HomeMy WebLinkAboutAgenda - 03-26-1979 AGENDA
ORANGE COUNTY BOARD OF COMMISSIONERS
MARCH 26, 1979
C MMISSIONERS MEETING ROOM, ORANGE COUNTY COURTHOUSE
HILLSBOROUGH, NORTH CAROLINA
7:30 P. M.
1 . Does an3 Board member wish to modify this agenda?
2. Minutes of March 19, 1979 and March 20, 1979 are submitted by
the Cle k for Board consideration.
3. Does an member of the audience desire to address the Board concerning:
a) Ite on this agenda
b) Item not on this agenda
4. Representatives of the Animal Protection Society will review with the
Board a roposal to operate the County Animal Shelter.
5. dOCCA had requested the Board of Commissioners sponsor a series of
public h arings designed to assess public interest in certain summer
remedial and activity programs.
6. The County Attorney requests:
a) The Foard consider the petition of OWASA for legislation
that would extend to that organization special assessment
authority.
b) The oard consider the proposed administative agreement
draf ed by OWASA and designed to complement the proposed
speci l assessment authority.
7. The New H pe Rescue Squad has requested the Board advise the
Farmers' 4ume Administfation their squad receives financial
support from Orange County.
8. The staff submits contracts for auditing the County's 1978-1979
fiscal ye r records by Peat, Marwick and Mitchell .
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DRAFT
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PROCEDURES FOR OPERATION OF
THE ORANGE COUNTY ANIMAL
SHELTER
March 1979
The Animal Protection Society of Orange County
Poet Office Box 1304
Chapel Hill, North Carolina 27514
A
1.0 INTAKE & ANIMAL CARE: Page x
1.1 All incoming animals are to be logged in regardless of source
(Animal Control Officer, citizen, etc.). Log entry will note if
animal is in violation of city and/or county ordinance and so list.
*ACO's to include violation citation when animals are turned over
to the shelter. All animals logged should have noted where they
were packed up, i.e. Chapel Hill, Carrboro, Orange County.
1.2 Shelter personnel are to sign and date ACO log as proof of receipt
of animals turned over to the shelter by the city or county ACO.
1.3 All citizens who bring animals to the shelter regardless if they
are surrendering their own pet or a found animal, are to fill out
the surrender form and keep one copy as their receipt (see Form
1.1-78).' No surrender fee shall be charged under any circumstances,
however, donations including a spaying/neutering deposit can be
accepted.
1.4 All animals received at the shelter are to he given an ID Collar
with a number to correspond to the log entry, this number to also
be placed upon the cage or pen as applicable. Descriptions of the
animals are to be sent to the front desk for lost and found and
adoption processing as applicable.
1.5 All animals received are to be brought to the receiving room for a
visual check and administration processing (physical description,
ID tagging, medical check, ordinance violations).
1.6 Any animal that is injured or showing signs of disease or infection
will be separated from the remaining animals immediately and placed
in the isolation area or kept separated from the animals in the
shelter. As circumstances dictate, such animals may either be
euthanized in accordance with shelter euthanasia policy or brought
to a licensed graduate veterinarian for diagnosis. Upon the advice
and recommendation of a licensed graduate veterinarian, the decision
to treat or destroy will be at the shelter manager's discretion
(without liability to the society) based upon the following consid-
erations: cost of treatment; probability of being owned; extent of
injuries; likelihood of successful treatment; risk to other shelter
animals; availability of space in the shelter; time for recovery;
adoption potential of the animal.
1.7 Animals classified as non-adoptable or problem animals may be
euthanized immediately providing that there is no uncertainty con-
cerning ownership. such animals may include the very old, very
young (unweaned) , feral, vicious, handicapped, deformed, and high
concentration of similar looking young animals.
1.8 All animals received which do not fulfill the above two categories
(items 1.6 and 1.7) are to be checked over in the receiving area;
such exam to include the condition of gums, eyes, hair, general
body condition, alertness and temperment.
