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Home My WebLink AboutAgenda - 12-04-1978 AGENDA ORANGE COUNTY BOARD OF COMMISSIONERS COMMISSIONERS' ROOM, COUNTY COURTHOUSE HILLSBOROUGH, {FORTH CAROLINA MONDAY, DECEMBER 4, 1978 10.00 A. M. 1 . The Clerk submits minutes of Board meetings held November 21st and 27th for consideration. 2. The Chairman will introduce a resolution honoring Commissioner Jan Pinney. 3. The Clerk of Court will administer the Oath of Office as Commissioner to Anne Barnes, Norman Gustaveson and Norman Walker. 4. The Board should elect a Chairman to serve until December 3, 1979. 5. The Boa should elect a Vice Chairman to serve until December 3, 1979. 6. Does an Board member desire to add additional items to this agenda? 7. Officers listed below serve at the pleasure of the Board: A) Manager B) Finalnce Director C) Clerk 8. The County Attorney, the firm of Coleman, Bernholz and Dickerson, serves at the pleasure of the Board. Contracts covering General County, Social Service and IV--D are submitted separately for your consideration. 9. Mrs. Charlotte Adams, representing the Dispute Settlement Center, will request continued support of the Board of Commissioners, for the Center's work. 10. Appointments: A) Two vacancies exist on the Council For The Aging, B) The Board should name five (5) persons to the Nursing Home Advisory Committee. (Supplemental materials for A and B are provided separately. ) 11 . The Manager recommends: A) Adoption of a resolution authorizing the Chairman to execute a contract for Human Services Transportation Study. (Agenda Attachment I) B) The Poard authorize acceptance of a grant of $40,599 for the Orange County Shelter home from the North Carolina Department of Crime Control and Public Safety. �H Page 2 Commissioners' Agenda December 4, 1978 11 . The Manager recommends continued: C) Adoption of budget amendments submitted by the Finance Director in memorandum dated November 30th. (Agenda Attachment 11) 12, The Erosion Control officer will report the current status of erosion control 'in the Stagecoach Run Subdivision. 13. The Planning staff will review progress of the Community Development Project in Northern Fairview. 14. The Planning Board favorably recommends the preliminary plan of two major subdivisions: A) Saint Marys Wood B) Clyde H. Bowden (Supplemental material for A and B provided separately.) 15. The Board should consider fixing times to: A) Consider recommendations of the Recreation Advisory Committee B) Consider disposition of amendments to the Subdivision Ordinance recommended by the Planning Board C) Receive a report on the Section 8 Housing Program 15. An executive session to consider an offer to settle certain civil litigation pending against Orange County. 813 E ORANGE COUNTY BOARD OF COMMISSIONERS {FF HILLSBOROUGH, NORTH CAROLINA F RESOLUTION OF COMMENDATION For r AW . L�ExPc� ,Jan Pinney was nominated by the voters of Orange County to the Orange County Board of Commissioners in the Democratic Primary of May, 1974, and 4erw5 Jan Pinney was elected by the voters of Orange County to the Orange County Board of Commissioners in the General Election of November, 1974,and ,W48r¢tt,5,Jan Pinney has since taking office as a Commissioner of Orange County served all the citizens of Orange County with great distinction, not only as a member of this Board ( but also as a member of the County Board of Social Services and the Area Mental Health Board. WVX, PIC T# �6whlPbr, that the Orange County Board of Commissioners acting through its members,Norman Gustaveson, Norman Walker,Richard Whitted and Don Willhoit takes this means of expressing to Jan Pinney its sincere appreciation for his diligent work and able leadership in helping find a way toward better government in Orange County and to wish for him and his family every happiness in the years ahead. Let a copy of this resolution be presented to the said Jan Pinney,a copy sent to the press,and let it be spread upon the minutes of the Orange County Board of Commissioners, this the fourth day of December, 1978. t f ' OARD HAIRMAN BOA D MEMBER BOARD MEMBER BOARD MEMBER o -- CLQ0K TO THE BOARD t 814 t E TO THE OR.01sE COUNTY BOAIRD Or COnaSSIONERS Two years ago two members of the local branch of the Women's International League for Peace and Freedom came before you to ask your endorsement of a project which has grown from our years of monitoring the local district court - a center for settling neighborhood disputes. At that time you endorsed the proposal and placed us in the hands of