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HomeMy WebLinkAboutAgenda - 12-18-1979 AGENDA ORANGE COUNTY BOARD OF COMMISSIONERS DECEMBER 18, 1979 C MMISSIONERS ROOM, ORANGE COUNTY COURTHOUSE HILLSBOROUGH, NORTH CAROLINA 7:30 P.M. 1. Does a y Board Member desire to modify this agenda? 2. Does any member of the audience desire to comment on: A. Items not on this agenda? B. It ms on this agenda? 3. The Clerk submits minutes of Board meetings held December 3rd and 10th for B and consideration. 4. The Board of Commissioners and the County Planning Board will hold their quarterly public hearing to consider amendments to the County's Zoning Ordinance, Land Use Maps and other matters of joint concern. 5. Section 8 Housing Administrator will recommend the Board execute a contr with HUD for a Moderate Rehabilitation Housing Grant and will review the principal provisions of the contract implementing this �rogram. 6. The Community Development Task Force recommends the County file a pre-application for a comprehensive Community Development Grant for thIe coming .year. The Planning Director will review the grant proposal developed by the Task Force. 7. The Social Service Director submits proposed amendments to his department's budget reflecting additional funding for the Chore Servioe and Day Care programs. 8. The Minager submits amendments to the County's 1979-80 budget for Board consideration. 9. The Biond Attorneys have submitted a bill {$1,303.85} for services and expenses in connection with the bond election of November 6, 1979. 10. Appointments: A. TIrms of office of members (5) of the Nursing Home Advisory Committee epire December 31st. B. Orange JOCCA Board: Nominations have not been received from Chapel H ll-Carrboro Board of Education, Town of Carrboro, Social Services Board and UNC. C. Once vacancy exists on the Board of Public Health. Appointments (continued) : Page 2 D. Cable TV Citizens Advisory Committee: The Sheriff has recommended Avery Maddry. A resume has been received from Harry Harkins. Tile Town of Chapel Hill has recommended Ken McIntyre. E. Orlle vacancy exists on the Capital Health Systems Board. A consumer representative, Ethel Jackson, desires to be reappointed. F. C J. Andrews has resigned from the Health & Medical Care Advisory Couni G. Marilyn Malloy has resigned from the Recreation Advisory Commission. 11. The MaInager recommends the Board enact a resolution authorizing certain cooperative purchasing. 12. The Purchasing Director submits a report of results of a bidding for furniture at the Senior Citizens Center. 13. The Purchasing Director recommends the Board accept the bid of Trian4le Office Equipment in the amount of $6,559.52 and of Carolina Office Supply Company, Inc. of $251.00 for furniture at th ' Senior Citizen's Center. 14. The Mina er recommends g the Board execute a contract for $265,000 with Byer Appraisal Services to conduct the octennial revaluation of property in Orange County, and that an addendum to the existing contract document that extends the date for completion of work to be performed under this contract (Section III - Term) from January 1, 1981 to January 18, 1981 be approved. 15. The MLager recommends approval of an amendment to the CETA budget reflecting a special grant awarded through the YCCIP program. 16. The Chairman will advise the Board of the Audit Committee's recommendation relative to supplemental billing on the audit contract for fiscal year 1978- 9. 17. The Chairman will review a letter from Mr. Paul Williams, former Mayor of Hillsborough, concerning the County staff providing ;technical assisance to citizens and developers and issuing Zoning Permits for the-Town of Hillsborough. 18. The Manager recommends the completion date for the Community Development proje I t be changed from November 7, 1979 to February 15, 1980. 