*ACO=Animal Control Officer
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T Intake and Animal Care 1.0 (continuted) Page 2
i 1,9 All animals are to be bathed or powdered according to physical
condition and type of animal.,. Animals judged to be adoptable
may be checked for internal, parasites if such parasites are sus-
110ctod" IE thr: animal has internal parasites present in the stanl
check, the animal will. be treated with the appropriate medication
as recommended by a licensed graduate veterinarian,.
1.10 once an animal has been chosen for adoption, the shelter will in-
noculate the animal if needed, and give the new owner advice on
further immunization as part of the adoption process. Routine
innoculations of all animals is not economically justified, thus,
strict shelter sanitation procedures will be employed to minimize
the transmission of infectious agents.
1.11 Animals are to be placed in runs such that typically no more than
2 (usually one, but no more than 2) compatible animals are in
pen/cages together (a mother and her litter may be placed together
if conditions warrant) largest animals typically in the exterior
runs, smaller dogs in interior runs, cats, puppies, kittens in the
small animal room. Rodents and other animals wherever most con-
venient and safe. All general cleaning, disinfection and feeding
to be done in accordance with the recommendations of HSUS, ARA
and other existing shelters such as Arlington, Va. Such procedures
require general cleaning and feeding (adult animals twice daily,
puppies and kittens three times a day) and high pressure disinfection
2--3 times a week. A daily and weekly routine shall be adhered to by
the shelter staff.
1.12 Animals to be terminated due to time stay are to be euthanized in
their boarding pen whenever possible or in the euthanasia room when
necessary by the shelter manager or other qualified person designated
by the shelter manager in accordance with shelter euthanasia policy.
Any cage or pen shall be thoroughly disinfected after usage by
animal regardless of the disposition. All dead bodies are to be
refrigerated until their removal from the shelter.
Page 3
2.0 HOLDING PERIODS
2.1 There are three categories of incoming animals:
2.1.1 Bite suspects which are quarantined_
2,1.2 Donated animals legally surrended by the owner
to the appropriate animal control
officer (ACO) or to the shelter.
2,1.3 Pound animals with or without tags-animals found
by citizens or ACO's and surrendered
to the shelter.
2.2 Holding Periods:
2.2.1 Animals suspected of rabies (bite suspects) way be
held for 10 days (N.C. statutes 106-375, 106-376)
them returned to the owner after certified healthy
by a licensed graduate veterinarian, appropriate
ACO, or euthanized in accordance with euthanasia
policy if unclaimed. If unclaimed, the animal may
be placed for adoption if in the shelter manager's
judgement, the animal is not vicious and will not
constitute a public menace.
2.2„2 Donated animals may be held for adoption or euthanized
according to Intake Care item 1.6 and 1.7 at the
shelter manager's discretion.
2.2.3 Holding Periods for adoptions are as follows:
2.2,3.1 3 Day Minimum-This condition would only
apply under extreme crowding conditions.
2.2.3.2 5-10 Day Typical-The exact number of days
an animal is held for adoption is at the
shelter manager's discretion. Only in
unique circumstances will animals be held
longer than 10 days. 4
2.2.4 Holding Periods for found animals: Found animals are
to be held at the shelter for a specific redemption
period (provided they are in good health and uninjured)
after which time they will become available for adoption
(2.2.3) or euthanized in accordance with the shelter
euthanasia policy at the shelter manager's discretion.
Pound animals that are sick or injured will be held in
accordance with humane society's emergencies policies
(see attached emergency procedures)
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2.0 holding periods continued
" page 4
2.2.4.1 3 pay Minimum-This condition would only
apply undur extremo crowding conditions
and for untagged or otherwise tud dent,Pied
animals„
2,2.4.2 5 day Redemption- For ALL animals that are
tagged, or if untagged their condition and
temperment indicates that ownership is highly
probable. if the animal has TD tags, owners
will be notified in accordance with the local
ordinance.
2.2.4.3 Adoption of Found Animals-After the 5 day
redemption period, animals may be euthanized
or held for adoption in accordance with 2.2.3.2.
