HomeMy WebLinkAboutAgenda - 06-25-1979 AGENDA
ORANGE COUNTY BOARD OF COMMISSIONERS
JUNE 25, 1979
COMMISSIONERS ROOM, ORANGE COUNTY COURTHOUSE
HILLSBOROUGH, NORTH CAROLINA
7:30 P.M.
1. Continued deliberation on County's 1979-80 budget.
er)4,1
To: Orange Director'
Commissioners
tor•
From:
Date: June 25, 1979
Subject: County collection functions and related finance reorganization
The purpose of this memo is to pror)se a change in the collections function
apparent becom. aPP in recent
brit,
•,' the County and related financial opera::�cns to maximize efficiency,
particularly, to meet other requirements that have
weeks.
The primary item of concern is the Family Planning fees collection that nd area of
was first made known to me on June 5,1979. Ass cproposed to ben released tfrom
Support Enforcement Program (IV-D) It is bee
recommendation that these be
the direction of the County attorneys.
office enue ctor other revenue
placed under a lidatedicount trevcolle 's officeand theFinancecoffice.
that currently take
The obvious reasons for this are: one,
that N.C. General Statute s.require
that the Financhaofficec a responsible for all functyonolprovides the most
thereof; two, t
consistent accountability; and, third, that the existing tax office has a
track record of sound collection practices including knowledge of appropriate
statutes and use of various tools to enforce collections.
I propose several changes in the tax office that will require additionderived
funding, but I have also proposed a source for these funds, that is, funds
from additional indirect costs from ,- 1-'t fethDivisicr't Enforcementrrecommene
letter attached of June 12, 1979). Also,
dation is followed, additional administrative funds should be available there.
Changes which are summarized in the attached budget sheets include: the
creation of the position of Director of Revenues,
to be assumed by the present
tax collector who would retain that legal position;
the deletion of the position
of delinquent tax collector which was not required during the past year and
replacing it with a rever�te clerk who t:o:ld be responsible for miscellaneous
revenue and assisting tax col'.action when appropriate. A further position is
recommended which would be the Health Revenue Clerk for the Family Planning
collections. This clerk would work the Chapel Hill and revenues,
but also assume responsibility as soon as possible,
environmental fees, others if approved, and then the dental clinic when it comes
on line. An additional clerk will be anticipated with the arrival of the dental
clinic.
I would further recommend several funded with
service funds. I would like to recommend
graded one classification and to u oryimplicationuin that it permits.herhto
designation has considerable statutory of checks, vouchers, and purchase
be assigned pre-audit duties including approval
orders providing considerable relief t.• the Finance Uficer. The additional
responsibility assigned should be accompanied by additional pay.
I would also I a m n m aproval of a check
signing, device to
to our computer. a
CETA summereworkerssO checks an was
told 7
J 17
The cost of this total package will be as follows:
Upgrade tax Collector to Director of Revenues(74-2) $
1,939
Delete Delinquent tax collector(64-1)
(13,472)
Add Reverivas Clerk(59-1)
10,907
Add Health Revenue Clerk(59-1)
9,576
Total Revenue Personnel $ 8,950
800
Travel
Office Supplies 1,000
500
Equipment
Total Revenues Cost $ 11,250
Upgrade accountant to Deputy Finance Officer(73-1) 2,022
Equipment (Check signer) 3,000
Total Accounting Costs $ 5,022
Total additional costs 16,272
The source of funds for these expenditure is recommended to come from
Social Services Indirect Costs 78-79 $ 19,370
79-80 19,297
Support Enforcement 3,302
Total available $ 41,969
Funds not required* (25,697
*It is recommended that these additional funds be applied toward the purchasing
and central services budget requested in' the 1979-80 "B" Budget or other central
administrative functions.
nn
JUN 1. g 1979
JAMES B. HUNT. JR. 11{i
STATE OF NORTH CAROLINA GRANGE CBUNY SOCIAL Sirs y
DEPARTMENT OF HUMAN RESOURCES DiR[c-o;
GOV[RNOR
DIVISION OF SOCIAL SERVICES
SARAH T. MORROW.M.D..M.P.H. 325 N. SALISBURY STREET/RALEIGH 27611 f
S[CR[TARY fN REPLY REFER TO CODs C L 3
DEPT. NuaAw R[souRC[s
June 12, 1979
Mr. Thomas M. Ward, Director
Orange County Department of Social Services
P. 0. Box 646
Hillsborough, North Carolina 27278
Re: Approved Indirect Cost
Orange County
Dear Mr. Ward:
Your request for state and federal participation in the indirect cost
of centralized support services for Orange County is approved effective
July 1, 1978. These indirect costs are calculated each year upon a
request from the county Director of Social Services, and are computed from
the actual documented expenditures of a county for central service
departments that furnish services to the local Department of Social
Services.
The amount of indirect cost to be reported for participation by
Orange County during fiscal year 1978-79 is $53,397.24, which divides
evenly into $4,449.77 per month. As of this date, you have :reported a
total of $21,438.20 for the period July, 1978 through April, 1979, or
$23,059.50 less than the cumulative total ^urrently authorized.
Therefore, on Part II of your May, 1979 Statrmeat of Administrative
Expenditures (form DSS-1571), report. $27,509.27. Thereafter, report
$4,449.77 each month through June 30, 19,9, for a cumulative annual
reporting of $53,397.24.
If you wish to claim indirect costs for fiscal year 1979-80, place
this request through DHR Region III, Fayetteville, North Carolina. Our
regional accountant will assist you in the completion of this request.
If you have any questions or feel that we may be of assistance,
please call Verne Thompson at 733-4643. ,
a
' Sincerely,
W. M. Brannan, Jr.
Controller
VMT:ms:174
cc: Robert G. Stewart, Jr., Director, Region III
Frank Widrig, Assistant Chief, Social Services Accounting;
Leo Trancynger, Accountant, Region III
Verne Thompson, Technical Assistance
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