19. The Manager recommends the Board authorize the Chairman to execute a financing/purchasing agreement for computer enuiprient (_$118,.37.5 for 5 years) . _ 20. The Tax Supervisor submits: A. Re uest from Herb Holland Co. , Inc. for a release of a 1978 tax bill . B. Re uest from University Auto Supply for a release of certain 1979 to es. 21. The Ma alter has prepared a memorandum dealing_ with fees_a_s-requested -by the Board. - - - 22. Does to Board wish to consider the staff's recommendation concerning PSE funding ? A G E N D A QUARTERLY JOINT PUBLIC HEARING of the ORANGE COUNTY BOARD OF COMMISSIONERS AND PLANNING BOARD DECEMBER 18, 1979 1. The Bard of County Commissioners and the County Planning Board will jointly hold the quarterly public hearing to consider amendments to the County's Zoning Ordinance and Land Use Map. A. NI petitions for zoning changes are on file. B. No amendments to the County Zoning Ordinance have been advertised for consideration at this hearing. C. The Board of Commissioners will review the Scotswood Subdivision plan with the Planning Board. PWC -I-t--e-w / c- PLANNING BOARD RECOMMENDATIONS ON THL PRELIMINARY PLAN OP SCOTSWOOD October 22, 1979 1. Public water and sewer lines should be provided. 2. Designate drainage easements as specified by the Erosion Control Officer. 3. Shift lots so that lot lines fall along natural drainage ways. 4. Lots 9-14 in Block G will have a drainage easement along; the creek and structures will not be allowed in this easement. 5. All streets must be paved to the Department of Transportation Standards, 6. The intersection of Carolina Avenue and St. Mary's.)toad should he moved as far east as possible and intersect at a 900 angle. 7, Provide a road between lot #1 and lot 4#24 in block E and if possible connect it with State Road 1555. This would provide a walking access to the schools. 8. A 5 to 1 slope should be observed on the dam between the lake and the park. 9. Provide a pedestrian access from the north side of Strouds Creek to the Open space area on the south side. 10. A homeowners association should be set up after 50% of the lots are sold to provide for maintenance of the park and lake. 11. The large tract fronting on U.S. 70 should be studied as concerning the impact of any other non-residential land use, 12. Turn lane along St. Mary's Road for traffic going east into the Subdivim ion (Attachment A). 13. Turn lane on St. Mary's for traffic turning east onto U.S. 70 (Attachment B). 14, A left turn lane on U.S. 70 going east from the west property line to the intersection of U.S. 70 and St. Mary's Road should be built. 15. Several entrances into the proposed commercial area should be established, one along Carolina Avenue, one along U.S. 70 in the center of the property, and one off Graham Drive. 16. Underground utilities and sidewalks should be considered 17. Preliminary flood insurance rate maps for Orange County issued by the Army Corps of Engineers show the main stem of Stroud's Creek flooding to a level of 496 feet in the area of the proposed subdivision. This flooding will affect portions of lot. in Black A (Lots 16--20, 27 and 28); and Block G (14, 15, 17, 18, and 19).. 18. Fire hydrants should be spaced so that any structure is no further than 500 feet from a hydrant and on a 6 .inch line. AGENDA ITEM P RESCl.Ui ICY AU TNORIZ�;G wY CU':ICti OF AN ANNUAL CCNIRIB TIONS CCN__'..Ci Whereas, zhe (herein c:Oled the "PHA") proposes to en-.ter ;.to an ?Annual bu ions Contract (herein called ti-le "Contract") w' th t.'ie States of America, Depa:t went of Hcusi.g and Urba-n Development (herein called the "Gove=nment") . NOW, THEREFORE, BE TITZ ?°SOLNED by the PKA as foil ows: Section Tne Co n.ract, rumbered Contract No.— A290l : is hereby approved and accepted both as to fora aa.d su.bs.anca s..w the Chairman - is hereby authozicerd and d-:7ected Wo (Title of Of.icer) execu-ted said Con Bract in triplicate on be:' he ?HA, a. _ e Clerk is hereby aut::ar:.zed and d--ected zo (Title o,. Office:.) h j t)r2ss are 2.t ceSt isle offic:.a7 sea? of ...a F:LA on eac.+ such cou..1ter-o^.'t mild°. :o °A=Va.rd. Sa d executed coL'nt2r-)arta to the Govcrr.SnenW zoge*ner with' SUC:1 Ot:"l 7cc''u=e_nts eV-.^_e c_4ng the appoval and author'_z_n(; ,he exec::tion t e: o- as may by required by the Government. section 2. The.. Orange County Finance DirectPris hereby au~:or-tee? (Title of C="_We=) to fwle with t:se Gaverr.me.