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Home My WebLink AboutMinutes 06-16-2015 APPROVED 9/1/2015 MINUTES BOARD OF COMMISSIONERS REGULAR MEETING June 16, 2015 7:00 p.m. The Orange County Board of Commissioners met in regular session on Tuesday, June 16, 2015 at 7:00 p.m. at the Southern Human Services Center, in Chapel Hill, N.C. COUNTY COMMISSIONERS PRESENT: Chair McKee and Commissioners Mia Burroughs, Mark Dorosin, Barry Jacobs, Bernadette Pelissier, Renee Price and Penny Rich COUNTY COMMISSIONERS ABSENT: COUNTY ATTORNEYS PRESENT: John Roberts COUNTY STAFF PRESENT: County Manager Bonnie Hammersley and Clerk to the Board Donna Baker (All other staff members will be identified appropriately below) 1. Additions or Changes to the Agenda Chair McKee called the meeting to order at 7:00 p.m. A motion was made by Commissioner Price, seconded by Commissioner Pelissier to approve moving Item 7b before Item 7a. VOTE: UNANIMOUS Chair McKee noted the following items at the Commissioners' places: - PowerPoint slides for item 5-a — Unified Development Ordinance (UDO) Text Amendment Impervious Surface Regulations - pink sheet— memorandum for item 5-a -white sheets —Year to Date Budget Summary - revised information for item 6-c - PowerPoint slides for item 8a — Sustainability and Environmental Responsibility in Orange County - blue sheet— printed email and attached map for item 11-b - aerial view map - Information Item - Potential Southern Branch Library PUBLIC CHARGE Chair McKee dispensed with the reading of the Public Charge 2. Public Comments a. Matters not on the Printed Agenda Lydia Wegman, Deputy Chair of the Commission for the Environment (CFE) of Orange County, read the following memorandum sent from the CFE to the Board of County Commissioners: "The CFE is concerned about the preliminary decision by the Board of County Commissioners (BOCC) to restrict the planned 2016 bond referendum to funding for school improvements and expansion. In particular, the CFE believes the BOCC should have proceeded with the process discussed at the November 19, 2014 Assembly of Governments meeting, which would have provided an opportunity for the BOCC to hear from the public, relevant County-appointed citizen advisory boards, including the CFE, and representatives of key County departments, such as the Department of Environment, Agriculture, Parks and Recreation, on their areas of expertise and/or concern. The CFE is of the opinion that the BOCC's decision-making process would benefit greatly by hearing comments from County residents, advisory boards, and departments on the funding needs facing programs and activities that are essential to the quality of life in the County. No doubt education is important, but equally important are parks and recreation, affordable housing for low-income residents, and services for the county's growing population of seniors, among other needs. For example, if the County could provide $5 to $10 million for park development, it would be possible to develop and open the long-planned Blackwood Farm Park as well as additional recreational facilities in the northern part of the county. By developing Twin Creeks Park located next to Morris Grove Elementary School, the County would provide recreational opportunities for both school children and adults, helping to improve the quality of life for all residents as well as making the county a more attractive area for new businesses that seek well-rounded communities in which to locate their operations. Funding for parks and open space could help preserve additional farmland and natural areas with permanent conservation easements. The CFE urges the Board of County Commissioners to reopen the bond referendum process and provide a full opportunity for public and county staff comment. The CFE would very much appreciate an opportunity to present its views on funding priorities related to parks and open space land conservation to the BOCC." b. Matters on the Printed Agenda (These matters will be considered when the Board addresses that item on the agenda below.) 3. Announcements and Petitions by Board Members Commissioner Dorosin said he had no petitions. Commissioner Rich said she had no petitions. Commissioner Pelissier said she had no petitions. Commissioner Price said she had no petitions. Commissioner Jacobs petitioned for the Manager to consult Brenda Bartholomew, Director of Human Resources, and consider returning the name of that department to the Personnel Department. Commissioner Burroughs said she had no petitions. Chair McKee said he had no petitions. 4. Proclamations/ Resolutions/ Special Presentations a. Proclamation Recognizing Carrboro High School Women's Soccer Team Winning the 2015 State Championship The Board considered approving a proclamation recognizing the Carrboro High School Women's Soccer Team for winning the 2015 State Championship, and authorizing the Chair to sign the proclamation. Commissioner Rich read the proclamation: ORANGE COUNTY BOARD OF COMMISSIONERS PROCLAMATION OF RECOGNITION ON CARRBORO HIGH SCHOOL WOMEN'S SOCCER TEAM WINNING THE 2015 STATE CHAMPIONSHIP WHEREAS, on May 30, 2015, the Carrboro High School Women's Soccer Team captured the North Carolina High School Athletic Association's (NCHSAA) 2A State Women's Soccer Championship; and, WHEREAS, under the guidance of Coach Jared Drexler, the Carrboro High School Women's Soccer Team earned its second NCHSAA State title, also winning the State title in 2012; and, WHEREAS, the Lady Jaguars completed the season with a 21-0-1 record, giving up only two goals the entire season, earning an NCHSAA record for the fewest goals allowed in a season; and, WHEREAS, through hard work, dedication, teamwork, and commitment, the Lady Jaguars brought honor upon themselves, Carrboro High School, the Chapel Hill / Carrboro City Schools District and Orange County; NOW, THEREFORE, be it proclaimed that the Orange County Board of Commissioners expresses its sincere appreciation and respect for the Carrboro High School Women's Soccer Team and Coach Drexler for the Jaguars' outstanding achievement, and their inspiration to youth across North Carolina through their dedication, teamwork, and athletic prowess. This, the 16th day of June, 2015 Coach Drexler introduced his team. A motion was made by Commissioner Rich, seconded by Commissioner Burroughs for the Board to approve the proclamation recognizing the Carrboro High School Women's Soccer Team for winning the 2015 State Championship and authorize the Chair to sign the proclamation on behalf of the Board. VOTE: UNANIMOUS 5. Public Hearings a. Unified Development Ordinance Text Amendment — Impervious Surface Regulations (No Additional Public Comments Accepted) The Board considered: 1. Receiving the Planning Board's recommendation; 2. Closing the public hearing; 3. Deliberating as necessary on the proposed amendments; and 4. Deciding accordingly and/or adopting the Statement of Consistency and the Ordinance amending the Unified Development Ordinance (UDO) regarding the impervious surface regulations, as recommended by the Planning Board and staff. Michael Harvey, Current Planning Supervisor, presented the following PowerPoint: JUNE 16, 2015 BOCC REGULAR MEETING AGENDA ITEM: 5-a UNIFIED DEVELOPMENT ORDINANCE (UDO) TEXT AMENDMENT IMPERVIOUS SURFACE REGULATIONS BACKGROUND • Staff and Board members have received numerous inquiries related to increasing allowable impervious surface area. • Staff summarized issues/options in memo presented at the March 3, 2015 regular BOCC meeting. • BOCC authorized amendment process at its March 17, 2015 regular meeting. • Staff presented amendment(s) to: • OWASA (April 23, 2015) • Commission for the Environment (April 13, 2015) • Solicited Comments from Town(s) of Chapel Hill and Carrboro • Item presented at May 26, 2015 Quarterly Public Hearing. • Planning Board reviewed at its June 3, 2015 regular meeting. WHAT HAS CHANGED • Additional language added to Section 4.2.5 to ensure parcels created via cluster subdivision process, in compliance with established density limits, qualify for modification. o Change noted in Bold Green Underlined Text • Planning Board recommending adding requirement to Section 4.2.8 requiring anyone going through process to post a performance bond. o Change noted in Bold Blue Underlined Text BACKGROUND • Staff and Board members have received numerous inquiries related to increasing allowable impervious surface area. • Staff summarized issues/options in memo presented at the March 3, 2015 regular BOCC meeting. • BOCC authorized amendment process at its March 17, 2015 regular meeting. • Item presented at May 26, 2015 Quarterly Public Hearing RECOMMENDATION The Manager recommends the Board: 1. Receive the Planning Board's recommendation. 2. Close the public hearing. 3. Deliberate as necessary on the proposed amendments. 4. Decide accordingly and/or adopt the Statement of Consistency, contained within Attachment 2, and the Ordinance amending the UDO contained within Attachment 3, as recommended by the Planning Board and staff. Commissioner Dorosin asked if Michael Harvey could review the example scenario included as part of the hand out. Michael Harvey said the scenario shows a 3 acre parcel of property with an allotted 7000 square feet of impervious surface that is at its maximum. He said this proposal would allow this property owner to remove existing driveway and install an infiltration based stormwater system. He said this specific example, of permeable concrete, only counts as 50 percent of total impervious surface area, thereby allowing for an approximately 1500 square feet of additional impervious surface area to be moved on the lot. He said the applicant then chose to install patio around a proposed pool. He said there is no technical net increase in impervious surface since the infiltration stormwater system heats the hydrologic model, consistent with the allowable impervious surface for the lot. Commissioner Dorosin asked if the proposed amendment would require the applicant to post a bond, and if so, who would determine the amount of the bond. Michael Harvey said yes, as recommended by the Planning Board and staff. He said the engineer for the property owner would set the bond amount. Commissioner Dorosin asked if there are other fixed costs for the property owner, beyond the actual construction and the bond. Michael Harvey said the property owner would hire an engineer to develop and install the system, and pay annual maintenance costs. Michael Harvey referred to the example scenario and