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HomeMy WebLinkAboutAgenda - 09-05-1978 1 L AGENDA ORANGE COUNTY BOARD OF COMMISSIONERS COMMISSIONERS ROOM, COUNTY COURTHOUSE HILLSBOROUGH, NORTH CAROLINA TUESDAY, SEPTEMBER 5, 1978 10:00 A. M. x I . Does any Board member desire to add additional items to this agenda? 2. Minutes f the Board's August 15th and 28th meetings are submitted for consideration. 3. The Orange County Board of Commissioners proclaims the week of September 10th through 17th as Public Health Week. (Agenda Attachment I) 4. Mr. Westin Hare, Executive Director of dOCCA and Dan Lunsford, Assistant Superintendent Orange through thelCommunityaBa Based grant t Alternatives expend certain grant program. (Agenda Attachment II) 5. The Manager recommendsithe RoserdPridgenandeEreemonn o(AgendarAttachment III) engi need ng services w by 6. The Recleation Advisorymissionersafor reuested campletioneofathe�re�:hargeybeeextended the Board of County Com until DEcember 31 , 1978. (Agenda Attachment IV) 7. The 5tae Department of Human Services 5ocia1h5erv�cescDepartmentormTheeChadirman of the Food Stamp Section of the will review this audit and hear Board comments. 8. Representatives of Management Improvement Corporation of America (MICA) will review the services of their company for the Board. g. Commissioner Don Willhoit will request a limited extension of the Chapel Hil planning district immediately, as an emergency measure, pending final dispos of the request presently before the Board of Commissioners. lO. The Co my Erosion Control Off report Erosion Control Ordinance and q uest the Board authorize action; A. De elopers of Pine Knob Subdivision B. Developers of Stagecoach Run 1 Page 2 COMmissionerS Agenda September 5, 1978 F 11 . Consideration of resolution authorizing the filing of the Community Development full-application for the Northern Fairview water and sewer project with the Department of Housing and Urban development in Greensboro. (Agenda Attachment V) 12. Consideration of proposed amendments to the County Subdivision Ordinance. 13. The Manager will report results of bid opening for the Grady Brown School renovations. (Agenda Attachment VT) 14. The Chairman will name a candidate for the office, Clerk to the Board of Commissioners. ' AGENDA ATTAMIENT l ottij [7 EaSTGATL' �s4nPrlriG C£riT>=R CYIxPEL iM-L, t4. F_ ".NRr AR..T LANE PHONE: 9aZ...1kn6 HILLS^i0�7_3CH. N. G-3.7275 ErC..237 (FPO?, I:W a7FL Ik ILL.047.9Z'SIt DBT,JC; HFAl:i" i WEEK SEPTEMBER 10 SEPTEMBER 1.7 the North Carolina Public Health Association decided to sponsor Public Health trleek; TJHEREAS the North Carolina. Division of Health Services and local, Health Departments statewide are. participating; .. �,TtJEREAS Oran re County, approximately one year ago, established'. a local Health Department; iERE S the appointed citizens on the Board of Health and staff have labored to create a progressive and efficie;tt 10ca1 ,r Health Department; riot been publical,l.y recd ized; VMEREaS much of this effort has lr,HEREAS we desire all ci ti zees to become more informed, supportive and participants in solutions to our Local public health problems; IT IS HERET RESOLVED that the Change County Cofam�sioners support and endorse the week of September 10th - 17th as Public Health Week; IT IS FLIRT ER RESOLVED that: dUring this We-/,, the Orange County Health Depart ment will promote and provide couLmunity educational events to inform the coi-.