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3.0 ADOPTION GUIDELINES
Page 5
3.1 All animals adopted mast be neutered or spayed. No exceptions.
3.2 Animals will be adopted to homes as family pets or companion
animals. No animals will be adopted solely for use as guard dogs,
hunters, or mousers. Dogs shall be adopted only to homes where
there is suitable exercise area and suitable shelter. Shelter
manager or designated representative of the shelter may require
an in-home visitation prior to adoption.
3.3 No animals adopted to residences which stipulate NO PETS. In
cases where pet deposits are required, proof of deposit must be
shown at shelter PRIOR to adoption.
3.4 Puppies to homes only where owner is available to care for ,puppies
needs during the day.
3.5 No animals adopted to homes with children unless children are present
at the shelter and/or at the shelter manager's discretion.
3.6 No cats or kittens adopted to home where either a licensed graduate
veterinarian has diagnosed or owner has observed symptoms in own
cat(s) which could indicate feline leukemia or feline infectious,
peritonitis within 3 months prior to adoption from the shelter.
3,7 Animals adopted as "gifts" only when individual in whose home the
animal will live is present at the shelter and is willing to accept
full responsibility for the animal according to the shelter guidelines.
3.6 Persons adopting animals from the shelter must be of legal age,
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4.0 EUTHANASIA
4.1 EUTHANASIA: The production of quiet, painless death in an
animal for humane reasons.
4.2 RATIONALE: To effect the humane destruction of sick, injured,
disabled, undesirable, and/or unadoptable pet animals with
effective means by qualified shelter personnel as a necessary
element integrated with other shelter functions.
4.3 IMPLEMENTATION: Animals judged upon admission to the shelter to
be sick, disabled, or injured beyond reasonable veterinary care
should be euthanized as soon as possible. Other animals, e.g.
Intake 1.7, may be euthanized immediately at the discretion of the
shelter manager.
4.4 METHOD: The choice of method should fulfill the following criteria:
4.4,1 Be humane or unassociated with pain, fright, or
unnecessary discomfort.
4.4.2 Be safe for attending personnel.
4.4.3 Be easy to perform.
4.4,4 Be rapid in action.
4.4.5 Be economical to use.
4.4.6 Should not produce changes in the tissue which might
camouflage findings at necropsy.
4.4.7 Be effective or irreversible.
4.4.8 within 15 minutes after euthanasia has taken place, a
final examination must be made to verify the animal's
death to prove no evidence of heatbeat or respiration.
Animals should then be disposed of.
4.4.9 Euthanasia should be performed in a dignified professional
manner without soiling the premises or handling the animals
in a rough manner.
4.4.10 with owned animals it is imperative to have the owner sign
a form authorizing euthanasia with or without permission to
to dispose of the carcass.
page 7
Euthanasia 4.0 (continued)
4.5 AGENTS TO BE USED:
4.5.1 Barbiturates. Intravenous, intraperitoneal, intrathoracic,
or intrucardiac administration of barbituates, particularly
pentobarbital sodium. Pentobarbital sodium is probably the
most humane and effective method of euthanizing pet animals.
The fact that this agent is also routinely used as an anes-
thetic eliminates the psychological barrier to euthanasia.
Dose: 66 mg/* (2 times the anesthetic dosr.) will
Produce death rapidly and easily. Three
times the dose will insure cardiac arrest in
most animals.
Pentobarbital solutions are available at relatively low cost:
Beuthanasia-D 1 ml/5 lbs. 250 ml. $12.00
Beuthanasia Special 1 ml/10 lbs� 1.00 ml. 410.00
Pentobarbital sodium powder approx. $14.00/lb.
(Mix 1:3 with water)
4.5.2 Carbon Monoxide Chamber. Administered by bottled CO gas
entering a specially designed chamber at a regulated
speed (15 ltr/min) resulting in anoxic anoxemia death.
Dose: The concentration of gas in the chamber must
reach 6% with death usually occuring in less
than 10 minutes.