said if an engineer reports a cost of$25,000 to remove the impervious surface then the bond would also be $25,000. Commissioner Dorosin asked if the example scenario really includes a "system". Michael Harvey said the system in the example is the permeable concrete and it does require maintenance. Commissioner Price asked if this will affect cluster developments. Michael Harvey said it does not affect cluster developments. Commissioner Dorosin asked if there will be a regular inspection by County planning. Michael Harvey said yes, since this is part of the County's stormwater program. Commissioner Dorosin said this issue is a good example of why the Board needs to re- visit the public hearing process. He said there have been substantive changes, such as the requirement of a bond, that the public has not had a chance to comment on. Commissioner Dorosin asked John Roberts if another public hearing is necessary when such substantive changes have been made. John Roberts said if there is a major substantive change, the original public hearing can be voided. He said he is not sure if example rises to that level. He said, he too, shares Commissioner Dorosin's concerns about the County's public hearing process. Chair McKee asked if a $25,000 bond would actually cost $25,000 to the property owner. Michael Harvey said no, the cost of the bond is 110% of the cost of the system. A motion was made by Commissioner Price, seconded by Commissioner Pelissier to close the public hearing. VOTE: Ayes, 5 (Chair McKee, Commissioner Jacobs, Commissioner Pelissier, Commissioner Burroughs, and Commissioner Price); Nayes, 2 (Commissioner Dorosin and Commissioner Rich) Motion Passed Commissioner Rich said she felt that the Board has let the public down when they are not allowed to come back and comment on changes. Commissioner Jacobs agreed with these concerns and said the Board is not giving the public a chance to comment on this and other issues. A motion was made by Commissioner Pelissier, seconded by Commissioner Price to adopt the Statement of Consistency, contained within Attachment 2, and the Ordinance amending the UDO contained within Attachment 3, as recommended by the Planning Board and staff. Commissioner Dorosin asked if the Board is allowed to hold this item open for additional public comments. John Roberts said if the board had not closed the public hearing it could have been continued to a date and time certain. He said as the Board did close the public hearing, he would advise not to try and re-open this hearing now. Craig Benedict, Orange County Planning and Inspections Director, said amendments will be brought back to the Board and staff will be trying a new process going forward. He said this may be one of the last amendments made under the old process. Commissioner Price asked if the applicant has been informed of the addition of the bond language. Michael Harvey said there is no applicant, but staff was directed by the Board to bring back this amendment. He said there were interested property owners. Commissioner Price asked if those interested property owners were at the Planning Board meetings. Michael Harvey said no. Commissioner Price said she agreed with Commissioner Dorosin and his comments but does not want to hold this issue up again. Commissioner Dorosin said he has reluctance about this item because he sees this as an incremental step forward and he wondered if this is enough of a change to make any difference. Commissioner Dorosin said he finds the bond issue to be substantive enough of a change that the public should have been given a chance to respond. He said he would like to review the amendment in 6 months to see if it is working and if anyone is using it. Commissioner Burroughs agreed to re-visit this process and said she will be supporting this motion because in their public hearings that these systems can be a net gain. Chair McKee agreed that the Board should review this change in 6 to 12 months. VOTE: Ayes, 5 (Chair McKee, Commissioner Pelissier, Commissioner Dorosin, Commissioner Price, and Commissioner Burroughs); Nayes, 2 (Commissioner Jacobs and Commissioner Rich) Motion Passes 6. Consent Agenda • Removal of Any Items from Consent Agenda NONE • Approval of Remaining Consent Agenda A motion was made by Commissioner Jacobs, seconded by Commissioner Rich to approve the remaining items on the consent agenda. VOTE: UNANIMOUS • Discussion and Approval of the Items Removed from the Consent Agenda a. Minutes The Board approved the minutes for April 23, 2015 BOCC Joint Meeting with Town of Hillsborough; April 28, 2015 BOCC Joint Meeting with the Schools; and May 5, 2015 BOCC Regular Meeting, as submitted by the Clerk to the Board. b. Motor Vehicle Property Tax Releases/Refunds The Board adopted a resolution, which is incorporated by reference, to release motor vehicle property tax values for nine (9) taxpayers with a total of ten (10) bills that will result in a reduction of revenue. c. Fiscal Year 2014-15 Budget Amendment#10 The Board approved budget and capital project ordinance amendments for fiscal year 2014- 15 for Information Technology; Board of Elections; Sheriff's Office; Miscellaneous; Department of Environment, Agriculture, Parks and Recreation; Emergency Services; Department of Social Services; Department on Aging; and Non-Departmental. d. Application for North Carolina Education Lottery Proceeds for Chapel Hill — Carrboro City Schools (CHCCS) and Contingent Approval of Budget Amendment#10-A Related to CHCCS Capital Project Ordinances The Board approved the application for North Carolina Education Lottery Proceeds and authorized the Chair to sign the application; and approved Budget Amendment#10-A receiving the Lottery Proceeds and the amended CHCCS Capital Project Ordinances contingent on NCDPI's approval of the application. e. Orange County ABC Board Travel Policy The Board approved the Orange County Alcoholic Beverage Control (ABC) Board's adoption and continued use of the County's travel policy. f. JCPC Certification FY 2015-2016 The Board approved the Orange County Juvenile Crime Prevention Council (JCPC) Certification for FY 2015-2016 and authorized the Chair to sign the associated documents. g. Dedication of Right of Way and Permanent Drainage Easements Servicing the Churton Street Access and Public Transportation Improvements The Board approved a dedication of Right of Way and Permanent Drainage Easements to service the Churton Street access and public transportation improvements as presented, upon final review of the County Attorney, and authorized the Chair to sign. h. Resolution on Rescinding Preemption of Local Tobacco Control The Board adopted a resolution, which is incorporated by reference, which is similar to an Orange County Board of Health resolution that calls on the North Carolina General Assembly to restore local control over tobacco policies by rescinding preemption and authorized the Chair to sign the resolution. i. Authorization for County Manager to Award County Detention Facility Professional Services Agreement The Board delegated authority to the County Manager to execute a Professional Services Agreement with the selected designer for the County Detention Facility, upon final review of the County Attorney, during the summer break. j. Eno-Haw Regional Hazard Mitigation Plan The Board approved a resolution, which is incorporated by reference, adopting the Eno-Haw Regional Hazard Mitigation Plan as approved by the North Carolina Division of Emergency Management and authorized the Chair to sign. k. Propane Vehicle Conversion and Refueling Grant Acceptance and Approval of Budget Amendment#10-113 The Board: 1) approved a NC Clean Energy and Technology Center grant and authorized the Manager to sign the contract, 2) approved Budget Amendment#10-B, to convert 19 vehicles to run on propane and install the necessary propane fueling infrastructure, and 3) instructed staff to proceed with this project. I. Bicycle and Pedestrian Safety Report The Board received the Orange Unified Transportation Board (OUTBoard) Draft Bicycle and Pedestrian Safety Report and directed staff to: 1. Review the list of recommended actions in Charge 5 of the Report with regard to financial costs, staffing capabilities, and required coordination with other agencies/entities; and 2. Return to the Board of Commissioners in fall 2015 with information relevant to implementing the lists of actions suggested in Charge 5 of the Report. m. Authorization for County Manager to Award Buckhorn Mebane Sewer Phase 2 Extension Construction Contract and Professional Services Agreement The Board authorized the Manager to: 1) Award the bid and, upon County Attorney review, execute the construction contract for the Buckhorn Mebane Sewer Phase 2 Extension project during the summer break in an amount not to exceed the project budget; 2) Execute, upon County Attorney review, a professional services contract with an engineering firm over the summer break for construction contract administration and engineering inspections within the project budget; and 3) Approve project change orders that do not in total exceed the project budget. 