-unity about public health problems , publi- cize the existing services to the citizens of Orange County and encourage co-rmunity participation is improving health status. F � rya tc a C�u t t C �a� It Tepar tjmeg !-:S C MARMAR ET LANc He L€„S BOFSO€ -'N. N C.. 27474 IR EASTCATE SMOPPt., CWti7EF PHONE: 731-a18[ EXT. �1'J CHAPEL HILL-. N. C. a751Z {FROM CN J,P--L H€C.L 9E7 J2 i11 PHONE IIa Z..41G1f PUBLIC HEALTH WEEK EVENTS In celebration of Public Health Week, the orange County Health Depart- ment. invites citizens to telephone or stop by to learn more about health reeds and e)d s in- programs. air Health Department has two offices _-� one is at 1�4� E. Margaret Lane in Hil.lsboreugh and the other is at 19 Eastgate Shopping C=enter in Chapel. Hill.. A formal open house to which all citizens are invited will be held in the Hillsborough office from 3:00 to 5:00 p.m. on Tuesday, September 12th. 11.,rother for,aal open house will be held in the Chapel. Hill office on Friday,. September 15th from 2:00 to 5: 00 p.m. These open,houses will serve the dual function of preseanting our department to the public and celebrating the first year of our departments exi.stance. On Thursday, Septe;nber .lath starting, At 8: 00 p.m, at the C-twolina Inn in Chapel. Hill, the Orange County Health Department will sponsor a public for= on public health. lie are pleased to have three outstanding speakers for this community forum: they are; C. Arden Miller --- .Preventative Health Care; Morris Shi f fman Environmental Health Pot.i-cy; Co=mmunity Dental Care. We encourage the public to participate in this public forum. �jP AGENDA ATTACHMENT 11 nN, ZOO EASY KINCG;STREET C Oi�N CY /)? HILLSBOROUGH.NORTH CAROLINA 2727e ` rrouG� (919) 73Z-6126 OFFICE OV THr S13P1 R1NTKNDF- T August 28, 1978 Mr. Wes H re Youth Task Force orange County Box 27 Pittsboro North Carolina 27312 Tear Mr . are Re : Community Based Alternatives Program As a result of the conversation between Mrs . Delores Sampson, You and I; we have written a brief proposal for a home/school. counselor to be ':funded under the FY--79 CIIA Progr6n. A copy of the propaSal. ' is attached for your reaction. Mrs . Simpson has already reviewed it and has stated her support of it to me . The fundi g base would be according to the program reg- ulations f 70% state grant, with a. 30% local match. If we were funded at the $7 ,500 . 00 state level the local Level would provide a match of $3,250. 00 for a grand total of $1.0,7550. 0 for the proposal. The local match would be as follows: Office space @ $100 .00 per month (10) $1.,000 . 00 Telephone service @ $15. 00 per month (10) 150.00 Supplies 500.00 vel 400.00 0.OQ Tra Adin nistrative expense 200 .00 Secretarial support 1 E?00 , 00 Total 3,250 . 