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HomeMy WebLinkAboutAgenda - 12-03-2007- Orange County Board of Commissioners Agenda Regular Meeting 1Vlonday, December 3, 2007 7:30 p.m. F. Gordon Battle Courtroom Hillsborough, NC 27278 Note: Background Material on all abstracts available in the Clerk's Office Compliance with the "Americans with Disabilities Act" -Interpreter sereices and/or special sound equipment are available on request. Call the County Clerk's Office ai 732-8181, extension 2130. If you are disabled and need assistance with reasonable accommodations, contact the I~DA Coordinator in the County Manager's Office at 732-8181, extension 2300 or TDD# 644-3045. Board Organization a. Election of Chair and Vice-Chair b. Designation of Voting Delegate for all NCACC and NACo meetings for Calendar Year December 1, 2007-2008 Appovttments a. Manager b. Clerk to the Boarcl c. County Attorney 1. Additions or Changes to the Agenda PUBLIC CIL4RGE The Board of Commiss~oners• pledges to the citizens of Orange County its respect. The Boarcl casks its citiaens to conduct thet~aselves in a respectful, courteous manner; both tivith the Board and with fellow cita'~ens. At cony tune should any naenaber of the Board or any citizen fail to observe this public charge, the Chair will ask the offending person to leave the meeting until that individual regains personal control. Should decoru~rr fail to be restorecl, the Chair will recess the meeting until such tinge that a genuine conamitnaent to this public charge is observed All electronic devices such as cell phones, pagers, and computers should please be turned off onset to silent/vibrate. 2. Public Comments (~~4Te would appreciate you signing the pad ahead of time so that you are not overlooked.} a. Matters not on the Printed _4genda b. Matters on the Printed _~genda (These matters will be considered when the Board addresses that item on the agenda below.} 3. Proclamations/ Resolutions/ Special Presentations a. Resolution Reco6~uzina and Honoi•ina Dr. Phail Wynn The Board will consider a resolution recognizing Dr. Phail Wynn, retiring President of Durham Technical Community College, for sei-~•=ice to Orange County and the local community. b. Presentation by the Library Services Task Force The Board will receive a presentation from the Library Services Task Force, which has worked on two main components of the charge of January 2007 and will present a report of the Library Services Standards for Orange County and a Capital & Operational Request as it relates to Library Service. c. Proclamation of Hwnan Relations Commission's Celebration of Bill of Rights Da_y, Human Rights Day, and Human Rights V~~eek The Board twill consider a proclamation designating December 10-16, 2007 as Human Rights Week; December 10, 2007 as Human Rights Day; and December 15, 2007 as Bill of Rights Day to highlight the importance of Human Rights in Orange County and beyond. d. Resolution of Approval -Contribution of Funds for Land Acquisition and Acceptance of Conservation Easement from the Eno River Association The Board «Till consider a resolution authorizing an agreement between the County and the Eno River Association for the County contribution of funds for the purchase of the Eno Confluence property (110 acres) and the acceptance of a conservation easement for the same property and authorize the Chair and Clerk to sign pending final review by staff and the County Attorney. 4. Consent Agenda a. Minutes The Board will consider correcting and/or approving the minutes from October 23 and November 5, 2007 as submitted by the Clerk to the Board. b. Appointments (1) Chapel HilU4ran~e County Visitors Bureau -Reappointments The Board will consider making reappointments to the Chapel Hill/Orange County Visitors Bureau. (2) Commission for the Enviromnent - Reappovitments The Board will consider making reappointments to the Commission for the Environment. (3) Information Technology Advisory Committee - Reappovitments The Board will consider making reappointments to the Infomation Technology Advisory Committee. (4) Nursing Home Conununity Advisory Committee - Reappovitments The Board will consider making reappointments to the Nursing Home Community Advisory Committee. C. vppncailons Ior rropeiry 1 ax r.tiempilon ann rreseni use value The Board jvill consider ten (10) untimely applications for exemption,l`exclusion from ad valorem taxation for the 2007 tax year and one (1) untimely application for participation in the Present Use Value program for 2006. d. Property Value Changes The Board will consider approving value changes made in property values after the 2006 Board of Equalization and Review has adjourned. e. Exanwiation of Bonds The Board will consider examining bonds for officials pursuant to G.S. 109-5. f. Proposed Giant Application to NC Parks & Recreation Trust Fund The Board will consider submitting a joint application (County and Town of Hillsborough) to the NC Parks and Recreation Trust Fund for state grant funds to develop Fairview Park and authorize the Chair to sign prior to the January 31, 2008 deadline. g. Bid Award: Connect "Gateway Campus" to County Computer Network The Board «~ill consider approving a contract with Intellicom, Inc. of Durham, North Carolina to install data networking fiber between the new "Gateway Campus" and the Orange County computer network; and authorize the Purchasing Director to issue a purchase order in the amount