4.6 EUTHANASIA POLICY:
4.6.1 Sodium pentobarbital will be the primary agent used in
performing euthanasias at the shelter.
4.6.2 The second method the use of a carbon monoxide chamber,
using bottled gas, will be substituted at the shelter
manager's discretion but only when situations warrant an
alternative method for the protection and well being of
the animals and shelter personnel. Such animals may in-
clude the intractable, vicious or feral.
4.6.3 The chamber will not be used as a euthanasia agent for
animals under 6 weeks of age as they can not be effectively
euthanized with this method. `
4.6.4 The chamber will be built in accordance with the recom-
mendations of HSUS-report prepared by: The Department of
Animal Sheltering and Control Consultant Editor:
William R. Meade III.
S.0 FEES page B
5.1 Ado2tion Fees:
5.1,1 All animals whether they be dogs, puppies, kitterss or
cats will have the same adoption fee.
5.1.2 This flat rate fee will be paid at the time of adoption.
The total fees are $20.00 for dogs and $1.5.00 for cats.
This would include:
$ 5.00 adoption fee
$15.00 neutering deposit for dogs
$10.00 neutering deposit for cats
5.1.3 Veterinarians will receive paymant from the shelter by
returning the neutering certificate which the owner will.
present when they bring their animal in for neutering.
5.2 Redemption/BoardingFees.
5.2.1 Boarding fees will be paid at a per diem rate after first
day held. A redemption fee will also be charged (which
is separate from the boarding fee) to cover the cost of
animal while in the custody of the shelter. This fee
will be paid irregardless of the length of time the animal
is held at the shelter.
Fees: $5.00-Redemption fee; $2,00-per diem Boarding fee.
Ordinance violations are additional to these fees,.
5.3 License Fees:
5.3.1 city or county tag fees are to be charged in addition to the
adoption fees.
5,3.2 Monies will be collected by the shelter personnel, according
to the present ordinance, when unlicensed animals are redeemed.
A system will be devised so collected monies can be sent to
the City of Chapel Hill and Orange County.
5.4 Rabies Fees:
5.4.1 Dogs held for the 10 day quarantine at the shelter will be
charged the boarding fee of $2.00 per day or $20.00 for the
ten-day stay.
5.5 All fees (adoption, redemption/boarding, license, rabies) must be
paid before any animal can be released from the shelter.
6.0 EMERGENCY SERVICE page 9
6.1 Emergency services will of necessity be a joint venture between
the county and town animal control officers and APS volunteers.
6.2 poring Shelter working haur_s emergency situations coming to the
attention of the shelter manager, who would have the authority to
give veterinary approval, would be referred to a warden whenever
possible.l The warden, on picking up the sick or .injured animal,
would assess the seriousness of the situation. If the injury were
found minor, the animal would be transported to the shelter for
treatment there Otherwise, it would be taken to the veterinarian
whose schedule best permitted him/her to handle emergencies at that
hour of the day, or the hospital whose rabies tag it might be
wearing. After examining the animal, the veterinarian would in-
form the shelter manager of his diagnosis, and the manager would
decide the disposition of the case.
if the appropriate warden can not be reached, the shelter manager
will call on an APS volunteer to pick up the animal. and transport
it to the veterinarian/shelter
6.3 During_evening and weekend hours APS volunteers will respond to
emergency calls, much as they do now. A person calling the animal
shelter would hear a recorded vAssage giving the telephone numbers
of those coordinating the serviue.Z The coordinator would send a
trained volunteer to the scene, and if the animal were found to be
badly injured, it would be taken to the emergency hospital.3 After
the veterinarian had determined the extent of injuries, he would
call an APS veterinary approval person who would make the decision
about further treatment.
If the volunteer should find the animal suffering a superficial in-
jury which could be treated without a veterinarian's assistance, the
animal would ten be transported to the shelter.4
1The optimum situation would be to have radio contact between
the shelter and the ACOS' trucks. Such a system would seem to be a
worthwhile investment for the town, county, and APS,
?we would hope to have a Hillsborough number to be called by
those in northern Orange County.