your legal couhsel to clarify and determine the legality and feasibility of such a center. The proposal was presented also to the Boards of Aldermen of Chapel Hill and Carrboro, who also placed us in-the hands of their legal counsel2 and as a result of this action, the attorneys of Orange County, Chapel Hill and Carrboro met together. They agreed that there should be some mechanism to resolve minor disputes other than Criminal District Court or Small Claim Civil Court and that minor civil disputes that cannot be resolved in such courts be directed to such a center. The attorneys of the three boards advised that the pro- posal be placed in the hands of the Orange County Bar Association. The Bar Association in turn recommended that Gretchen Dunn and Richard Taylor advise us on setting up a Center. Gretchen Dunn has been too involved with her own cases to be active as counsel but Dick Taylor has served us well. Through his efforts as head of Legal Services for Orange -Chathan Counties we are now inaorpor- ated as a tax-free organization. He has also agreed to serve on the board of directors of the Center as Well as serve as counsel. Training was of course required and the search for trainers for mediation was circuitous. It was finally suggested that we 4 get in touch with the Community Relations Service of the U.S. Department of Justice. This we did and as a result received training from Mrs. Marjorie Curet of that Department. Mrs. Curet was pleased with the assortment of volunteers who had agreed to take the training - people with a range in age, black, whitelmale and female, fifteen in all. She has now pronounced us trained and ready to take cases. 815 2. Board of Commissioners We have been trained to mediate family disputes, property damages, trespassing, disorderly conduct, wife abuse, various kinds of neighborhood disputes. We have received some cases from the campus legal services and some from the magistrate's Office. via are working through the District Attorney's office but we are willing to take cases from the street. We do not wish to be a ruing of the court. We are made up of volunteers only and our effort i`s toward mediation and conciliation — not arbitration as was considered in the beginning. ''e shall leave all arbitration to the courts. Both the one who brings charges and the defendant must agree to go through mediation in order to have the case heard. If the case is not resolved, the parties will be told they may file a complaint through the court system. It has been proposed that this pilot program of the state will request funding from private foundations and businesses. In order to make our request for funding we are asking that the governing bodies of Orange County sponsor us by allowing their names to be on the stationery of the Dispute Settlement Center as sponsors. We shall ask for sponsorship of the Bar Association, the Interchurch Council, the Junior Chamber of Commerce, and such widely known organizations. Our first request is to the Board of Commissioners of Orange County. Signedt Charlotte G. Adams Board chair, Dispute Settlement Center I i i E f C 316 AGENDA ATTACHMENT I RESOLUTION WHEREAS, the Orange County Board of Commissioners has requested the North Carolina Department of Transportation to provide eighty-two percent (82%) of the cost of the following public transportation_ .. project: Orange County Human Services Transportation Studies at an estimated cost of $16,500, of which the non-State cost amounts to eighteen percent (18%); and, WHEREAS, Orange County desires to provide the non-State cost of the above described public transportation project; NOW, THEREFORE, BE IT HEREBY RESOLVED, that the Chairman of the Orange County Board of Commissioners be and is hereby authorized and empowered to enter into a contract with the Department of Transporation as-may be necessary to effectuate the aforesaid expressed purpose, thereby binding the said Orange County to the fulfillment of its obligations incurred under said contract and this resolution. t ' r . Hl7 CI'IUH HI IfYY:J 1.'IL1Y1 11 � November 30, 1978" Memo To: Orange County Board of Commissioners ` From: Neal Evans, Finance Director Subject: Proposed Budget Amendments The attached budget amendment includes: 1. The formal appropriation of the Grant to the Commission on Women from the N. C. Humanities Committee for women's health program and an accompanying donation. 