HomeMy WebLinkAboutAgenda - 12-03-2007-4pORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: December 3, 2007
Action Agenda
Item No. ~--
SUBJECT: Commission for Women (CFW) Bylaws Amendment
DEPARTMENT: Human Rights and Relations PUBLIC HEARING: (Y/N) No
ATTACHMENT(S): INFORMATION CONTACT:
Bylaws with Proposed Tracked Changes Shoshannah Smith, 960-3877
Bylaws with Changes Incorporated
Excerpt of Minutes from 6/26/07 and
8!21/07 BOCC Meetings
PURPOSE: To review and amend the Commission for Women's (CFW) Bylaws to include a
mission statement, delegation of hiring and supervisory duties, and other minor changes for the
purpose of clarification.
BACKGROUND: The Orange County Commission for Women was established on March 25,
1976. The agency was created as part of a statewide effort by the North Carolina Council on the
Status of Women to organize a network of Women's Councils for North Carolina counties. From
1976 to the present, the CFW has advised the BOCC on a number of causes including equal
employment opportunities for women, women business owners' issues, and transportation.
EVENTS LEADING TO RECOMMENDED CHANGES -
/ During 2005, the CFW formed an Advocacy Subcommittee to direct its efforts towards
advocating on behalf of women and children in Orange County and the Advocacy
Subcommittee decided to create a mission statement for the Commission. The mission
statement was intended to be a clear statement of the primary issues and communities
the Commission would seek to identify and support. The issues were not meant to be
exclusive but illustrative. The mission statement was approved by the CFW on October
13, 2005.
/ At the same time, the CFW's Bylaws Subcommittee began reviewing the Bylaws and
making recommendations for revision because the Commission found the bylaws to be
unclear about attendance requirements, election of officers and other minor issues. The
Advocacy Subcommittee requested that the Bylaws Subcommittee include the mission
statement as part of the Bylaws Amendment. The Bylaws Subcommittee agreed. The
amended Bylaws were presented to the CFW on February 8, 2007. The members voted
unanimously to accept the recommended changes and request that the BOCC adopt the
CFW's recommended changes. After feedback from the BOCC meeting on June 26,
2007, the revised Bylaws were presented to the CFW on August 9, 2007 and again
unanimously accepted and forwarded to the BOCC. After feedback from the BOCC and
the County Attorney on August 21, 2007, the revised Bylaws were presented to the CFW
2
on October 11, 2007, and were unanimously accepted. The amendments are now
forwarded and forwarded to the BOCC for consideration and approval.
SUMMARY OF RECOMMENDED CHANGES BYARTICLE REVISED O8/09/07~
A. Article 11. Mission -Insert Mission statement as approved by CFW. Values statement
revised to include recognition of Gender Identity and Expression.
B. Article 111. Purpose - No changes recommended.
C. Article IV. Membership -Section 4 modifies description of Human Rights and Relations
from "Department" to "Office"
D. Article V. Officers - No changes recommended.
E. Article VI. Elections -Section 1 clarifies the necessity of a quorum in order to conduct
a valid election Section 2 changed to reflect that voting will occur only through written
ballots cast by members present at the election meeting.
Section 3 deleted.
F. Article VII. Clarifies language regarding the Board of County Commissioners.
G. Article VIII. Staff to the Commission -Clarifies language regarding the Office Director.
H. Article IX. Meetings -Change to reflect clarifications regarding open meetings and
voting.
I. Article X. Standards of Conduct -Clarifies language regarding the Board of County
Commissioners.
J. Article XI. Amendments -Abolishes requirement that bylaws amendments be
submitted in writing to the Commission for Women two
weeks prior to their next scheduled meeting.
FINANCIAL IMPACT: None
RECOMMENDATION(S): The Manager recommends that the Board approve the proposed
changes and authorize the Commission for Women to amend the Bylaws.
3
$i Y L ~ ~ S [PROPOSED AMENDED 12.3.2007]
ARTICLE I. ORGANIZATION
SECTION 1. NAME. The name of this organization shall be the Orange County
Commission for Women (CFW).
SECTION 2. AUTHORITY. The Commission for Women derives its authority from the
Orange County Board of Commissioners through their action taken on March 25, 1976.
SECTION 3. TERM. The Commission year shall coincide with the twelve-(12) month
period beginning July 1 and ending on June 30.
ARTICLE II. MISSION & VALUES
The mission of the Orange County Commission for Women is to empower women and girls, and
promote their equality in all spheres of life through advocacy, education, and outreach activities.
One way in which we carry out that mission is by building coalitions. with, and acting as allies
for, disadvantaged groups.
We Value:
Working to end all forms of oppression and discrimination based on sex, gender, age,
sexual orientation, uender identity and expression, race, ethnicity, nationality, legal
status, physical and mental ability, social and economic class, educational status, and
health status.
Maintaining and improving women's and girls' physical and mental health, including the
promotion of sexual and reproductive rights, universal access to health-care services,
and measures to prevent and effectively deal with gender-based and domestic
violence.
