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Home My WebLink About2015-472-E Planning - City of Durham - Compendium of Potential Regional Raw Water Sources DocuSign Envelope ID:2AD3F596-76A7-4BB6-86CF-7B4E6C3E358E JORDAN LAKE PARTNERSHIP SUPPLEMENTAL ARTICLE No. 7 Compendium of Potential Raw Water Sources Triangle J Council of Governments Pursuant to Section 6 of the Memorandum of Understanding Supporting a Regional Water Supply Partnership for Water Supply Planning and Potential Joint Use of B. Everett Jordan Reservoir dated March 16, 2009 and amended July 7, 2015 (MOU), this Supplemental Article No. 7 defines the terms under which the Compendium of Potential Raw Water Sources will be developed by the Jordan Lake Partnership. The signatories to this Supplemental Article agree to reimburse the Lead Contractual Agency for actual costs incurred, according to cost shares defined below,up to the total cost shown. Lead Contractual Agency: City of Durham Project Scope: The project scope is described in the Proposal for Jordan Lake Partnership Work Plan PRIORITY I—Update&Expand Information on Potential Water Sources (Compendium of Potential Raw Water Sources) document dated July 24, 2015 from Triangle J Council of Governments (Attachment A). The project scope is described in detail within Attachment A as appears on pages 4-7 of this supplemental article. Project Cost: The total project cost is $29,262.00. Attachment A defines the breakdown of project costs in detail as appears on page 6 of this supplemental article. Project Management Team: The Project Management Team will be made up of one representative from each of the signatories as appointed by that partner's Manager or Executive Director. The Jordan Lake Partnership members participating in this work includes the following: • Town of Apex • Town of Morrisville • Town of Cary • Orange County • Chatham County • OWASA • City of Durham • Town of Pittsboro • Town of Hillsborough • City of Raleigh • Town of Holly Springs • Wake County Jordan Lake Partnership Supplemental Article 7 Page 1 of 19 July 26,2015 DocuSign Envelope ID:2AD3F596-76A7-4BB6-86CF-7B4E6C3E358E JORDAN LAKE PARTNERSHIP SUPPLEMENTAL ARTICLE No. 7 Compendium of Potential Raw Water Sources Triangle J Council of Governments Signatory Cost Shares: The costs will be split based on the relative Level 1, Level 2, or Level 3 base charges each Partner is paying under the MOU and are reflected in the following table: Town of Apex $ 2,663.00 Town of Cary $ 5,321.00 Chatham County $ 1,139.00 City of Durham $ 5,321.00 Town of Hillsborough $ 1,139.00 Town of Holly Springs $ 1,139.00 Town of Morrisville $ 1,139.00 Orange County $ 1,139.00 OWASA $ 2,663.00 Town of Pittsboro $ 1,139.00 City of Raleigh $ 5,321.00 City of Sanford $ - Wake County $ 1,139.00 Total $ 29,262.00 Jordan Lake Partnership Supplemental Article 7 Page 2 of 19 July 26,2015 DocuSign Envelope ID:2AD3F596-76A7-4BB6-86CF-7B4E6C3E358E JORDAN LAKE PARTNERSHIP SUPPLEMENTAL ARTICLE No. 7 Compendium of Potential Raw Water Sources Triangle J Council of Governments COMPENDIUM OF POTENTIAL RAW WATER SOURCES ATTACHMENT A SCOPE OF WORK Jordan Lake Partnership Supplemental Article 7 Page 3 of 19 July 26,2015 DocuSign Envelope ID:2AD3F596-76A7-4BB6-86CF-7B4E6C3E358E JORDAN LAKE PARTNERSHIP SUPPLEMENTAL ARTICLE No. 7 Compendium of Potential Raw Water Sources Triangle J Council of Governments TRIANGLE J COUNCIL OF GOVERNMENTS 4307 Emperor Boufeva rd,Sude 110 Durham,NC 27703 W orld 919-549.0551 FAX 919.549.9390 C I a s s www,tjcog.dst.nc.us R e g i o n July 24,2015 Mr.Donald Greeley Director,Department of Water Management City of Durham 101 City Hall Plaza Durham,NC 27701 Re:Proposal for Jordan Lake Partnership Workplan PRIORITY 1—Update&Expand Information on Potential Water Sources(Compendium of Potential Raw Water Sources) Dear Mi.Greeley, Please fmd attached a proposal for completing the first priority for the Jordan Lake Partnership's technical support workplan to update and expand information on potential water sources. The cost for this proposed work is$29,260,with a six-month timeline to