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HomeMy WebLinkAboutAgenda - 12-11-2007- Orange County Board of Commissioners Agenda Regular Meeting Tuesday, December 11, 2007 7:30 p.m. Southern Human Services Center 2501 Homestead Road Chapel Hill, NC 27514 Note: Background flaterial on all abstracts available in the Clerk's Oftice Compliance with the "Americans with Disabilities Act" -Interpreter services and/or special sound equipment are available on request. Call the County Clerk's Office at 732-8181, extension 2130. If you are disabled and need assistance with reasonable accommodations, contact the ADA Coordinator in the County Manager's Office at 732-8181, extension 2300 or TDD# 644-3045. 1. Additions or Changes to the Agenda PUBLIC CH.~RGE The Baard of Commissioners pledges to the citizens of Grange County its respect. The Boas°d asks its citizens to conduct themselves in a respectful, courteous manner, both with the Board and with fellow citizens. At carry time should any member of the Board or any citizen fail to observe this public charge, the Chair will ask the offending person to leave the meeting until that individual regains personal control. Should decorum fail to be re.storec~ the Chair will recess the meeting until such time that a genuine commitment to this parblic charge is observed All electronic devices such as cell phones, pagers, and computers should please be turned off or set to silent/vibrate. 2. Public Conunents (~?Ve would appreciate you signing the pad ahead of time so that you are not overlooked.) a. Matters not on the Printed Agenda b. flatters on the Printed Agenda (These matters will be considered when the Board addresses that item on the agenda belo~~-~.) 3. Proclamations/ Resolutianst Special Presentations a. Resolution Reco6~uzina and Ho~toiina Barbara Baker The Board will consider a resolution recognizing Barbara Baker, retiring Vice President of Student Support Services for Durham Technical Community College, for service to Orange County and the local community. b. 2006-2007 Comprehensive Annual Financial Report (CAFR} The Board will receive the Comprehensive Annual Financial Report (CAFR) and SportsPlex Report for the fiscal year ended June 30, 2007. c. Resolution Authorizing C"o The Board will consider a resolution authorizing Orange County's purchase of approximately 145 acres of land from Fred M. Kirby for a future Northeast Orange district park site subject to a conservation easement on the property granted to Triangle Land Conservancy or granted to another qualified conservation organization and authorize the Chair to sign, subject to final revie«-~ by staff and the County Attorney. d. Fnial Feasibility Study Report for the Regional Value-Added Shared Use Food Processing Center The Board will receive the final feasibility study report for the Regional V clue Added Shared Use Process Center and consider scheduling a work session to discuss the findings. e. Presentation of Orange County Schools 2405-15 Unfunded Capital Needs The Board will receive a presentation of Orange County Schools 2048-18 Unfunded Capital Needs. 4. Consent Agenda a. Minutes The Board t~~ill consider correcting and/or approving the minutes from the November 13, 2447 joint meeting with the Board of Health and the 7:34 p.m. Work Session as submitted by the Clerk to the Board. b. Appovitments -None c. 11~Iotor ~-'ehicle Pronei-ty Tax Release/Refunds The Board will consider adoption of a refund resolution related to 54 requests for motor vehicle property tax releases or refi~nds in accordance with North Carolina General Statutes. d. New Dental Fee for Occlusal Guards and Fee Adjustment The Board will consider approving a new fee for occlusal guards and adjustment in one current fee for the Health Department. e. Negotiations with Property Information A~Ianagement System Software Vendors The Board jvill consider giving approval to negotiate with Property Information Management System software vendors and related consultants for project management and specialized legal counsel in order to develop a contract proposal for implementation of a new land records and property taxation system. f. Residential Anti-Displacement and Relocation Assistance Plan The Board will consider adopting a Residential Anti-Displacement and Relocation Assistance Plan for Orange County. g. Impact Fee Revnbursement The Board will consider approving the impact fee reimbursement request from Habitat for Humanity of Orange County, NC, Inc. for $21,444 for seven new homes. h. CJPP 2007-2005 Service Colitinllat1011 COI1tI'actS The Board will consider approving contracts for the continuation of services provided through the NC Criminal Justice