2. Changes identified or omitted in the recently completed audit. a) Commission on Women Equipment and Energy Personnel (Professional Services) were items purchased or contracted in the prior year but not picked up in the year end financial statement as obligations of the County. b) The Municipal Support addition and the entire School Capital Project Budget were intended to be budgeted from funds remaining unspent on June 30, 1978. c) The Special Revenue of $21,576 budgeted in the 1978-79 Budget was accrued by the auditors as a 1977-78 revenue and was probably a one-time benefit not to be received again. The Fund Balance is the proposed source for these items since=, had they been handled correctly prior to July 1 , 1978, the unappropriated Fund Balance would already have been reduced. 3. Increase in funds for Medicaid as required by State Legislation. This was discussed in the meeting of October 2, 1978, and a change was made in the State Budget, but no local amendment was made pending a better look at what the impact would be. It is now very clear that Orange's costs will be increased and the Contingency Fund is recommended as a source. 4. The Recreation Director's request that the Special Populations Program be identified separately in the budget. These were funds originally requested, not recommended in the Manager's Budget, restored by the Commissioners, and con- solidated with other funds by the Finance Office in preparing the budget. This is a clerical change and no new funds are required. 5. Remaining items previously approved but not clearly shown in the minutes as either appropriated or identified with a source of funding: a) $1,400 approved for Hillsborough Industrial Water Project on October 2, 1978. b) Buildings & Grounds: $11,000 for Energy activity on November 21, 1978. c) $1,744 for Libraries and $3,500 for JOCCA approved on November 6, 1978. It is suggested that a) $1,400 come from Fund Balance since it was appropriated but unexpended in the prior year and that the other two come from Contingency.. There will be another budget amendment in the near future to budget the CETA Funds and the Community Development Grant. The former is still waiting for classification from the State and the latter by the Feds. 818 AGENDA ATTACHMENT II ORANGE COUNTY PROPOSED 1978-79 BUDGET ORDINANCE AMENDMENT The 1978-79 Budget Ordinance of Orange County as adopted on June 26, 1978, and sub- sequently amended, is hereby amended as follows: Change the appropriation for the following line items in the funds indicated: INCREASE FUND - ITEM (DECREASE) TO TOTAL General: Community maintenance N. C. Humanities Grant-Personnel 3,028 3,028 N. C. Humanities Grant-Operations 2,090 2,090 Council on Women-Equipment 179 179 General Administration Energy-Personnel 1,279 1,279 Human Services Social Services-Medicaid-Operations 54,912 -`165,000 Recreation-General-Personnel (12,014) 44,110 Recreation-Special Populations-Personnel 11,102 11,102 Pecreation-Special Populations-Operations 557 557 Recreation-Special Populations-Equipment 355 355 Recreation-Municipal Support 18,261 83,261 Libraries-Hyconeechee 1,744 60,744 JOCCA 3,500 24,500 Public Works Buildings- & Grounds-Operations 3,256 149,341 Buildings & Grounds-Capital 7,744 31,744 Industrial Water Project 1,400 1,400 Contingency ' (43,156) 84,590 School Capital Projects: Chapel Hill Schools 1,024,427 1,024,427 Orange County Schools 1,466,606 1,466,606 s 819 AGENDA ATTACHMENT II Change the revenues and fund balances estimated to be available to meet the fore- , going appropriations in the funds indicated: INCREASE FUND - RESOURCE (DECREASE) TO TOTAL General: Humanities Grant , 4,818 4,818 Donations 300 300 Federal & State Aid to Social Services SAA 28,000 98,200 Special Revenue (21,576) 0 Fund Balance 42,695 2,042,695 School _apital Projects: Interest on Investments 7,033 7,033 Fund Balance 2,484,000 2,484,000 Adopted this the 7�� day of AGENDA ATTACHMENT I �f•�'�7 /�� RESOLUTION WHEREAS, th Orange County Board of Commissioners has requested the North Carol na Department of Transportation to provide eighty-two percent (82%} of the cost of the following public transportation project: Orange Coun .y Human Services Transportation Studies at an estimated cost of $1b 500, of which the non-State cost amounts to eighteen percent {180} ; and, WHEREAS, Or nge County desires to provide the non-State cost of the above described public transportation project; NOW, THEREFORE, BE IT HEREBY RESOLVED, that the Chairman of the Orange County Boar' of Commissioners be and is hereby authorized and empowered to enter into a contract with the Department of Transporation aswmay be ` necessary to effectuate the aforesaid expressed purpose, thereby binding the said Orange County to the fulfillment of its obligations incurred under said contract and this resolution, -- AGENDA ATTAC;HMENT 11 November 30, 1978f-�irr'U��c Memo To: Orange County Board of Commissioners From: Neal Evans, Finance Director Subject: Proposed Budget Amendments The attached budget amendment includes: 1 . The formal appropriation of the Grant to the Commission on Women from the N. C. humanities Committee For women's health program and an accompanying donation. 