complete the project. This project supports long range water supply planning and would be an important task to complete before the Triangle Regional Water Supply Plan could be updated.The existing TRWSP was limited to sources that had been previously evaluated by individual utilities and selected for further evaluation or implementation;this project would include sources previously evaluated but not selected for inclusion in the TRWSP. The resulting documentation will serve as valuable background information for updating the TRWSP. This project will result in a more complete portfolio of potential future raw water supply sources. It does not involve any new original research,but is instead designed to capture the information that was`cut" from the TRWSP if that source was not in any of the selected"collections of sources." Please seethe attached scope and budget for more details about the proposed project. If you have any questions or if l can provide any additional information,please do not hesitate to contact me at 919-295- 0017 or mschlegelgticoE.ore. Thank you for the opportunity to assist you with this very important project. We look forward to continuing to work with the City of Durham and the Jordan Lake Partnership on secure and sustainable water supplies for the Triangle Region. Sincerely, Michael B.Schlegel, Water Resources Program Manager MISSION STATEMENT To serve as an intergovernmental organization for local elected officials that works proactively on regional issues in order to sustain and improve the quality of fife for our citizens. Jordan Lake Partnership Supplemental Article 7 Page 4 of 19 July 26,2015 DocuSign Envelope ID:2AD3F596-76A7-4BB6-86CF-7B4E6C3E358E JORDAN LAKE PARTNERSHIP SUPPLEMENTAL ARTICLE No. 7 Compendium of Potential Raw Water Sources Triangle J Council of Governments PRIORITY 1: Update & Expand Information on Potential Water Sources PURPOSE:Refine and expand summaries of information on potential water supply sources for the Triangle Region based on existing documents. Background This project supports long range water supply planning and would be an important task before the Triangle Regional Water Supply Plan could be updated.The 2014 TRWSP included Source Summaries for most sources that were included in one or more of the Collections of Sources considered by the Partners;these sources had been previously evaluated by individual utilities and were selected for further evaluation or implementation in the 2014TRWSP.This Water Sources Information Compendium Project would compile information on sources not included the 2014 TRWSP. The updated and expanded source information will expand the portfolio of potential future water supply sources for consideration under a later update of the TRWSP. Structure for Priority 1 Project This project does not involve creating new information;instead,the project will capture information that was"cut"from the TRWSP if that source was not in any of the"collections of sources"considered through the screening and selection of preferred alternatives. 1.Frameworks 2 -3, 4.Screening S. 6.7, e• Collectionsof Alternatives Refinement, Preferred Sources Modeling, Alternative Analysis ----X � -----X -----ve ----X WO'nP4 4 so -----X Jordan Lake Partnership Supplemental Article 7 Page 5 of 19 July 26,2015 DocuSign Envelope ID:2AD3F596-76A7-4BB6-86CF-7B4E6C3E358E JORDAN LAKE PARTNERSHIP SUPPLEMENTAL ARTICLE No. 7 Compendium of Potential Raw Water Sources Triangle J Council of Governments This project would produce four primary deliverables: Al.A bibliography listing documents with information on the potential sources and a matrix summarizing which documents contain information on which potential sources. A2. Source Summaries for any sources considered at any step of the TRWSP process that did not have Source Summaries included in the 2014 TRWSP.All information included in Source Summaries would be from existing documents. A3.A Memo summarizing findings and remaining gaps in information(yield,feasibility, challenges,costs,etc.)based on Deliverable A2. A4.A PowerPoint presentation summarizing existing