HomeMy WebLinkAboutAgenda - 09-01-2015 - 6k 1
ORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: September 1, 2015
Action Agenda
Item No. 6-k
SUBJECT: Dedication of Right-of-Way and Permanent Water and Sewage Easement for
Eubanks Road Solid Waste Center Project
DEPARTMENT: Solid Waste, Asset PUBLIC HEARING: (Y/N) No
Management Services,
County Attorney's Office
ATTACHMENT(S): INFORMATION CONTACT:
1) Site Location Map Gayle Wilson, 919-968-2788
2) Final Plat of Right-of-Way Jeff Thompson, 919-245-2658
3) Deed of Easement John Roberts, 919-245-2318
PURPOSE: To consider approving a dedication of Right-of-Way and permanent utility
easement for water to service the expanded Eubanks Road Convenience Center and landfill
improvements project as previously presented, and to authorize the Chair to sign on behalf of
the Board following final review of the County Attorney.
BACKGROUND: The County is in the process of obtaining final permits for the expansion of
the Eubanks Road Solid Waste Center Project. The project requires two new turning lanes to
be installed along Eubanks Road and for a main water line to be extended to the site - see
Attachment 1, Site Location Map. The expansion and improvement project was presented to
the Board during the June 2, 2015 Board meeting as Action Agenda Item 7-b.
The new turning lanes will require the existing right-of-way along Eubanks Road adjacent to the
project site to be adjusted to fit the new lanes - see Attachment 2, Final Plat of Right-of-Way.
The installation of the utility line will require a three party easement agreement between the
County, North Carolina Department of Transportation, and the Orange Water and Sewer
Authority - see Attachment 3.
The right-of-way adjustment will require approximately 1.1 acres of land that currently serves as
a buffer along Eubanks Road to be dedicated. This area is a partially wooded and mostly
grassed edge along the road. The area will be disturbed and cleared as part of the construction
project to install the turning lanes and the water line. A vegetative buffer will be restored as part
of the final construction of the convenience center expansion.
FINANCIAL IMPACT: The right-of-way final plat preparation will cost approximately $3,000
when complete and the Three Party Utility Easement has no additional cost beyond the project
costs for the construction of the two turning lanes and the installation of the water line. There is
2
also the land value to consider, but otherwise undevelopable strips of land between a busy road
and a landfill would be expected to be of minimal monetary value.
SOCIAL JUSTICE IMPACT: The following two Orange County Social Justice Goals are
applicable to this agenda item:
• GOAL: CREATE A SAFE COMMUNITY
The reduction of risks from vehicle/traffic accidents, childhood and senior injuries, gang
activity, substance abuse and domestic violence.
• GOAL: ESTABLISH SUSTAINABLE AND EQUITABLE LAND-USE AND ENVIRONMENTAL POLICIES
The fair treatment and meaningful involvement of people of all races, cultures, incomes
and educational levels with respect to the development and enforcement of
environmental laws, regulations, policies, and decisions. Fair treatment means that no
group of people should bear a disproportionate share of the negative environmental
consequences resulting from industrial, governmental and commercial operations or
policies.
The Eubanks Road Solid Waste Center Project will positively impact the County in general and
the nearby community more specifically by providing for the consolidation, modernization and
streamlining of existing solid waste disposal and recycling services available at the existing
convenience center as well as at other locations in the nearby area. It will improve vehicle
safety for residents using the center and for the community residents that travel along Eubanks
Road near the convenience center. There will also be improvements that reduce the risk of
injury caused by the lifting of heavy materials and allow much improved access for disabled
users. The expansion of the center is also expected to facilitate recycling and increase
recycling rates, thereby allowing the County to further surpass local waste reduction goals.
RECOMMENDATION(S): The Manager recommends that the Board approve a dedication of
Right-of-Way and permanent utility easement for water and sewer to service the expanded
Eubanks Road Solid Waste Center Project as previously presented, and to authorize the Chair
to sign on behalf of the Board following final review of the County Attorney.