00 We are most anxious to receive support in an. area that we have perceived a need for many years . Your earliest re-- action t� this will be appreciated. I would be happy to answer questions or be present at any discussion regarding this proposal . Sincerely, Dan G. Lunsfo d Assistant Superintendent for Instruction crm AGENDA ATTACHMENT 11 Proposal : for the position of Nome/School Counselor f ' The schools have had to deal with a growing number of disciplinary cases between the ages of lit and 17 years old. As such pilot attempts are being undertaken to help cope with these "youth at risk. " This proposal is for a part-time home/school counselor who would work with three of these efforts, including an in-school suspension program, volunteer tutoring, and a residential therapeutic camp. Responsibilities for the home/school counselor are as follows below: In--school sus ension ro ram - the counselor will be a liaison from the system to the families of children given in--school suspensions. A positive interaction between school and family will be developed to assist child, teacher and family in dealing with serious conduct problems. Efforts will include joint counseling and problem-solving sessions, parent workshops, referral , outreach contact, follow-up, and advocacy; Volunteer tutoring ro ram , the counselor will recruit and train volunteers to provide tutoring in specific subject areas to students assigned to an in-school suspension, as appropriate and necessary; Residential them eutic cam - our system and four others are providing a special camp for 8 boys who cannot be retained effectively and appropriately within the schools. 3 to 4 students from Orange County will be in residence. The counselor will provide liaison between the boys ' families and the camp, as well as to the school . This liaison will include intake processing duties, family and community outreach contacts, parent workshops, referral , transi.- tional counseling, and follow-up. The responsibilities of the Home/School Counselor are closely related within the three areas, and some overlap is expected. This will be necessary since, the position is for three days a week. An experienced person is highly desirable; preferrably an MSW or MA-Counseling. The salary is approximately $7,500 year plus benefits. re AV --pp��— flyy,� �j��(( WESTON A, HARE ��A �l� •� Cl����id� Executive Director MEN& r +JI .j .r August 30, 1978 Mr. Sam Gat is County Manager 106 E. Margaret Lane Hillsborough, NC 27278 Dear Sam, Enclosed is a proposal which has been endorsed in principle by the Orange Youdh Task Force for commitment of the N.C. CBA monies. The Task Force is recommending the funds be divided between the Orange School Board and anus House for support of the LEAA funded Shaeffer House Pro- gram_ You will note the local match which the Orange Schools are pro- viding. '_' If we can be placed on the agenda for the 9/5/78 meetin& the process can be expedited to enable the schools to activate this needed support fall,. Dan Lunsford has also expressed his interest in attendance. Cordially, Wes Hare Executive Director WH:db cc: Dan. Lansford F AGENDA ATTACHMENT III AGREEMENT FOR ENGINEERING SERVICES To fully develop the County's final Community Development Proposal to HUD as well as to submit this project to public bid the County must secure the services of an engineer. The firm Rose; Pridgen and F'reemon has submitted a proposal to perform these services for $31 ,000. The County's liability for any payments under this contract will not arise unless the Department of Housing and Urban Development actually awards the grant previously only tentatively awarded to Orange County. 