7. Regular Agenda b. Approval of the Five-Year Capital Investment Plan and Adoption of the Orange County CIP Projects of$22,793,345 for FY2015-16 The Board considered accepting and approving the FY2015-20 Orange County Five- Year Capital Investment Plan, and adopting the Orange County CIP Projects of$22,793,345 for FY 2015-16. Paul Laughton, Orange County Finance Administrative Services, said Attachment 1 showed revisions from the June 11, 2015 meeting, with changes highlighted in yellow. He said there is also included a new project for 2015-16 in the amount of$100,000 for Fairview Park for access and parking improvements. Bonnie Hammersley said the Board brought up Fairview Park for discussion at the June 11 meeting. She said the Master Plan was approved by the Board of County Commissioners (BOCC) in 2006 and a revised plan was approved in 2010. She said Phase one of the plan was completed in 2011 and Phase two of the master plan was not included in the CIP. She said Commissioner Price brought up the issue of insufficient parking earlier this year and she, staff and the Town of Hillsborough have been meeting since that time regarding the issue. Bonnie Hammersley said Commissioner Jacobs asked for Fairview Park to be included in the 2015-16 CIP in the amount of$100,000. Bonnie Hammersley said staff met about this issue and determined that over the summer staff would begin the schematic design phase of the project. She said a schematic design is a requirement whenever substantial paving or construction is planned. She said it is hoped that by early fall staff can present options to the Board of County Commissioners about parking improvements and also request more funding to complete the park project. She said staff would work with the community this summer to find some temporary parking for the park. She said it is her recommendation to have the $100,000 stay in the CIP as a placeholder for the project, and to come back in the fall to ask for a more definite amount. Commissioner Jacobs asked if the project will be held to no more than $100,000. Bonnie Hammersley said no, rather there is $100,000 set aside for the project currently with the expectation of more money being requested in the fall. Commissioner Rich asked if these conversations will include the Town of Hillsborough. Bonnie Hammersley said yes. Commissioner Price asked if the final costs are known. David Stancil, Director, Department of Environment, Agriculture, Parks & Recreation (DEAPR), said there is a range of different options but to do what is in the master plan would be $350,000 and beyond. He said any of the options would require a Conditional Use Permit (CUP) modification from the Town of Hillsborough, which will take a few months. Commissioner Price asked if the parking would be paved or gravel. Bonnie Hammersley said paved. Commissioner Jacobs asked if the users of the park will be informed that the Board and staff are working on an expansion of the parking. Bonnie Hammersley said yes. Commissioner Jacobs said it would be ideal to have a five minute report on the history of this park at the Board's next meeting. Chair McKee asked if current users can be surveyed to find out what the parking situation is now. Bonnie Hammersley said yes. She said pictures can also be taken. A motion was made by Commissioner Rich, seconded by Commissioner Pelissier for the Board to accept and approve the FY2015-20 Orange County Five-Year Capital Investment Plan, and approve funding for FY2015-16, as stated in Attachment 2, Year 1 (FY 2015-16) in the Capital Investment Plan; and adopt the FY2015-16 County Capital projects as stated in Attachment 3 and FY 2015-16 School Capital projects as stated in Attachment 4. VOTE: UNANIMOUS Commissioner Jacobs and Commissioner Price thanked the Board for turning this item around so quickly. a. Approval of Fiscal Year 2015-16 Budget Ordinance, County Grant Projects, and County Fee Schedule The Board considered approving and adopting the FY2015-16 Budget Ordinance, the FY2015-16 County Grant Projects, and the FY2015-16 County Fee Schedule, consistent with the parameters outlined in the Board's "Resolution of Intent to Adopt the FY2015-16 Orange County Budget". Paul Laughton reviewed each item and noted the changes. Resolution of Intent to Adopt the 2015-16 Orange County Budget The items outlined below summarize decisions that the Board acted upon June 11, 2015 in approving the FY2015-16 Orange County Annual Operating Budget. WHEREAS, the Orange County Board of Commissioners has considered the Orange County 2015-16 Manager's Recommended Budget; and WHEREAS, the Commissioners have agreed on certain modifications to the Manager's Recommended Budget as presented in the 2015-16 County Manager's Recommended Budget on May 19, 2015; NOW THEREFORE BE IT RESOLVED, that the Orange County Board of Commissioners expresses its intent to adopt the 2015-16 Orange County Budget Ordinance on Tuesday, June 16, 2015, based on the following stipulations: 1) Property Tax Rates a) The ad valorem property tax rate shall be set at 87.8 cents per $100 of assessed valuation. b) The Chapel Hill-Carrboro City Schools District Tax shall be set at 20.84 cents per $100 of assessed valuation. c) The Fire District and Fire Service District tax rates shall be set at the following rates (all rates are based on cents per $100 of assessed valuation): • Cedar Grove 7.36 • Greater Chapel Hill Fire Service District 15.00 • Damascus 10.30 • Efland 7.00 • Eno 7.99 • Little River 4.06 • New Hope 9.95 • Orange Grove 6.00 • Orange Rural 8.36 • South Orange Fire Service District 10.00 • Southern Triangle Fire Service District 10.30 • White Cross 11.00 2) County Employee Pay and Benefits Plan Provide a County employee pay and benefits plan that includes: a. A wage increase of 2.0% for all permanent employees hired on or before June 30, 2015, effective July 1, 2015. b. No wage increase to the 2014 Salary Schedule. c. An Employee Performance Award in the amount of $500 (proficient performance) or $1,000 (exceptional performance), effective with WPPR review dates from July 1, 2015 to June 30, 2016. d. Continue the $27.50 per pay period County contribution to non-law enforcement employees' supplemental retirement accounts and the County matching employees' contributions up to $63.00 semi-monthly (for a maximum annual County contribution of $1,512) for all general (non-sworn law enforcement officer) employees, and continue the mandated Law Enforcement Officer contribution of 5.0% of salary; and continue the County's required contribution to the Local Governmental Employees' Retirement System (LGERS) for all permanent employees. e. Continue funding the Traditional and High Deductible Health Plans for employees and pre-65 retirees at the FY2014-15 appropriation and fund an additional $100,000 to mitigate the cost of deductibles paid by employees in the Traditional Plan due to the change in the plan year from calendar to fiscal in FY2014-15. f. Continue funding the Dental Program with an increase of $40,000 over FY2014-15 appropriations. g. Continue the living wage rate at $12.76 per hour. h. Eliminate the six-month hiring delay and replace it with a Request to Fill process allowing Department Directors to fill vacancies within approved FY2015-16 appropriations. i. Continue the voluntary furlough program. 3) Modifications to County Manager's FY 2015-16 Recommended Annual Operating Budget The following modifications to the County Manager's Recommended Budget are made: Adjustments to the Manager's Recommended FY2015-16 Budget On June 11, 2015, the Board of County Commissioners approved the following changes to the Manager's Recommended annual operating budget for the 2015-16 fiscal year. The information below summarizes changes made by the Board. Revenues Increase Decrease Manager's Recommended Revenue Budget $205,976,110 Allocation from Reserve Fund for Schools $400,000 Appropriated Fund Balance $400,000 Total Revenue Changes $800,000 $0 Revised Revenue Budget 206,776,110 Expenditures Increase Decrease Manager's Recommended Expenditure Budget $205,976,110 Reduction in Transfer to County Capital (PAYG) ($65,000) Change 2 Capital Projects from PAYG to Debt Financing ($180,000) BOCC: Compensation Adjustment $24,500 Outside Agency: Marian Cheek Jackson $2,000 Outside Agency: OCIM Meals on Wheels $1,830 Outside Agency: Interfaith Council $3,000 Outside Agency: Community Empowerment Fund $2,500 Outside Agency: Rogers-Eubanks Neighborhood Association $15,000 Non-Departmental: Orange County Schools (Communities in Schools) $35,200 Outside Agency: Fairview Community Watch $2,000 Outside Agency: Piedmont Wildlife Center $2,000 Non-Departmental Human Svcs (Contract): Center for $22,000 Outside Agency: Voices Together $3,000 Outside Agency: OCIM Samaritan Relief $7,585 Outside Agency: Communities in Schools $12,000 Outside Agency: Art Therapy Institute $1,000 Additional School Funding $511,385 Movement from Reserve Fund, allocation to Schools $400,000 Total Expenditure Changes $1,045,000 ($245,000) Revised Expenditure Budget 1 $206,776,110 4) Changes in Funding to Improve Service Delivery (Increase in FTE Approved) Summary of Manager Recommended New Positions for FY 2015-16 General Fund Off-setting revenue or Operating Reallocation Annual Total Salary and Start-up of Existing Total County Department Position Effective Date FTE Salary and Benefits Costs Funds Cost County Manager Administrative Asst I July 1,2015 1.000 31,230 45,568 2,875 0 48,443 County Manager Jail Alternatives Manager October 1,2015 1.0001 39,448 52,582 420 (53,002) 0 County Manager Drug Treatment Coordinator October 1,2015 1.000 31,502 43,441 420 (43,861) (0) County Manager Pre-Trial Release Coordinator October 1,2015 1.000 31,502 43,441 420 (43,861) (0) Emergency Services Deputy EMS Operations Manager January 1,2016 1.000 24,355 32,806 4,952 (10,000) 27,758 Health Office Assistant I July 1,2015 0.500 15,500 17,775 2,570 20,345 Health Dentist July 1,2015 1.000 110,000 135,733 5,479 (141,212) (0) Health Dental Assistant July 1,2015 1.000 35,500 50,465 525 (44,063) 6,927 OPT Public Transportation Driver July 1,2015 1.000 31,230 45,568 720 (46,288) (0) OPT Public Transportation Driver July 1,2015 1.000 31,230 45,568 720 (46,288) (0) OPT Public Transportation Driver July 1,2015 1.000 31,230 45,568 720 (46,288) (0) Planning Erosion Control Officer 11 January 1,2016 1.000 22,063 30,179 1,228 0 31,407 Registerof Deeds Deputy Register of Deeds 11 July 1,2015 1.000 32,500 47,024 0 47,024 Sheriff Court Liaison July 1,2015 1.000 53,764 71,614 420 0 72,034 Tax Revenue Tech I December 1,2015 1.000 18,218 26,561 7,328 (33,889) (0) Tax Revenue Tech 11 December 1,2015 1.000 19,140 27,618 6,678 (34,296) (0) Human Resources Assistant HR Director July 1,2015 1.000 65,506 84,832 28,972 0 113,804 Library Administrative Services Supervisor July 1,2015 0.125 5,789 6,639 0 0 6,639 DEAPR Parks Conservation Tech I July 1,2015 0.250 9,336 10,075 0 0 10,075 DEAPR Community Centers Coordinator Octo be r 1,2015 1.000 27,164 38,467 4,047 0 42,514 Housing Management Assistant July 1,2015 1.000 51,175 68,437 4,469 0 72,906 DSS Management Analyst July 1,2015 1.000 42,002 57,742 5,950 (31,935) 31,757 Aging Social Worker(Chinese speaking) July 1,2015 0.200 8,120 9,311 0 (2,694) 6,617 TOTALS 20.075 767,502 1,037,014 78,913 (577,677) 538,249 Summary of Manager Recommended New Positions for FY 2015-16 Solid Waste Enterprise Fund Off-setting revenue or Operating Reallocation Annual Total Salary and Start-up of Existing Total County Department Position Effective Date FTE Salary and Benefits Costs Funds Cost Solid Waste Weighmaster July 1,2015 1.000 29,725 43,842 1,780 45,622 Solid Waste Solid Waste Collector Driver July 1,2015 1.000 31,230 45,568 600 (19,651) 26,517 Solid Waste Solid Waste Collector Driver January 1,2016 1.000 15,615 22,785 600 (29,959) (6,574) Solid Waste Convenience Center Operator July 1,2015 0.125 1,263 1,448 0 1,448 Solid Waste Convenience Center Operator July 1,2015 0.125 1,263 1,448 0 1,448 Solid Waste Convenience Center Operator February 1,2016 0.750 7,832 12,232 0 12,232 Solid Waste Convenience Center Operator I February 1,2016 0.750 7,832 r 12,232 1 2,110 1 1 14,342 Solid Waste IResearch&Data Manager I July 1,2015 1.000 76,500 1 97,409 1 0 1 0 1 97,409 TOTALS 5.750 171,260 236,966 5,090 (49,610) 192,446 1 The County Manager will provide a comprehensive evaluation of the Jail Alternatives Programs for review by the Board of County Commissioners (BOCC) during the budget process. The BOCC will delegate oversight authority of the Jail Alternatives Programs to an entity of its choosing on an annual basis. Reduction In Force - There was a need to reorganize an organizational unit resulting in the loss of one (1) or more permanent positions. The Manager recommends that the Orange County Board of Commissioners declare that a reduction in force is necessary that will result in the deletion of one position. 