Loading...
HomeMy WebLinkAboutAgenda - 02-05-1979 AGENDA ORANGE COUNTY BOARD OF COMMISSIONERS MONDAY, FEBRUARY 5, 1979 COMMISSIONERS ' ROOM, ORANGE COUNTY COURTHOUSE HILLSBOROUGH, NORTH CAROLINA 10:00 A.M. 1. Does any Board member desire to modify this agenda? 2. Matters of public concern: A. Ite s not on this agenda. B. Items on this agenda. 3. Mr. Carl Lloyd, President of the Orange County Farm Bureau, will address the Boar concerning reinstatement of the county's farrier rabies vaccination program. 4. HonorablF Stanley Peele, Chief District Court Judge, will request the Board prpvide office space in the Chapel Hill area for District Court personnel . 5. Representatives of the Orange Soil. and Dater Conservation District will request Board endorsement of the Back Creek Reservoir 'Hatershed Critical Area Treatment Project. Representatives of the Orange Conservation District will coment, 6. Mr. Rufus Potea-t requests the Board authorize the County Attorney to prepare participating paving petition for Lees Chapel Road in Cedar Grove township. 7. The Planning Board recommends: A. The minor subdivision and variance requested by Wallace Gates be a proved. , - B. The �reli p minary subdivision plan entitled J. L. Nilson Estate be approved. C. The Board of Commissioners request the Durham City Council not exte d water and sewer service into an area along (). S. 70 during the next six months in order that the Planning Board might gather addi tonal information on this proposal . Agenda Page 2 February 5, 1979 8. The Humaq Services Planning Committee submits a proposal for establishment of a per anent Human Services Advisory Commission. A committee representative will comment. 9. `The secopd reading of an ordinance entitled, "An Ordinance and Resoluti n to Create a Recreation and Parks Council of Orange County." 10. The Board of Commissioners should propose possible meeting dates to the governing boards of Chapel Hill and Carrboro to discuss service area of the various recreation departments. 11. The Erosion Control Officer will review a memorandum concerning monitoring projects currently exempt from provisions of the county's ordinance. 12. "The Mana er recommends the Board enter into an agreement with MICA for selected management services. 13. The Coun y Attorney has filed a Memorandum of Employment dealing with the scope of and compensation for services provided the county by his firm. Des the Board desire to review this memorandum. 14. The Tax Ioilector reports unpaid taxes secured by liens on real property on January 31st to be $593,626.54. 15. The Tax ollector recommends the Board set the first Monday in June as the date for the county's tax lien sale. 16. The Community Development Task Force recommends: A. The Board of Commissioners apply for the maximum amount of clean water bond funds possible and use these funds to complete the Community Development Project proposed for the Northern Fairview community, B. If any clean water funds remain after the Community Development project is completed, these funds should be used to expand the project dnd recoil ends: Two fire hydrants be placed on Faucette Mill Road just north of Highway 70. b. A six inch water line and two fire hydrants be installed along U.S. 70 between Cornwallis Road and Faucette Mill Road. c. A six inch .. water line with fire hydrants be placed along 0ld McAdam Road. Providing services in any areas the Board selects. Agenda Page 3 February 5, 1979 17. The Pla I ning Director will report progress his department is making in revising their work program as set out by the Board of Commissioners. 18. The Manager recommends the Board allot one CETA position, project coordinator, to implement the rural road naming program presented the Board on January 2nd. 19. In response to a request made earlier by this Board, the Town of Carrboro signified its willingness to meet to discuss subjects of mutual c ncern and requested this Board propose possible meeting dates and places. 20. The Manager submits a proposed budget calendar for the county's 1979 - 1980 budget for Board review. 21. The Finace Director will review the foremat of and a calendar for a propos d Capital Improvements Plan. 22, Commissioner Willhoit suggests the Board institute a formal policy of exchange erg minutes with; A. Carrboro Board of Aldermen. I. Alamance County Board of CommissionE B. Carrboro Planning Board. J. Caswell County Board of Commissioner C. Chapel Hill Town Council . K. Chatham County Board of Commissionei D. Chap l Hill Planning Board. L. Durham County Board of Commissioner! E. Hillsborough Town Commissioners. M. Person County Board of Commissioner! F. Hillsborough Planning Board. G. Mebane Town Council . H. Mebane Planning Board. 23. Consideration of a preliminary assessment resolution for the Colonial Hills participating paving project. 24. The Couny Attorney will report on negotiations to convey a portion of the Nort side property to the Chapel Hill Housing Authority. 25. The Department of Transportation requests Board concurrence in their recommen ation to add the roads listed below to the state road system. A. Hunters Ridge Road and Turnage Road in Chapel Hill Township. 3. Norlwood Drive, Pebble Court, Hunterhill Road, Groomsbridge Court, Moss wood Court, Autum Lane, Walden Place and Ivey Court - all in NortF�wood Subdivision in Chapel Hill Township. , C. Gree field Road in Bingham Township. D. Turkey Run Road and Turkey Run Court in Turkey Run Subdivision in C apel Hill Township. Agenda Page 4 February 5, 1979 26. The Board of Commissioners acknowledges receipt of correspondence from the [Department of Transportation withdrawing the Department's acceptance of Ingram Road in Chapel Hill Township as part of the state road system. 27. Board mmbers have been written individually regarding police firing range. How will the Board respond to this iscorrespondence? 28. Appo i n ta ents. A. Gloria Williams has resigned from the Chapel Hill Planning Board. That Board has recommended Major W. Greer as a replacement. B. Two vacancies have been created on the Hillsborough Planning Board through the resignations of Horace Johnson and James Wicker. C. The Board now has sixteen resumes from persons willing to serve on t e Health and Medical Care Advisory Committee. D. One vacancy exists on the Orange County Library Board. The Board has 'three resumes from persons willing to serve as Library Trustees. F. One acancy exists on the Youth Services Reeds Task Force. F. The erms of office on the Orange County Board of Adjustment for Nanc Laszlo, Mary Whitted and Thurman Adcock have expired. Mrs. Laszlo and Mrs. Whitted are Board members. Mr. Adcock is second alternate. 29. The Clerk submits minutes of meetings held December 4, 15, 19 and January I 1 1 9, 16, 1.7, 22 and 23 for Board consideration. 30. Announcement: The Board will meet at 5:30 p.m. on Tuesday, February 6th, in the Chapel Hill Municipal Building to discuss extraterritorial zoning jurisdiction of the Town of Chapel Hill and the Town's thoroughfare plan and to award a Community Development contract. 32. An execut ve session to consider: A. Decispon of the State Property Tax Commission in the county's case gainst the University of North Carolina B. Acquisition of a tract of real property. � | \ From: American LegiDn Post 6 American Legion Post Oy American Legion Po-%t 482 To: Chairman and Board, Orange CountyCnmisoioners 5ubj; Desecration of American Flag in Orange County 1' Enclosure (1) indicates that on act of desecration of the Flag of the United States of America~ occurred on the campus of the DniyarnYtyof North Carolina at Chapel Hill on Friday, January 26, 1979' 2. We represent veterans of wNI, WWII, the Korean War, and the1Uetnam Conflict who are proud of their service in defense of that Flag and in defense of the America for which that Flag stands. 