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Home My WebLink AboutAgenda - 09-01-2015 - 6l 1 ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: September 1, 2015 Action Agenda Item No. 6-1 SUBJECT: Bid Award - Front-End Loader Truck for Solid Waste DEPARTMENT: Solid Waste Management PUBLIC HEARING: (Y/N) No Financial Services ATTACHMENT(S): INFORMATION CONTACT: Pricing/Warranty Memorandum Gayle Wilson, Solid Waste, 968-2885 Paul Laughton, 245-2152 PURPOSE: To consider awarding a bid to Carolina Environmental Systems, Inc. (CES) for the purchase of a Front End Loader Truck for the Recycling Division of the Solid Waste Management Department and to declare the vehicle it is proposed to replace as surplus. BACKGROUND: The Solid Waste Department equipment replacement schedule calls for the replacement of a Front End Loader Truck (# 1585 - purchased in FY-2003/2004). This truck is used to service corrugated cardboard dumpsters at the 24-hour recycling drop-off sites and solid waste convenience centers, schools, government buildings and two locations in downtown Chapel Hill. North Carolina General Statute (NCGS) 143-129(e) (3) allows local governments to make purchases through a competitive bidding group purchasing program, which is a formally organized program that offers competitively obtained purchasing services at discount prices to two or more public agencies. The National Joint Powers Alliance (NJPA) is a cooperative purchasing group that meets the requirements of NCGS 143-129(e) (3). The specific contract number is NJPA Contract # 060612-ESG. The terms of the contract call for items to be sold and serviced through a local dealer bid. Carolina Environmental Systems has been identified as the local dealer (See attached Pricing/Warranty Memorandum). Staff compiled a list of specifications that meet the County's needs and compared these specifications to information units bid by the NJPA. There were no noted deficiencies and staff determined that all specifications met the County's needs. The recommended unit consists of a 2016 P e t e r b i 1 t Cab and Chassis and a H e i l body at a total cost of $2 7 5,8 5 0.9 2 . The Pricing/Warranty Memorandum is attached. Once the new front end loader truck is delivered, Truck #1585 will no longer be needed and therefore would need to be sold. The BOCC is requested to declare Truck#1585 surplus once 2 the new truck is received and put into service as it is anticipated it will exceed the $5,000 value threshold. Equipment Year Asset Serial/VIN Number Front End Loader 2003 1585 5VCDC6UE33N194650 FINANCIAL IMPACT: The purchase price of the new Front End Loader Truck along with recommended options is $275,850.92 . Funds were appropriated in the FY 2015-16 Budget to fund the replacement. SOCIAL JUSTICE IMPACT: There is no Orange County Social Justice Goal impact associated with purchase of this item. RECOMMENDATION(S): The Manager recommends that the Board award the purchase to Carolina Environmental Services for the Front End Loader Truck at a delivered cost of $275,850.92 . The Manager further recommends that the Board: 1) declare Truck# 1585 as surplus after receipt of the new truck; and 2) authorize the Asset Management Services Director to affect the sale of this item through GovDeals. 