of $40,780. h. Bid Award: Hook Lift Truck for Orange County Solid Waste The Board will consider awarding a bid to Triad Freightliner of Greensboro, North Carolina at a delivered cost of $144,821 for a Hook Truck to be utilized by Orange County Solid Waste at the solid waste convenience centers; and authorize the Purchasing Director to execute the paperwork. The Board «Till consider extending the Solid Waste Department agreement with Draper Aden Associates for engineering and consulting services at the Orange County Landfill for three additional years through December 31, 2010 and authorize the Chair to sign subject to final review by staff and the County Attorney. j. Sei•~~ice Coordination Renewal Agreement with 11'Ianley Estates and the Department on A~in~ The Board will consider renewal of the Agreement for the Department on Aging to provide on-site service coordination for the residents of the HUD 202 First Baptist and Manley Estates senior housing complex in Chapel Hill; and authorize the Chair to sign. k. Encroaclnnent Agreement: Central Orange Senior Center/Sportsplex Renovation Sidewalk Construction The Board will consider approving a Three Way Right of VVay Encroachment Agreement among the North Carolina Department of Transportation (NCDOT), Orange County and the Town of Hillsborough that allows the construction of approximately 490 lineal feet of ~-foot wide sidewalk; and authorize the Chair to sign. 1. Recommendation to NCDOT Concerning the Addition of Little Leaf Lane to the State Roacl S` stem The Board «Till consider a recorntnendation to the NoY-th Carolina Department of Transportation (NCDOT) concerning a petition to add Little Leaf Lane to the State Maintained Secondary Road System. m. Contract with Town of Hillsborough for Animal Control and Emergency Animal After Hours Call Services The Board i~-ill consider approving a contract to provide animal control and emergency animal after hour call services to the Town of Hillsborough form July 1, 2007 through June 30, 2008 for a set fee of $13,682; and authorize the Chair to sign subject to final review and approval by the County Attorney. n. Lease Renewal: 501 W. Fracil~lui Street, Suite #105 The Board «Till consider approving a lease renewal «~°ith Terradotta.com, asoftware consulting firm, for space at 501 ~~~. Franklin Street commencing on December 3, 2007 through December 2, 2008 for a monthly fee of $800; and authorize the Chair to sign. o. Lease Approval: Animal Shelter, Solid Waste Administration Building and RecyclinE Center on Municipal Drive, Chapel Hill The Board u~•ill consider approving leases with the University of North Carolina for property on Municipal Drive, Chapel Hill, previously or currently used by the County; and authorize the Manager to sign. p. Co~mnission for Women (CFW) Bylaws Amendment The Board will consider reviewring and amending the Commission for Women's (CFW) Bylaws to include a mission statement, delegation of hiring and supervisory duties, and other minor changes for the purpose of clarification and authorize the Commission for Women to amend the Byla«~s. q. Classification and Pay Plan Amendments -Add/Revise Various Classes The Board will consider amending the Orange County Classification and Pay Plan to add or revise various classifications. r. To Accept Annual Report and Recommendations on Child Care from the Social Services Board The Board will consider accepting the annual report from the Social Services Board on the progress being made in providing child subsidy for families in Orange County and to accept the recommendations of the Social Services Board; and authorize the Social Services Director to submit a competitive bid for administering the Smart Start subsidy program. 5. Public Hearings 6. Regular Agenda a. Animal Ordinance Civil Penalty and Fee Increases, Second Reading The Board «~ill consider approving the second reading of amendments to the County's Animal Ordinance to update select civil penalties effective July 1, 2008, allowing asix-month period of education and public outreach prior to the change. b. Zoning Ordinance Text and Map Amendments -Proposed Eflancl-Cheeps Higlilvay 70 Cori~dor Zo~ung Overlay District and Amendment to Section 6.23.3 of the Zo~wig Ordviance Pertaining to Impervious Surface Ratio Regulations The Board «~ill consider making text and map amendments to the Zoning Ordinance and Zoning Atlas regarding a proposed new zoning overlay district - Efland-Cheeks Highway 70 Corridor Overlay District (ECOD} -and to consider amending impervious surface limits prescribed in Section 6.23.3 of the Zoning Ordinance in regards to he Upper Eno and Back Creek Protected Watersheds. c. Landfill Gas Recovery Process Options The Board twill consider, and decide among, proposed options for proceeding to develop a gas recovery project at the Orange County Landfill. d. Amendment -Additional Services - to Professional Services Agreement far Design of Northern Human Sei•~~ices Center to Include Work on Septic System The Board «~ill consider authorizing a change order in an amount not to exceed $74,5000 for the design work associated with the Northern Park to include completion of the design of the septic system that will support the Park and the adjacent Northern Human Services /Center; and authorize the Chair to sign. e. Authorization for OWASA to Accept Wastewater Flow from the Blenheim Woods Subdivision in Durham City and Comity The Board «~ill consider