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HomeMy WebLinkAboutAgenda - 09-10-2015 - 3 1 ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: September 10, 2015 Action Agenda Item No. 3 SUBJECT: Goal Setting Presentation DEPARTMENT: County Managers Office PUBLIC HEARING: (Y/N) No ATTACHMENT(S): INFORMATION CONTACT: A) Goal Setting PowerPoint Presentation Bonnie B. Hammersley 919-245-2306 PURPOSE: To outline a proposed process for an annual goal-setting exercise. BACKGROUND: At the Board of Orange County Commissioners (BOCC) retreat on January 30, 2015, the Board reviewed goals that were adopted in 2009. Due to the time that had elapsed since those goals were adopted, the Board discussed establishing a process to update and prioritize goals for the future. The attached presentation outlines a proposed goal setting procedure that would be implemented on an annual basis in collaboration with the annual budget process. FINANCIAL IMPACT: There is no financial impact for this abstract. SOCIAL JUSTICE IMPACT: The goal setting exercise will advance social justice goals as they are prioritized by Board of Orange County Commissioners. RECOMMENDATION(S): The Manager recommends that the Board receive this information and respectfully consider participation in the annual County-wide goal setting process as set forth in the presentation. Attachment A 2 GOAL-SETTING PROCESS -w I low iimmpL,-- . . . . . . • FOR . . BOARD OF ORANGE COUNTY COMMISSIONERS WORK SESSION SEPTEMBER 10, 2015 3 PURPOSE OF GOAL SETTING ➢ Clearly define issues and strategies ➢ Reach consensus or agreement on the major goals — BOCC and Department Directors ➢ Integrate the goal setting into the budget process to ensure resources are available to attain them ➢ Regularly review and report on progress toward goal attainment 4 DEFINITIONS Issue — challenge or problem that needs to be addressed over the span of one or more fiscal years Goal — end result or outcome that is desired with a given strategy Strategy — method or approach employed to address an issue 5 EXAMPLE COUNTY-WIDE Issue — Information is not provided consistently to Orange County residents on significant county issues Goal — Transparent county government that is open and residents are engaged Strategy — Create an internal Communications Committee to develop a plan with input from internal and external resources to keep residents informed 6 EXAMPLE BOARD SPECIFIC Issue — Improve information provided on the abstracts related to the social justice impact Goal — Adopt Social Justice Impact Goals for inclusion in the decision- making process Strategy — Create asub-committee of the BOCC to identify and recommend social justice impact goals Goal Setting Identify and Prioritize Issues Identify and Prioritize Issues Recommend Goals and Review Strategies and Adopt Strategies Goals Develop Work plans and Identify M Needed Resources Adopt Budget ROLES AND RESPONSIBILITIES Leadership Teams BOCC is Measure Progress & Report Review Results sueld jaoM juawaldwl , l 1a21pns glint I s� nsa sai s SajeajS Ou I 2i eo I Ila S nnaina� pue p ue I � anoiddy uo jaoda�j JeOE) suoissaS SuillaS IeoJ i 9 FUNCTIONAL LEADERSHIP TEAMS Community Services General Government • Animal Services • Board of Elections • Cooperative Extension • Clerk to the Board • Community Relations and Tourism • County Attorney • DEAPR • County Manager • Economic Development • Register of Deeds • Library • Tax Administration • Planning • Solid Waste Human Services and Education Public Safety • Aging + Sheriff • Child Support • Animal Services • Housing • Clerk of Courts • Library • Emergency Services • Public Health • District Attorney • Social Services • Public Defender • Chapel Hill Carrboro City Schools • Public Health • Orange County Schools • Durham Technical College Support Services • Asset Management Services • Finance Department • Community Relations • Human Resources • County Manager • Information Technology 10 GOAL SETTING WEEK COMMUNITY SERVICES — October 20, 1:00PM — 5:OOPM GENERAL GOVERNMENT — October 19, 1:00PM — 5:OOPM 5 HUMAN SERVICES & EDUCATION — October 22, 8:OOAM — 12:OOPM PUBLIC SAFETY — October 22, 1:00PM — 5 :OOPM SUPPORT SERVICES — October 19, 8:OOAM — 12:OOPM BOCC — October 23, 8:OOAM — 12:OOPM BOCC & LEADERSHIP TEAMS — October 23, 1:00PM — 5 :OOPM 11 PROPOSED STEPS AND TIMELINE 1. Hold individual goal setting sessions with leadership teams and BOCC followed by a combined session to identify issues and develop or refine strategies and goals. The sessions will include a process of identifying issues team specific as well as countywide. (October 19-23) 2. Leadership Teams and staff develop objectives and budget proposals for the following fiscal year. (November and December) ➢ 3. Report to Board on strategies and budget proposals in advance of budget preparation and make modifications as necessary. (BOCC Retreat) ➢ 4. Manager in consultation with leadership teams decide on goals and strategies that will be included in the following proposed budget. (February and March) ➢ 5. As part of the regular budget process, the Board reviews budget proposals related to goals and strategies and makes final decisions in conjunction with budget adoption as well as reviewing progress on goals from prior years. (May and June) ➢ 6. Results from the preceding year(s), including most recently available performance data is compiled for next year's goal setting work sessions with directors and Board. (July and August) QUESTIONS AND SUGGESTIONS ?.