Improving the availability, accessibility, and affordability of high quality childcare.
Increasing women's and girls' educational opportunities and access to well-funded public
education institutions.
Assuring women's admission to job training, and ensuring women's job security and
equal pay regardless of race/ethnicity, sexual orientation, age, nationality, religion,
and age.
Guaranteeing that caregivers, who are predominately women, have the community and
county services and support needed to provide high quality services.
....CFW Sylaws ................................................................_......_...........PROPOSED AMENDED 1 Z/03/07........._................._........................_.........................P~ge .I_o f
4
Providing older women and women with disabilities support services that allow them to
remain in their own homes and live independently as long as possible.
Improving the economic circumstances of women by:
- providing career counseling that will make women and girls aware of the changing
job market;
- assuring access to job training and placement services
- advocating better enforcement of federally-mandated gender equity programs that
encourage women to enter non-traditional and higher paying occupations
- encouraging and supporting women who want to start their own businesses
- advocating pay equity for individuals and pay for comparable worth for groups of
women at public and private sector workplaces
- encouraging and recognizing family-friendly employers
Building and maintaining affordable housing.
Ensuring that all girls and women who are incarcerated are treated humanely and with
respect, and have access to legal assistance, education and job training.
Training and education of all people, especially men and boys, to create more allies in the
work to end the oppression of all women and girls. ~e~etea: the
ARTICLE III. PURPOSE
The purpose of this Commission shall be to promote the growth and development of all
Orange County Women by serving as the official advisory body on the status of women to the
Orange County Board of Commission by:
1. Identifying the status of women in Orange County by assembling information and
conducting original research;
2. Disseminating information on the status of women;
3. Recommending through resolutions appropriate actions regarding the status of
women;
4. Increasing public understanding of the problems, needs, and abilities of women;
5. Serving as a referral center for existing county services and as a clearinghouse of
information regarding the problems of women; and
6. Preparing a biennial report to the Orange County Board of Commissioners.
CFW Bylaws PROPOSCD AMENDED 12/03/07 Page 2 Of 7
5
ARTICLE IV. MEMBERSHIP
SECTION 1. NUMBER AND QUALIFICATIONS. The Commission shall be composed of
twenty (20) Orange County residents appointed by the Board of County Commissioners. The
Commission seeks a diverse membership representative of the population of Orange County.
The Commission shall recommend potential members to the Board of County Commissioners for
appointment.
SECTION 2. TERM OF MEMBERSHIP. The term of appointment shall be three (3) years,
beginning July 1 and ending June 30. Vacancies resulting from a cause other than expiration of
term shall be filled only with the unexpired portion of that term. If the term of appointment is
filled, members are eligible to apply for reappointment. In accordance with Board of County
Commissioner policy, the length of service on this board is Limited to two-three year terms.
SECTION 3. DISTRIBUTION. Distribution of Commission membership should be as
follows: at least five (5) members shall reside in Chapel Hill Township; at least three (3) from
Hillsborough Township; and at least five (5) from Eno, Little River, Cheeks, Cedar Grove and
Bingham collectively. The remaining seven (7) positions shall be from any township in Orange
County, with representation sought from all Townships.
SECTION 4. APPOINTMENT PROCESS. Applications for membership to the CFW
are made to the Board of County Commissioners through the Clerk's office. The Clerk to the
BOCC forwards applications to,~taff designated to the Commission for Women and staff sends _ _ - De~etea: DepaAment
information to the Commission for Women. The CFW shall recommend potential members for
appointment as vacancies become available. These recommendations shall be forwarded to the
BOCC by staff.
SECTION 5. REMOVAL of MEMBERS. Members are expected to attend each regularly
scheduled meeting. In the event of extenuating circumstances preventing attendance, member
shall call or email CFW Staff about said absence. The CFW will ask the member to resign or
recommend to the BOCC that they terminate the appointment of such member, if absences are
deemed excessive in accordance with BOCC policies and procedures for advisory Boards and
Commissions.
ARTICLE V. OFFICERS
SECTION 1. NUMBER, TENURE, QUALIFICATIONS. The Commission shall elect a Chair,
Vice Chair, and a Membership Chair. Officers shall be members of the Commission. The term
of office for all officers shall be for one (1) year beginning July 1, and ending in June. Unless
removed for cause or through resignation, elected officers shall remain in office until their
successors are qualified and elected. Officers may not serve successive terms of the same office.
SECTION 2. DUTIES. Duties of the officers are as follows:
CHAIR: shall call and preside at Commission meetings; appoint committees and
committee officers; serve as an ex-officio member of all committees; the chair shall
CFW By/aws PROPOSED AMENDED 12/03/07 Pnge 3 of 7
CO
maintain communication with the Director; see that all resolutions and policies of the
Commission are carried out; serve as the official spokesperson for the Commission; shall
carry out other duties described in subsequent Articles of these bylaws; and have the
general powers and duties of supervision and management usually vested in the Chair.