709 RESOLUTION FOR COMMUNITY DEVELOPMENT FULL-APPLICATION The Orange County Commissioners hereby resolves that the County Manager is authorized to file a full-application for a :single purpose grant to the Department of Housing and Urban Development for funds made available under the Small Cities Program, and any additional information as may be required. The Board of Commissi..oners further resolves that Orange County will conform, to all the Assurances enumerated in HUD Form 7088 which is included as a part of the full-application. RESOLVED: Chairman, Orange County Commissioners Date Clerk, Orange County Commissioners Date (SEAL) AGENDA ATTACHMENT IV '� !;i InUT-a nt �r y:- ;') 300 VJ'�st ♦'rr'�In S"""et C, 27-7a MEMORAND-UMI TO: Mr. F�ichard E. Whitted, Chairman Board of county cormissioners FROM: R. W ne Weston �/C�o 5ATZI: August 14, 1978 RE: Recreation and Parks Advisory Council Extension of Time Period for Study Charges; Request for The charges of the Board of County Commissioners to the Advisory Council, were last ye4r, August 4, 1977, extended until this Year, Augi.1st 18, 1978. The COuncil las yet to finalize its charges, and hereby requests an extension be granted Urtd.1 December 31, 1978 of this year. anticipate that this will meet with the approval of the Boa 7 rd. �-However, 1 shall wait fo further Board direction concerning this matter. RWW/mtl ("OPY to: Mr. R. E- Strayhorn, Chairman, R/PAC IN 10 U-" small Cities Pr �rvt h�-�:eby assuces and Artifies. Man (a) It !Q;I aut]HOMY to apply for the- grazit, ar-a to er,=-cute the prcpos.j prcl�gram- itt-1 90werning body hzs duly adcptad 0: Dzsgle L WHO, roti n or similar actlan aUm,,,j,j,, he i,i,as an Official act a reso� nc Lading a' under"a"As and assurances contained therein, and directing and nd I e person identified as the Wficial representative of the appjj,,,t to act in conn"t'an "th the Wlicatkn ard to provide such ad4iticnal infor=wa- tiOn as toy resuired, (c) It h c'--zDl'Ua with all the rwquirlwenZ5 Of COB Circular No- N-95 as PAM& by FR 0-433 and that eiote:: W) Any a.'Yl recccri-w'aa t ions mode by or torcuph clearb,halsey are att.!z ��'he hav e teen ccnsKerss P&OC to submission of the 8ppl cat iioa; 01" ai-I 1 pla""s have bs" f'oll"Id and ns cccments or recommenae- tions baw�' 'n recW00- TE a is sui •itting an application `or a Small Cities C prepefed a written citizea partiMp3tion an which: Pro Yes an C;PQct1--LtY for ci,'�-zens W Patticipate in the aevelQ;mqpt of the ap?lic tLon' swourL4es the submission of visas an prccc*als, particularly by resident-5 jOjf blighted nsi3hborhoods and citizens of lcw- A Moderate-inccap, provides fo: 'wely re"nses to the PrOc0sks SuNitted, and schedules hearipgS at times and 00atiOns which permit bro�—A partizipatioa; (""I Pr ides citizens Ath adequate information concerning the opount of furls "''ab * for NOW" "munitY development and hoesing actZvities, the- ange ov acwj- Wes brat (`-ly be uOdertaken, and other QW.00arit cam require- cents; (iii) Pro es for public hearings to Obtall the views 'T":u- nity eevelcp Ft ard hoijsing anI35; ano oE citizens op cccru pv 'I"s citizens with an Opportunity to submit ccumonts concerning the COMMonity dyi loycent perfocnance of !he applicant (2) plan in a r-na:tnec to ach.jeve QTJ of citizens in davriap7ont Of the application. The applicant shall'also fOROW this plan to a0iove Oil citizen partici 96tion in Q! ot,517 steyes of th, 1E the oplicant is submittinj Giant, the aoolina.