5) General Fund Appropriations for Local School Districts The following FY 2015-16 General Fund Appropriations for Chapel Hill-Carrboro City Schools and Orange County Schools are approved: a) Current Expense appropriation for local school districts totals $74,097,901 and equates to a per pupil allocation of$3,697.50. 1) The Current Expense appropriation to the Chapel Hill-Carrboro City Schools is $45,253,703. 2) The Current Expense appropriation to the Orange County Schools is $28,844,198. b) Recurring Capital appropriation for local school districts totals $3,000,000 1) The Recurring Capital appropriation to the Chapel Hill Carrboro City Schools totals $1,832,100. 2) The Recurring Capital appropriation to the Orange County Schools totals $1,167,900. c) Long Range (Pay-As-You-Go) Capital appropriation for local school districts totals $3,724,849. 1) The Long-Range (Pay-As-You-Go) Capital appropriation to the Chapel Hill Carrboro City Schools totals $2,274,765. 2) The Long-Range (Pay-As-You-Go) Capital appropriation to the Orange County Schools totals $1,450,084. d) School Related Debt Service for local school districts totals $15,646,916. e) Fair Funding appropriation for local school districts totals $988,000. This appropriation is to be split 50/50 between Chapel Hill Carrboro City Schools and Orange County Schools. f) Additional net County funding for local school districts totals $1,031,239. (1) School Health Nurses —Total appropriation of$705,000 with $465,300 allocated for Chapel Hill Carrboro City Schools and $239,700 allocated for Orange County Schools. (2) School Resource Officers —Total net appropriation of$291,039 allocated in the Sheriff's Department to provide School Resource Officers to Orange County Schools. (3) Orange County Schools —Total appropriation of$35,200 for Middle School Afterschool Program. 6) County Fee Schedule To adopt the County Fee Schedule to include changes included in the FY 2015-16 Manager's Recommended Annual Operating Budget. Fiscal Year 2015-16 Budget Ordinance Orange County, North Carolina Be it ordained by the Board of Commissioners of Orange County Section I. Budget Adoption There is hereby adopted the following operating budget for Orange County for this fiscal year beginning July 1, 2015 and ending June 30, 2016, the same being adopted by fund and activity, within each fund, according to the following summary: Current Interfund Fund Total Fund Balance Revenue Transfer Appropriated Appropriation General Fund $195,072,740 $1,052,600 $10,650,770 $206,776,110 Emergency Telephone Fund $562,338 $0 $362,761 $925,099 Fire Districts Fund $5,143,993 $0 $0 $5,143,993 Section 8 (Housing) Fund $4,659,912 $247,786 $0 $4,907,698 Community Development Fund $450,618 $258,228 $0 $708,846 Efland Sewer Operating Fund $215,400 $116,530 $0 $331,930 Visitors Bureau Fund $1,364,848 $0 $76,492 $1,441,340 School Construction Impact Fees Fund $1,040,000 $0 $0 $1,040,000 Solid Waste/Landfill Operations Enterprise Fund $9,998,957 $0 $1,362,061 $11,361,018 Sportsplex Enterprise Fund $3,170,000 $0 $106,278 $3,276,278 Community Spay/Neuter Fund $53,000 $0 $11,150 $64,150 Article 46 Sales Tax Fund $2,814,576 $0 $0 $2,814,576 Section II. Appropriations That for said fiscal year, there is hereby appropriated out the following: Function Appropriation General Fund Governing and Management $17,114,396 General Services $10,114,272 Community and Environment $8,339,213 Human Services $34,132,636 Public Safety $23,316,875 Culture and Recreation $2,866,171 Education $78,837,340 Debt Service $26,913,694 Transfers to Other Funds $5,141,513 Total General Fund $206,776,110 Emergency Telephone System Fund Public Safety $925,099 Total Emergency Telephone System Fund $925,099 Fire Districts Cedar Grove $211,310 Greater Chapel Hill Fire Service District $276,473 Damascus $104,148 Efland $486,470 Eno $589,746 Little River $177,365 New Hope $581,176 Orange Grove $465,042 Orange Rural $1.,087,113 South Orange Fire Service District $527,741 Southern Triangle Fire Service District $220,680 White Cross $416,729 Total Fire Districts.Fund $5,143,993 Section 8(Housing)Fund Human Services $4,907,698 Total Section 8.Fund $4,907,698 Community Development Fund(Urgent Repair Program) Human Services $146,809 Total Community Development Fund(Urgent Repair Program) $146,809 Community Development Fund(HOME Program) Human Services $444,916 Total Community Development Fund(HOME Program) $444,916 Community Development Fund(Homelessness Partnership Program) Human Services $117,121 Total Community Development Fund(Homelessness Program) $117,121 Total Community Development Fund Programs $708,846 Efland Sewer Operating Fund Community and Environment $331,930 Total Efland Sewer Operating Fund $331,930 Visitors Bureau Fund Community and Environment $1,441,340 Total Visitors Bureau Fund $1,441,340 School Construction Impact Fees Transfers to Other Funds $1,040,000 Total School Construction Impact Fees Fund $1,040,000 Solid Waste/Landfill.Operations Solid Waste/Landfill Operations $11,361,018 Total Solid Waste/Landfill Operations $11,361,018 S ortsPlex Enterprise Fund Culture and Recreation $3,276,278 Total S orts lex Enterprise Fund $3,276,278 Community Spay/Neuter Fund Governing and Management $64,150 Total Community S a /Neuter Fund $64,150 Article 46 Sales Tax Fund Governing and Management $2,814,576 Total Article 46 Sales Tax Fund $2,814,576 Section III. Revenues The following fund revenues are estimated to be available during the fiscal year beginning July 1, 2015 and ending June 30, 2016, to meet the foregoing appropriations: Function Appropriation General Fund Property Tax $147,551,332 Sales Tax $20,652,132 Licenses&Permits $313,000 Intergovernmental $15,000,278 Charges for Services $10,766,030 Investment Earnings $52,500 Miscellaneous $737,468 Transfers from Other Funds $1,052,600. Appropriated Fund Balance $10,650,770 Total General Fund $206,776,110 Emergency Telephone System Fund Charges for Services $562,338 Appropriated Fund Balance $362,761 Total Emergency Telephone System Fund $925,099 Fire Districts Property Tax $5,143,339 Investment Earnings $654 Appropriated Fund Balance $0. Total Fire Districts Fund $5,143,993 Section 8(Housing)Fund Intergovernmental $4,659,912 From General Fund $247,786 Total Section 8..Fund $4,907,698 Community Development Fund(Urgent Repair Program) From General Fund $146,809 Total Community Development Fund(Urgent Repair Program) $146,809 Community Development Fund(HOME Program) Intergovernmental $385,274 From General Fund $59,642 Total Community Development Fund(HOME Program) $444,916 Community Development Fund(Homelessness Partnership Program) Intergovernmental $65,344 From General Fund $51,777 Total Community Development Fund(Homelessness Partnership Program) $117,121 Total Community Development Fund Programs $708,846 Efland Sewer Operating Fund Charges for Services $215,400 From General Fund $116,530 Total Efland Sewer Operating Fund $331,930 Visitors Bureau Fund Occupancy Tax $1,133,370 Sales&Fees $500 Intergovernmental $230,878 Investment Earnings $100 Appropriated Fund Balance $76,492 Total Visitors Bureau Fund $1,441,340 School Construction Impact Fees Fund Impact Fees $1,040,000 Total School Construction Impact Fees Fund $1,040,000 Solid Waste/Landfill Operations Sales&Fees $7,805,439 Intergovernmental $243,000 Miscellaneous $107,500 Licenses&Permits $110,000 Interest on Investments $15,000 General Fund Contribution for Sanitation Operations $1,718,018 Appropriated Reserves $1,362,061 Total Solid Waste/Landfill Operations $11,361,018 S orts lex Enterprise Fund Charges for Services $3,170,000 From General Fund $0 Appropriated Fund Balance $106,278 Total S orts lex Enterprise Fund $3,276,278 Community S a /Neuter Fund Animal Tax $31,000 Intergovernmental $12,000 Miscellaneous $10,000 Appropriated Fund Balance $11,150 Total Community S a /Neuter Fund $64,150 Article 46 Sales Tax Fund Sales Tax Proceeds $2,814,576 Total Article 46 Sales Tax Fund $2,814,576 Section IV. Tax Rate Levy There is hereby levied for the fiscal year 2015-16 a general county-wide tax rate of 87.8 cents per $100 of assessed valuation. This rate shall be levied in the General Fund. Special district tax rates are levied as follows: Cedar Grove 7.36 Greater Chapel Hill Fire Service District 15.00 Damascus 10.30 Efland 7.00 Eno 7.99 Little River 4.06 New Hope 9.95 Orange Grove 6.00 Orange Rural 8.36 South Orange Fire Service District 10.00 Southern Triangle Fire Service District 10.30 White Cross 11.00 Chapel Hill-Carrboro School District 20.84 Section V. General Fund Appropriations for Local School Districts The following FY 2015-16 General Fund Appropriations for Chapel Hill-Carrboro City Schools and Orange County Schools are approved: a) Current Expense appropriation for local school districts totals $74,097,466, and equates to a per pupil allocation of$3,697.50. 1) The Current Expense appropriation to the Chapel Hill-Carrboro City Schools is $45,253,437. 2) The Current Expense appropriation to the Orange County Schools is $28,844,029. b) Recurring Capital appropriation for local school districts totals $3,000,000 1) The Recurring Capital appropriation to the Chapel Hill-Carrboro City Schools totals $1,832,100. 2) The Recurring Capital appropriation to the Orange County Schools totals $1,167,900. c) Long-Range (Pay-As-You-Go) Capital appropriation for local school districts totals $3,724,849 1) The Long-Range (Pay-As-You-Go) Capital appropriation to the Chapel Hill- Carrboro City Schools totals $2,274,765. 