3Expected to be completed by area veterinarians within a year.
4This presents the problem of how entrance to the locked shelter
can be managed. We would suggest that three of the shelter employees
be given keys and that on a rotating schedule one of the three be
available to open the shelter for animals brought in after hours.
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Form 3.5-78
SUGGESTIONS FOR PET OWNERS
Now that you have a new pet, here are a few suggestions which are not
only important for your pet but important for you to know as a consumer.
1. We strongly encourage you to have your new pet examined by a licensed
graduate veterinairan within 72 hours. It is important because you
are eligible for the adoption and neutering refund only within that
72 hours. Should your pet become ill after the 72 hours, you may re-
turn it to the shelter but will not receive the fill. refund.
2, don't forget puppies need to be vaccinated for canine distemper at 9
weeks, 12 weeks and annually thereafter. According to law, all dogs
must be vaccinated against rabies. Kittens need a distemper, rhino-
trachitis calici virus vaccination at 10 weeks and 3 weeks later and
annually thereafter. Check with your veterinarian on whether your
cat will need a rabies vaccination,
3. Many animals are lost and never returned to their owners due to lack of
sufficient ID. Be sure your pet wears at ALL TIMES a tag with your
name and phone number.
4. If, through circumstances beyond your control., your pet strays and
becomes lost, call the APS lost & found office immediately with a
complete description of your pet and identification worn.
5. Your new pet should not be left outside unattended before it becomes
familiar with its new surroundings. This usually takes about 10 days.
6. Other pets in the household may cause upset to both the old and new
residents. Adjustment to new surroundings and other animals will take
sometime. BE PATIENT AND UNDERSTANDING.
7. Be careful to check with your veterinarian on feeding. Puppies, dogs,
cats and kittens all eat differently.
8. Remember, unspayed cats can become pregnant AT ANY TIME. So keep her
inside until she is spayed.
9. Consult your PET CARE BOOK for further questions. Be suave to see your
veterinarian as soon as possible.
BIDS FOR OFFICE FURNITURE,,, AGENDA ATTACH]ENT 'Ila
2:00 A.M , March 22, 1979
Item Carolina Trianqle
Sofa 231.66 227.00
Side Chairs 492.48 483.00
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Side Chairs 672.30 657.50
End Tables 158.76 155.80
Bookcases 291.60 285.00
Bookcases 679.00 666.50
Credenzas 567.78 557.25
Coat Rack :32.94 32.33
Executive Desks 724,92 711.00
Secretarial Desk 26622 261 00
Executive Chairs 413.10 405.00
Executive Chair 197.64 193.50
Secretarial Chair 84.24 82.50
Clerical Desk 184.40 234,50
Mork Table 51.41 4925
Stack Chair 56.58 124.50
TOTAL 5,105.03 5,125.63
Recommendation: The lowest total bidder is Carolina Office Supply
Company, and their bid of $5,105.0:3 is recommended.
*This furniture is required for District Attorney's and Judge's Offices
and no funds have been appropriated for this purpose. Approval of
this bid will require a budget amendment.
AGENDA ATTACHMENT T'-'Ilb
?"1V5i-q18Y- Lit, '59:�eds (Offitt,
11rilo IJ1111C (fl.
litkkklcr of Drib I L)6 3 - 113r�tzn rt it anir
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TO- Finance Office
FROM: Register of Deeds ,(11)
DATE: March 22, 1979
SUBJECT: Recreation Bid
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Bids for recreation of 47 deed books, 22,431 pages have been received
and reviewed. Results are as follows:
COMPANY OPTION PRICE PER PAGE TOTAL COST DIFFERENC".
Hall & McChesney A $ , 24 $5,383, 44
Arcata A $ .225 $5,046- 98 $336.45
Hall & McChesney B $ .20 $4,486,20
Arcata R $ ,17 $3,613.27 $672.93
The Register of Deeds recommends the acceptance by the county of Option
A - bids submitted by Hall & McChesney.