3' We respectfully petition the Orange County Board of Commissioners to prepare and forward to appropriate federal and State authorities a resolution requesting that those persons committing this act of desecration of our Flag be speedily brought to trial. RESPECTFULLY SUBMITTED THIS 5th DAY OF FE8RUAKlx 1979: ' ! - - Cncl (J) --'-- from e] Hill Newspaper, 8ano 28 1979, page 78'(With photo of two demonstrators standing behind burning Flag) , Sunday, January 28, 1979 The Chapel Hill NEw5paper 7A Against Shah, Recruiting Communist Bn*gade Leads Campus Protest . By MED vMTEE -;2 Stu IWrlter A group 0 1 about six demonstrators TA Chanted marched and agitated on the UNC campus Friday,in a rally against the present Iranian government and against a Navy recruiting Officer who was on carnpus at the time. at close link" "We tried to show the n military recruiting and op between pression in Iran. said Bob Sheldon, spokesman for the Triangle area chapter ..X of the Revolutionary COCommunist Youth a; Brigade(pzn),one of the 9MUP3 which d the rally,,"IM sponsore 1periail=is right IJL here, ppr,&ng us In a thousand dlffe rent ways,•he added. People less and less have this fervent " patriotism," Sheldon said "They're searching for answers. We don't win 1 1: people automatically,but when you tell people the truth about events and show what's happened, their consclenres will crack a little more," 'n, 1777" The rally,which began In the Pit next to the Student Union around noon,was 2130 spamored by the February pith coalition. According to leaflets distri buted during .... ...... the rally,this group is COmPO3Ld Of the RCYB, National United Workers Association, Vietnam Veterans. Against \J the War,the Iranian Students Association and the Revolutionary Communist Party. The rally began with "agitation" by Sheldon,who exhorted the noontime crowd 4-1 -J1 to "fight capitalism and Institute soclatism, the role of the people." He called the Iranian situation "the local point for youth to See the true nature of American Imperialism." n Iranians are destroying the "hated symbols of American imperialism—the porrio theatr4,the Pepsi truck,,"Sheldon told the growing crowd. He and other RCYB members present chanted"Death, death,death to the Shah,wherever he is" and other slogans 83 tbeY marched IdG the Flag In Front Of Hanes Hall Pine Room cafeteria in Lenoir FDdL Demonstrators Burn Lunchtime customers there did not recelvethe message with enthusiasm-One heckler shouted "food light," while reaction to the demonstration was anyway another urged them to"take itto the Pit, "probably good." Sheldon said the group has already rmte." From the Student Union the Merch received a permit for its planned march In "I don't know,"Said LL92 Garofalo,who proceeded to the Pit again,where another Wilmington Feb.24,which will protest the was dining in the Pine Room when the spealter exhorted the crowd to"go tell this shipment of arms to Iran frown North protesters entered--rm just a little tired recruiter what we think 01 hLrm"During Carolina ports. of hearing about It They ought to Just give the Vietnam war, the speaker said, out the information and let people decide ,students made themselves heard. We for themselves." ' have the same responsibility today," The procession met a similar reception Chanting"Naval recruiters off campus in the Student Union mock bar, where now,"the RCYB membeM dragging an students responded by playing the disco effigy of the shah,marched to Hanes Hall. tune"Freak OW'on the jukebox.Efforts "fire Stars.and Stripes stands for the by the RYCE to unplug the device were th- Navy recruiter In this building right now," warted, a marcher said,while anotber one burned ,'We decided we didn't wad to hear an American flag,"He's luring American tbis,,,said page Davis,a UNC junior who youth with offers of excitement and good stood near the jukebox. "People started JoW' coming up and giving us quarters,so we Marchers climbed to the second floor of put a dollar In." Hones,intep44 to present the recruiter Sheldon said in an interview afte:rword with the[fog's ashes.,However,the Navy that the seemingly negative reaction was representative was out of the building at not a bad Sign."A woman come up to me the time.He could not be reached later for in the Union and said 'we support you, comment keep on talking,"'he said,"I think some Campus police received"a lot of com- people were a little frightened to come out plaints,'about the protest,said patrolman and support W.,, He felt the overall &L VDanlel. He said that classes in campus bu.1,1dings were being disturbed by 12 6 t t P E T I T T Q N -to- THE BOARD OF COMMISSIONERS ORANGE COUNTY, NORTH CAROLINA THAT, WHEREAS, it is our belief that nowhere in the world is human freedom so highly valued as in these United States; and WHEREAS, for over two hundred years this country has been a refuge for liberty and has provided fertile soil for the growth of human dignity; and WHEREAS, we justly take great pride in our national heritage; and WHEREAS, our flag is symbolic of our nation and its heritage; and, as such, is honoured and revered by those of us who have been blessed with being citizens of this great nation; and WHEREAS, it was reported in the Chapel. Hill Newspaper on January 26, 1979 that this symbol of our national heritage had been desecrated in Chapel Hill; and WHEREAS, we believe that the duly elected representatives of the people of Orange County, North Carolina should not allow such conduct to go unnoticed, rather they should express their heavy hearts and contempt for those who would despoil_ our flag; NOW, THEREFORE, we do petition the Board of Commissioners of Orange County, North Carolina to request an investigation and appropriate action by the proper state and federal agencies to the end that our precious right to freely express ourselves be not perverted into a shield behind which to hide acts of treason. ekci ly submi tted, I R dall Jane Allen Waugh Hillsborough, North Carolina Dated February 5, 1979 ----000-_-- -2- 128 I STATE: North Carolina NAME OF PROJECT AREA: Back Creek Reservoir Watershed ' Critical Area Treatment COUNTY- Orange, 1. Project Descri Lion The Back Creek Reservoir Watershed Critical Area Treatment project will encourage both local small farmers and urban citizens to carry out an effective conservation and environmental program that will benefit everyone. Improvement .of water quality, as well as protecting land resource base are the principal objectives of this project. Presently in this watershed, is the Quaker Creek Reservoir which is used as a municipal water supply. A severe sedimentation problem exists in this reservoir .today. ... This reservoir will soon be enlarged, and if the problem is _ severe now, we are sure that the problem will become greater unless we stabilize sediment producing areas. If these proposed measures are carried out, not only will farm productivity be increased, but the economic and environmental conditions for everyone will be improved. This can only be accomplished through a joint cooperative effort of all. In 1978,..the_US_Department of Agriculture approved funding for the North Central Piedmont Resource Conservation ar.d Development Project in the Back Creek Watershed. This RUD Project is a joint venture of both Alamarce and Orange Counties. Back Creek Watershed consists of 42,496 acres. Forty percent, or 17,000 + acres, is in Orange County and 60 percent, or 25,000 + acres, in Alamance County. Alamance County received approval for a special RCP demonstration project in 1978. In order to effectively carry out the needs of all farmers in this 12Cf watershed area, we are requesting special funds to expand the conservation work in this area. 2. Description-of Area The area is located in the northwestern section of Orange County and •x consists of 17,000 + acres. (See attached map) There are 202 farms affected by this project. Of this total, 35% are classified as small farms. We estimate r that over 25% of the population is this watershed is black. We also estimate that 45% of the population of the rural-urban area is of low income economic status. There are 168 tobacco farmers in this watershed which is 83% of the total number of farms.. Must tobacco farmers also raise some grain and livestock to supplement their income. In addition to the 168 tobacco farms, there is one large dairy farm, 11 grain farms, and 22 other miscellaneous types of farming in this area. 3. Water-. Quality Problems and Major Sources of Pollution The topggraphy, varies from gently sloping to strongly sloping. The predominating soils in this area are Appling sandy loam, Helena sandy loam, Georgeville silt