HomeMy WebLinkAboutAgenda - 09-15-2015 - 7a 1
ORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: September 15, 2015
Action Agenda
Item No. 7-a
SUBJECT: Adoption of Criteria Governing the Design-Build Method of Construction Project
Delivery for County Projects
DEPARTMENT: Asset Management Services PUBLIC HEARING: (Y/N) No
("AMS"), County Attorney,
Department of Environment,
Agriculture, Parks &
Recreation ("DEAPR")
ATTACHMENT(S): INFORMATION CONTACT:
1) Resolution Regarding Design-Build Jeff Thompson, 919-245-2658
Delivery Method Criteria John Roberts, 919-245-2318
2) Site Illustrative of Contemplated David Stancil, 919-245-2522
Sportsplex Field House
3) Operating Impacts of Pool
Mezzanine
PURPOSE: To consider adopting criteria for selecting the design-build method of construction
project delivery according to North Carolina General Statute (NCGS) 143-128.1.A, and approve
the resolution upon the review of the County Attorney.
BACKGROUND: In May 2013 the North Carolina General Assembly approved legislation that
enabled the design-build method of construction project delivery method to be utilized by local
governments without the passage of a Local Act by the Legislature. This type of procurement
method allows an integrated design and construction entity to be selected by the County
according to a qualifications based selection process (Request for Qualifications - "RFQ"). This
selected individual, partnership, or firm would be engaged to deliver the project according to
demonstrated experience and the construction, operating and budget specifications outlined in
the RFQ solicitation.
The design-build method is an integrated approach to a construction project that delivers both
design (architectural and engineering) and construction services under one contract with a
single point of responsibility, the Design Builder. Under this delivery method, the County would
be provided the benefit of the design team and contractor working together to achieve the
County's objectives under a single contract. That is, a designer and the contractor would
partner or work for the same firm instead of both working separately for the County.
The new design-build statute defines a design-builder as "an appropriately licensed person,
corporation, or entity that, under a single contract, offers to provide or provides design services
and general contracting services." The new statute still requires that architectural and
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engineering services must be performed by licensed architects and engineers, and contracting
services must be performed by a licensed general contractor and, therefore, the design-builder
is required to certify that each licensed designer and sub-consultant who is a member of the
design-build team was selected based on "demonstrated competence and qualifications" under
the qualifications-based selection process of the Mini-Brooks Act (NCGS 143-64.31).
The enabling legislation requires that the use of the Design-Build delivery method be governed
by a set of criteria established by the Board of County Commissioners. Once the criteria are
adopted, the Manager or her designee may employ the criteria to develop projects using this
design-build delivery method.
The recommended criteria, located in Attachment 1, are as follows.
1. The project is well defined, including qualitative and quantitative characteristics, and
possesses one or more unique element that would benefit from the design-build delivery
method;
2. The project timeline is an important factor in making the facility operational within a short
timeframe so as not to excessively burden County operations;
3. The County has experienced staff and adequate resources to assure that a high quality
project can be delivered within the budget appropriated by the Board of Orange County
Commissioners;
4. There a maximum budget that must be adhered to in order to allow negotiations and
flexibility to make appropriate decisions on scope as the project progresses;
5. It will be necessary to have partial occupancy of a portion of the facility and/or site while
the project construction is ongoing;
6. The project requires good-faith efforts to comply with historically underutilized business
participation requirements (NCGS 143-128.2, NCGS 143-128.4), and to recruit and select
small business entities; and
7. As a result of a more integrated, fluid and flexible delivery process, the design-build
delivery method meets the operational goals established for the facility, the desired level
of quality of the finished product, and is a comparatively more desirable delivery method
over traditional construction and bidding methods.
Should the Board adopt the criteria, staff intends using this delivery method for the development
of the Orange County Sportsplex Field House. This project delivery method meets the
proposed criteria and is desirable for the Sportsplex Field House project for the following
reasons:
1) the estimated 50,000 square foot field house is contemplated to be a large, clear-span,
pre-engineering steel structure typically fabricated and constructed by firms
specializing in design-build delivery methods;
2) the method would allow an efficient project and budget management structure since
the facility is large and will integrate into the existing Sportsplex operation;
3) the Sportsplex will continue to operate during construction and would benefit from a
more efficient and shorter construction timeframe; and
4) the method would allow a thorough cost-benefit and operating efficiency analysis of
potentially placing the Sportsplex pool mezzanine functions (currently in schematic
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design and value engineering analysis) within field house (see Attachment 3,
"Operating Impacts of Pool Mezzanine")
FINANCIAL IMPACT: There is no financial impact related to the establishment of the design-
build method criteria.
SOCIAL JUSTICE IMPACT: There are no specific Social Justice goals impacted with this
proposed action.
RECOMMENDATION(S): The Manager recommends the Board adopt the criteria for selecting
the design-build method of construction project delivery according to NCGS 143-128.1.A and
approve the resolution upon the review of the County Attorney.
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RES-2015-048 Attachment 1
RESOLUTION OF ORANGE COUNTY
BOARD OF COMMISSIONERS
CRITERIA FOR DESIGN-BUILD DELIVERY METHOD FOR CONSTRUCTION CONTRACT
The State of North Carolina recently passed Session Law 2013-401 authorizing local governmental
entities in North Carolina to utilize the design-build method for construction contracting pursuant NC
G.S. 143-128.1A. The design-build method is an integrated approach to a construction project that
delivers both design (architectural and engineering) and construction services under one contract with a
single point of responsibility. Under this delivery method, the County is provided the benefit of the
design team and contractor working together to achieve the County's objectives under a single
contract. The statute requires the County to establish written criteria for determining when the design-
build method is appropriate for a project. The statute also requires the County to use the criteria in
evaluating each project contemplated for the design-build method. The statute provides the following
six factors that, at a minimum, the County must address in establishing its criteria:
1. The extent to which the County can adequately and thoroughly define the project requirements
prior to the issuance of the request for qualifications (RFQ) for a design-builder.