Reason: Binders are included in this bid price, further, binders will
be compatible with our current system. Other bid would necessitate
separate purchase of binders.
In order to stay within the budget allocation4for recreation it will be
necessary to film 44 books instead of the 47 listed.
Pt. 5, Fox 214
Gbapol Fill, N.C. 27514
;-arch 23, 1979
1i- Ric],�arrl '.11itted.
Cha_i rnz 11,
Orancr• County Boare of Col. mUssioners
128 Union st,
272'78
Connissioner
On •helhalf of the Gnutlrvics-t COI Triunity Preservation
Alliance I should lik e to than3, you and the other County
CO.=-dosionors for holding a public meeting on Yaich 19 with
Mr.
I Tom B:7adslhari and other ri-_nbars of the Departzent o-j
Transpo.-c•-'a-tion to obtain clarification of the Procedures
to be used by the D.O.T. in considezin_- the proposal of the
To,wn of Chapel nil for a Southern Bypass Thoroughfare. The
citi7,en,i in our area were Pleased to have this opportilnity
to as?: ciiestions concerning the -proposed road, and i,,,e believe
that nanY -ft-i--aortant aspects Of the PTOPOsal were revealed at
this meetinG. For exariplc, we consider it particulaxly per-L
tinent that the To,,,in of Chapel Fill has not requested the
1).C.T. to inalude the wideninC of the 15-501 bypass in the
seven Plan. In other words, the Town is trying to solve
its traffic Problems by means Of a Southern "Bypass at the
expense of the citizens in this area of the County without
addressin- the r2ost important approach -to a solution, na-mely
the vietenin,;T of the 15-501 bypass. The Town is doing this
despite the strong erieence that the traffic con-estiori on
the 15 •501 bypass is attributable largely to•loc�al traffic
which Fill not be zJgnificantly relieved by the Southern Bypass.
We also -ire concerned to learn that the Public hearin- on tj-,e
SOU'611017P PYPass mill not be before the Roard of Transportation
which is the �:ecision-malkin- body.
7e also wish to thanl� the Board Of County Commissioners
for the stron-cr stand which the 'Board took regarding the requ=Mst
of the Town of Chapel fill for extension of the town's planning
district beyond the Previously este.blished boundary. t'i'e are
pleased that our senators and representatives in tl-'e State
Legislature refused to introenjoe legi.rila•bion aUthoyizing the
requested extension.
Zbank you for yoixx continued support and interest,
concerning the Problems created for us by Chapel Fill's request
for a Southern -.3ypass Thoroughfare.
Sincexely youis,
j Trvin
Chairman, .southwest Connunity
Preservation Alliance
G.: 1 shall be gzateful if' this letter could be read
the Board at, the next meetinU.
Agenda Item 13: Letter from SvuthVrest Community
Preservation Alliance
Dr. 0, Logan Irvin, Chairman, Southwest Community Preservation
Alliance, wrote a letter, of thanks to the Board of Commissioners
which the Chairman read aloud.. For copy of this letter, see page 319 of
this book.
Agenda Item 14: Executive Session
Commissioner Barnes shoved, seconded by Commissioner Gust.aveson,
the Board move into executive session to discuss a personnel matter,
Vote: ayes, 5; noes, 0.
Commissioner Walker moved, seconded by Commissioner Willhoit,
because the Board does not yet have full information regarding this
situation and, because the court case is pending, the Board does
not feel it appropriate to take action at this time. The Board is
seeking full details and will deliberate again at a later date. Vote:
ayes, 5; noes, 0.
Commissioner Whitted re-opened the meeting to the public to
announce action taken by the Board in executive session.
There being no further business, Commissioner Walker moved,
seconded by Commissioner Gustaveson, the meeting be adjourned.
Vote: ayes, 5; noes, 0.
G"Richard E, llhitted, Chairman
Mary Lou Bouley
Cleric to the Board
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