information about yield,feasibility, challenges,costs,etc.related to specific potential sources,and highlighting information that needs to be generated or updated. Scope of Work for T1C0G The total estimated cost for this project is$29,260,which is estimated to require 308 hours at a Budgeted Rate of$95 1hour.In practice,actual costs and hours will vary based on the assigned staff,but will not exceed the total budget. %of Budget Deliverable/Major Task Total Hours by Task Al. Bibliography and Summary Matrix(SM) 34% 105 $9,975 A2. Additional and Revised Source Summaries (SS) 40% 122 $11,590 A3. TM of findings and remaining information gaps 13% 41 $3,895 A4. PowerPoint presentation 3% 10 $950 PM:Project management 1 10% 1 30 1 $2,850 100% 1 308 $29,260 See next page for a detailed scope of work. Jordan Lake Partnership Supplemental Article 7 Page 6 of 19 July 26,2015 DocuSign Envelope ID:2AD3F596-76A7-4BB6-86CF-7B4E6C3E358E JORDAN LAKE PARTNERSHIP SUPPLEMENTAL ARTICLE No. 7 Compendium of Potential Raw Water Sources Triangle J Council of Governments Draft Scope:Revised July24,2015 Percent Total SCHEDULE and HOURS by MONTH Deliverable of Total Hours: Ml M2 M3 M4 MS M6 Tasks Hours 308 41 59 57 55 74 22 Al. Bibliography and Summary Matrix(SM) 34% 105 31 41 33 0 0 0 Create templates for Bibliography and its entries 2 2 Create SM template and notation conventions 6 6 Obtain JLP input on templates via email;revise if necessary 4 4 Review refs in Vol.1 Individual Source Summaries against appendix 1 1 Obtain compiled Characklis model source info(Excel files) 0 Reformat refs in Vol.1to Bibliographyformat 6 6 Create new entries for Bibliography from new docs/info 10 5 5 Ask J LP to review Bibliography for completeness 2 2 Skim information from Bibliography to populate SM 31 5 26 Review Bibliography documents for refs to additional docs 12 10 2 Obtain additional(secondary)documents/information 6 6 Scan additional documents not already available digitally 0 Create entries for additional documents in Bibliography 8 8 Skim additional documents to populate SM 12 12 Check SM against existing Source Summaries'content 5 5 [no tertiary-level document retrieval/review] A2. Additional and Revised Source Summaries (SS) 40% 122 0 14 20 51 37 0 Create a table listing existing Source Summaries 4 4 Decide how to handle SS with variations or conflicting info 4 4 Create a consistent naming and unique IDs for Sources 4 4 Define with JLP what constitutes an information"gap" 2 2 Refine existing SS based on review of Al documents 40 20 20 Develop new SS based on review of Al documents 50 25 25 Flag potential gaps and send all SS to JLP for review 12 6 6 Revise SS based on J LP review and update Appendix C 6 6 A3. TM of findings and remaining information gaps 13% 41 0 0 0 0 33 s Review all gaps in revised SS and outline TM 5 5 Summarize gaps based on flags in revised SS 10 10 Review gaps with J LP and prioritize gaps for future research 2 2 Develop graphics for memo and PowerPoint presentation 16 16 Send memo forJLP review via email;revise memo 8 8 A4. PowerPoint presentation(s) 3% 10 0 0 0 0 0 10 Develop master presentation 10 10 PM:Project management 10% 30 10 4 4 4 4 4 Execute Agreement for Project 1 3 3 Set up project in Sage;TJCOG budget amendment 3 3 Establish and monitor project schedule 12 2 2 2 2 2 2 Run Sage report monthly after indirect has been allocated 0 Monitor budget(enter Sage costs and recalculate burn rate) 6 1 1 1 1 1 1 Invoice and report on progress to JLP 6 1 1 1 1 1 1 Prepare annual budget package for TJCOG Finance 0 Budgeted Rate:$95 $ 29,260 Jordan Lake Partnership Supplemental Article 7 Page 7 of 19 July 26,2015 DocuSign Envelope ID:2AD3F596-76A7-4BB6-86CF-7B4E6C3E358E JORDAN LAKE PARTNERSHIP SUPPLEMENTAL ARTICLE No. 7 Compendium of Potential Raw Water Sources Triangle J Council of Governments Participant: TOWN OF APEX Bruce Radford, Town Manager Date ATTEST: Jordan Lake Partnership Supplemental Article 7 Page 8 of 19 July 26,2015 DocuSign Envelope ID:2AD3F596-76A7-4BB6-86CF-7B4E6C3E358E JORDAN LAKE PARTNERSHIP SUPPLEMENTAL ARTICLE No. 7 Compendium of Potential