loam, and Herndon silt loam. All these soils are highly erosive, and when they are not properly stabilized, they produce sediment at alarming rates. All soils are used extensively for the production of tobacco, which is historically a major source of sediment in the absence of conservation practices. The soils in the watershed are generally well suited for the production of all crops commonly grown in this area. ` A sediment survey made by the Soil Conservation Service indicates that the Back Creek Reservoir will fill with sediment at a rate of 61,000 tons per year if the critical sediment-producing areas in the Back Creek Watershed are not effectively controlled. Erosion can be significantly reduced and the quality of the water improved by accelerating the installation of conservation practices. If additional funds are made available from the RCP program aside from what will be obtained from RC&D funds, then acceleration will be greatly increased and more conservation practices will be applied in a shorter period of time. 4. Rel.ationship Between the Application and 208,Planning This watershed area is included in both the Regional and the State 208 planning area. There has been no monitoring in this particular area under the 208 study. However, as previously noted, a sediment survey was conducted in 1977 by the Soil Conservation Service in this watershed. In addition, the USDA periodically conducts a conservation needs inventory. So we do have current information on the problems in this watershed. 5. Involvement of ASCS and Other USDA Agencies, Conservation Districts and Other A ricultural Interests in the 208 Process The Agricultural Stabilization and Conservation Service, EPA, Soil and Water Conservation Districts, Soil Conservation Service and many other Federal, - State, and County governmental agencies are involved in the 208 planning process. In addition to the North Carolina 208 Statewide plan, the following documents have been published: "Best Management Practices to Control Sediment and Other Non-Point Source Pollution from Agricultural Land in NC," as required by the NC 208 Water Quality Management plan. "Conservation districts and 208 Water Quality Management," published by the National Association of Conservation Districts and US Environmental Protection Agency. "Areawide Water Quality Management Planning 208 Pollution Source Analysis," published by the 'Triangle J Council of Governments. 6. The measures Needed, Estimated Cost, ane Financial Plan for Accom lis Suter q V In y Improvement See attached table. 7. Potential for ACP to Assist in Gettin2 Needed Land Treatment measures Carried Out The RC&D project is scheduled for 8 years, but the "ACP Special Fund," part of the assistance could easily be handled on a 3-year basis. The total ' funds requested is $171,730 and we feel that there should be a requirement that all conservation practices must be installed in a period of one year or funds would be obligated to someone else. 8. USDA Technical Assistance and other Funds or Programs that will be Used to Im lement the Project To meet the objective of this project, farmers who want to be involved must be cooperators of the Orange Soil and Water Conservation District. With the assistance of all local agencies - ASCS, SCS, NCFS, Extension Service and other local agencies, a conservation plan will be developed for the protection and maintenance of all practices to be cost--shared. Farmers will be responsible for performing operation and maintenance. After the conservation plan has been developed, an operation and maintenance agreement will be entered into between the Orange Soil and Water Conservation District, ASC County Committee, and the i A Cooperator. Operations and maintenance work will normally include such actions as annual application of fertilizer to maintain vegetative cover, replacement of t spot loss that endengers the installation, repairing fences, replanting trees, clearing debris that affect operation of works of improvement, sealing or repairing structures to prevent deterioration, and reseeding or resedding to ensure stands of cover and vegetative control of undesirable plant growth. i a. Local Interest Toward Solving the Water Quality Problems and How That Level of Interest Was Determined The Orange Conservation District held a Resource Conservation Act (RCA) public meeting on August 28, 1978, at which time all environmental concerns i were discussed freely. This statement was made concerning water quality: "What conservation practices we -install on our land determines the quality and quantity of our water. We need to control our livestock waste, pesticides, herbicides, and other pollutants to keep our water quality high." All local agencies were involved in this public meeting and we feel much was accomplished. We intend to follow up with additional public meetings. At this meeting we discussed the Back Creek Reservoir Watershed Critical Area Treatment Project and received favorable comments. We explained that this project is the fore- runner of the 208 State plan. In addition, we have held two other public meetings to explain the Back Creek Project, These were held in the community buildings at Cheeks Township and Cedar Grove Township. 10. Additional Information Conserning the Project Potential, the use of ACP Fundilq in Solvin the Problems An opportunity exists to use ACP special funds, RUD funds and technical services, to assist the sponsors in stabilizing the sediment producing areas, to prevent damage to fish and wildlife habitat, to conserve water and soil , resources on valuable cropland, to improve water quality of Back Creek, and to protect the water supply reservoir of the Town of Mebane and the City of Graham, North Carolina. Most of the sediment in the watershed is produced by critically eroding roadsides and cropland that have excessive soil loss. Overgrazed pasture and poor silvicultural practices also contribute to the sediment production. 11. State of Endorsement from all Groups_ If special funding is approved for Orange County it will be administered and supported by Orange ASC County Committee, Orange County Soil and Water �-r Conservation District, Orange County Commissioners, ASCS, Soil Conservation Service, Agricultural Extension Service, NC Forest Service, Farmers Hone Administration, Central Production Credit Asscciation and many other local W- agencies. This would be in addition to the supporters of the Back Creek Reservoir Watershed Critical Area Treatment Project in Alamance County. We feel that the most important group of all is the farmers. They must be the ones that approve of this project for it to Work 100% effectively. This project is fully supported by the farmers. How can a project of this _ __type fail if you have so many benefits that everyone, rural and urban, can enjoy? RECOMMENDED: , ---- CHAIRMAN, ORANGE COUQ7Y ASC COMMITTEE CHAIRMAN, ORANGE SOIL &WATER CONSERVATION DISTRICT CHAIRMAN, ORANGE COUNTY COMMISSIONERS 1 V A meeting of the Board of Commissioners of Orange County, North Carolina, was held at Hillsborough, North Carolina, the regular place of meeting at 10:00 O'clock A. M. , on the 6th day of February , 19 79 . Present: Chairman Richard E. Whitted and Commissioners Anne Barnes, Don Willhoit, Norman N alker and Norman Gustaveson Absent: None The following resolution was read to the Board: PRELIMINARY ASSESSMENT RESOLUTION FOR THE FINANCING BY ORANGE COUNTY OF THE LOCAL SHARE OF THE COSTS OF PAVING NORTH CAROLINA STATE ROAD #1819, ALSO KNOWN AS ADAM'S PLACE, NORTH CAROLINA STATE ROAD #1820, ALSO KNOWN AS JEFFERSON DRIVE, NORTH CAROLINA STATE ROAD #1821, ALSO KNOWN AS WASHINGTON DRIVE, AND NORTH CAROLINA STATE ROAD #1822, ALSO KNOWN AS KENNEDY CIRCLE, IN ENO TOWNSHIP, ORANGE COUNTY, NORTH CAROLINA. WHEREAS the Board of County Commissioners of Orange County has received a petition requesting the paving of North Carolina State Road #1819, also known as Adam's Place, North Carolina State Road 01820, also known as Jefferson Drive, North Carolina State Road 41821, also known as Washington Drive, and nortfi.Carolina State Road 41822, also known as Kennedy Circle, in Eno Township, Orange County, North Carolina, which petition has been signed by at least seventy-five percent (75%) of