^.t __om t-ne to _ me,, as monies are recu:='sQ requisit-ons together wich ,he necessarY supporting document, for payment under the Cont=act. : Section 3. This Resolution shall take effect =maned a.e'y. 7 AGENDA ITEM ORANGE COUNTY PLANNING DEPARTIV1ENT Trt SBOROUGH NORTH CAROLINA ~7278 6°a0t9 n(O e e' M IORANDUPI T0: S. M. Gattis, County Manager FROM: Planning Department DATE: December 12, 1979 RE: Agenda item for December 18 Board of Commissioners meeting (Community Development Task Force recommendations for Orange County's 1979--80 Pre-application to HUD) At their meeting on December 5, 1979 the Community Development Task Force voted to recommend to the Board of Commissioners that the County submit a Pre-application to the Department of HUD for a Comprehensive Program as outlined by the Planning Department. This proposed Comprehen- sive Program would take place 'within the Northern Fairview neighborhood and include the following activities: 1) housing rehabilitation 2) demolition 3) relocation 4) road paving and surface drainage 5) a park 6) land and right-of--way acquisition 7) design and engineering 8) planning and administration The total budget would be between 1-3 million dollars for a CD Program that would take 3 years to complete. More detailed information about the proposed Pre--application will be available for the Commissioners meeting on December 18, 1979. mb PROPOSED 3-YEAR, COZIDIUNITY DEVELOPMENT PROGAA11 STRUCTURE December 1979 The Community Development Task Force has recommended that Orange County submit a pre--application to the Department of Housing and Urban Development for a multi-year comprehensive grant. This grant would include several activities and projects to take place in the Northern Fairview neighborhood. The following is a list of those activities and cost estimates: ACTIVITIES EXTENT COST ESMEA.TE Housing Rehabilitation 125 DU $937,500 Demolition 10 DU (est.) $5,000 Relocation 10 DU (est,) $115,000 Road Paving All streets in target $430,000 area (without curb & gutter) Drainage Entire target area $715,000 Improvements (with curb & gutter) Water Line Upgrade 2" lines and $116,000 Improvements provide laterals to vacant lots Park, 5--15 acres $344,000 Acquisition Demolition, R-0--11, $130,000 Park Design and $55,000 Engineering Planning and 3--4 persons/3 years $265,250 Administration TOTAL (without curb and gutter) $2,407,750 TOTAL (with curb and gutter) $2,692,750 DSS-1047-A (Rev. 11--78) Controller DIVISION OF SOCIAL SERVICES FY 1979-80 Budget Amendment # 2 Orange County Total Federal. State County A. Total Budget from DSS-1047 2 664 087 1,615 "466 450 0 , or Previous Amendment , , 93 557 287 B. Increases: (Itemize) I. Chore Service (Base) 20,561 15,421 2,570 2,570 _Chore Service ,(Increment) ----?AdraL __ 38.6L5 A 215 W c— L. Unffinanced (100% Day Care) 5,000 0 5,000 0 M Sihil 'IF- tT��f`P (maintannnra nf E Bx ) lay VIA n _-4 •18,706 Total Increases 69,127 34,066 13,785 21,276 ' C. Decreases: (Itemize) I. Day Care (XX) 20,561 15,421 2570 2570 Day Care Y(WIN) 5,000 4,500 500 K, Unfin,j�,k-e4 tgTATT_ 5,934 0 0 L. Unfinanced (100% Day Care) 51000 S,_DDD _ Total Decreases �� X21 3,070 _82504 T D. Amended Budget - (A + B - C) 2,696,719 1,624,611 460,808 570,059 ' 1. County Share Pertaining to the State Public Assistance Contingency Fund 361,639 CERTIFICATION i This certifies that the above amended Social Services budget has been approved by the County Board of Commissioners and that the county funds shown in item D. will be available to the county Department of Social. Services in FY 1979.-80. Chairman i Date and of gou f 7T �,2. ; Date GYerk to Board i i 1 AGENDA ITE14 ORANGE COUNTY PROPOSED 1979-80 BUDGET ORDINANCE ti AMENDMENT The 1979-80 Budget Ordinance of Orange County as adopted on June 30, 1979, and subsequently amended, is hereby amended as follows: Change the Appropriation for the following line items in the funds indicated: INCREASE FUND - ITEM (DECREASE) TO TOTAL General Co. Commissioners -- Bond Educ. 2,282 2,282 Day Care - AFCD 20,424 186,764 Day Care - WIN (5,000) 19,000 Adult Services - Chore - Personnel 41,699 220,886 Adult Services - Chore - Soc, Sec. 2,556 18,464 Mental Health -- Rape Crisis 2,095 2,095 Transfers to Revaluation Fund 15,000 57,800 Contingency (14,969) 85,031 Revaluation Fund Personnel 16,318 16,318 Social Security 11000 1,000 Travel 500 500 Supplies 4,500 4,500 Change the revenues and fund balances estimated to be available to meet the foregoing appropriations in the funds indicated: INCREASE FUND - RESOURCES (DECREASE) TO TOTAL General Fund Day Care -- AFDC 28,494 182,554 Chore Ser-vices 40,593 169,426 Day Care - WIN (5,000) 19,000 Revaluation Fund Interest on Investments 6,468 12,468 Transfers from General Fund 15,000 57,800 Appropriated Fund Balance - 650 152,411 Adopted this the day of AGENDA ITEM 7 r A RESOLUTION AUTHORIZING COOPERATIVE REGIONAL PURCHASING WHEREAS, The Board of Commissioners of Orange