VICE-CxAln: shall perform duties as delegated by the Chair; in the absence of the Chair,
preside and perform the duties of the Chair; and shall carry out other duties described in
subsequent articles of these bylaws.
MEMBERSHIP CHAIR: shall be responsible for membership activities, including recruiting
new members; contacting prospective applicants to assess interest in the CFW; assuring
appropriate representation of membership as outlined in Article IV, Section 1.
ARTICLE VI. ELECTIONS
SECTION 1. MAJORITIES. Officers must be elected by a majority of the members
present, prop-ided a quorum is present at the meetin~~ clurin!~ which the election is held Deleted: presumed ,
SECTION 2. PROCESS. Voting shall occur at the June meeting. The Nominating
Committee will prepare a single slate and present it to the membership two weeks in advance of
the June meeting at which time the elections will be held. Nominees must agree in advance to
serve if elected. Nominations from the floor may be made. Voting shall be done by writtet Deleted: secret
ballots according to the Open Meeting Law, North Carolina General statute 143-318.13(b). The
Nominating Committee Chair shall marshal voting. The Nominating Committee Chair and the
Director shall announce the election results immediately.
,SECTION,z: .TIE VOTES. In order to break a tie vote, the Chair shall abstain from
- - - - - -
voting.
ARTICLE VII. COMMITTEES
SECTION 1. EXECUTIVE COMMITTEE. The Executive Committee shall consist of no
less than three (3) but no more then five (5) members and shall include the Chair, Vice-Chair,
Membership Chair, and the immediate past Chair (who must be a current member). The Director
shall serve as anon-voting, ex-officio member. The Executive Committee shall have the
authority to transact business between meetings; make recommendations regarding the policies
and procedures of the commission; advise the Chair; provide guidance in the development of
strategic plans and annual objectives during regular Commission meetings; recommend changes
in the bylaws subject to the adoption by the Commission and approval of the Board of County
Commissioners and make recommendations to the Commission for Women to forward to the
Board n P County Commissioners. Should a tie vote occur, the issue shall be brought before the
entire Commission. All business transacted by the Executive Committee shall be reported to the
Commission membership. A transitional meeting will occur between retiring, newly elected
officers, and staff at the August executive committee meeting.
Deleted: SECTION 3.. ABSENTEE
VOTES. Absentee votes may be cast
during the week prior to the June
meeting. Members expecting to be
absent from elections shall contact the
Nominating Committee Chair to vote.
Write-in votes are permitted on absentee
ballots if the write-in candidate has
previously consented to serve if etected.¶
Deleted: 4
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CFW B laws PROPOSED AMENDED 12/03/07 Pnge 4 of 7
SECTION 2. NOMINATING COMMITTEE. The Commission Chair shall appoint the
Nominating Committee Chair and the Vice-Chair shall appoint two (2) additional members by
the March meeting. The Nominating Committee shall constitute a standing committee and will
function in the event that an officer resigns. See further duties described at Article VI, Sections
2 and 3.
SECTION 3. ADVOCACY COMMITTEE. The Advocacy Committee shall include an
officer to the Commission, a chair and general members. This Committee shall review pertinent
policies and practices and local, state and federal legislation impacting women and girls in
Orange County and recommend appropriate actions to the Commission. The Committee shall be
authorized to take immediate action on behalf of the Commission in emergency situations when
a majority of the Committee votes to take such action. The Advocacy Committee conducts its
business between regularly scheduled Commission meetings.
SECTION 4. FORMATION OF AD HOC COMMITTEES. The Chair shall establish other
committees as deemed necessary and appoint members and any officers to carry out the charges
for- which the committee' was formed. The Chair may disband a Committee or order it
reconstituted if the Committee, by vote of the majority of the rest of the Commission, fails to
carry out its charge to the Commission members' satisfaction.
SECTION 5. COMMITTEE MEMBERSHIP. Citizens who are not members of the
Commission may be Committee members; however, Committee Chairs must always be
Commission members, appointed by the chair:
ARTICLE VIII. STAFF TO THE COMMISSION
SECTION 1. DUTIES. The Staff to the Commission shall handle the daily business of
the Commission including taking Commission minutes, preparing Commission agendas with the
executive committee and mailing Commission agendas one week prior to regularly scheduled
Commission meetings, preparing Commission notebooks for new members, preparing written
correspondence on behalf of the Commission for Women when necessary, preparing with the
Director and Commission a biennial report for submission to the BOCC and facilitating
Commission activities and events.
SECTION 2. The Director for the ROftice of Human Rights and Relations shall be a point - . - ~ Deleted: Department
of contact with public and private sectors and shall maintain a liaison with the news media and
agencies regarding the status of women in Orange County. The Director shall keep members
informed of the current status of women in Orange County and shall make training opportunities
available to the Commission ~o enhance awareness about women's issues. . .-- Deleted:
SECTION 3. COMMITTEE MEMBERSHIP. The Director shall be anon-voting, ex-officio
member of all committees.