2) The Long-Range (Pay-As-You-Go) Capital appropriation to the Orange County Schools totals $1,450,084. d) School Related Debt Service for local school districts totals $15,646,916. e) Fair Funding appropriation for local school districts totals $988,000. This appropriation is to be split 50/50 between Chapel Hill-Carrboro City Schools and Orange County Schools. f) Additional County funding for local school districts totals $1,031,239 1) School Health Nurses - Total appropriation of $705,000 with $465,300 allocated for Chapel Hill-Carrboro City Schools and $239,700 allocated for Orange County Schools 2) School Resource Officers - Total net appropriation of$291,039 allocated in the Sheriff's Department to provide School Resource Officers to Orange County Schools 3) Orange County Schools —Total appropriation of$35,200 for Middle School Afterschool Program. Section VI. Schedule B License In accordance with Schedule B of the Revenue Act, Article 2, Chapter 105 of the North Carolina State Statutes, and any other section of the General Statutes so permitting, there are hereby levied privilege license taxes in the maximum amount permitted on businesses, trades, occupations or professions which the County is entitled to tax. Section VII. Animal Licenses A license costing $10 for sterilized dogs and sterilized cats is hereby levied. A license for un- sterilized dogs and a license for un-sterilized cats is $30 per animal. Section VIII. Board of Commissioners' Compensation The Board of County Commissioners authorizes that: • Salaries of County Commissioners will be adjusted by any wage increase and/or any other general increase granted to permanent County employees. For fiscal year 2015- 16, the approved budget includes a 2% wage increase, effective July 1, 2015. • Annual compensation for County Commissioners will include the County contribution for health insurance, dental insurance and life insurance that is provided for permanent County employees, provided the Commissioners are eligible for this coverage under the insurance contracts and other contracts affecting these benefits. • County Commissioners' compensation includes eligibility to continue to participate in the County health insurance at term end as provided below: • If the County Commissioner has served less than two full terms in office (less than eight years), the Commissioner may participate by paying the full cost of such coverage. (If the Commissioner is age 65 or older, Medicare becomes the primary insurer and group health insurance ends.) • If the County Commissioner has served two or more full terms in office (eight years or more), the County makes the same contribution for health insurance coverage that it makes for an employee who retires from Orange County after 20 years of consecutive County service as a permanent employee. If the Commissioner is age 65 or older, Medicare becomes the primary insurer and group health insurance ends. The County makes the same contribution for Medicare Supplement coverage that it makes for a retired County employee with 20 years of service. • Annual compensation for Commissioners will include a County contribution for each Commissioner to the Deferred Compensation (457) Supplemental Retirement Plan that is the same as the County contribution for non-law enforcement County employees in the State 401 (k) plan. For fiscal year 2015- 16, the approved budget continues the County contribution of $27.50 per pay period and implements a County contribution match of up to $63.00 semi- monthly. Section IX. Budget Control General Statutes of the State of North Carolina provide for budgetary control measures to exist between a county and public school system. The statute provides: Per General Statute 115C-429: (c) The Board of County Commissioners shall have full authority to call for, and the Board of Education shall have the duty to make available to the Board of County Commissioners, upon request, all books, records, audit reports, and other information bearing on the financial operation of the local school administrative unit. The Board of Commissioners hereby directs the following measures for budget administration and review: That upon adoption, each Board of Education will supply to the Board of County Commissioners a detailed report of the budget showing all appropriations by function and purpose, specifically to include funding increases and new program funding. The Board of Education will provide to the Board of County Commissioners a copy of the annual audit, monthly financial reports, copies of all budget amendments showing disbursements and use of local moneys granted to the Board of Education by the Board of Commissioners. The Board of Commissioners will fix the compensation for the members of the Orange County Board of Education such that it is the same as that for the members of the Chapel Hill- Carrboro City Board of Education. The resulting increase would be paid from the approved county appropriation for Orange County Schools. § 115C-38. Compensation of board members. The tax-levying authority for a local school administrative unit may, under the procedures of G.S. 153A-92, fix the compensation and expense allowances paid members of the board of education of that local school administrative unit. Funds for the per diem, subsistence, and mileage for all meetings of county and city boards of education shall be provided from the current expense fund budget of the particular county or city. The compensation and expense allowances of members of boards of education shall continue at the same levels as paid on July 1, 1975, until changed by or pursuant to local act or pursuant to this section. (1955, c. 1372, art. 5, s. 12; 1975, c. 569, ss. 1-3; 1977, c. 802, s. 39.5; 1981, c. 423, s. 1.) The Board of Commissioners hereby directs the following measures for budget administration and review for County Services: The County Manager will provide a comprehensive evaluation of the Jail Alternatives Programs for review by the Board of County Commissioners (BOCC) during the budget process. The BOCC will delegate oversight authority of the Jail Alternatives Programs to an entity of its choosing on an annual basis. Reduction in Force —There was a need to reorganize an organizational unit resulting in the loss of one (1) or more permanent positions. The Orange County Board of Commissioners declares that a reduction in force is necessary that will result in the deletion of one position. Section X. Internal Service Fund - Dental and Health Insurance Fund The Dental Insurance Fund accounts for the receipt of premium payments from the County for its employees and from the employees for their dependents, and the payment of employee claims and administration expenses. Projected receipts from the County and employees for fiscal year 2015-16 are $581,122 and projected expense for claims and administration for fiscal year 2015-16 is $581,122. The Health Insurance Fund accounts for the receipt of premium payments from the County for its employees and from the employees for their dependents, and the payment of employee claims and administration expenses. Projected receipts from the County and employees for fiscal year 2015-16 is $9,096,153 and projected expense for claims and administration for fiscal year 2015-16 is $9,096,153. Section XI. Internal Service Fund -Vehicle Replacement Fund The Vehicle Replacement Fund will centralize and account for the purchase and replacement of County vehicles purchased with revenues and funding provided by the Governmental Funds of Orange County (General Fund, Special Revenue and Grants Funds). Projected sources of revenues and funds for fiscal year 2015-16 will be $793,209 of short-term installment financing and internal reserves, and the projected expenses for the purchase of vehicles for fiscal year 2015-16 will be $793,209. Section XII. Agency Funds These funds account for assets held by the County as an agent for other government units, and by State Statutes, these funds are not subject to appropriation by the Board of County Commissioners, and not included in this ordinance. Section XIII. Encumbrances Operating funds encumbered by the County as of June 30, 2015 are hereby re-appropriated to this budget. Section XIV. Capital Projects & Grants Fund The County Capital Improvements Fund, Schools Capital Improvements Fund, Community Development Fund and the Grant Projects Fund are hereby authorized. Appropriations made for the specific projects or grants in these funds are hereby appropriated until the project or grant is complete. The County Capital Projects Fund FY 2015-16 budget, with anticipated fund revenues of $6,751,674 and project expenditures of $6,751,674 is hereby adopted in accordance with G.S. 159 by Orange County for the fiscal year beginning July 1, 2015, and ending June 30, 2016, and the same is adopted by project. The School Capital Projects Fund FY 2015-16 budget, with anticipated fund revenues of $4,952,849, and project expenditures of $4,952,849, is hereby adopted in accordance with G.S. 159 by Orange County for the fiscal year beginning July 1, 2015, and ending June 30, 2016, and the same is adopted by project. The County Grant Projects Fund FY 2015-16 budget, with anticipated fund revenues of $780,281, and project expenditures of $780,281, is hereby adopted in accordance with G.S. 159 by Orange County for the fiscal year beginning July 1, 2015, and ending June 30, 2016, and the same is adopted by project. Any capital project or grant budget previously adopted, the balance of any anticipated, but not yet received, revenues and any unexpended appropriations remaining on June 30, 2015, shall be reauthorized in the 2015-16 budget. Section XV. Contractual Obligations The County Manager is hereby authorized to execute contractual documents under the following conditions: 1. The Manager may execute contracts for construction or repair projects that do not require formal competitive bid procedures, and which are within budgeted departmental appropriations, for which the amount to be expended does not exceed $250,000. 2. The Manager may execute contracts for general and/or professional services which are within budgeted departmental appropriations, for purchases of apparatus supplies and materials or equipment which are within the budgeted departmental appropriations, and for leases of personal property for a duration of one year or less and within budgeted departmental appropriations for which the amount to be expended does not exceed $89,999. 