the owners of property adjoining the said roads, which property represents at least seventy-five percent (75%) of the lineal feet of frontage of the lands abutting the said roads, pursuant to North Carolina General Statute 5153A--205(c) ; and WHEREAS the Board of County Commissioners of Orange County has elected to finance the local share of the costs of paving the said roads, as permitted by North Carolina General Statute §153A--185(4) and as Provided for in North Carolina General Statute 5153A-205(a) . COLEMAN BERNHOLZ &.DjcVX SON IT IS HEREBY RESOLVED THAT; ATTORNEYS AT LAW CHAPEL HILL,N,C. H1LLSSOR000H,N.C. 1. Orange County shall undertake financing of the local share of paving North Carolina State Road 7#1819, also known as Adam's Place, North Carolina State Road #11820, also ILF i L f known as Jefferson Drive, North Carolina State Road #1821, also i known as Washington Drive, and North Carolina State Road #1822, also known as Kennedy Circle, in Eno Township, Orange County, North Carolina. The amount to be financed by Orange County is estimated to be $24,000.OD, including costs and attorney's fees. Approximately 55% of the cost of paving the above roads will be borne by the Department of Transportation of the state of North Carolina. 2. The basis for assessment for the local share of the cost of this project shall be the cost to Orange County iI per linear foot of street frontage. including County administra- tive expenses and attorney's fees- 3. Orange County will assess the total local share according to the basis set out in Number 2 above which local share represents approximately 45 percent of the total project cost. 4. No assessments of this project will be hall in abeyance. 5. The assessment shall be paid in the following manner: a. Within thirty (30) days after the Notice of Confirmation of the Assessment Role is published, each owner of the property may pay his assessment in full. b. Any assessment not paid in full as provided above shall be paid in .five (5) equal annual installments with the first such installment, with interest, due sixty (60) days after the date that the Assessment Role is confirmed, and the remaining installment, with interest, due on the same date in each successive year until the assessment is paid in full. IT IS FURTHER RESOLVED AND ORDERED that a public --2-- hearing on all matters covered by this preliminary assessment COLMMAN.BERNHOLZ resolution will be field on February 20, 1979 at 7:30 O'clock & DICKERSON ATCORNM AT LAW CHAPEL HILL„N.C., P• M. , during the regular meeting of the Board of Commissioners, HILLSBOROUGH,N.C. Orange County, Orange County Courthouse, Hillsborough, North Carolina. The Clerk of the Board of Commissioners is hereby authorized and directed to cause a Notice of the Public Hearing to be given by publication one time, not Less than ten (10) days prior to February 20, 1979, the date set for the hearing, in a newspaper having a general circulation in Orange County. Such notice shall be in substantially the following form: ' NOTICE OF PUBLIC HEARING ON PRELIMINARY rSSESSMENT RESOLUTION ADOPTED BY THE ORANGE COUNTY BOARD OF COMMISSIONERS TO FINANCE THE LOCAL SHARE OF THE COSTS OF PAVING NORTH CAROLINA STATE ROAD #1819, ALSO KNOWN AS ADAM'S PLACE, NORTH CAROLINA STATE ROAD 1#1$20, ALSO KNOWN AS JEFFERSON DRIVE, NORTH CAROLINA STATE ROAD 1#1821, ALSO KNOWN AS WASHINGTON DRIVE, AND NORTH CAROLINA STATE ROAD 1#1822, ALSO KNOWN AS KENNEDY CIRCLE, IN ENO TOWNSHIP, ORANGE COUNTY, NORTH CAROLINA Notice is hereby given that, pursuant to Article 9 of Chapter 153A of the General Statutes of North Carolina, the Commissioners for Orange County have adopted a preliminary Assessment Resolution as follows: 1. Orange County shall undertake financing of the local share of paving North Carolina State Road 411819, also known as Adam's Place, North Carolina State Road. 1#1820, also known as Jefferson Drive, North Carolina State Road #1821, also known as Washington Drive, and North Carolina State Road 1#1822, also known as Kennedy Circle, in Eno Township, Orange County, North Carolina. The amount to be financed by Orange County is estimated to be $24,000.00, including costs and attorney's fees. Approximately fifty-five (55) percent of the cost of paving the above roads will be borne by the Department of Transportation of the State of North Carolina. 2. The basis for assessment for the local share of the cost of this project shall be the cost to Orange County per -3- linear foot of street frontage, including County administrative COLEMAN,BERNHOLz expenses and attorney's fees. &DICKERSON CHAPEL HILL, C. 3. Orange Count will assess the total local share CHAPEL HIC L,N.C.-. g HILLSBOROUGH,N.C. according to the basis set out in Number 2 above which local share represents approximately forty-five (45) percent of the total project cost. 4. No assessments of this project will be held in abeyance. 5. The assessment shall be paid in the following manner: a. Within thirty (30) days after the Notice of Confirmation of the Assessment Role is published, each owner of the property may pay his assessment in full. b. Any assessment not paid in full as provided above shall be paid in five (5) equal annual installments with the first such installment, with interest, due sixty (60) days after the date that the Assessment Role is confirmed., and the remaining installment, with interest, due on the same date in each successive year until the assessment is Daid in full. A public hearing will be held at 7:30 O'clock P. M. on February 20, 1979 at the Orange County Courthouse; Hills- borough, North Carolina, the regular place of meeting of the Board of Commissioners of orange County, North Carolina in order to discuss all matters covered by this preliminary assessment resolution. At the time and place above stated any resident of Orange County or any other interested person may appear and be heard. This the 5th day of February , 1979. !! Mary I Clerk Boul e a„ r nge County Board of Commissioners The Clerk of the Board of Commissioners is hereby authorized and directed to cause a copy of this Preliminary Assessment Resolution to be mailed by first class mail to each --4-- owner, as shown on the County tax records of properties subject COLEMAN,BERNHOLZ to assessment if the project is undertaken, not less than TEN &Dicia tsoN HAPEL tiH.9[LG L.N C.LAW CHAPEL (10) days prior to Februar y f 20 1979. C k HILMOROUGH.N.0 I I The Clerk of the Board of Commissioners is hereby directed to file with the Board of Commissioners a certificate i38 that the Preliminary Assessment Resolution was mailed as directed using a form substantially as follows: CERTIFICATE OF MAILING 1, Mary Lou Bouley, Clerk of the Board of Commissioners of Orange County, North Carolina, DO HEREBY CERTIFY that on the 8th day of February _ , 1979, 1 mailed, by first- class mail, postage prepaid, a copy of the Preliminary Assessment Resolution for the financing by Orange County of the local share of the cost of paving North Carolina State Road 01819, also known as Adam's Place, 'North Carolina State Road #1820, also known as Jefferson Drive, North Carolina State Road .1821, also known as Washington Drive, and North Carolina State Road 41822, also known as Kennedy Circle, in Eno Township, Orange County, North Carolina, to each owner, as shown on the County tax records by property subject to assessment if the project is undertaken. t WITNESS my hand and the official seal of the Board of Commissioners of orange County, North Carolina, this the Sth day of February r 1979. Mary Lou Bouley ' Clerk of the Board of Commissioners for Orange County, North Carolina This resolution is effective upon its passage. Thereupon, on Motion duly made and seconded this resol ution was passed by the following vote: Ayes: Commissioners Richard Whitted, Anne Barnes, Norman Walker, Don Willhoit and Norman Gustaveson Noes: --5- I, Mary Lou Bouley, Clerk of the Board of Commissioner C=NiAN.BERNHOLZ for Orange County, North Carolina, DO HEREBY CERTIFY that the &.DimmrksoN A7MPEL HI AT LAW foregoing is a true co of the proceedings of said Board of CttAPEL HILL,N.0 g g copy p HILLSIIDROUGH.N.G Commissioners at a meeting held on the 5th day of February 1979, so far as the same relate to the Preliminary