3 Carolina Environmental Systems, Inc. 2750 Highway 66 South, Kernersville, NC 27284 (336) 869-9900 7-10-15 To: Orange County Attn: Larry Slaughter, Paul Spire, Eric Gerringer Ref: recycling truck Ref: front loader quote Heil/Peterbilt ESG/Heil NJPA contract 4 060612-ESG BODY New Heil 40 cubic yard Half Pack Full-eject style Front mount pump with EOS Dual front clean out sumps Auto-pack Sliding top door with arm interlock Shur-Lock tailgate system Air joystick Cab shield 3 micron filter with in cab by-pass light Factory mounting and any one color paint John Deere arm cylinders, internally cushioned Four bearing blocks on rear torque tube One 20 lbs external fire extinguisher, now standard Flat floor 1/4" AR with cross member bracing, interlaced Double wall hopper Lube lines on rear packing blade/cylinder zerks, now standard Lube lines to tailgate hinges, ground level, now standard Hopper light, LED All LED body lights, now standard Mud flaps ahead and behind tandems, now standard Clean out shovel and bracket on packer inner framework, now standard Heavy duty wear bar kit in hopper area, now standard 3"body drain on clean out doors, now standard Rear strobe light, now standard Body undercoating, now standard Standard 1 year warranty Peterson LED rear" smart light " strobe system Dual side body backing lights LED Dual LED container work lights Dual cab guard mounted, LED flood lights Hydraulic raise cab protector kit 4 Roof access ladder on rear Infinity Series packing cylinders, includes additional 4 year parts only, warranty Five year...4 additional years on all cylinders,parts only Custom green paint color Factory mounting and paint Base body price excluding taxes, NJPA $ 121,856.00 Additional items to be included: CES mounted: Dual CES split screen camera system $ 2,200.00 Steel tool box, mounted 700.00 Silent Drive or Hendrickson auxiliary lift axle with two low pro 255R 70, 22.5 steel rims and tires mounted in front of tandem axles $ 8,500.00, adds 11,000 lbs capacity Fire suppression system 5,200.00 One spare rim 250.00 Front and rear caution decals 300.00 Freight $ 1,500.00 Total body price with options $ 140,506.00 CHASSIS, new 2016 Peterbilt model 320 Base GVWR 66,000 lbs 204"WB FEPTO Engine: Cummins ISX 12 litre, 350 HP, 1450 ft lbs torque...diesel Transmission: Allison 4500 RDS Front axle and suspension: 20,000 lbs Rear axles " Ic 46,000 lbs, 4.78 ratio Refuse special brakes: 7" front and 8"rear Front tires: 315/80R x 22.5, steel 9" rims Rear 11R x 22.5, 16 ply, steel 8.25" rims Cab corner windows Other: 80 gallon fuel tank, DEF tank, battery disconnect switch, air dryer, tilt/telescoping steering wheel, AM/FM Bluetooth, air conditioning, heated/motorized mirrors Warranty; base 1 year Custom green cab color Chassis price; $ 132,323.00 2. Cummins extended warranty 5 year/200,000 miles $ 1,414.00 3. After treatment extended warranty " Ic $ 707.00 4. Allison extended warranty 5 years unlimited $ 900.92 5. Green paint $353.50 5 TOTAL Price NJPA with options $275,850.92 Delivery 110-140 days We appreciate your interest in our product. Batt %eUe Matt Keeble, mob 704-239-8471 email mattkeebleLbellsouth.net distributors for: Heil,Galbreath,Pac-Mac,Pak*Rat,Schaefer,Bush,Schwarze,SwapLoader,Pioneer,Roll- Rite,Huge Haul 6 (_'arofina Environmental Systems, Inc. 2750 ffighwalY 66 Soulli, Kernersville, NC 27284 2701 Witte Horse Rd, Greenville, SC 1 29611 7-10-15 To: Orange County Solid Waste and Recycling Ref: recycling truck Attn: Paul Spire, Larry Slaughter, Eric Gerringer Offer to purchase via National Joint Powers Alliance(NJPA) on contract 4 060612-ESG 1. Chassis, 2016 Peterbilt model 320, including one spare rim as per specifications $ 132,323.00 2. Body, new 2015 Heil DP Half Pack, 28 cu yds, including auxiliary air lift axle and 5 year cylinder warranty as per specifications $ 140,506.00 3. Chassis extended warranties: Cummins engine 5 year/200,000 mile $ 1,414.00 " " after treatment $ 707.00 Allison 5 year unlimited $ 900.92 TOTAL Price, delivered to you $ 275,850.92 Cab and body color, custom green Delivery: 110— 140 days CES will be primary source for all warranties. We appreciate the opportunity to submit this information and I look forward to your response. C#att CXeeble Matt Keeble, mob 704-239-8471, email mattkeeble(c(�bellsouth.net Distributors for: Heil, Schwarze, Schaefer, Pac-Mac, Pak-Rat, Busch, SwapLoader, Pioneer, O'Brian, Load Lugger, Galbreath