3. Contracts executed by the Manager shall be pre-audited by the Financial Services Director and reviewed by the County Attorney to ensure compliance in form and sufficiency with North Carolina law. 4. The Manager may sign intergovernmental service agreements in amounts under $90,000. 5. The Manager may sign intergovernmental grant agreements regardless of amount as long as no expenditure of County matching funds, not previously budgeted and approved by the Board, is required. Subsequent budget amendments will be brought to the Board of County Commissioners for revenue generating grant agreements not requiring County matching funds as required for reporting and auditing purposes. 6. The Manager and Attorney will provide a quarterly report to the County Commissioners showing the type and amount of each intergovernmental agreement signed by the Manager. This budget being adopted this 16th day of June 2015. A motion was made by Commissioner Dorosin, seconded by Commissioner Pelissier to adopt— attachment 2 - the FY2015-16 Budget Ordinance Orange County, North Carolina. VOTE: UNANIMOUS A motion was made by Commissioner Rich, seconded by Commissioner Jacobs to adopt Attachment 3 for $780,281 for the County Approved Grant projects FY 2015-16. VOTE: UNANIMOUS Commissioner Jacobs suggested in the future making a summary sheet of the newly proposed changes in fees, listed by department. A motion was made by Commissioner Price, seconded by Commissioner Jacobs to adopt Attachment 4, the FY 2015-16 County Fee Schedule. VOTE: UNANIMOUS Chair McKee thanked the staff for their exhaustive efforts and asked for any comments on this budget process. Commissioner Burroughs thanked everyone for supporting the additional funds for the school districts, especially the planning funds in the CIP. Commissioner Jacobs thanked the Manager and staff and the Board for representing the public and said support for public education has been shown. He said this has been a progressive budget and this Board and staff are trying to stand by the values of what Orange County stands for. Commissioner Price thanked the Manager, staff and the public who have voiced their opinions. Commissioner Pelissier agreed with her colleagues and thanked staff, the Manager, and the public. She said this year not only did funding go to the schools but other issues such as additional staff, commitment to affordable housing, etc. Commissioner Rich said she agreed with all comments and she too thanked the Manager, saying this is the smoothest budget process in her three years on the BOCC. She proposed thinking about school funding differently. She said perhaps it is possible for the topic of schools to be discussed throughout the year so as to be less stressful at the end of the budget process. Commissioner Dorosin said he appreciated what Commissioner Rich said about school funding. He said although the meeting on June 11 th was long and voluble, it was the best meeting of the year. He appreciated the discussions. He said the Board needed to have these discussions all year long as well as to how to fund issues. He thanked the Manager and the staff for their dedication. Chair McKee said Orange County is blessed. He said because of increasing revenues and an improving economy, this is the fourth year out of five without an ad valorem tax increase. He said the Orange County Board of County Commissioners always has, and always will, support education to the extent that it can. 8. Reports a. Orange County Sustainability and Environmental Responsibility Update The Board considered receiving information and progress reports on current initiatives from several County Departments related to sustainability, including the Environmental Responsibility in County Government (ERG) goal and the Energy Scorecard, and provide feedback to staff for consideration. Brennan Bouma, Orange County Sustainability Coordinator, presented the following PowerPoint slides: Sustainability & Environmental Responsibility in Orange County June 16, 2015 Purpose and Background • To receive updates from multiple County departments on sustainability initiatives, including: • Environmental Responsibility in County Government (ERG) goal • FY 14 Utility and Fuel Scorecard Sustainability Activities Across the County • Dept. of the Environment, Ag., Parks & Recreation — David Stancil • Information Technologies — Jim Northrup • Planning, Inspections, Orange Public Transit — Craig Benedict • Solid Waste — Blair Pollock • Asset Management Services — Brennan Bouma David Stancil presented this portion of the PowerPoint: Department of Environment, Agriculture, Parks & Recreation (DEAPR) Conserving and managing the natural and cultural resources of Orange County State of Environment Report 2014 • State of the Environment (SOE) Reports prepared every 4-5 years • Uses trends, indicators and benchmarks to assess 23 environmental indicators • Indicators assessed status and trend • 14 of 19 indicators show good or fair status • Critical and emerging issues addressed Orange County Environmental Summit • Held October 2014 - Maple View Education Center • Presentation of SOE 2014 Report • Guest Speakers on — Invasive Species (Johnny Randall) — Future of Jordan Lake (Don Francisco), and — "Lessons from the Land" (Dr. Norm Christenson, keynote) Environment and Nature Education • Continue to offer series of environmental education and nature programs • High interest expressed in P&R Master Plan • Programs include: — Little River Nature Programs — Farm to Table Event — "Earth Evening" — Arbor Day Celebrations and Earthwalk (with OC Schools) — Booths at "Last Fridays" — Others Existing ER Goal Objectives -Actions • Replaced damaged orchard trees - Blackwood Farm Park (No Net Loss of Woodlands policy) • Completed two xeriscaping projects on County grounds • Continue Groundwater Guardian Status and Recognition ("Green Sites") • Forest Management Planning (with NCFS) • Sustainable energy component, more-efficient park lighting New and Emerging Activity Areas • Commission for Environment and OWASA on energy conservation • Implementation of Sustainable Landscaping Plan • 10% Campaign • Sustainability Coordinator/ CFE Energy Committee Jim Northup, Orange County Chief Information Officer, presented this portion of the PowerPoint: Information Technologies Reliable, cost-effective and efficient business solutions for Orange County Ongoing Initiatives • Energy efficient computer fleet • Mobile workforce • Virtualization • Storage Consolidation • Remote support Future Initiatives • CHCCS Computer Reuse and Training Program — Not just a-waste recycling — Public— Private — Tech Career Training Program — Expandable Craig Benedict, Orange County Planning and Inspections Director, presented this portion of the PowerPoint: Planning, Inspections, Engineering/Erosion Control, & Orange Public Transportation (OPT) Promoting stable and quality development while protecting the environment Green Building Standards Ongoing: • Representation on Durham-Orange-Chatham Home Builders Association Board of Directors and NC Building Inspectors Association Board of Directors • Volunteer incorporation of practices Planned/Proposed Initiatives: • Representation on NC Building Code Council Waste Water Technologies That Lessen Environmental Impacts Current Year Initiatives: • Research with Environmental Health on siting and alternatives to on-site septic systems Planned/Proposed Initiatives: • BOCC consideration of siting/zoning alternatives and innovations to on-site septic systems. Local and Regional Air Quality: Ongoing: • Seated staff on Durham-Chapel Hill-Carrboro Metropolitan Planning Organization (MPO) Technical Committee Current Year Initiatives: • Collection of data for 2045 Metropolitan Transportation Plan (MTP) and Air Quality Analysis Report • Draft Mobility Report Card for MPO Planned/Proposed Initiatives: • Propane conversion for OPT's new buses • 2045 MTP and Air Quality Analysis Report • Congestion Mitigation Air Quality (CMAQ) grant funding for OPT Promote Public Transportation/Decrease Dependence on Personal Vehicles Ongoing: • OPT -- Outreach and education • Comprehensive Transportation Plans (CTPs) • Southern Human Services Center Special Use Permit compliance and Travel Demand Management Current Year Initiatives: • Design of OPT's expanded bus services • Pursuing funding opportunities for bus capital and operations • Efland-Hillsborough Commuter Loop tour and Earth Evening Planned/Proposed Initiatives: • Expanded OPT services • Rebranding of OPT Increase Connectivity Ongoing: • Subdivision administration • Access Management Plan implementation Current Year Initiatives: • Adopted Efland zoning overlay districts including connectivity standards • Consultant environmental analysis in Buckhorn area for access management planning Planned/Proposed Initiatives: • Efland/Buckhorn/Mebane Access Management Plan amendment promotes funding and economic activity Protecting Groundwater (Also Surface Water) Ongoing: • Unified Development Ordinance (UDO) -- Watershed regulations • Erosion Control and Stormwater Ordinances • Surface Water Identification (SWID) Current Year Initiatives: • Agricultural Support Enterprises included standards that in some cases will require groundwater studies Planned/Proposed Initiatives: • UDO amendment to provide incentive for implementing infiltration type Best Management Practices (BMPs) • Additional public education and outreach promoting infiltration type BMPs , Low Impact Development, and buffer preservation/environmental stewardship • State changes (unfunded mandates) to Falls and Jordan Lake nutrient management programs are pending • Maintain appropriate staffing levels for meeting the BOCC Environmental Responsibility Goal Directing Development to Appropriate Areas Ongoing: • 2030 Comprehensive Plan and UDO/zoning • Protection of open space within subdivisions • Water and Sewer Management Planning and Boundary Agreement Current Year Initiatives: • Adopted Efland zoning overlay districts seek to direct development to an identified growth area served or to be served by public water/sewer systems Planned/Proposed Initiatives: • Clustering of residential lots to preserve additional open space and protect significant environmental site attributes Blair Pollock, Solid Waste Planner, presented this section of the PowerPoint: Solid Waste Department Solid Waste Goal and Results for FY 13-14 Reduction Goal State of NC: 40% Orange County: 61% Reduction Achieved State of NC: 13% Orange County: 64% Pounds Landfilled State of NC: 1,860 Orange County: 980 (per person) Rural & Urban Curbside Recycling Performance: Tonnage Comparison 