authorizing a request from the City of Durham and the Orange ~4Tater and Sewer Authority (OWAS A} to allow the connection of the proposed Blenheim Woods subdivision (located within Durham City and County} to the Ot~~ASA wastewater collection system. f. Approval of Revised 200$-1$ Capital Investment Plan (CIP) Timeline The Board will consider appro~~ing a re~•~ised adoption timeline for the proposed 2008-18 Capital Investment Plan. 7. Reports a. Report on the Development of Interim Solid ~'4'aste Management Plan The Board will receive information and consider providing direction on the development of an Interim Solid Waste Management Plan - 3-Year Update, for submission to the State, pending completion of ongoing Solid Waste Planning Work Croup process. b. Report: Revision to Personnel Ordinance Article III, Section 3.0 Overtime Compensation The Board will receive a report on a proposed revision to the Orange County Personnel Ordinance, Article III, Section 3.0 Overtime Compensation. c. Report on County Campus Project The Board will receive information regarding the status of the county campus construction projects and provide feedback as may be appropriate. d. Contract and Proposal Review: Leading and Governing Associates Training and Facilitation Services The Board will receive information regarding a contract with Leading and Governing :associates in an amount not to exceed $13,000 for training and facilitation services associated with the County Commissioner retreat and Department Director training. S. Board Comments 9. County A~Ianager's Report 10. Appointments a. Arts Corrunission -New Appointment The Board will consider making a new appointment to the Arts Commission. b. Carrboro Board of Adjustment -New Appointment The Board will consider making a new appointment to the Carrboro Board of Adjustment. c. Commission for Women -New Appointments The Board will consider making new appointments to the Commission for V4'omen. d. Local Revenue Options Education Advisor~7 C.."ommittee The Board will consider making appointments to the Local Revenue Options Education Advisory Committee. 11. Information Items 12. Closed Session 13. Adjournment Note: Access the agenda through the County's web sate, www.co.orange.nc.us Orange County water supply reservoir water levels Available information as of 4:44 PM, Thursday, November 29, 2047 Lake tarange • Water level is 93.4" below spilling, and we remain in Stage 5 Eno Capacity Use restrictions • Water storage capacity remaining is 37.9°~ {179 million gallons} • Appraximately 69 days of water supply remaining {at Capacity Use specified release rate) • The Hillsborough gage indicates current Eno River flow to varies between 1.o and 2.4 cfs (approximately 654,444 to 1.3 mgd}. This is a real likelihood that beaver activity is now affecting the gage readings, at least intermittently. Regardless, instream flow continues to be well below the median flow levels far this time of year. • Stage 5 Eno River Capacity Use withdrawal restrictions (no contribution to instream flow from Lake Orange} went into effect November 8, 2447. • Orange Alamance continues to operate its water plant with average withdrawals of 344,004 gallons per day, each Monday, Tuesday and Wednesday. West Fark Reservoir (as of 11115/07} • Water level is 76" below spilling • Water storage capacity remaining is 60.1 • Appraximately 217 days of water supply remaining (assuming Town's current release rate (3.4 cfs, 1.94 mgd}. • Since 9111147, the Town has been releasing a level of flow into the river well in excess of its minimum instream flow release. • As of 10/22107, the Town's water customers are in Stage I -voluntary water restrictions. . ~WASA Reservoirs • Water level at Cane Creek Reservoir is 151.8" below full • Water level at University Lake is 81.5" below full • Total remaining water storage capacity is approximately 46.8 °~ • Approximately 218 days of water supply remaining (at current 34-day average daily demand [7.6 million gallons per day]) • On October 18, 2447 OWASA and the local governments having civil jurisdiction over OWASA customers implemented OWASA's Stage II Water Shortage restrictions. National Weather ServicelNOAA Regional Precipitation data {as of 1116/2007) finches above f+1 or below f-1 normal) RDU Piedmont-Triad -2.21 "since November 1, 2007 -1.83" since November 1, 2007 -8.37" since January 1, 2007 -11.51" since January 1, 2007 Miscellaneous notes 1. Please Hate that the rainfall deficits noted above show only deficits from January 2007, and do not reflect deficits that remained at the end of preceding years. USGS ground water specialists and hydrogeologists recently speculated that North Carolina as a whale needs 30 to 40" of rainfall by April 2008 to break the draught. 2. The NC Drought Management Advisory Council drought map, updated November 27, 2007, indicates that the entirety of Orange County lies within the area characterized as experiencing "exceptional drought" (the most severe draught classification used. 3. Given that: 1 }Orange Alamance's withdrawals are now averaging well below historical levels (averaging approximately 130,000 gallons per day); 2) Piedmont Minerals withdrawals are but a tiny fraction of its historical levels of withdrawal; and 3} Hillsborough has been releasing well above its minimum required release, the water level at Lake Orange -though quite low - is well above what might be expected with the current drought situation.