SECTION 4. EVALUATION. The Executive Committee may solicit reviews from other
_ _ _ - Deleted: The D;reetorsnau Hire stair to
... - . - __ . _
Commission members to forward to the Director regardingstaff,rnember performance. Thisrnay the Commission.
-
Deleted: the _~
Deleted: 's
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CFW B laws PROPOSCD AMENDED 12/03/07 Page S of 7
be done prior to the employee's Annual Review. It is the Chair's duty to present these
recommendations and reviews to the Director.
ARTICLE IX. MEETINGS
SECTION 1. REGULAR MEETINGS. The Commission shall meet on the second Thursday
of every month (except July) from 6:30p.m.-8:OOp.m. Committees, including Ad Hoc
Committees, shall meet outside the regularly scheduled meetings to conduct committee business.
SECTION 2. EXECUTIVE COMMITTEE. The Executive Committee shall meet at least
quarterly.
SECTION 3. SPECIAL MEETINGS. Special meetings may be called by the Chair or at the
request of a majority of the members. The purpose of the meeting shall be stated in the call.
Except in cases of emergency (when a minimum of six hours notice shall be given), at least
three-(3) days notice shall be given.
• SECTION 4. OPEN MEETINGS. All meetings of the Commission, including the
Executive Committee, standing committees, Ad Hoc committees, subcommittees and task forces
are subject to the Open Meeting Law (N.C.G.S 143-318.13). Individuals and/or groups who
wish to make presentations should request time on the agenda from the Chair prior to the call to
order.
SECTION 5. QuoRUM. A majority of the appointed members shall constitute a quorum
for the transaction of business at any time.
SECTION 6. VOTING. Each appointed Commission member is entitled to a vote in
conducting official Commission business. Voting shall occur in person at meetingprovided a
quorum is prestent at the meeNn~z durim~ which the vote is held.r
SECTION 7. RULES of ORDER. All meetings should be conducted in accordance with
parliamentary procedure.,
ARTICLE X. STANDARDS OF CONDUCT
SECTION 1. CONDUCT. In conducting Commission business, members shall recognize
and follow policies and guidelines established by the Board of County Commissioners and the
Commission for Women. Should a member violate these policies or guidelines, the Commission
may ask the member to resign or recommend to the Board oP County Commissioners that
terminate the appointment of such member.
Deleted: quorum presumed.
Deleted: Commission members may
vote by proxy when a vote is properly
noticed in the meeting agenda, a pnper
ballot is included in the meeting agenda
and availability of a proxy is noted on the
agenda. Votes by proxy may then be
submitted prior to the Commission
meeting by email, phone or first class
mail.
Deleted: .
Deleted: they
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CFW B lrsws PROPOSED AMENDED 12/03/07 Page 6 0, f • 7
ARTICLE XI. AMENDMENTS
SECTION 1. AMENDMENTS. Recommendations to amend or repeal bylaws may be
adopted at a regular or special meeting by the affirmative vote of two-thirds of the voting
members present.
SECTION 2. APPROVAL BY THE 130n1Z1) Q1= COUNTY COMMISSIONERS. Adopted
changes to the bylaws must be approved by the Board o('County Commissioners.
Deleted: ,provided that the amendment
or new bylaws has been submitted in
writing to the voting members not less
than hvo weeks prior to the meeting
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CFW B laws PROPOSEn a,~ENnEn 12/03/07 Pnge 7 of 7
Ia
~ Y I.1'~ lI~ S [PROPOSED AMENDED 12.3.2007]
ARTICLE I. ORGANIZATION
SECTION 1. NAME. The name of this organization shall be the Orange County
Commission for Women (CFW).
SECTION 2. AUTHORITY. The Commission for Women derives its authority from the
Orange County Board of Commissioners through their action taken on March 25, 1976.
SECTION 3. TERM. The Commission year shall coincide with the twelve-(12) month
period beginning July 1 and ending on June 30.
ARTICLE Ii. MISSION & VALUES
The mission of the Orange County Commission for Women is to empower women and girls, and
promote their equality in all spheres of life through advocacy, education, and outreach activities.
One way in which we carry out that mission is by building coalitions with, and acting as allies
for, disadvantaged groups.
We Value:
Working to end all forms of oppression and discrimination based on sex, gender, age,
sexual orientation, gender identity and expression, race, ethnicity, nationality, legal
status, physical and mental ability, social and economic class, educational status, and
health status.
Maintaining and improving women's and girls' physical and mental health, including the
promotion of sexual and reproductive rights, universal access to health-care services,
and measures to .prevent and effectively deal with gender-based and domestic
violence.
Improving the availability, accessibility, and affordability of high quality childcare.
Increasing women's and girls' educational opportunities and access to well-funded public
education institutions.
Assuring women's admission to job training, and ensuring women's job security and
equal pay regardless of race/ethnicity, sexual orientation, age, nationality, religion,
and age.
Guaranteeing that caregivers, who are predominately women, have the community and
county services and support needed to provide high quality services.