County, N.G. sees the need to maintain efficient local services at the lowest possible purchasing costs; and, WHEREAS, The Board of Commissioners of Orange County, N.C. realizes the value of cooperative regional purchasing in saving money and exchanging importent procurement information in other regions throughout the country; and, WHEREAS, The Board of Commissioners of Orange County, N.C. realizes the importance of selecting the bid proposal that is most advantageous to the needs of the people of Orange County, N.C.; and, WHEREAS, authority for such cooperative purchasing by local government units is found in Article 20 of Chapter I60A of the General Statutes of North Carolina, NOW, THEREFORE, BE IT RESOLVED by the Board of Commissioners of Orange County, N.C. that the Director of Purchasing and Central Services is authorized ..-to participate with other jurisdictions in Region ,3, Council of Governments in cooperative purchases that the Director deems advantageous to the needs and budget constraints of the government of Orange County, North Carolina. ADOPTED THIS DAY OF AGENDA ITEM r ORANGE COUNTY SENIOR CITIZENS CENTER FURNITURE SID RECOMMENDATIONS 1. It is recommended that Orange County purchase the following items from Triangle Office Equipment, F.O. Box 2372, Chapel Hill, N.C. on the basis of lowest responsible price_ I. Three-seater sofa 1 Two-seater sofa 5 Armed side chairs 3 End tables 76 Armed, upholstered stacking chairs 8 Folding tables* 2 Round tables 3 Wall clocks 2 Bulletin boards 2 Coat racks* 5 Office partitions, 60"H x 60"I, Alternative 2 ** 9 Office partitions, 75"H x 60"L Alternative 2 ** Total recommended award to Triangle Office Equipment: $6,559,52 2. it is recommended that Orange County purchase the following items from Carolina Office Supply Company, Inc. 2000 Chapel Hill Rd., Durham, N-C. on the basis of lowest responsible price 2 Standard lip chair mats 2 Rectangular chair mats 1 Frameboard Total recommended award to Carolina Office Supply Company, Inc.: $251.,00 Total recommended award: $6,810.52 *In the case of equal prices being bid for the same items, it is recommended that the County purchase from vendors from within its boundaries **Raleigh Office Supply Co�, Inc.. did not submit a descriptive brochure of its office parititions, which were different from those specified, thereby negating its bid on this item.. a ORANGE COUNTY SENIOR CITIZENS CENTER FURNITURE BID SUMARY Item Vendor #1 Vendor Ir2 Vendor r13 Vendor #4 I Three-seater sofa 1 Two-seater sofa 5 Armed side chairs -7 4/7.QC, 3 End tables ep'�7 76.565—, 76 Armed, upholstered, stacking chairs ce) b Dollies 8 Folding tables 2 Round tables FaC 3 Wall clocks 1 Literature storage center I magazine display stand I Pamphlet rack 2 Bulletin bbards Ll.0 2 Coat racks I Frameboard 06 -6c1b 2 Standard lip chair mats 2 Rectangular chair mats G47/ Zo office partitions, 150"H x 60"L Alternative 1 Alternative 2 4 office Partitions, 75"H x 60"L da- Alternative 1 Alternative 2 Total Bid with Alternative 1 Total Bid with Alternative 2 Total Bid and Sales Tax, Alternative 1 of, Total Bid and sales Tax, Alternative 2 Total of recommended award to Vendor #3 $6,559.52 Total of recommended award to Vendor ff2 251.00 Total recommended award $6,810-52 Vendor 'Pl Vendor m2 Raleigh office Supply Company, Inc. Carolina Office Supply Company, Inc. 712 Tucker Street 2000 Chapel Hill Rd. Raleigh, N.C. 27601 Durham, NX, Vendor 43 Triangle office Equipment P.o, Box 2372 Chapel Hill, N.C. 27514 ORANGE-DURHAM EMPLOYMENT&TRAINING CENTRAL OFFICE ORANGC Co.OK'F10E DURHAM CO,OFFICE 113 N.CHURTON ST. MULTI•PURPO5C CCNTER 380 L.MAIN ST. H ILLS�OROUC.H.N�C. a18 CAt-.O vELL EXT. DURHAM,N.0 732'8925 CHAPrL HILL N , 682.1553 OR 792-9788 688-7331;EX.T,287 December 18, 1979 Memo To: Mr. Gattis From: Martha Athay �1 Subject: Title IV YCCTP Contract As you know, ODET submitted a proposed budget to you for consideration by the Commissioners for an aadditional YCCIP project funded through CETA, t.e have completed contract negotiations with the State for the contract. There have been some revisions in the proposed and the final contract. 