-)t: n3lo puc•ove (1) EON Worej and E0110-ed G of 24 CEM 570,43!(,), aM shall folle� rh:� _s a Ill szvleq Of the prnyra7; A, C 'th C—_-Crtuclit'l to Of (3) -C he pCc­_-CSe'_ auotic�z:_;Cq !:�-fole z ac-for tj-.e Z:;ciojc.ion to t:le CC;r:=n;z:1 t�he Housing Ass,_SCanCe Plan; arr] y Q_r; for CitiZe. ndCtjC4v atio n in the ? F-M-Zirg, ?rc�r_-1 inclvd;ng t:.h=! OE a_ssessx�?nt CE the ani the suL-missia�-t 0r. V:.e',15 to thE� Fu-D 3,rea the GC?_qte-_ ?e7fC:-.:--:_.m--e 'R-_'C 7C (e) its C:h-'ef e.:e�L)tive officer Or oth•-C officer of - 11) cvnsert`s to zsst--- thz status o us of a resms. le rfc;zll ur-' r th L I I s of surt-11 A= N�Z'0, Policy xct of l9ug i_, 50�er as t�,je pfcmtisior. _aj a=.:-Iy to 24 c7=z 573; _15e.jts 0- ,-if of the arx3 tO (2) is -.0 are cD. .1 b�� _ e- th--a of the Federal C<:(Jcrs fO: t-h i e OE of as Su-_h e.1 afficia --a so as 0 g C_ p:, h-s b-- n de t -a:a t E�-L�-C_77 -Lv feasib!=- to a--t 'ties w) ch w' Y_Ie -he Z):evention O; elizinatioa Of or blight. mhis cer'tifica,tio-j will not p:ec1ty-3:4- th2- Seccet"t-Y a "here tzle -It ct=zffie P--)M the -7 prcgcam "Mri-as, `..'et all o: 7�art DE th-a cm—...nik C 6L-Blcmao� to 5570.302U a5 the a--O icat� '. in n=a wjz� a i n::d i� .cn and t w*ll vit:-1 th�� regulations, . - ­1`3 --riz: 74-4 Revised, a:-d Federal M�, --at,- C;- - F eral X-4-a nae ar4 Lse O� e5 f"- U- r this pact. (h) It Vill a-!ami-i:Stec a-4 enforce the la!:O.- ste--_2ards set ;0,-t:1 1: - sunh r- )t;o,_S isst3-d to i,7n1er.—_W in S570.5-35 reV With all recuirafremt_- by auT-' concer-. Itr�g (i) it will co=ly re.�UX:e.--:1-mS, a.->d oz±,er ar. CE Iva, req! ac,_..Q1c:pe with _3 Circular No. ­102, ReviseA_' (j) It Lill CZC701Y wit11 the prCrvisiomes Of Execx;t;_V-_ Oraer 11295, relatiz-)g to evaivat-ion of flocz-"hazaf8s arxd E:"ct1r've Occ3er 11283 relazi:79 to t::r-.-z prevention, conccol' and a1mate'7--ant of vate: '-pollution. air"q or facility (othj-:7 th2n a privatelv C-mom (k) it will rt-74i-r--a evec? buil a Car-Structed, or alte:-_-1 with p G71 e rjis p,:t to cc=!.y w he _rice, t j o rs k wLi by Oe P--Ysfcaj'q _bie to, Access'i c a, in="' i r, 4 1 19711, subjvct to the exceptions cn� 19.69_ -ill by respo:lsiblc for to im5u-z by Cbe ,j!.1 -jr1qA -`]'.•-;t�i:.F»C�`i..:�j'lr;,y^ sC t�._�•��V i�'.. ..- - !:i:_.-' �'�_':' :] - "r'w")[,%c?••�rCj �`.:c :; - 'fit:"1 =j (A} •-:�'-r'` titi«w�D ,lC,!� 5«(r::I.:D• - -i`.-� c•._; Lit PQ CUT »A �� `' �2 t Pi r =o ,f- _d if,,.� 1L�,G.„ ,."''ir_�I:s�.:�+ :•.�.]c..4.: �'C� �,` V _•"= `.1' �:�7.rt .:� :.�J a t�tb .'a = •-_r r�• .warty TT: 4Z 1A i.^_:!'S.7 `ry" v 1'•�"'`�`C'.•'Lf �C,r' ,35 a4� C f T} 0»Q .�E E�i»L�»SCC:S l!r =;,ir:`».D .`O r. »?cOWC C.i+ µt] E2.77 �L to ::--r_ct qua E,,* EoT t :a �t _ st r01A0 ss« s SaTTL'.7«« ��TSy. �uO Ut .c' S] J� » ` Ct aD o aT� 52d2 L�ara __ 7 ° u�fr6 = n �o� nu-'u a�=z "=4` YlSct: I�rk"(T L rl Bi::57pG cL--,G ran 0� ,'�Ln �i.:it•0ca- -a':»c..lT•'-- :A .` tS .. 