CFW Bylaws PROPOSED AMErvnEn 12/03/07 Pagel o
Providing older women and women with disabilities support services that allow them to
remain in their own homes and live independently as long as possible.
Improving the economic circumstances of women by:
- providing career counseling that will make women and girls aware of the changing
job market;
- assuring access to job training and placement services
- advocating better enforcement of federally-mandated gender equity programs that
encourage women to enter non-traditional and higher paying occupations
- encouraging and supporting women who want to start their own businesses
- advocating pay equity for individuals and pay for comparable worth for groups of
women at public and private sector workplaces
- encouraging and recognizing family-friendly employers
Building and maintaining affordable housing.
Ensuring that all girls and women who are incarcerated are treated humanely and with
respect, and have access to legal assistance, education and job training.
Training and education of ali people, especially men and boys, to create more allies in the
work to end the oppression of all women and girls.
ARTICLE III. PURPOSE
The purpose of this Commission shall be to promote the growth and development of all
Orange County Women by serving as the official advisory body on the status of women to the
Orange County Board of Commission by:
Identifying the status of women in Orange County by assembling information and
conducting original research;
2. Disseminating information on the status of women;
3. Recommending through resolutions appropriate actions regarding the status of
women;
4. Increasing public understanding of the problems, needs, and abilities of women;
5. Serving as a referral center for existing county services and as a clearinghouse of
information regarding the problems of women; and
6. Preparing a biennial report to the Orange County Board of Commissioners.
CFW Bylaws PROPOSED AMENDED 12/03/07 Page 2 O
~a
ARTICLE IV. MEMBERSHIP
SECTION 1. NUMBER AND QUALIFICATIONS. The Commission shall be composed of
twenty (20) Orange County residents appointed by the Board of County Commissioners. The
Commission seeks a diverse membership representative of the population of Orange County.
The Commission shall recommend potential members to the Board of County Commissioners for
appointment.
SECTION 2. TERM OF MEMBERSHIP. The term of appointment shall be three (3) years,
beginning July l and ending June 30. Vacancies resulting from a cause other than expiration of
term shall be filled only with the unexpired portion of that term. If the term of appointment is
filled, members are eligible to apply for reappointment. In accordance with Board of County
Commissioner policy, the length of service on this board is limited to two-three year terms.
SECTION 3. DISTRIBUTION. Distribution of Commission membership should be as
follows: at least five (5) members shall reside in Chapel Hill Township; at least three (3) from
Hillsborough Township; and at least five (5) from Eno, Little River, Cheeks, Cedar Grove and
Bingham collectively. The remaining seven (7) positions shall be from any township in Orange
County, with representation sought from all Townships.
SECTION 4. APPOINTMENT PROCESS. Applications for membership to the CFW
are made to the Board of County Commissioners through the Clerk's office. The Clerk to the
BOCC forwards applications to staff designated to the Commission for Women and staff sends
information to the Commission for Women. The CFW shall recommend potential members for
appointment as vacancies become available. These recommendations shall be forwarded to the
BOCC by staff.
SECTION 5. REMOVAL of MEMBERS. Members are expected to attend each regularly
scheduled meeting. In the event of extenuating circumstances preventing attendance, member
shall call or email CFW Staff about said absence. The CFW will ask the member to resign or
recommend to the BOCC that they terminate the appointment of such member, if absences are
deemed excessive in accordance with BOCC policies and procedures for advisory Boards and
Commissions.
ARTICLE V. OFFICERS
SECTION 1. NUMBER, TENURE, QUALIFICATIONS. The Commission shall elect a Chair,
Vice Chair, and a Membership Chair. Officers shall be members of the Commission. The term
of office for all officers shall be for one (1) year beginning July 1, and ending in June. Unless
removed for cause or through resignation, elected officers shall remain in office until their
successors are qualified and elected. Officers may not serve successive terms of the same office.
SECTION 2. DUTIES. Duties of the officers are as follows:
CxAIx: shall call and preside at Commission meetings; appoint committees and
committee officers; serve as an ex-officio member of all committees; the chair shall
... ............ ..............................................................................................................................................................................................................................:...............................................................................
CFW Bylaws PROPOSED AMENDED 12/03/07 Page 3 of 7
13
maintain communication with the Director; see that all resolutions and policies of the
Commission are carried out; serve as the official spokesperson for the Commission; shall
carry out other duties described in subsequent Articles of these bylaws; and have the
general powers and duties of supervision and management usually vested in the Chair.
V1cE-CHAIR: shall perform duties as delegated by the Chair; in the absence of the Chair,
preside and perform the duties of the Chair; and shall carry out other duties described in
subsequent articles of these bylaws.
MEMBERSHIP CHAIR: shall be responsible for membership activities, including recruiting
new members; contacting prospective applicants to assess interest in the CFW; assuring
appropriate representation of membership as outlined in Article IV, Section 1.