Attachment 1
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ATTACHMENT 3
STATE OF NORTH CAROLINA
ROUTE SR 1727 (Eubanks PROJECT Eubanks Road COUNTY OF Orange
Road) Convenience Center
Expansion Project
DEPARTMENT OF TRANSPORTATION THREE PARTY RIGHT OF WAY
-AND- ENCROACHMENT AGREEMENT ON
Orange County PRIMARY AND SECONDARY SYSTEM
-AND-
Orange Water and Sewer Authority
THIS AGREEMENT, made and entered into this the 16th day of Jun , 20 15 by and between the Department
e
of Transportation, party of the first part; and Orange County
party of the second part; and Orange Water and Sewer Authority
party of the third part,
WITNESSETH
THAT WHEREAS, the party of the second part desires to encroach on the right of way of the public road designated as
Route(s) 1727 (Eubanks Road) located In Chapel Hill 1.1 miles west of the intersection of
SR 1727 and 86
with the construction and/or erection of: a 16" diameter public water main to be extend approximately 1326 feet to the west
from the current end location located in close proximity to the Animal Shelter.
WHEREAS, it is to the material advantage of the party of the second part to effect this encroachment, and the party of
the first part in the exercise of authority conferred upon it by statute, is willing to permit the encroachment within the limits of the
right of way as indicated, subject to the conditions of this agreement;
NOW, THEREFORE, IT IS AGREED that the party of the first part hereby grants to the party of the second part the right
and privilege to make this encroachment as shown on attached plan sheet(s), specifications and special provisions which are
made a part hereof upon the following conditions, to wit:
That the installation, operation, and maintenance of the above described facility will be accomplished in accordance with the party of
the first part's latest POLICIES AND PROCEDURES FOR ACCOMMODATING UTILITIES ON HIGHWAY RIGHTS-OF-WAY, and such
revisions and amendments thereto as may be in effect at the date of this agreement. Information as to these policies and procedures
may be obtained from the Division Engineer or State Utility Agent of the party of the first part.
That the said party of the second part binds and obligates himself to install and maintain the encroaching facility in such safe and proper
condition that it will not interfere with or endanger travel upon said highway, nor obstruct nor interfere with the proper maintenance
thereof,to reimburse the party of the first part for the cost incurred for any repairs or maintenance to its roadways and structures
necessary due to installation and existence of the facilities of the party of the second part, and if at any time the party of the first part shall
require the removal of or changes in the location of the said facilities,that the said party of the second part binds himself, his successors
and assigns,to promptly remove or alter the said facilities, in order to conform to the said requirement,without any cost to the party of the
first part.
That the party of the second part agrees to provide during construction and any subsequent maintenance proper signs,signal lights,
flagmen and other warning devices for the protection of traffic in conformance with the latest Manual on Uniform Traffic Control Devices
for Streets and Highways and Amendments or Supplements thereto. Information as to the above rules and regulations may be obtained
from the Division Engineer of the party of the first.
That the party of the second part hereby agrees to indemnify and save harmless the party of the first part from all damages and
claims for damage that may arise by reason of the installation and maintenance of this encroachment.
FORM RAN 16.6
Rev. July 1, 1977
6
That the party of the second part agrees to restore all areas disturbed during installation and maintenance to the satisfaction of the
Division Engineer of the party of the first part. The party of the second part agrees to exercise every reasonable precaution during
construction and maintenance to prevent eroding of soil;silting or pollution of rivers,streams, lakes, reservoirs, other water
impoundments,ground surfaces or other property; or pollution of the air. There shall be compliance with applicable rules and regulations
of the North Carolina Division of Environmental Management, North Carolina Sedimentation Control Commission, and with ordinances
and regulations of various counties, municipalities and other official agencies relating to pollution prevention and control. When any
installation or maintenance operation disturbs the ground surface and existing ground cover,the party of the second part agrees to
remove and replace the sod or otherwise reestablish the grass cover to meet the satisfaction of the Division Engineer of the party of the
first part.
That the party of the second part agrees to assume the actual cost of any inspection of the work considered to be necessary by the
Division Engineer of the party of the first part.
That the party of the second part agrees to have available at the construction site, at all times during construction, a copy of this
agreement showing evidence of approval by the party of the first part. The party of the first part reserves the right to stop all work unless
evidence of approval can be shown.
Provided the work contained in this agreement is being performed on a completed highway open to traffic;the party of the second part
agrees to give written notice to the Division Engineer of the party of the first part when all work contained herein has been completed.
