 $12,000.00 $1,920.00
The Incident/Offense Module provides the ability for officers to enter Incident Reports,
Supplement Reports and Field Contacts on the mobile unit. Officers can also perform basic
IBR or UCR edits on Incident Reports.
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Qty Past Number Product Description Unit Price Extended Annual
Price Maintenance
15 MCT-MFR-ARREST MFR CLIENT-ARREST $300.00 $4,500.00 $720.00
The Arrest Module allows officers using SunGard's Mobile product to capture arrest data
which is transferred to SunGard's standard Arrest Module 'n RMS.
The arrest report can be printed'n the car. Printer hardware is not included.
In some states,this Module does reproduce the state form and can print'n the car.
10 MCT-MFR-MBLN-CLIE MFR CLIENT-MOBLAN VERSION $400.00 $4,000.00 $640.00
NT
Provides the ability for the officer to enter Incident Reports,Supplement Reports,Field
Contacts and Supervisory Review on the agency's RMS LAN. Officers can also perform
basic IBR or UCR edits on Incident Reports.
SubTotal: $32,300.00
Mobile Field Reporting Implementaion Services
1 MCT-PROJ-MGNT PROJECT MANAGEMENT SERVICES $5,120.00 $5,120.00 $0.00
Includes professional services from SunGard for management oversight and coordination
with the Customer's project management,SunGard's internal resources and any third party
vendors. Includes coordinating with the Customer's Project Manager all SunGard related
deliveries such as application software,implementation services,and scheduling of
SunGard's resources with the Customer.
1 MFR-INST INSTALLATION MOBILE FIELD REPORTING $2,500.00 $2,500.00 $0.00
Two (2)days of services for initial installation and configuration of MFR on the Customer
server.
1 MFR-MNT-TRN MOBILE FIELD REPORTING MAINTENANCE TRAINING $3,540.00 $3,540.00 $0.00
Training for system administrators and key personnel(4-6 people max.)responsible for
system configuration(including setting codes reflecting agency business practices)and
maintenance. Topics include setting up the MFR application on the server and laptops,
report submission and approval,and key interactions with RMS. Class duration=up to 2
days on-site,plus 1 day of SunGard trainer class preparation/follow up.
2 MFR-USR-TRN MOBILE FIELD REPORTING USER TRAINING $3,540.00 $7,680.00 $0.00
Training for end-users(10 people max.)on base MFR. Topics include report submission
and searching. Does not include training on MCT or Crash Wizard. Class duration=up to
2 days on-site,plus 1 day of SunGard trainer class preparation follow up.
2 MCT-ADD-TRN MCT&MFR ADD ON MODULE USER TRAINING-MFR $1,250.00 $2,560.00 $0.00
Arrest
Training for MCT and MFR Add-on Modules to include:
MFR Arrest
SubTotal: $22,000.00
Estimated Travel/Living Expenses
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Qty Part Number Product Description Unit Price Extended Annual
PaceIVlatntenance
1 MCT-TE TRAVEL EXPENSES FOR MGT IMPLEMENTATION $1,500.00 $1,500.00 $0.00
SERVICES
Estimated Travel and Living expenses.
Living expenses are budgeted for one travel day per trip and each day on site.
The listed travel and living expense costs are a budget quote based on an estimate of the
number of trips and the total number of days of on-site professional services that SunGard
provides.The Customer will be billed only for the actual cost of travel and living expenses
per the terms of the contract.
Changes or modifications to the project would be appropriately reflected in the travel and
living.
1 MCT-LE LIVING EXPENSES FOR MCT IMPLEMENTATION $1,000.00 $1,000.00 $0.00
SERVICES
Estimated Travel and Living expenses.
Living expenses are budgeted for one travel day per trip and each day on site.
The listed travel and living expense costs are a budget quote based on an estimate of the
number of trips and the total number of days of on-site professional services that SunGard
provides.The Customer will be billed only for the actual cost of travel and living expenses
per the terms of the contract.
Changes or modifications to the project would be appropriately reflected in the travel and
living.
SubTotal: $2,500.00
1 DISCOUNT DISCOUNT-Customer Loyalty and Appreciation Discount -$15,000.00 -$15,000.00 $0.00
This quote is valid until 09/30/15 Total: $75,340.00 $95696.00
To accept this quote,please fax a signed copy of the quote to Amy Shultz at 407-304-4226.