ARTICLE VI. ELECTIONS
SECTION I. MAJORITIES. Officers must be elected by a majority of the members
present, provided a quorum is present at the meeting during which the election is held.
SECTION 2. PROCESS. Voting shall occur at the June meeting. The Nominating
Committee will prepare a single slate and present it to the membership two weeks in advance of
the June meeting at which time the elections will be held. Nominees must agree in advance to
serve if elected. Nominations from the floor may be made. Voting shall be done by written
ballots according to the Open Meeting Law, North Carolina General statute 143-318.13(b). The
Nominating Committee Chair shall marshal voting. The Nominating Committee Chair and the
Director shall announce the election results immediately.
SECTION 3. TIE VOTES. In order to break a tie vote, the Chair shall abstain from
voting.
ARTICLE VII. COMMITTEES
SECTION 1. EXECUTIVE COMMITTEE. The Executive Committee shall consist of no
less than three (3) but no more then five (5) members and shall include the Chair, Vice-Chair,
Membership Chair, and the immediate past Chair (who must be a current member). The Director
shall serve as anon-voting, ex-officio member. The Executive Committee shall have the
authority to transact business between meetings; make recommendations regarding the policies
and procedures of the commission; advise the Chair; provide guidance in the development of
strategic plans and annual objectives during regular Commission meetings; recommend changes
in the bylaws subject to the adoption by the Commission and approval of the Board of County
Commissioners and make recommendations to the Commission for Women to forward to the
Board of County Commissioners. Should a tie vote occur, the issue shall be brought before the
entire Commission. All business transacted by the Executive Committee shall be reported to the
Commission membership. A transitional meeting will occur between retiring, newly elected
officers, and staff at the August executive cormnittee meeting.
CFW Bylaws PROPOSED AMENDED 12/03/07 Page 4 of 7
I~f-
SECTION 2. NOMINATING COMMITTEE. The Commission Chair shall appoint the
Nominating Committee Chair and the Vice-Chair shall appoint two (2) additional members by
the March meeting. The Nominating Committee shall constitute a standing committee and will
function in the event that an officer resigns. See further duties described at Article VI, Sections
2 and 3.
SECTION 3. ADVOCACY COMMITTEE. The Advocacy Committee shall include an
officer to the Commission, a chair and general members. This Committee shall review pertinent
policies and practices and local, state and federal legislation impacting women and girls in
Orange County and recommend appropriate actions to the Commission. The Committee shall be
authorized to take immediate action on behalf of the Commission in emergency situations when
a majority of the Committee votes to take such action. The Advocacy Committee conducts its
business between regularly scheduled Commission meetings.
SECTION 4. FORMATION OF AD HOC COMMITTEES. The Chair shall establish other
committees as deemed necessary and appoint members and any officers to carry out the charges
for which the committee was formed. The Chair may disband a Committee or order it
reconstituted if the Committee, by vote of the majority of the rest of the Commission, fails to
carry out its charge to the Commission members' satisfaction.
SECTION 5. COMMITTEE MEMBERSHIP. Citizens who are not members of the
Commission may be Committee members; however, Committee Chairs must always be
Commission members, appointed by the chair.
ARTICLE VIII. STAFF.TO THE COMMISSION
SECTION 1. DUTIES. The Staff to the Commission shall handle the daily business of
the Commission including taking Commission minutes, preparing Commission agendas with the
executive committee and mailing Commission agendas one week prior to regularly scheduled
Commission meetings, preparing Commission notebooks for new members, preparing written
correspondence on behalf of the Commission for Women when necessary, preparing with the
Director and Commission a biennial report for submission to the BOCC and facilitating
Commission activities and events.
SECTION 2. The Director for the Office of Human Rights and Relations shall be a point
of contact with public and private sectors and shall maintain a liaison with the news media and
agencies regarding the status of women in Orange County. The Director shall keep members
informed of the current status of women in Orange County and shall make training opportunities
available to the' Commission to enhance awareness about women's issues.
SECTION 3. COMMITTEE MEMBERSHIP. The Director shall be anon-voting, ex-officio
member of all committees.
SECTION 4. EVALUATION. The Executive Committee may solicit reviews from other
Commission members to forward to the Director regarding staff member performance. This may
CFW Bylaws PROPOSED AMENDED 12/03/07 Page 5 of 7
is
be done prior to the employee's Annual Review. It is the Chair's duty to present these
recommendations and reviews to the Director.
ARTICLE IX. MEETINGS
SECTION 1. REGULAR MEETINGS. The Commission shall meet on the second Thursday
of every month (except July) from 6:30p.m.-8:OOp.m. Committees, including Ad Hoc
Committees, shall meet outside the regularly scheduled meetings to conduct committee business.
SECTION 2. EXECUTIVE COMMITTEE. The Executive Committee shall meet at least
quarterly.
SECTION 3. SPECIAL MEETINGS. Special meetings may be called by the Chair or at the
request of a majority of the members. The purpose of the meeting shall be stated in the call.