Unless specifically requested by the party of the first part,written notice of completion of work on highway projects under construction will
not be required.
That in the case of noncompliance with the terms of this agreement by the party of the second part,the party of the first part reserves
the right to stop all work until the facility has been brought into compliance or removed from the right of way at no cost to the party of the
first part.
That it is agreed by both parties that this agreement shall become void if actual construction of the work contemplated herein is not
begun within one(1)year from the date of authorization by the party of the first part unless written waiver is secured by the party of the
second part from the party of the first part.
During the performance of this contract,the second party,for itself, its assignees and successors in interest(hereinafter referred to as
the"contractor"), agrees as follows:
a. Compliance with Regulations: The contractor shall comply with the Regulations relative to nondiscrimination in Federally-
assisted programs of the U. S. Department of Transportation,Title 49, Code of Federal Regulations, Part 21, as they may be
amended from time to time, (hereinafter referred to as the Regulations),which are herein incorporated by reference and
made a part of this contract.
b. Nondiscrimination: The contractor,with regard to the work performed by it during the contract,shall not discriminate on the
grounds of race, color, or national origin in the selection and retention of subcontractors, including procurements of materials
and leases of equipment. The contractor shall not participate either directly or indirectly in the discrimination prohibited by
Section 21.5 of the Regulations, including employment practices when the contract covers a program set forth in Appendix B
of the Regulations.
c. Solicitations for Subcontracts, including Procurements of Materials and Equipment: In all solicitations either by competitive
bidding or negotiation made by the contractor for work to be performed under a subcontract, including procurements of
materials or leases of equipment,each potential subcontractor or supplier shall be notified by the contractor of the
contractor's obligations under this contract and the Regulations relative to nondiscrimination on the grounds of race, color,
or national origin.
d. Information and Reports: The contractor shall provide all information and reports required by the Regulations, or directives
issued pursuant thereto, and shall permit access to its books, records, accounts, other sources of information, and its
facilities as may be determined by the Department of Transportation or the Federal Highway Administration to be pertinent to
ascertain compliance with such Regulations or directives. Where any information required of a contractor is in the exclusive
possession of another who fails or refuses to furnish this information,the contractor shall so certify to the Department of
Transportation, or the Federal Highway Administration as appropriate, and shall set forth what efforts it has made to obtain
the information.
e. Sanctions for Noncompliance: In the event of the contractor's noncompliance with the nondiscrimination provisions of this
contract, the Department of Transportation shall impose such contract sanctions as it or the Federal Highway Administration
may determine to be appropriate, including, but not limited to,
(1) withholding of payments to the contractor under the contract until the contractor complies, and/or
(2) cancellation,termination or suspension of the contract, in whole or in part.
f. Incorporation of Provisions: The contractor shall include the provisions of paragraphs"a"through "f'in every subcontract,
including procurements of materials and leases of equipment, unless exempt by the Regulations, or directives issued
pursuant thereto. The contractor shall take such action with respect to any subcontract or procurement as the Department
of Transportation or the Federal Highway Administration may direct as a means of enforcing such provisions including
sanctions for noncompliance: Provided, however,that, in the event a contractor becomes involved in, or is threatened with,
litigation with a subcontractor or supplier as a result of such direction,the contractor may request the Department of
Transportation to enter into such litigation to protect the interests of the State, and, in addition,the contractor may request
the United States to enter into such litigation to protect the interests of the United States.
That when title to the subject that constitutes the aforesaid encroachment passes from the party of the second
part and vests in the party of the third part, the party of the third part agrees to assume all responsibilities and rights and to
perform all obligations as agreed to herein by the party of the second part.
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R/W (166) : Party of the Second Part certifies that this agreement is true and accurate copy of the form
R/W (166) incorporating all revisions to date.
IN WITNESS WHEREOF, each of the parties to this agreement has caused the same to be executed the day and
year first above written.
DEPARTMENT OF TRANSPORTATION
BY:
DIVISION ENGINEER
WITNESS:
Second Party
WITNESS:
Todd Spencer, PE Ed Kerwin
Engineering Manager Executive Director
Orange Water and Sewer Authority Orange Water and Sewer Authority
Third Party