Partnership Program and authorize the Chair to sign subject to final review by staff and the County Attorney. The Board will consider awarding a bid and approving a contract to Brooks Construction in an amount not to exceed $1,664,933 for Phase II construction of the West Ten Soccer Center; and authorize the Chair to sign. j. Contract Approval: Leading and Gover~ring Associates Training and Facilitation Services The Board will consider approving an agreement with Leading and Governing Associates for training and facilitation services associated «~ith the County Commissioner retreat and Department Director training; and authorize the Manager to execute the agreement. k. Contract Approval: Professional Services Contracts Associated with the Design of County Campus Buildings The Board will consider approving contracts with Brockwell and Associates, Inc. in the amount of $249,235 and Engineered Designs, Inc. in the amount of $148,571 for work associated with the design of the office and library buildings on the expanded County campus in downtown Hillsborough; and authorize the Chair to sign. 1. Contract Award: Construction Manager at Risk Services for Emergency Services Facility The Board will consider approving the Construction Manager at Risk agreement, including the Guaranteed 147axirnum Price, with Resolute Building Company for the upfit of the Emergency Services Facility at 514 Meadowlands Drive, Hillsborough; and authorize the Chair to sign. m. Spoi•tsPlex Facility 11-lanagement Agreement The Board will consider renewing an agreement ~~~ith Recreation Factory Partners, Inc. to provide facility management for the Triangle SportsPlex; and authorize the Chair to sign, contingent upon attorney review. n. Use Agreement with KidsCope for Space at Northsiele The Board will consider authorizing the use of space at the Northsiele facility as program space for KidsCope; and authorize the manager to negotiate and execute the agreement. o. FY 2007-08 Budget Amendment # 5 The Board will consider approving budget and grant project ordinance amendments for fiscal year 2007-08. p. Recommendation to NC'DOT Concerning the Addition of Roads Within the Charles' Woods Subdivision to the State Road System The Board will consider making a recommendation to the North Carolina Department of Transportation concerning a petition to add roads within the Charles' t~'ooels Subdivision to the State Maintained Secondary Road System. q. Strategic Growth -Rural Conservation (SGRC also known as TDR) Consultant Implementation Update/Possible Contract Amendment The Board will receive an update of the SGRCiTDR consultant work and consider a contract amendment. r. Approval of Salary of the Orange Cowity Elections Director The Board will consider approving the salary ofthe new Orange County Elections Director. s. Approval of Sanitary Sever Easement on Elementary School #10 Site acid Proposed Cost-Share Agreement The Board «~ill consider approval of a sanitary sewer easement to the granted to the Orange Water and Sewer Authority {OWASA) for future sewer service around the new Chapel Hill Carrboro City Schools Elementary School #10 site; and to consider approval of a cost-share agreement between Orange County, M/I Homes and Priority Development for sewer extension construction and authorize the County Manager to execute the agreement.. t. Authorization to Submit Grant Request to N.C. Agricultural Development and Farmland Preservation Trust Fund The Board will consider authorizing staff to make grant applications to the North Carolina Agricultural Development and Farmland Preservation Trust Fund by the December 14, 2007 deadline. u. Short-Term Lease: Parking Spaces at 501/503 «'. Franklin Street 5. Public Hearings 6. Regular Agenda a. Landfill Gas Recovery Process Options The Board will consider additional information needed to evaluate the proposed options for developing a gas recovery project at the Orange County Landfill. b. Professional Services Agreement with Corley Reelfoot Zack for Space Planning Associated with Space Reallocation at Link Center The Board will consider authorizing the Manager to enter into an agreement with Corley Reelfoot Zack in and amount not to exceed $14,700 for space planning services associated with the Link Center remodeling project that will occur following the opening of the new county campus buildings in 2008; and exempt this project from the qualifications-based selection process as allowed by G.S. 143-64.32 c. Schools Adequate Public Facilities Ordinance (Schools APFO} -Approval of A~Iembership and Capacity Nmnbers The Board will consider approval of November 1 ~, 2007 membership an capacity numbers for both school districts (Orange County and Chapel Hill-Can•boro City Schools) which will be used in developing 10-year student membership projections and the 2008 SAPFO Technical Advisory Committee Report and authorize the Chair to sign. d. Report on the Consultant Services to Determine Topographic Elevation Data and Authoizzation to Proceed «~ith a FEMA Grant Application The Board «Till revie«~ the results of the land surveying for the floodplain elevation certificates surveying project and consider authorizing staff to proceed with a FEMA Hazard Mitigation Grant Program. 