Please call me at 336-885-0911 if I can be of further assistance or if you have any questions.
Thank you,
Amy Shultz
Customer Account Executive
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This Quote constitutes a Supplement to the Contract and Agreement by and between the parties hereto.Except as otherwise provided herein,all terms and
conditions of the Contract and Agreement shall remain in full force and effect. As applicable for certain customers,the term"Contract and Agreement"is
defined as the Software License&Services Agreement and the License Program Support Agreement between the parties hereto.
Should Customer terminate this agreement per the"Term of Contract"Section of the Contract and Agreement,the Customer agrees to pay,immediately upon
termination,the remaining balance for all hardware,software,and services delivered prior to the termination date together with travel reimbursements,if any,
related to the foregoing. Notwithstanding any language in the Contract and Agreement to the contrary,the purchase of support services is NOT necessary for
the continuation of Customer's License.
Licensed Program(s)are provided in and may be used in machine-readable object code form only. SunGard Public Sector offers the Customer,through a third
party escrow agent,a Source Code Escrow Agreement that provides for release of the source code version of the Licensed Program(s)from escrow upon the
occurrence of certain release events,such as SunGard Public Sector's failure to provide required maintenance services as agreed.
Applicable taxes are not included,and,if applicable,will be added to the amount in the payment of invoices}b eing sent separately.Travel and living expenses
are in addition to the prices quoted above and shall be governed by the SunGard Public Sector Corporate Travel and Expense Reimbursement Policy.
The SunGard Public Sector application software warranty shall be for a period of one (1)year after Delivery. There is no Testing and Acceptance period on
the Licensed Program(s)herein.
Any interfaces listed above are interfaces only. Customer shall be responsible for obtaining the applicable software,hardware and system software from the
appropriate third party vendor.
Preprinted conditions and all other terms not included in this Quote or in the Contract and Agreement,stated on any purchase order or other document
submitted hereafter by Customer are of no force or effect,and the terms and conditions of the Contract and Agreement and any amendments thereto shall
control unless expressly accepted in writing by SunGard Public Sector to Customer.
Third party hardware/software maintenance and/or warranty will be provided by the third party hardware and software manufacturers). SunGard Public
Sector makes no representations as to expected performance,suitability,or the satisfaction of Customer's requirements with respect to the hardware or other
third party products specified in this Quote.The return and refund policy of each individual third party hardware software supplier shall apply.
This Agreement is based on the current licensing policies of each third party software manufacturer as well as all hardware manufacturers. In the event that a
manufacturer changes any of these respective policies or prices,SunGard Public Sector reserves the right to adjust this proposal to reflect those changes.
This Quote shall be effective notwithstanding any provisions as to non-availability of funds contained in the Contract and Agreement.
The date of delivery is the date on which SunGard Public Sector delivers,F.G.B.SunGard Public Sector's place of shipment,the Licensed Program(s)to
Customer.
For training and on-site project management sessions which are cancelled at the request of Customer within fourteen(14)days of the scheduled start date,
Customer is responsible for entire price of the training or on-site project management plus incurred expenses.
Payment Terms are as Follows:
License,Project Management,Hardware and Third Party Software Fees are due upon execution of this Quote. Installation is due upon completion. Custom
Modifications,Development,Conversion,Hardware and Third Party Software Implementation is due 50%on execution of this Quote,and 50%due upon
invoice,upon completion. Unless otherwise provided,other Professional Services are due monthly,as such services are delivered. Additional services,if
requested,will be invoiced at then-current rates. Training and Travel/Living expenses are due as incurred monthly. Any shipping charges shown are estimated
only-actual shipping charges will be due upon delivery.
SunGard Public Sector Application Annual Support-the initial term of Maintenance and Support Services is included in License Fees and begins upon execution
of this Quote and extends for a twelve(12)month period.Subsequent terms of support will be for twelve(12)month periods,commencing at the end of the
initial support period. Support fees shown for the second term of support shall be due prior to the start of that term. Fees for subsequent terms of support will
be due prior to the start of that term at the then prevailing rate. Third Party Application Annual Support Fees-payment terms shall be as provided by the Third
Party to Customer with the exception that any fees listed above for the initial term of support are due upon execution of this Quote.
Accepted:
Orange County Sheriffs Office,NC
Signature Date Printed Name
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