Assessment Resolution for the financing by Orange County of the local share i f of the cost of paving North Carolina State Road T1819, also ; known as Adam's Place, North Carolina State Road 1#1820, also known as Jefferson Drive, North Carolina State Road IV1821, also known as Washington Drive, and North Carolina State Road 41822, also known as Kennedy Circle, in Eno Township, Orange County, North Carolina, as such proceedings are recorded in the Minute Hook. WITNESS my hand and the official seal of said Board, this the 5th day of February 1979. Mary Lou(Bouley Clerk of the Board of Commissioners of Orange County, North Carolina (SEAL) F' I� I i l COLEMAN,BHRNHOLZ Si.DICKERSON ATTORNEYS AT LAW CHAPEL HILL.N.C. IQLLSHOROUGH.N C. CERTIFICATE OF MAILING I, Mary Lou Bouley, Clerk of the Board of Commissioners of Orange County, North Carolina, DO HEREBY CERTIFY that on the 8thday of February , 1979, I mailed, by first- class mail, postage prepaid, a copy of the Preliminary ,Assessment Resolution for the financing by Orange County of the local share of the cost of paving Forth Carolina State Road #1819, also known as Adam's Place, North Carolina State Road #1820, also known as Jefferson Drive, North Carolina State Road #1821, also known as Washington Drive, and Northc,Caroli.na State Road #1822, also known as Kennedy Carole, in Eno Township, Orange County, North Carolina, to each owner, as shown on the County tax records by property subject to assessment if the project is undertaken. WITNESS my hand and the official seal of the Board of Commissioners of Orange County, North Carolina, this the 8th day of February _, 1979. Mary Lou B6uley � p Clerk of the Board of Commi�sione s for Orange County, North Carolina COLEMAN,$ERNHOL2 &.DICKERSoN ATTORNEYS AT LAW CHAPEL HILL,N C- MLLSBOROUCH.N C. E 13 +� ISSUE PAPER 'Extension of Seger and Water into Orange County along U. S. Route 70 Background The Department of Transportation and Utilities of the City of Durham has received a petition signed by nineteen property owners in Durham and Orange Counties requesting water service. The petitioners own property along Rillsborough Road (U. S. Route 70) and request extension of water service from it's present stopping point in Durham County near the Orange County line across the County lane a distance of some 3000 feet into Fno Township. This is an area in which a number of mobile home parks are ,Located. Several of these have had problems with malfunctioning septic systems and One of them, Brewer's Trailer Court, has been closed down by the Orange County Health Department because of contamination of It's water supply by Individual sewage disposal systems. Durham has established by ordinance boundaries beyond which it will not extend water service. In the area in question, t'he boundary is the county line. Durham also has a polid-y of not extending water lines w5i:hout also eventually extending sewer service to the same areas. The pat-itioning property owners have retained a lawyer and are expected to bring their petition before the Durham City Council in the next several, weeks.. Their case might be strong enough to change current policy. It is_i--here£or''e important for decision makers in Orange County to formulate P. positiorn on this issue for consideration by Durham officials. Planning Issues From a land use planning perspective, the petitioner's request raises several issues. Health: There is a very real health,threat posed by curr°ene conditions in this area. According to 1Ir. Jerry Robinson, Orange County Health Depart- ment Director, several residents of Brewer's Trailer Court became ill from drinking contaminated water to the point of being hospitalized. The extension of water service to this area would allow Brewer's Trailer Court to reopen and insure that several other mobile home parks in the same area have a potable water supply. Future land Use: Mr. Robert Peck, Director of the Transportation and Utilities Department of the Citq of Durham has stated in a letter to the Orange County Planning Department that if water lines are extended into the area, it would be logical to provide sixteen inch mains so further future extensions could be accomodated. Once these utilities were extended into Orange County, it is not clear what a new logical boundary beyond which they should xaot be extended beyond would be. Provision of these utilities to the 1-•85 -- 70 interchange would open up that whole area to more intensive land use. The highway system there would make it a logical area for the development of commercial and 14? r industrial uses. 'However, it is up to the people of Orange County to decide if that is what they want for that area. one major issue is the total amount of land that is already zoned commercial and special use mobile home. The water and sewer extension would eventually increase the,number of mobile homes and commercial]and uses in the immediate area around U. S. 70. Annexation: if the City of Durham provides water and sewer service to the petitioner's area and perhaps beyond, then the possibility that the City of Durham will annex this area which it is providing services to is raised. The area already has extensive commercial zoning and good trans- portation facilities and ha-the potential to attract business that could add to the tax_ base of OranM County. The issue then is possible this tax base to the City of Durham if they start 'providing some services to the area and then decide to annex. Environment: In 1972, the Congress passed the Federal Water Pollution. Control Act Amendments with the objective'of cleaning up the nation's waters. Under Section 201 of this Act, areas were required to prepare a facilities plan which demonstrated the need'for funds to construct sewage treatment facilities. The Greater Durham Area 201 Wastewater Facilities Plan In- cludes orange County and calls for construction of sewer lines into the area in question. 'Provision of these services, then, would be in keeping with this plan. Land Use Planning: An issue such as this which could affect...the_fvture growth pattern of part of Orange County makes a good case for the develop ment of a land use plan for the County. Such a plan could provide the basis upon whichh to make rational decisions about what Orange County's policy ought to be on this question. Policy o tions The Planning Board might take a number of positions on the question of extension of water (and sewer.'?)into Eno Township along Hillsborough Road. These include: 1. Appose extension of water lines into the area.. This would allow growth an the area only to the capacity of soils to absorb effu- lent from septic tanks. It would also deny owners of Brewer's Trailer Court use of their property as a mobile home park and possibly expose residents of other mobile home parks in the area to unpotable water. 2. Endorse the extension o£ a small diameter water line (6 or 8 inches for example}but not a sewer line to the peti.tioner's property and not beyond. This would solve health problems in the area while not opening up the area to the growth that the provision of uti- lities of greater capacity might cause. 4" ✓ F 3 J 3. Endorse the extension of a small diameter crater line and sewer lines into the area. This would insure a potable water supply and also the avoidance of possible health effects due to the presence of contaminated water on the surface of the ground. it would also be in keeping with the 201 Plan for the area. 4. Encourage the provision of large capacity sewer and water lines to the petitioners and beyond; perhaps to the area of the 1-85 . U. S. 70 interchange. This would open up this area to major growth and also solve the more immediate health problem in the area. 5. This position would be the same as numbert�ee-above, but with they stipulation that provision of utilities in the area not take place until Orange County bad more appropriate development control mechanisms in force (for example a revised County zoning ordinance). Orange County Planning Department January 12, 1979 R 14y W AGENDA ITEM #I2 M1 - y _ - _._..� __September _F A:A�.