2. Changes identified or omitted in the recently completed audit. a) Commission on Women equipment and Energy Personnel (Professional Services) were items purchased or contracted in the prior year but not picked up in -the year end financial statement as obligations of she County. b) The Municipal Support addition and the entire School Capital Project Budget were intended to be budgeted from funds remaining unspent on June 30, 1978. c) The Special Revenue of $21 ,576 budgeted in the 1978-79 Budget was accrued by the auditors as a 1977-78 revenue and was probably a one--time benefit not to be received again. The Fund Balance is the proposed source for these items sinco= had they been handled correctly prior to July 1 , 1978, the unappropriated Fund Balance would already have been reduced. 3. Increase in funds for Medicaid as required by State Legislation. This was discussed in the meeting of October 2, 1978, and a change was made in the State Budget, but no local amendment was made pending a better look at what the 'impact would be. It is now very clear that Orange's costs will be increased and the Contingency Fund is recommended as a source. 4. The Recreation Director's request that the Special Populations Program be identified separately in the budget. These were funds originally requested, not recommended in the Manager's Budget, restored by the Comm7issioners', and con- solidated with other funds by' the Finance office in preparing the budget. This is a clerical change and no new funds are required. 5. Remaining items previously approved but not clearly shown in the minutes as either appropriated or identified with a source of funding: a) $1 ,400 approved for Hillsborough Industrial Water Project on October 2, 1978. b) Buildings & Grounds: $11 ,000 for Energy activity on November 21 , 1 978. c) ,$1 ,744 for Libraries and $3,500 for JOCCA approved on November 6, 1978. AGENDA ATTACHMENT 11 E'age ;f2 ��_.....,T ....�. Orange County Commissioners November 30, 1978 it is suggested that a) $1 ,400 come from Fund Balance since it was appropriated but unexpended in the prior year and that the ether two come from Contingency. There will be another budget amendment in the near future to budget the CETA Funds and the Community Development Grant. The former is still waiting for classification from the State and the latter by the Feds. f AGENDA ATTACHMENT I I ORANGE COUNTY PROPOSED 1978-79 BUDGET ORDINANCE AMENDMENT The 1978--79 Budget Ordinance of Orange County as adapted on June 26, 1978, and sub- sequently amended, is hereby amended as Follows. Change the appropriation for the Following line items in the funds indicated: INCREASE FUND - ITEM (DECREASE) 'TO TOTAL General : Community Maintenance N. C. Humani'ies Grant-Personnel 3,028 3,028 N. C. Humanil es Grant-Operations 2,090 2,090 Council on W men-Equipment 179 179 General Administration Energy-Perso nel 1 ,279 1,279 ` Human Services Social Services-Medicaid-Operations 54,912 -7-165,000 Recreation-G neral-Personnel (12,014) 44,110 Recreation-Special Populations-Personnel 11,102 11 ,102 Recreation-Special Populations-Operations 557 557 Recreation-Special Populations-Equipment. 355 355 Recreation--Municipal Support 18,261 83,261 Libraries-Hyconeechee 1,744 60,744 JOCCA 3,500 24,500 Public Works Buildings & grounds-Operations 3,256 149,341 Buildings & Grounds Capital 7,744 31,744 Industrial [dater Project 1 ,400 1,400 Contingency (43,156) 84,590 School Capital Projects: Chapel Hill Sc ools 1 ,024,427 1,024,427 Orange County Schools 1 ,466,606 1,466,606 AGENDA. ATTACHMENT 11 Change the revenues and fund balances estimated to be available to meet the f'orc going appropriatian� in the funds indicated: FUND - RESOU INCREASE RESOURCE (DEC (DECREASE) TO TOTfl General : Humanities Grant 4,818 4,818 Donations 300 300 Federal & State Aid to Social Services SAA 28,000 98,200 Special Revenue (21,576) 0 Fund Balance 42,695 2,042,695 Swhoc' :::api t l Projew-ts Interest on Investments 7,033 7,033 Fund Balance 2,484,000 2,484,000 Adopted this the day of r