Except in cases of emergency (when a minimum of six hours notice shall be given), at least
three-(3) days notice shall be given.
SECTION 4. OPEN MEETINGS.. All meetings of the Commission, including the
Executive Committee, standing committees, Ad Hoc- committees, subcommittees and task forces
are subject to the Open Meeting Law (N.C.G.S 143-318.13). Individuals and/or groups who
wish to make presentations should request time on the agenda from the Chair prior to the call to
order.
SECTION S. QUORUM. A majority of the appointed members shall constitute a quorum
for the transaction of business at any time.
SECTION 6. VOTING. Each appointed Commission member is entitled to a vote in
conducting official Commission business. Voting shall occur in person at meetings, provided a
quorum is present at the meeting during which the vote is held.
SECTION 7. RULES OF ORDER. All meetings should be conducted in accordance with
parliamentary procedure.
ARTICLE X. STANDARDS OF CONDUCT
SECTION 1. CONDUCT. In conducting Commission business, members shall recognize
and follow policies and guidelines established by the Board of County Commissioners and the
Commission for Women. Should a member violate these policies or guidelines, the Commission
may ask the member to resign or recommend to the Board of County Commissioners that it
terminate the appointment of such member.
CFW Bylaws PROPOSEV AMENVEV 12/03/07 Page 6 of 7
i~
ARTICLE XI. AMENDMENTS
SECTION L AMENDMENTS. Recommendations to amend or repeal bylaws may be
adopted at a regular or special meeting by the affirmative vote of two-thirds of the voting
members present.
SECTION 2. APPROVAL BY THE BOARD OF COUNTY COMMISSIONERS. Adopted
changes to the bylaws must be approved by the Board of County Commissioners.
CFW Bylaws PROPOSEV AMBIVDBD 12/03/07 Page 7 of 7
Cx ce~.~-- -F~b~m ~l a~l~~ 17
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WHEREAS, House Bill 1587 is counter to the focal Development Act of 1925 as
established NCGS §158 that allows local governments to aid and encourage economic
development in communities throughout North Carolina;
WHEREAS, North Carolina law has long permitted local governments to engage in
public enterprises and where there is no justification for treating communications enterprises
any differently from other public enterprises;
WHEREAS, historically it was government that funded much of the current corporate
telecommunications infrastructure in the United States and government paid for and developed
the Internet;
WHEREAS, the re-combining of telecommunications companies (such as AT&T and the
"baby Bells") continues to result in planned layoffs, the inability to meet the demands of new and
re-locating businesses for true high-speed broadband results in such businesses locating
elsewhere, and the fact that there are telecommunications designers and equipment
manufacturers and suppliers located in North Carolina who will be negatively impacted if local
government is not allowed to provide needed communications services mean that North
Carolina will stand to lose more jobs by not investing in top-quality broadband infrastructure
than it will lose due to government provision of such services.
NOW THEREFORE BE IT RESOLVED THAT THE ORANGE COUNTY BOARD OF
COMMISSIONERS is against the passage of House Bill 1587 and urges all members of the
North Carolina General Assembly to vote "NO" in Committee-and if necessary on the floor of the
General Assembly.
This the 26th day of June 2007.
gg,Budget Amendment #14
This item was removed and placed at the end of the consent agenda for separate consideration.
VOTE ON CONSENT AGENDA: UNANIMOUS
ITEMS REMOVED FROM CONSENT AGENDA:
f: Commission for Women (CFW) Bylaws Amendment
The Board considered reviewing and/or amending the Commission for Women's Bylaws
to include a mission statement and other minor changes for the purpose of clarification.
Commissioner Gordon made reference to page 7, article 8, section 3, which said that,
"The Director shall hire staff to the Commission." The deleted portion was "hired by the County
Manager". She said that she did not think that you could reassign hiring from the County
Manager to the Director.
Laura Blackmon said that she hires the Director and the Director hires the office
personnel for this department.
Chair Carey said that if there is a question about this, then it should be removed and
approved at a subsequent meeting.
Commissioner Gordon said that she would submit her questions in writing.
This item was removed to be considered at a subsequent meeting.
~. ~ C2(~' -from ~/a () 0-1 ~ 8
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t. Schools Adequate Public Facilities Ordinance (Schools APFO) - Re-approval of
Gapacity Numbers for Orange County Schools (Elementary Level)
This item was removed and placed at the end of the consent agenda for separate consideration.
u. Land Use Element Text Amendment -10-Year Transition Areas
This item was removed, and placed at the end of the consent agenda for separate consideration.
v. Comprehensive Plan Update -Amendments to Update Process
This item was removed and placed at the end of the consent agenda for separate consideration.
w. Amend the Order of Agenda Items for Regular BOCC Meetings
The Board amended the order of agenda items for regular BOCC meetings as referenced in the
BOCC Rules of Procedure.
x. Approval of Orange County's School Construction Standards
This item was removed and placed at the end of the consent agenda for separate consideration.