• ... G.Mi.w G tt. Orange County Manager - East Margaret Lane = - Hillsborough, North,Carolina 27278 Dear Sam: _ Richard and I certainly enjoyed meeting with you and Neal yesterday. I thought our meeting was very productive and I feel confident that we were able to pinpoint several projects that MICA can be of great assistance on. I thought it might be helpful if I gave you my notes from our meeting. Listed below are the potential projects that we identified: Z. Cost Allocation Plan - We can work with Neal on a step by step basis to determine if an approved. Cost All.aca7- tion Plan will provide additional revenues for the County. If, after our analysis or after our work is completed, Neal determines that a Cost Allocation Plan is not in the County's best interest, then we stop working on this project and MICA receives no fee for the time we have invested in the project. (This guaran- :_tee applies to all of our projects) 2 Automation of Eligibility Determination Your Director a - said he was very open-•minded. about this project. Again, A :,twe will take a `step py;step approach toward automating service. Our systems analysts and our management ?:;,:'specialists can really -give you the additional manpower and expertise"to determine if this service can benefit .,the County and DSS recipients, and we can provide the resources necessary to implement the project if you decide to automate the eligibility process. 3. Food Stamp Issuance - 'The County's food stamp equipment is old and may need to be replaced. MICA can examine alternatives and help the County select the equipment and process to expeditiously and efficiently distribute food stamps. MANAGEMENT IMPROVFMENT CORPORATION OF AMERICA.617 MOREHEAD AVENUE-DURHAM.NC 27707-919-688-15574 Mr. Sam Gattis September 22, 1978 Page Two 4. DSS Filing System Analysis - MICA will examine alterna tive records management systems to meet the needs of DSS and help with the implementation of the chosen system. 5. Solid Waste Management Analysis - As you know, MICA has several people with extensive solid waste management and planning experience. We will be conducting at least six _._ -- _solid-,waste projects. in.Nnrth Carolina' this year-and we__°_ can provide-.you-with a -cnmpxchensive-management_' plar►.:for-- _ Orange County.-:.__._. _. 6.--Risk-Management--and--Instrtranc&-Analys-is aGA:-hash • -- — w�-- - wtrained technicians who- can provide a complete, co, pre- -- `-hensive ..analysis af.: the'County'..s insurance plans'. -:As yoii. - Rknow, a comprehensive risk management plan is a vital management tool, - 7. Third Party Billing -- Neal pointed out that .the County - µ must develop a third party billing system as well as an - identification service casts. Three areas of vital --- - • concern are the Health Department, Rescue Squad, and � ~ Dental Clinic (Johnson foundation program.). - . .. 7. 8. State Unemployment Insurance Control. - MICA's specialists - in SUI Control have extensive private sector experience. We can help you establish procedures that will substantially reduce potential, losses from unwarranted claims. 9, Payroll. Tax Reduction Program - Our FICA ITM service is now being used by both public and private sector corporations in order to comply with Social Security Regu- lations and thus reduce payroll. taxes. This project alone will save thousands of dollars for the County and its employees. I hope the above listing will help you pass on the results of our meeting to the Commissioners, We want very much to serve you and your fine staff. Please call me when you need further information or when you want me .to meet with the Commissioners again. Since e y, H. Chamberlain, III. Assistant Vice President FHC/ph s pp ,n AGENDA ITEM JB11 ORANGE COUNTY PLANNING DEPARTMENT srl.xSBORO GH N©RTIE CAROLINA 27278 M E M O R A N D U M TO: Orange County Board of Commissioners FROM: Ray Freeman, Erosion Control Officer DATE: December 18, 1978 RE: Sedimentation and Erosion Control Monitoring Program for projects in Orange County which are not under the jurisdiction of the County There follows a �proposal for a limited monitoring program for projects not under the jurisdiction of the Orange County Erasion Control Ordinance. It is recommended that of the exempt activities, that the following be monit6red should such a program be implemented. 1. Activities conducted by the State a. New construction at UNC-Chapel. Hill and the UNC landfill.. b. N. C. Department of Transportation projects involving the upgrading of existing roads. 2. Activities conducted by persons having the power of eminent domain. New construction of facilities and transmission Lines. 3. Activities conducted by local governments Construction of new facilitiis and observation of the County landfill. (Includes municipal, recreational, and school system'construction) 4. Activities within the corporate limits of Hillsborough. 5. Exempt activities .. mining. Emphasis on Chapel Hill gravel pits. I would estimate that the increased workload involved in such a monitoring program would be on the order of 15-20%. Such an increase in workload would place severe demands on the Erosion Control, staff. At present staff and transportation limitations are such that effective monitoring of exempt activities would not be possible with aut a reduction in the effectiveness of the inspection and enforcement program on projects currently under the divisions ,jurisdiction. Currently the staff is limited to priority assessment of ongoing projects. Low priority projects are inspected generally once per month. High, priority projects may be visited twice per week or more. .l 14' w memorandum ' page 2 December 18, 1978 Any monitoring program could be integrated into the existing Inspections program which is based on geographic zones. The County has been broken into six zones for this purpose. See attachment It is recommended that should this monitoring program be established, that at least one additional staff member and a vehicle be assigned to the Erosion Control Division. Additional staff without sufficient transporta- tion would be of dubious worth. There follows a breakdown of each category of exempt activities, a decussion of the types of projects within each category, and a subjective assessment of the magnitude of erosion related problems ascribed to each type of activity. Sites Categories 7+ 1. Conducted by the State 5 a. UNC Chapel Hill - primarily new construction, particularly around the medical complex. There is also the University Landfill adjacent to the airport. Impact is judged to be moderate. 2+ b. N. C. Department of Transportation - road maintenance, upgrading of secondary roads, and from secondary roads (unpaved). Impact is judged to be severe, particularly from unpaved roads, and unstable ditches and slopes. 0 c. Other State projects - Impact is judged to be slight. 0 2. Conducted by the U. S. Government -- Impact is judged to be slight due to a lack of activity 1+ 3. Conducted by persons having the power of eminent domain 1+ a. Utilities - Impact is judged as slight to moderate. Moat of the erosion is associated with right of ways used by off-road vehicles, or new construction. ' 0 b. Railroads -- Impact is slight. Southern Railway has cooperated with this office on several occasions. 4. Conducted by Local Governments 3+ a. Orange County -- Main areas of concern include the County landfill and school-related construction. Impact is apparently slight although this may not be accurate for tVe landfill. 5+ b. Chapel Hill - Impact is judged to be moderate. There have been definite problems associated with several projects, although there are others where there have been no problems. Impacts are mainly from new construction. (municipal facilities and schools) 2+ c. Hillsborough - Impact is judged to be slight to moderate, mainly associated with water and sewer work adjacent to streams. 1+ d. Carrboro -- Impact judged to be slight. 0 e. Mebane - Impact is assumed to be slight. 0 f. Durham - Impact is assured to be slight. memorandum page 3 December 18, 1978 5. Licensed by the State or the U. S. - no information available on this category. Impact is assumed to be slight. 10+ 6. Activities within the corporate limits of Rillsborough. Impact judged to be severe along South Churton Street Fxte mion. Slight to moderate elsewhere. 