1-1e would like to request that you submit the final figures to the Board of Commissioners for approval. we have already taken-the necessary steps with the State to amend our current Administration and Title IV contracts to cover increased funding. Mr. Vhitted will need to sign the attached amendments upon Board approval of the contract. We would appreciate any assistance you would give us in this matter. Page 2 Final Negotiated Contract Amounts - Title IV YCCIP AD`(INTISTRATION - Operations $ 5,011 SUVICES Operations $ 542 Capital $ 5,917 TRAINING s I $ •- Operations 4,096 - Capital $ 4$0 1 PARTICIPANTS - Personnel $ 9,277 - Operations $ 9,369 t TOTALS 1 - Administration $ 5,011 - Ogx:rations $60,1$1 $65,192 I 3 ORANGE COUNTY I' HILLSHOHOUGH N ,�t NORTFl CAHOI..IN'A Z'Mcrts MEMORANDUM To: Orange County Board of Commissioners From: S. M. Gattis Subject: Orange County Public Service Employment Allocations Date. December 10, 1979 All participants and agencies funded by Orange County PSE monies nderstand that PSE jobs are not guaranteed after December 31, 1979. �it is necessary for the Orange County Board of Commissioners to determine how PSE funds remaining on January 1, 1980 will be expended, so that all participants, supervisors, and staff can be notifi ed immediately. After careful consideration of this complex situation, I recomme d Orange County initiate the following steps: 1) Immediately inform all PSE participants and agencies in Oran a County that PSE positions will be continued at their present hours a' d rates until at least February 15, 1980. Durham County will be given a July 31 cut-off date. 2) Establish guidelines which allow agency staff and participants to establish alternative work hours. For example, some may want tojwork only part-time for a longer period. Prior approval by the CEl`A Director and the Finance Director will be necessary before alternative work hours can be implemented. 3) If a worksite hires a participant before the cut -off date, allow his/her worksite to apply unused funds to other positions at the �rorksite. Furthermore, if the participant leaves that worksitci or if t4ere are no other participants left at the site, the funds would be reallocated to other worksites in the County which have participants. 4) Where it is feasible, participants will be transferred to empl yment under other CETA titles, programs and projects. Adoption of these policy recommendations will allow the County staff to prepare agency by agency allocations. We will notify all Worksit as soon as possible. After allocations are determined. I will send a memorandum to the Board specifically addressing 12 PSE jobs within Orange County government. i ORANGE COUNT 1-11r.t.$SO ROUGH NOFt rH CAROLINA -V 6t4z-; d aLa i c r712 MEMORANDUM To: Orange County Board of Commissioners From: S. M. Gattis Subject: Orange County Public Service Employment Allocations Date: December 10, 1979 All participants and agencies funded by Orange County PSE monies understand that PSE jobs are not guaranteed after December 31, 1979. It is necessary for the Orange County Board of Commissioners to determine how PSE funds remaining on January 1, 1984 will be expended, so that all participants, supervisors, and staff can be notified immediately. After careful consideration of this complex. situation, I recommend Orange County initiate the following steps: 1) Immediately inform all PSE participants and agencies in Orange County that PSE positions will be continued at their present hours and rates until at least February 15, 1980. Durham County will he given a July 31 cut-off date. 2) Establish guidelines which alloy agency staff and participants to establish alternative work hours. For example, some may want to work only part-time for a longer period. Prior approval by the CETA Director and the Finance Director will be necessary before alternative viork hours can be implemented. 3) If a worksite hires a participant before the cut-off date, allow his/her worksite to apply unused funds to other positions at the worksite. Furthermore, if the participant leaves that wa rksit(4. or if there are no other participants left at the site, the funds would be reallocated to other worksites in the County which have participants, 4) Where it is feasible, participants will be transferred to employment under other CETA titles, programs and projects. Adoption of these policy recommendations will allow the Count- staff to prepare agency by agency allocations 11e,will notify all ,fork es as soon as possible. After allocations are determined, I will send a memorandum to the Board specifically addressing 12 PSE jobs within Orange County government.