The design-build method may be used if it is determined that, for the project, the County has
professional staff that are qualified to thoroughly define project requirements prior to the
issuance of a request for qualifications (RFQ) for a design-builder. Consideration will be given to
the qualifications and experience of County staff and the availability of professional staff in the
areas of purchasing, finance and legal to assist in the development of an RFQ.
2. The time constraints for the delivery of the project.
The design-build delivery method may be used if a project has an established date by which a
facility must be operational to meet the County's needs and a traditional delivery method (i.e. an
RFQ, finalized design and specifications, bidding, and construction) is not likely to provide a
finished project in a timely manner.
3. The County's ability to ensure that a quality project can be delivered.
The design-build delivery method may be used if it is determined that, for the project, the
County has staff experienced in design and construction to help ensure that the design-build
firm will provide a quality project within the budget constraints established by the Board of
Commissioners.
4. The capability of the County to manage and oversee the project, including the availability of
experienced staff or outside consultants who are experienced with the design-build method of
project delivery.
The design-build delivery method may be used if it is determined that, for the project, the
County has qualified staff experienced in construction administration and project management
who will be involved during the design and construction of the project. However, overall project
management is a primary function of the design-build team.
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5. A good-faith effort to comply with historically underutilized business participation requirements
(NCGS 143-128.2, NCGS 143-128.4), and to recruit and select small business entities.
The design-build delivery method may be used if it is determined that, for the project,
requirements will be imposed which ensure that contractors will comply with the M/WBE goals
adopted by the Board of Commissioners.
6. The criteria utilized by the County, including a comparison of the advantages and disadvantages
of using the design-build delivery method in lieu of traditional construction and bidding methods.
The criteria utilized by Orange County when considering Design-Build delivery method for each
project are as follows:
1. The project is well defined, including qualitative and quantitative characteristics, and possesses
one or more unique element that would benefit from the design-build delivery method;
2. The project timeline is an important factor in making the facility operational within a short
timeframe so as not to excessively burden County operations;
3. The County has experienced staff and adequate resources to assure that a high quality project
can be delivered within the budget appropriated by the Board of Orange County
Commissioners;
4. There is a maximum budget that must be adhered to in order to allow negotiations and flexibility
to make appropriate decisions on scope as the project progresses;
5. It will be necessary to have partial occupancy of a portion of the facility and/or site while the
project construction is ongoing;
6. The project requires good-faith efforts to comply with historically underutilized business
participation requirements (NCGS 143-128.2, NCGS 143-128.4), and to recruit and select small
business entities;
7. As a result of a more integrated, fluid and flexible delivery process, the design-build delivery
method meets the operational goals established for the facility, the desired level of quality of the
finished product, and is a comparatively more desirable delivery method over traditional
construction and bidding methods.
Attachment 2 6
SportsPlex Conceptual Field House
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—Approx. 50,000 sq ft
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50,000 Square Foot Building ` ' ��C FF
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Attachment 3
NORTH Tt t CAlt ::tl I: ,.
Asset Mai..i e rri e i..i it e M c e
Jeffrey E. Thorrips iii, Drector
Date: August 24, 2015
Memorandum To: Bonnie Hammersley, Orange County Manager
From: Jeff Thompson, Asset Management Services Director
RE: Update on Orange County Sportsplex Pool Mezzanine Expansion
The approved Sportsplex space expansion project had originally been contemplated to be a
constructed mezzanine in the aquatics area, similar in design to what was built in 2009 in the ice rink. It
was contemplated to accommodate significant Sportsplex fitness membership growth requiring
additional cardiovascular exercise and spin cycle floor space, a dedicated strength training area, and
segregated membership change/locker/sauna areas. Those specific needs have become even more
pertinent as membership approaches 6,000 on total.
Staff has been working diligently with RWC Carr Architects within the schematic design phase of the
project. As these schematic design elements and options were reviewed, it became apparent that in
order to build the required space within the existing building envelope, we would need to significantly
reduce bleacher seating capacity due to building height restrictions.
The Sportsplex is one of only two facilities in the Triangle that'have'a competition pool and the requisite
spectator bleacher seating to host USA Swimming sanctioned youth meets. Removing bleacher
capacity would have a significant adverse effect on the County and Region's youth swim meet schedule
with the inherent detrimental effect on these young swimmers. There is also the potential annual
$200,000 loss in Sportsplex revenues from both its own swim team plus rentals of pool lanes to other
clubs for both practice and sanctioned meets.
Alternatives are currently being reviewed for adding additional space outside of the existing Sportsplex
footprint to address the desired additional space. However from a practical operations and cost
perspective, there may be considerable advantage in contemplating the incorporation of the desired
spaces addressed by the mezzanine into the approved CIP expansion for the Sportsplex Field House
addition. Staff is currently organizing the start of the space programming and design process for the
Field House and will perform the cost-benefit analysis of a potential operational, logistical, and cost
synergies in a consolidating the needs served by the mezzanine into a single field house construction
project.
P.O. Box 8181 * 131 West Margaret Lane,3rd Floor* Hillsborough, North Carolina 27278
Telephone: 919 245-2625
Fax:919-644-3001
E-mail:jethompson @orangecountync.gov