77Grtai awl -o (' ii'J'i 1, �l:ci'�2c�]� ]Te'« a..:t!-�-ti:-•»2:1�.-.2.i :1+:r�_::e]» ]d `i.:0--• L't7.7 ::07:67"13.. c ni «c w'= r -. _u. 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'S•-_, -r ;_-- L' I Lora :ti: tiRC;Wt-�� •^ l�L� '6� Qz c LT'ryUo - {I} r C-2 a 'g;!r to tof a,: 0 o- C in i. 01 u C27�0a 0: C­j t jO7--' C ra=-a' r-0-0- 0 jr, ,-,A_ S Of Z::Iz 'Celocatil" 2, Cr- part aT,; i t;an CiL' es Met fo: LO _0 ";Y it 5 tab 1=s h - '%­ of 51-! with 'p Or cj�Va�� 1v for or othe_s. or oth ---e It Vill cor'nlY th� 01E anch AV: nr j t'oj1.2;: &ne. tj th-Z Cam='' o 'r'd the t po!: the f E!C1. OF t�M. V:01-­" -, '::� C Vill -Y� iq t:12 1;5 a:.� th ion r I .,-, Crlf-.:.1:3.-12, - ; "tm j�C�7-e�7-31 PZ 0 F a n 4 -v jr::j ice, i V;t en t 0' W the fit OF ale . "I'Inzc� is Cyr lrj2(z:) 0� 3i, 1 Lz,.z to: 'eS in -;-I ficcd r, f nan- 575, a?9_ "�rchase 0' _Ceipc of aCly ji.:ts 197-" -;4LO" ;:0: the use i;! 2:7! area# nz as G. as a CCq �L .I Cr_­­_' Z_Y3 P-5 Ca-_St�CUCZ 0-1 0: 2=-7 Pnot t_he of acp- a­al fin an lood ha- h:! rq O�. Ird- f o 0 Or ?xj 0:: g� dis_e�ster F_h!rzl or ro_'�tjo'j It will, iS ;�ct Of 1953, 0:6er L Z!12 ".etLone --'0-- "Ct 0Z `fly vre5a 'Sqe-.j' et_ Se'q-) by • :vjC.Z to U.S.C� - 1�I - - ;r q;s- D3 S On -30 zo_ in 36 C- in or elig4ble 'er-'7_5 5 CD e— p r cr",.!: 'bjeCt 'CC St, po ot f.r t D it�' Z. (2) �l pate 'Nianlger (.ar CounCy _t:Ls, - r •. AQENDA ATTACHMENT VI REPORT OF BIDDING RESULTS GRADY BROWN RENOVATION GENERAL. CONTRACT ALTERNATES BIDDER BASE BID 1 2 3 4 5 6 TOTAL Trout and Riggs $1 ,140,000 $ 16,800 $ 30,200 $ 23,600 $ 33,200 $ 7,700 No Bid C.C: ods 1 ,210,600 18,400 32,500 24,200 36,900 7,200 No Bid 1 ,329,700 George W. Kane 1 ,172,201 13,250 24,750 20,100 18,950 8,400 No Bid 1 ,257,651 Alternates 1-4 are Parking Facilities Alternate 5 Blinds for all windows Alternate 6 Credit for special roof treatment ROCK EXCAVATION: Trout and Riggs: Trench-$80 Cu.Yd. General-$60 Cu.Yd. Elevator Shaft-$180 Linear foot George Kane: Trench-$35 Cu.Yd. Elevator Shaft-$150 Linear foot HEATING AND AIRCONDITIONING ALTERNATES BIDDER BASE BID 1 2 3 4 5 6 TOTAL Southern Piping $ 496,484 $21 ,512 $ 577,945 Acme Plumbing & Heating 573,888 22,000 595,888 � Comfort Engineers 531 ,040 's 23,000 554,040 Alternate 6 : A 10,000 gallon fuel oil tank installed Rack Excavation: Southern Piping Company $100 Cu.Yd. y, � � b AGENDA ATTA,CII�IENT VI ELECTRICAL AT E S TOTAL 2 3 BASE BID 1 $ 204,266 BIDDER 512$ � 2,625 $ :3,688 $ 1 ,825 , 251 ,610 Modern Electric Co. �191 ,000 2,100 6,000 2,900 236,410 4,200 209,954 ,7. A. C. Electric 2,715 6,081 3,006 194,2$5 3,867 241 ,239 Pendergrass & Thomp son 1 ,919 5,326 2,667 Matson Electric 228,618 2,709 Rock Excavation: Modern Electric $75 Per Cu.Yd. Alternates 1-4 ar parking lot lighting PLUMBING TOTAL BIDDER BAS B $ 112,500 Acme Plumbing & Heating $112,500 75,575 Copeland Plumbing 75,575 92,904„ Sparrow -& Sons 92,900. 116,600 Brown Brothers 116,600 Rock Excavation: Sparrow & Sons $200 ru.Yd. Brown Brothers $ 85 Cu.Yd. AGENDA AITACH�ENT V1 AppARET LOW BIDDERS General : Trout and Riggs Heating and Aircanditionin �� ,25T ,5Oa g Southern piping 517,996 Electri ca i Mpde.rn_E-1-e-Grp-c Co pan, Plumbing Copeland Plumbing 75,575 Total Contracts and alternates $2,049,337