7. Reports a. Recreation and Parks Facility Use Policies The Board «~ill consider policies associated with use of recreation and parks facilities and properties. b. Comprehensive Plan Update -Staff/Consultant Report The Board will receive a brief presentation from staff and Roger Waldon, Clarion Associates, on the status of the Comprehensive Plan Update and proved an opportunity for the Board of County Commissioners to ask questions and provide feedback. 8. Board Continents 9. Cowity 117anager's Report 10. Appointments a. Chapel HilUOran~e County Visitors Bureau -New Appointment The Board will consider making a new appointment to the Chapel Hill/Orange County Visitors Bureau. 11. Information Items BOCC 2007 Goal: Smart Gro«--th /Green Building Report BOCC 2007 Goal -Land Conservation Report LJpdate on t~~hitted Human Sen~ices Center Renovations 12. Closed Session 13. Adjournment Note: Access the cagendce through the County's weU site, wwiv. co. orange. nc. us Orange County water supply reservoir water levels Available information as of 1:00 PM, Thursday, December 6, 2007 Lake tarange • Water level is 93.5" below spilling, and we remain in Stage 5 Eno Capacity Use restrictions • Water storage capacity remaining is 37.8% {178 million gallons} • Approximately 68 days of water supply remaining {at Capacity Use specified release rate) • The Hillsborough gage indicates current Eno River flow to varies between 2.0 and 3.0 cfs (approximately 1.3 to 1.9 mgd}. There is a real likelihood that beaver activity is now affecting the gage readings, at least intermittently. Regardless, instream flow continues to be well below the median flow levels far this time of year. • Stage 5 Eno River Capacity Use withdrawal restrictions (no contribution to instream flow from Lake grange} went into effect November 8, 2007. • Orange Alamance continues to operate its water plant with average withdrawals of 300,000 gallons per day, each Monday, Tuesday and Wednesday. West Fork Reservoir (as of 11 /30/07} • Water level is 88" below spilling • Water storage capacity remaining is 54.0°I° • Appraximately 202 days of water supply remaining (assuming Town's current release rate (3.0 cfs, 1.94 mgd}. • Since 9111107, the Town has been releasing a level of flow into the river well in excess of its minimum instream flow release. • As of 10122/07, the Town's water customers are in Stage I -voluntary water restrictions. . ~WASA Reservoirs (as of 12106107} • Water level at Cane Creek Reservoir is 158.25" below full • Water level at University Lake is 81.25" below full • Total remaining water storage capacity is approximately 45.4 • Approximately 214 days of water supply remaining (at current 30-day average daily demand [7.54 million gallons per day]) • On October 18, 2007 CJWASA and the local governments having civil jurisdiction over ~WASA customers implemented ~WASA's Stage II Water Shortage restrictions. National Weather Service/NDAA Regional Precipitation data {as of 111fi/20Q7) {inches above f+1 or below f-1 normal) RDU -8.75" since January 1, 2007 Piedmont-Triad -11.90" since January 1, 2007 l~fiscellaneous notes Please note that the rainfall deficits noted above show only deficits from January 2007, and do not reflect deficits that remained at the end of preceding years. USGS ground water specialists and hydrogeologists recently speculated that North Carolina as a whole needs 30 to 40" of rainfall by April 2008 to break the drought. 2. The NC Drought Management Advisory Council drought map, updated November 27, 2007, indicates that the entirety of Orange County lies within the area characterized as experiencing "exceptional drought" (the most severe drought classification used. 3. Given that: 1 }Orange Alamance's withdrawals are now averaging well below histarical levels (averaging approximately 130,000 gallons per day}; 2} Piedmont Minerals withdrawals are but a tiny fraction of its historical levels of withdrawal; and 3) Hillsborough has been releasing well above its minimum required release, the water level at Lake Orange -though quite low - is well above what might be expected with the current drought situation.