Raw Water Sources Triangle J Council of Governments Participant: TOWN OF CARY Benjamin T. Shivar, Town Manager Date ATTEST: Jordan Lake Partnership Supplemental Article 7 Page 9 of 19 July 26,2015 DocuSign Envelope ID:2AD3F596-76A7-4BB6-86CF-7B4E6C3E358E JORDAN LAKE PARTNERSHIP SUPPLEMENTAL ARTICLE No. 7 Allocation Compendium of Potential Raw Water Sources Triangle J Council of Governments Participant: CHATHAM COUNTY Charlie Horne, County Manager Date ATTEST: Jordan Lake Partnership Supplemental Article 7 Page 10 of 19 July 26,2015 DocuSign Envelope ID:2AD3F596-76A7-4BB6-86CF-7B4E6C3E358E JORDAN LAKE PARTNERSHIP SUPPLEMENTAL ARTICLE No. 7 Allocation Compendium of Potential Raw Water Sources Triangle J Council of Governments Participant: CITY OF DURHAM Thomas J. Bonfield, City Manager Date ATTEST: Jordan Lake Partnership Supplemental Article 7 Page 11 of 19 July 26,2015 DocuSign Envelope ID:2AD3F596-76A7-4BB6-86CF-7B4E6C3E358E JORDAN LAKE PARTNERSHIP SUPPLEMENTAL ARTICLE No. 7 Allocation Compendium of Potential Raw Water Sources Triangle J Council of Governments Participant: TOWN OF HILLSBOROUGH Eric Peterson, Town Manager Date ATTEST: Jordan Lake Partnership Supplemental Article 7 Page 12 of 19 July 26,2015 DocuSign Envelope ID:2AD3F596-76A7-4BB6-86CF-7B4E6C3E358E JORDAN LAKE PARTNERSHIP SUPPLEMENTAL ARTICLE No. 7 Allocation Compendium of Potential Raw Water Sources Triangle J Council of Governments Participant: TOWN OF HOLLY SPRINGS Charles Simmons, Town Manager Date ATTEST: Jordan Lake Partnership Supplemental Article 7 Page 13 of 19 July 26,2015 DocuSign Envelope ID:2AD3F596-76A7-4BB6-86CF-7B4E6C3E358E JORDAN LAKE PARTNERSHIP SUPPLEMENTAL ARTICLE No. 7 Allocation Compendium of Potential Raw Water Sources Triangle J Council of Governments Participant: TOWN OF MORRISVILLE Martha Wheelock, Town Manager Date ATTEST: Jordan Lake Partnership Supplemental Article 7 Page 14 of 19 July 26,2015 DocuSign Envelope ID:2AD3F596-76A7-4BB6-86CF-7B4E6C3E358E JORDAN LAKE PARTNERSHIP SUPPLEMENTAL ARTICLE No. 7 Allocation Compendium of Potential Raw Water Sources Triangle J Council of Governments Participant: ORANGE COUNTY DocuSigned by: f jOln l�if �AaMwtt VS�t 8/26/2015 Bonnie B. Hammersley, County Manager Date F DocuSigned by: ATTEST: bin,ltia �� 8 ... Jordan Lake Partnership Supplemental Article 7 Page 15 of 19 July 26,2015 DocuSign Envelope ID:2AD3F596-76A7-4BB6-86CF-7B4E6C3E358E JORDAN LAKE PARTNERSHIP SUPPLEMENTAL ARTICLE No. 7 Allocation Compendium of Potential Raw Water Sources Triangle J Council of Governments Participant: OWASA (Orange Water and Sewer Authority) Ed Kerwin, Executive Director Date ATTEST: Jordan Lake Partnership Supplemental Article 7 Page 16 of 19 July 26,2015 DocuSign Envelope ID:2AD3F596-76A7-4BB6-86CF-7B4E6C3E358E JORDAN LAKE PARTNERSHIP SUPPLEMENTAL ARTICLE No. 7 Allocation Compendium of Potential Raw Water Sources Triangle J Council of Governments Participant: TOWN OF PITTSBORO Bryan Gruesbeck, Town Manager Date ATTEST: Jordan Lake Partnership Supplemental Article 7 Page 17 of 19 July 26,2015 DocuSign Envelope ID:2AD3F596-76A7-4BB6-86CF-7B4E6C3E358E JORDAN LAKE PARTNERSHIP SUPPLEMENTAL ARTICLE No. 7 Allocation Compendium of Potential Raw Water Sources Triangle J Council of Governments Participant: CITY OF RALEIGH Ruffin Hall, City Manager Date ATTEST: Jordan Lake Partnership Supplemental Article 7 Page 18 of 19 July 26,2015 DocuSign Envelope ID:2AD3F596-76A7-4BB6-86CF-7B4E6C3E358E JORDAN LAKE PARTNERSHIP SUPPLEMENTAL ARTICLE No. 7 Allocation Compendium of Potential Raw Water Sources Triangle J Council of Governments Participant: WAKE COUNTY ATTEST Clerk James K. Hartmann County Manager County of Wake Date APPROVED as to form: This instrument has been preaudited in Accordance with the provisions of the Local Government Budget and Fiscal Control Act. Scott W. Warren Finance Officer County Attorney County of Wake The person responsible for monitoring the contract performance requirement is: Eric Staehle Mark Forestieri, Director Facilities Design&Construction Jordan Lake Partnership Supplemental Article 7 Page 19 of 19 July 26,2015