~ Installation Services Contract at 9-1-1 Center Using 2005 LETPP Funding
The Board will approve a contract with Wireless Communications for installation services in the
amount of $52,733.51 and authorized the Manager to sign.
VOTE ON CONSENT AGENDA: UNANIMOUS
ITEMS REMOVED FROM THE CONSENT AGENDA:
gg Applications for Property Tax Exemption
The Board considered six untimely applications for exemption/exclusion from ad valorem
taxation for the 2007 tax year.
Commissioner Jacobs asked staff to track with citizens if the tax inserts were effective
with the Homestead exemption.
Jo Roberson said that there has been a big drive to make seniors aware of the
Homestead exemption tax over the last few years. She said that the applications may not be
from tax inserts entirely, but from questions being asked when taxpayers call or when taxpayers
have issues with payment. There is an influx of calls about Homestead exemption after tax bills
go out.
Commissioner Jacobs said to track this and Jo Roberson said that she would ask staff to
inquire of callers how they heard about the Homestead exemption.
A motion was made by Commissioner Jacobs, seconded by Commissioner Nelson to
approve six untimely applications for exemption/exclusion from ad valorem taxation for the 2007
tax year.
VOTE: UNANIMOUS
,~'~ r. Commission for Women (CFW) Bylaws Amendment
The Board considered reviewing and amending the Commission for Women's Bylaws to
include a mission statement, delegation of hiring and supervisory duties, and other minor
changes for the purpose of clarification.
Laura Blackmon introduced Shoshanna Smith, new Director of the Office of Human
Rights and Relations.
Commissioner Gordon said that she spoke with Geof Gledhill before the meeting to
clarify something on page 6, article 6, section 3, Absentee Votes; also on page 8, article 9,
section 6. She asked if this was a common practice and Geof Gledhill had suggested that this
be sent back to the County Attorney for clarification.
Commissioner Gordon said that she was not familiar with this procedure of voting by
proxy of boards and commissions and neither was Geof Gledhill.
is
Geof Gledhill said that his guess is that these by-laws in their original form pre-dated the
open meetings requirements for boards and commissions. He said that he will work with the
staff on this.
The Board deferred action on this item.
t. Schools Adequate Public Facilities Ordinance (Schools APFO) - Re-approval
of Capacity Numbers for Orange County Schools (Elementary Level)
The Board considered re-approving the November 15, 2006 capacity numbers at the
Elementary level for Orange County Schools.
Commissioner Gordon said that she talked with Planning Director Craig Benedict about
this. She made reference to page 4 and said that almost all of the calculations have changed,
especially noticing the significant decrease in the capacity for Hillsborough Elementary School.
The total membership has also decreased from 3,072 to 3,006. She also wanted staff to double
check the numbers when the K-3 class size is changed from 23 to 21.
A motion was made by Commissioner Gordon, seconded by Commissioner Jacobs to
approve the revised November 15, 2006 Membership and Capacity numbers as submitted by
Orange County Schools on June 29, 2007, and authorize the Chair to sign the form for inclusion
into the certified 2007 SAPFOTAC Report, with the provision that staff will double check the
numbers when class size is decreased.
VOTE: UNANIMOUS
u. Land Use Element Text Amendment - 10-Year Transition Areas
The Board considered adoption of text amendments to the Land Use Element regarding
10-Year Transition areas, as presented at the May 21, 2007 Quarterly Public Hearing.
Commissioner Gordon said that this is one of the methods to implement the Efland-
Mebane Small Area Plan and was passed by a 6-3 vote by the Planning Board. She said that
she has some of the same concerns as the people who voted against it, such as, if the small
area plan is defined in the land use element, and that it was such a big fix for the
implementation. She asked if there was some other way to implement the small area plan
without making this change in the transition area. She said that this is a fundamental change in
the way Orange County approaches planning and zoning if there are non-residential uses
implemented in the transition area. She suggested consolidating this item into the Quarterly
Public Hearing item.
Craig Benedict said that several options were examined on how to implement the
changes. With a comprehensive plan and a land use plan, there is a very generalized list of
definitions. Aland use element definition of transition still is a countywide definition, and a
change to have non-residential uses in what was typically a residential transition area would
only be activated at such time a small area plan is brought forward that is adopted and zoning
and text amendments that are specific to the Efland area. The Planning Board had concerns
about this and the application in Hillsborough. He said that it would not have any application in
Hillsborough until such time that a small area plan was adopted in the perimeter of Hillsborough.
He thinks that there are adequate protections.
Laura Blackmon suggested that Commissioner Gordon look at this as a process. She
said that this will have to go through each step.
Commissioner Gordon said that she thought it was premature.
Commissioner Jacobs said that he has participated in this group representing the Board
for several years, and this is a very grassroots group. He said that the group has hashed out
everything that is discussed and have often challenged what the staff recommends. He said
that this is an area that could actually support economic development. This small area plan
only deals with the Efland-Mebane area and it provides the County with another opportunity to
promote small business. Rather than wait another year or more until the comprehensive plan