7. Activities exempt by State Law a. Agriculture -- approximately 25% of the farms in Orange County have had conservation practices applied during the past 5 years (SCS District Office). While !there is little doubt that significant erosion occurs on farmland, it is not recommended that these activities be monitored by this office. Such monitoring would be very time consuming, and the legality of free access to private farmland by this office is questionable. b. Forestry -- Impacts can be severe where good forests management is not practiced. The N. C. Forest Service has its own monitoring and enforcement program. It is not recommended that this activity be monitored. 5 c. Mining -- The N. C. Mining ,Act covers this activity (Inspection and enforcement). There are approximately a half dozen mines in the County. Monitoring would be feasible assumming right of access could be obtained. Impacts could be very severe should a mine be operated in violation of the Mining Act. American Stone and Piedmont Minerals appear to have adequate sediment controls in use. Chapel Bill gravel pits that have been looked at (2 of the 4) did not appear to have any operable controls (based on cursotiy examinations). RESOLUTION ESTABLISHING THE ORANGE COUNTY HUMAN SERVICES ADVISORY COW41 S S I ON The Board of Commissioners for Orange. County, North Carolina, met in regular session at the Commissioner's Room at the County Courthouse in Hillsborough, North Carolina, the regular place of meeting at 10:00 A.M on February 5 1979 Present: Chairman, Richard E. whitted, presiding, and Commissioners Norman Custaveson, Don Willhoit, Anne Barnes, and Norman Walker Absent: None I BE IT RESOLVES] by the Board of Commissioners for Orange County: Section I. In order to plan for, evaluate, strengthen and coordinate the activities and functions of the many and varied human service efforts existing within Orange County, a need exists to establish the ORANGE COUNTY HUMAN SERVICES ADVISORY COMMISSION. Section II. The COMPASSION shall function in an advisory capacity providing counsel to the agencies, commissions, and other entities within the County which provide funding for human services. It is hoped that this advice and counsel will assist and encourage effective delivery of these services to the people of Orange County in the most resource-efficient manner. Section III. There is hereby created and established the ORANGE COUNTY HUMAN SERVICES ADVISORr COMMISSION, Section IV. The COMMISSION is charged with the continuing responsibility to: A, Advise the Orange County Board of Commissioners and be available to provide advice to other local government units in the County and other entities which provide human. JLEMAN.BERNHOLZ &. DICKr•RSON service funding in Orange County in planning, evaluating and TTORNEYS AT LAW 31 NAM ME L.rlC. €L€sGOROL€OH.NC, coordinating tha delivery of human services to the people of the County. The COWTIGSION shall periodically make recommendations which are designed to improve human ervice delivery by: 1. maximizing County resources; 2. encouraging human service delivery organization to adopt cost effective measures; and 3. increasing inter-agency coordination. B. study the human service needs and resources of Orange County and periodically report the .results of the studies to the organizations providing members to the COMMISSION. C. Facilitate communication among various components of the human services delivery and funding system. D. Be available for and prepared to undertake studies resulting from special requests by the Board of Commissioners. E. Establish committees and subcommittees to provide technical or other advisory assistance to the COMMISSION when deemed necessary by the COMMISSION to carry out its responsibilities. Appointments to any such committee shall be made by the COMMISSION. Persons appointed need not be members of the COMMISSION. Section V. The membership of the COMMISSION shall consist of representatives of the organizations and other entities listed in Section VI. Each organization or entity shall appoint its own representative to the COMMISSION. Members shall serve terms concurrent with their membership or position with the organi- zation or entity making the appointment, but in no event for more than two (2) years. Members may be reappointed for additional terms at the pleasure of the organization or entity making the appointment. Each member of the COMMISSION shall have one vote. Members shall be excused from voting upon questions involving his or her own financial interest or official 1 conduct. Section VI. The following organizations and entities are -2-- entitled to appoint members to the COWUSSION: )LVITAN.$ERNHOLZ &D=ERSON rT'ORNEYS AT LAW .HAPEL HILL,N,C LLSUOROUGH.N.0 lrr ' i PARTICIPATING ORGANIZATIONS, APPOINTMENT TO OCHSAC AGENCIES AND GOVERNMENTAL ENTITIES MADE BY Orange County Hoard of Commissioners Town of Chapel Hill Town Council Town of Carrboro Board of Aldermen Town of Hillsborough Town Commissioners Orange County Board of Education Board of Education Chapel Hill-Carrboro Board of Education Board of Education Inter--Church Council Board of Directors Chapel Hill--Carrboro United Fund Board of Directors Chapel dill Housing Authority Director Orange County Housing Authority Board of Commissioners (Until, such time as a Director is selected, the the Director) E.M.S. Council. Council Chapel Hill. Human Services Department Director Orange County Agricultural Extension Director Service r Orange County Department of Social Director i Services Joint Orange Chatham Cormnunity Director Action Orange-Person-Chatham Mental Health Director Orange County Health Department Director Orange County Council on Aging Director Orange-Chatham Comprehensive Health Director Service Orange County CETA Director N. C. Memorial Hospital. Director - The COMMISSION is authorized and empowered to designat additional organizations and entities which are entitled to appoint members to the COMMISSION, according to criterion and procedures established by the COMMISSION in its bylaws. In no ILEMAN.BERNHOLZ & DICKER50,11 event, however, may the COMMISSION delete an organization or rTORNEYS A7 LAW 'HAPEL HILL N C :LLSUCR000H.N.C. entity entitled to appoint a member. Any organization or entity ceasing to exist shall be automatically deleted from the list of agencies at the time it ceases to exist. Section VII, Orange County will provide the COMMISSION with: A. Secretarial. support (including supplies) to type minutes of meetings, assist with mailing, copying and correspondence. ,Mailing privileges will be provided through the County's postage meter; B. Staff time to facilitate communication, scheduling of persons to be in attendance and collection of .requested information; C. Members will not be paid for their services. However, with the prior approval of the orange County Finance officer they will be reimbursed for special travel expenses, i i meals and reasonable incidental expenses incurred in performing their duties. D. As special needs occur, requests for funding and staffing may be made to the Board of Commissioners of orange County. Section, VIII. It is not contemplated that the COMMISSION will � own any real estate or any tangible personal property of consequence. Orange County hereby reserves all rights to the work product of the COMMISSION. Section IX. The Orange County Board of Commissioners hereby recognizes the importance of and need for the work to be performed by the ORANGE COUNTY HUMAN SERVICES ADVISORY COMMISSION and by this resolution solicits endorsement and support of the COMWISSION by each unit of local government with- in Orange County in the form of a resolution adopted by each Town Board. Section X. This resolution shall take effect upon its passage. Commissioner Plorman rustaveson moved passage of the -4- �LEMAN. 