2014 vs. 2015 (chart) Solid Waste Current Initiatives • Cart- based recycling instituted for: - - 100% of 18,300 urban residential customers by July 2014 and • 7,800 of 14,500 eligible rural residential customers by April 2015 (300 more ordered to meet additional demand) • Complete Interlocal Agreement for Solid Waste Management with Towns, UNC and UNC Healthcare -- December 2015 • Eubanks Road Solid Waste Convenience Center design completed; construction anticipated beginning --August 2015 • Municipal solid waste to Durham Transfer Station continues for 2015-16 • Single, County-wide Solid Waste Programs Fee adopted for FY 2015-16 (no more 3- R Fees or convenience center fees) Solid Waste Future Initiatives • Three year phase-in of roadside recycling to remaining unserved 7,000 rural single family households, in bins or carts as desired • Beginning FY 2015-16. Completion projected Spring 2018 • Continue modernization of Solid Waste Convenience Centers - High Rock site renovation projected per FY 16-17 C.I.P. • Continue considering alternatives to Durham City Transfer Station • Evaluate commercial recycling improvement options • Examine program consolidation and cooperation opportunities with UNC and UNC Health Care • Continue to explore long-term regional solid waste collaborative opportunities outside of Orange County Orange County Leads the Way in Special Event Recycling Hillsborough Hog Day • Most environmentally improved • From 0% to 85% waste reduction in 10 years Farm-to-Fork and Terra Vita • 99% waste diversion Carrboro Music Festival • Recycles a ton of bar glass. Literally. Over 300 volunteer hours Many Benefits • GREAT education opportunities - Local government collaboration - Community outreach - Food service industry involvement - Student volunteers • Sponsor status for OC • Saves money on disposal • Reduces waste • Models "Going Green" Orange County Provides Waste Reduction Assistance to Public and Private Events • Technical Assistance for recycling, food waste diversion, and source reduction for vendors and organizers • Containers, collections, equipment, and staffing for large events where we also host an information booth • Loan, delivery and pick-up of recycling and/or food waste containers for events where organizers agree to collect, manage and separate materials • Information booth and outreach at public events New This Sprin_g! "Fork It Over" • 200 stainless steel utensil sets from PTA Thrift Store and other donors. • Loan, wash, return! Now in development: The Orange County Green Events Guide • Conduct focus groups to identify strengths, barriers and solutions: — Invite representatives from each department — Schedule several groups over the summer • Tools to help Orange County Government entities reduce waste at events where food is served. — Waste reduction checklist — Purchasing guide for recyclable and compostable serving ware — Collections protocol Brennan Bouma presented this section of the PowerPoint: Asset Management Services Providing and maintaining facilities and vehicles that are safe, reliable, sustainable, clean and comfortable FY 14 Utility and Fuel Scorecard Reduction Goals (Baseline = FY10) ❑ Energy ❑ FY15 20% ❑ FY17 30% ❑ Water ❑ FY17 5% ❑ Fuel ❑ FY1510% ❑ FY1715% • Parameters held constant — AMS facilities and vehicles only • Have not included: — SportsPlex — Animal Services — Solid Waste facilities or vehicles — Eno River Parking Deck — Outdoor lighting • Future reports to include all buildings and vehicles Energy Scorecard (chart and graph) Water Scorecard (chart and graph) Fuel Scorecard (chart and graph) Miles Per Gallon (graph) Fuel Scorecard Comments • Increased fuel use attributed to: • Increased emergency response vehicle miles • Driver behavior including idling, hard acceleration, hard braking, speeding • Solution: • Ambulance idle reduction pilot • Propane fire inspection vehicles • Active vehicle replacement program; • Higher fuel efficiency standards; • Driver behavior training and education Current year initiatives Geothermal Project (graph) Investments and Priorities • Current — Energy Bank • Future — Energy Bank project contest — Studying decentralizing utility payments — Underserved community target area analysis Other Initiatives • Current — Space study — Sustainable commute survey — Green and reflective roofing — Solar power pilot project — EV charging stations — Ambulance idle reduction • Future — HVAC controls optimization — Telework policy — Energy storage assessment — Event waste reduction guide — Computer reuse partnership — GPS vehicle efficiency monitoring — Propane vehicle conversions — Vehicle pooling Other Initiatives • Current — Space study — Sustainable commute survey — Green and reflective roofing — Solar power pilot project — EV charging stations — Ambulance idle reduction • Future — HVAC controls optimization — Teeework policy — Energy storage assessment — Event waste reduction guide — Computer reuse partnership — GPS vehicle efficiency monitoring — Propane vehicle conversions — Vehicle pooling Commissioner Rich asked Jim Northup if there is a numeric goal for the amount of reduction in paper use. Jim Northup said one way to know that paper has been reduced is when floor space can be reclaimed in departments. Commissioner Rich said she is glad that Orange County is gathering food waste and encouraged the further investigation into offering residential composting. Commissioner Pelissier asked if there are any policies regarding the use of pesticides in the County's cleaning supplies. Brennan Bouma said he is working with colleagues and contractors to determine all the active ingredients currently used and will report back to the Board of County Commissioners. Commissioner Price asked if it is possible to determine how much of the collected recycling is actually recyclable. Blair Pollock said historically the MRF (Materials Recovery Facility) reports residue rates of about 5 percent but with single stream recycling the residue amount has gone up to 10 percent. Commissioner Jacobs said one of the reasons he brought up the pesticides issue a couple of weeks ago is in relation to the declining numbers of monarch butterflies and bees. He asked staff to look at planting flowers instead of hay in some of the newer parks in order to bring back the bees. He also suggested putting grazing animals on these sites instead of diesel tractors. David Stancil said these ideas are currently being worked on at Blackwood Park and Northeast Park Site. Commissioner Rich referred to the Space Study Work Group and its research into telecommuting. She asked if there is a specific purpose to this research. Brennan Bouma said telework is popular, especially in the private sector, as there is less space needed leading to more flexibility in work spaces. He said it is being researched as a possible option within Orange County. 9. County Manager's Report Bonnie Hammersley thanked the Board of County Commissioners for all of the work it did on the budget and its dedication and commitment to Orange County, the residents, employees and schools. She said it was a pleasure to work with the Board. She said services in Orange County were improved during this budget process through cooperation and creativity. 10. County Attorney's Report NONE 11. Appointments a. Advisory Board on Aging —Appointments The Board considered making appointments to the Advisory Board of Aging. A motion was made by Commissioner Pelissier, seconded by Commissioner Dorosin to appoint the following the Advisory Board on Aging: • Appointment of Ms. Teri Driscoll to a first full term (Position #2) At-Large with a term ending 06/30/2017. • Appointment of Dr. Richard White to a second full term (Position #4) At-Large with a term ending 06/30/2018. • Appointment of Mr. Winston Liao to a first full term (Position #8) At-Large with a term ending 06/30/2018. • Appointment Mr. Lorenzo Mejia to a second full term (Position #9) At-Large with a term ending 06/30/2018. VOTE: UNANIMOUS b. Agricultural Preservation Board —Appointments The Board considered making appointments to the Agricultural Preservation Board. A motion was made by Commissioner Dorosin, seconded by Commissioner Jacobs to appoint the following to the Agricultural Preservation Board: • Appointment of Ms. Renee McPherson to a second full term (Position #6) "Cain Creek/Buckhorn Vol. Ag. Dist." with a term expiring 06/30/2018. • Appointment of Ms. Kathy Shambley to a first full term (Position #11) "At-Large" with a term expiring 06/30/2018. • Appointment Ms. Ashley Parker to a second full term (Position #14) "At-Large" with a term expiring 06/30/2018. • Appointment of Sheila Thomas-Abat to a first full term (Position # 10) At Large with a term expiring 6/30/2018. David Stancil said the Ag Preservation Board also voted to recommend Renee Parker for one of the at large seats (10 or 12), but were unable to get the recommendation in on time for the abstract. Chair McKee said Ken Dawson had not filed an application yet but is interested in being on the board. VOTE: UNANIMOUS Chair McKee said there a few farmers in the Voluntary Ag District program that are over the age of 70 and feel they may no longer be able to commit to the program. He said there is one person interested in the New Hope-Hillsborough position but has yet to apply. He said New Hope-Hillsborough and Sly-Eno districts have fewer farms from which to choose. David Stancil said leads are being pursued, and sometimes it is just difficult to get the actual application completed. c. Alcoholic Beverage Control (ABC) Board —Appointments The Board considered making appointments to the Alcoholic Beverage Control Board, and appointment of the board chair. A motion was made by Commissioner Price, seconded by Commissioner Burroughs to appoint the following to the Alcoholic Beverage Control Board: • Appointment of Mr. Gregg Jarvis to a second full term (Position #1) "At-Large" representative with a term expiring 06/30/2018. • Appointment of Ms. Jane Cousins a first full term (Position #2) "At-Large" representative with a term expiring 06/30/2018 (replacing the expiring term of Ms. Rosa Tilley). VOTE: UNANIMOUS A motion was made by Commissioner Price, seconded by Commissioner Pelissier to appoint Lisa Stuckey as Chair of the Alcoholic Beverage Control Board until June 30, 2016. VOTE: UNANIMOUS d. Arts Commission —Appointment The Board considered making an appointment to the Arts Commission. A motion was made by Commissioner Rich, seconded by Commissioner Price to appoint the following to the Arts Commission: • Appointment of Mr. Tony Kane to a partial term (position #10) At-Large with a term expiring 03/31/2017. VOTE: UNANIMOUS e. Board of Health —Appointments The Board considered making appointments to the Board of Health. A motion was made by Commissioner Price, seconded by Commissioner Jacobs to appoint the following the Board of Health: • Appointment of Ms. Jessica Frega to a first full term (position #3) "At-Large Citizen/Commissioner Appointed" position with a term expiring 06/30/2017. • Appointment of Mr. Nick Galvez to a first full term (position #8) "At-Large Citizen/Commissioner Appointed" with a term expiring 06/30/2018. A motion was made by Commissioner Dorosin, seconded by Commissioner Jacobs to appoint Rena Mehta to position #5 —At-Large —Citizen-Commissioner with a term ending 6/30/18. VOTE: UNANIMOUS f. Chapel Hill Planning Commission —Appointment The Board considered making an appointment to the Chapel Hill Planning Commission. A motion was made by Commissioner Rich, seconded by Commissioner Price to appoint the following to the Chapel Hill Planning Commission: • Appointment of Deborah Harris to a first full term (Position #1) "Chapel Hill ETX representative with a term expiring 06/30/2018. VOTE: UNANIMOUS g. Durham Technical College Board of Directors —Appointment The Board considered making an appointment to the Durham Technical Community College Board of Directors. Commissioner Rich said there has been some talk about the position currently held by Aaron Nelson, whose term has expired. A motion was made by Commissioner Rich, seconded by Commissioner Pelissier to defer this appointment until September allowing Durham Technical College time to provide input regarding this position. Commissioner Price said the Durham Tech Board of Trustees allows the counties to fill their own positions. She said she believed that Mr. Nelson was unaware that his term had expired. She said she is willing to defer this appointment but it is not up to Durham Tech to decide but rather the Board of County Commissioners should to determine what it seeks from the Durham Tech Board of Trustees. Commissioner Jacobs said he finds it acceptable if the Board is deferring this appointment until September for clarity and to advertise but also stated that it is up to the Board of County Commissioners to make the decision, not the Durham Tech Board of Trustees. Commissioner Dorosin wanted to know if the current list of applicants would still be able to be considered. He also asked if there are any reservations regarding the people who have already applied. The Clerk said yes, the people on the list are still able to be considered. Commissioner Rich said her conversation with Aaron Nelson stressed the need to nominate a person who is a strong advocate for Orange County's economic development. Commissioner Pelissier said the Board should have some idea of who it wants to see on this board and what kind of interests it wants to pursue before making this appointment. Commissioner Price said if this appointment is delayed she wanted to be a part of the discussion going forward since she is the BOCC representative on the Durham Tech Board. She said Durham Tech has been working on a strategic plan and several of these applicants fill the requirements of an appointment. She said Mr. Nelson was an asset during these sessions but the BOCC should look at these applicants and how they may move Durham Tech forward. Commissioner Jacobs asked if there is an executive summary of the Durham Tech strategic plan that the Board can review before appointing. He said he would second Commissioner Dorosin's suggestion of selecting an applicant tonight. Commissioner Dorosin asked Commissioner Rich if the appointment was delayed, would she want to not consider the existing list of applicants. Commissioner Rich said she would certainly consider those applicants. She said she made a motion for the delay as she feels uninformed regarding the current status and needs of Durham Tech and would like to be better informed before making an appointment to their Board of Trustees. Commissioner Dorosin said he does not like the idea of advertising for a position, getting a list of names and then being critical of the process when it comes time to make the actual appointment. He said this is problematic and not transparent. Commissioner Rich said certain boards need to be treated differently and sometimes more information is needed. A motion was made by Commissioner Price, seconded by Commissioner Jacobs to appoint Gerald Ponder to this position since Durham Tech is trying to erase the stigma of two year colleges and Mr. Ponder is an educator at a four year university. A motion was made by Commissioner Dorosin to appoint Susanne Haff to this position. Chair McKee asked John Roberts for procedural guidance. John Roberts said the rules of procedure do not discuss substitute motions but rather amendments to a motion when it is completely replacing the original motion. He said there can be two amendments. A motion was made by Commissioner Dorosin to appoint Susanne Haff to this position. Motion failed due to lack of second. Commissioner Jacobs said since the motion on the floor has to do with deferring nominations then he will withdraw his second so Commissioner Price can open the floor to nominations. Commissioner Price withdrew her previous motion and made a motion to open the floor to nominations. Commissioner Jacobs seconded. VOTE: Ayes, 3 (Commissioner Jacobs, Commissioner Price, and Commissioner Dorosin); Nayes, 4 (Chair McKee, Commissioner Pelissier, Commissioner Burroughs and Commissioner Rich) Motion Failed The Board returned to Commissioner Rich's original motion to delay this appointment to the second regular meeting in September. Chair McKee asked for a friendly amendment to have the Durham Tech Strategic Plan provided to the Commissioners during the summer break, for Commissioner Price and Commissioner Jacobs to pursue applicants and any additional relevant information over the summer, and to bring back a recommendation to the Board of County Commissioners in September. Commissioner Rich and Commissioner Pelissier agreed to the friendly amendment. VOTE: Ayes, 6; Nayes, 1 (Commissioner Dorosin) h. Human Relations Commission —Appointments The Board considered making appointments to the Human Relations Commission. A motion was made by Commissioner Jacobs, seconded by Commissioner Price to appoint the following the Human Relations Commission: • Appointment of Dr. Christine Kelly-Kleese to a second full term (Position #1) "At-Large" representative with a term expiring 06/30/2018. • Appointment of Rv. Rollin Russell to a second full term (Position #11) "Town of Hillsborough" with a term expiring 6/30/2018. • Appointment of Rev. Susie Enoch to a partial term to position # 9 (Chapel Hill-At-Large Position) with a term ending September 30, 2016. VOTE: UNANIMOUS i. Nursing Home Community Advisory Committee —Appointment The Board considered making an appointment to the Nursing Home Community Advisory Committee. A motion was made by Commissioner Rich, seconded by Commissioner Pelissier to appoint the following to the Nursing Home Community Advisory Committee: • Appointment of Ms. Molly Stein to a one year training term (Position #2) At-Large Nursing Home Administration with a term ending 06/16/2016. VOTE: UNANIMOUS Commissioner Dorosin asked if the Board could encourage the vetting of the other applicants for these positions, in order to get them filled. Chair McKee asked the Clerk to write a letter to the Nursing Home Community Advisory Committee instructing them move post haste with the vetting process. 12. Board Comments Commissioner Burroughs had no comments. Commissioner Jacobs said when the public passed the '/2 cent sales tax for transportation, the Board projected that there would be a train station in Hillsborough in 2015. He said due the railroad doing a comprehensive study of all the tracks and the State completing an environmental assessment, this project is now delayed until 2023. Commissioner Jacobs said there are two openings on June 20th: the Blackwood Farm dedication at 10 a.m. and the UNC Hillsborough Hospital public grand opening from 2:00-4:00 p.m. Commissioner Jacobs asked Bonnie Hammersley if the Eubanks Solid Waste Convenience Center site is going to close in July. Bonnie Hammersley said that has not been decided and the value engineering study is being completed now. Commissioner Jacobs asked her to come back with a new name for this site. Commissioner Price said there will be a Juneteenth celebration on June 19th, from 5:00- 7:00 p.m. at the Farmer's Market Pavilion. She wished everyone a great summer. Commissioner Pelissier said last week at the North Carolina Association of County Commissioners (NCACC) Environmental Steering Committee, there was a presentation on wind farms and solar energy. She said North Carolina has the highest percentage of shallow waters off shore and is a prime site for wind farms. She said next year will be the centennial celebration of the North Carolina State Parks. She said North Carolina is 43 d in the nation in the amount of funding that is spent on parks. She wished everyone a great summer. Commissioner Rich had no comments. Commissioner Dorosin had no comments. Chair McKee said about a year ago he mentioned an information sign being added to the Hillsborough Farmer's Market and said this will occur in the next month or so. He expressed thanks to his fellow Commissioners for their support of his attempts at leadership this year. 13. Information Items • June 2, 2015 BOCC Meeting Follow-up Actions List • Tax Collector's Report - Numerical Analysis • Tax Collector's Report - Measure of Enforced Collections • Tax Assessor's Report - Releases/Refunds under $100 • Memorandum Regarding the Operation of Mobile Food Vending Units within Orange County • Blackwood Farm Park Opening Ceremony Flyer • Memorandum Regarding Physical Assessment, Former Chapel Hill Town Hall, 100 West Rosemary Street • Memorandum Regarding Sit to Stand Work Environment • Memorandum Regarding Southern Branch Library Siting Update; Carrboro Arts & Innovation Center Working Group Update • BOCC Chair Letter Regarding Petitions from June 2, 2015 Regular Board Meeting • Regional Partnership Workforce Development Board 2013-2014 Annual Report 14. Closed Session NONE 15. Adjournment A motion was made by Commissioner Burroughs, seconded by Commissioner Rich to adjourn the meeting at 9:40 p.m. VOTE: UNANIMOUS Earl McKee, Chair Donna Baker, Clerk to the Board