13ERNHOLZ foregoing resolution and Commissioner Don Willhoit & DICKER50N NIAPERI L, f.C. seconded the motion. The resolution passed and the vote was as .rlArsl HILL.x.c. ;LLSBOROUGH.N.C, follows: Ayes: Commissioners Norman Gustaveson, Norman !dalker, Don Uillhoit, Anne Barnes and Richard !,lhitted. Noes: Commissioners I, Mary Lou Bouley, Clerk to the Board of Commissioners to the County of Orange, North Carolinas DO HEREBY CERTIFY that the foregoing is a true copy of so much of the proceedings of the Board of Commissioners for said County at a meeting held February 5 , 1979, as relates in any way to the RESOLUTION hereinabove set forth and that said proceedings are 'recorded in the minute book of said Board for said date. ,WITNESSED my hand and the seal of orange County, this the 5th— day of February , 1979. .i Mary Lou Tuley Clerk to the Board of Commissioners I LE�SAN BERNHQLZ & DICh6RsoN rTORNEYS AT LAW ;HAPEL HILL.DI,C ILLSAOROUCH,N-C, Memorandum To: Orange County Board of Commissioners From: Sam Gattis, County Manager Date: January 26, 1979 Subject: Naming of Rural Roads LEGAL BASIS Section 153A-240 of our general statutes prescribes the conditions under which a hoard of county commissioners may name the public roads within a county that are 'not within a municipality. Restrictions are placed on this rather general authority. A board of county commissioners cannot: 1) Name or rename any road unless a public hearing is held after notice has been posted in at least three places along the road to be named or renamed_ 2) Change a road name assigned by the Department of Transportation unless the Department consents_ 3) Assign a road name deceptively similiar to the name of any other road within the county. OUTLINE OF TASK The task of naming the rural roads within a county can be broken into several parts: 1) Establish long run goals of program and formulate policies designed to implement these goals. 2) Identification of roads to be named and gathering of data (names, numbers, etc.) relating to these roads. 3) Research and publicity preliminary to tentative proposal of road names including community meetings to determine local sentiment, 4) Action by a "task force" to resolve problems identified in step 3. 5) Public hearings by Board of Commissioners to approve names. 6) Activate mechanism to assure continuing naming of roads. 7) Placing signs. 8) Replacing vandalized signs. Page 2 Commissioners Memo Jgnuair,y 26, 1479. PROJECT SCOPE. The Department of Transportation has named approximately 500 roads in Orange County. To change any of these names we must obtain concurrence of the Department. Their system of naming roads leaves much to be desired as: 1) Road names are duplicated. 2) The Department often assigned different names to segments of the same road. Very preliminary estimates indicate there are approximately 600 intersections at which signs should be placed. An exact count cannot be taken from highway maps in our possession as they do not include subdivision streets. Further, no policy has been formulated prescribing the roads to be named. This estimate of 600 does not relate favorably to the Alamance County experience of placing 425 signs south of Inter- state 85. SUGGESTED IMPLEMENTATION PROCEDURE If the Board elects to proceed with this project, I suggest: 1) Allocate a CETA position funded sufficiently to attract someone capable of: a) Conducting necessary research attendant to proposing road names. b) Dealing with community groups and individuals having concerns relating to road names. 2) Name a "task force" to hear complaints concerning road names, to resolve these complaints where possible and to recommend to the Board at a public'hearing names for each road. BUDGET ESTI4TE Based on placing signs at 600 intersections, a project budget might look like this: Project Coordinator (CETA) $ 00. Clerical Support 2,000. Supplies and Equipment 750. Field Work Expenses 1,500. Six Hundred Signs (600) 13,250. Crew to Place Signs 6,000. Total 23,500. Page 3 Commissioners Memo January 26, 1979 Labor cost estimates for the sign crew are based on Alamance County's experience and anticipates a crew of four placing at least 15 signs a day. The project coordinator position should continue at least one year. Current CETA funding commitments and regulations terminate on September 30th. It is reasonable to assume, but not certain, this position could be continued after that date. GENERAL. COMMENTS If a CETA funded project coordinator is approved this project could be started almost immediately with no significant local expense in this fiscal year. If the Board elects not to allocate a CETA pos=ition the overall project budget estimate should be increased $9,500. The project however could still be started almost immediately if the Board provided funding for the coordinator's position. Appropriations for 600 signs and a crew to place these signs might be approved in the 7979-1980 budget. The naming process however will not be advanced far enough this summer to make installations efficient. I envision signs being acquired in the spring of 1980 and placed that summer, The problem I have with projecting a cost estimate for the project revolves around the time it will take to complete the naming process. I can locate no yardstick against which to measure. Alamance County has spent four years working on the area south of Interstate 85. However, they have no good time records. Their planning department worked on the project only when they had time available. The Durham County project was done many years ago and no records are available there. Thus, the cost figures for the coordinators time is more of a guess than an estimate. If you fill this position through CETA that program will provide at least seven months free time for the coordinator and possibly as much as eighteen months. This longer time span appears more than adequate to perform the task. However if the task force resolving name issues does not meet fre- quently and close out its cases regularity the project is apt to be pro- tracted over an unreasonably long time thus running up its cost as well as delaying maximum community benefit. We can expect an initial flare of sign vandalism which will subside. Alamance County now must replace about 10% of it signs annually. Our long run experience should not differ greatly from theirs. I have asked planning to investigate the practicality of developing a black and house numbering system for the rural area. If this idea proves reasonable block numbers might be affixed to our signs with the idea of implementing a rural house numbering system sometime in the future. In making this plan I have attempted to: A) Keep the Board of County Commissioners out of the entire process until a final public hearing. There you will receive a recommended road name from the "task force". I do not feel you have time to get more deeply involved in this process than necessary. Page 4 Commissioners Memo January 26, 1979 8) Make apparent the necessity of having a project coordinator capable of handling the entire program with only rudimentary supervision by the planning department. The planning staff has a formidable work program already established for its personnel. C) Recommend a plan that will allow almost immediate starting of the program while placing no significant financial burden on the county during the remainder of this fiscal year. AGENDA ITEM ;#20 2/l/79 DRAFT-BUDGET CALENDAR Feb. 5 Budgetary process reviewed with Board of Commissioners Feb. 1 Manager meets with Department Heads-distributes narrative budget materials ' Feb. 4 Apr. Board of Commissioners meets with various agencies Feb. 1 - Feb. 12 Manager and/or Finance Director meets with individual Department Heads with report on previous year's objectives. Budget narratives are begun Feb. 20 Public hearing for County Budget including Revenue Sharing Feb. 21 All Department and Agency Heads forward completed narratives to County Manager and begin detail line item materials Feb. 22-Apr. 13 Manager and Finance Director prepare budget recommendations with Department Heads when required Mar. 15-Mar. 30 Finance Director prepares revenue estimates utilizing data to Feb. 28, 1978 Mar. 30 Final budget submissions by Department and Agency Heads May 15 County receives school budget May 15 Schools meet with Board of Commissioners May 18 Finance Officer makes final revision of revenue estimates May 1B-May 25 Final assembly of budget May 23-May 25 Manager finalizes budget and prepares message May 29 Formal presentation of budget (special meeting) May 28-June 21 Budget consideration and informal hearings by Board of Commissioners June 19 Special public hearing (G.S, 159-12) on entire budget June 25 Formal passage of the budget