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HomeMy WebLinkAboutAgenda - 06-26-1978 ORANGE COUNTY, N. C. 1978-79 BUDGET ORDINANCE Be it ordained by the Board of Commissioners of Orange County, N, C. in regular session assembled: Section I: The following amounts are hereby appropriated for the operation of County government and its activities for the fiscal year beginning July 1, 1978 and ending .tune 30, 1979, according to the following summary and schedules. FUND ESTIMATED INTERFUND BALANCE FUND REVENUE TRANSFERS APPROPRIATED APPROPRIATION General 11,635,520 517,900 2,00(I,OOo 14,153,420 Debt Service 775,000 775,000 Utility -47,400 85,000 132,400 Court Facility 30,000 7,000 37,000 Revaluation 6,000 40,000 119,500 165,500 Housing Authority 360,000 360,000 Revenue Sharing 362,000 362,000 Special Districts Cedar Grove Fire 29,100 1,700 30,800 Chapel Hill Fire 3,200 3,200 Efland Fire 26,500 1,608 28,108 Eno Fire 24,700 2,050 26,750 Little River Fire 16,500 14,000 30,500 New Hope Fire 31,000 31,000 Orange Fire 23,100 23,300 Orange Grove Fire 22,600 3,000 25,600 Sourth Orange Fire 29,000 29,000 Dogwood Sanitary 6,000 1,040 71040 Chapel Hill School 1,282,742 1,282,742 Section II: That for said fiscal year there is hereby appropriated out of the Funds below the following line items: FUND PERSONNEL. OPERATIONS CAPITAL TOTAL General-Community Maintenance County Commission 37,333 43,800 150 81,283 Courts Ir 0 . E 7,100 1,000 8,100 Elections 56,831 8,400 900 66,131 Register of Deeds 104,474 34,050 6,570 145,094 Soil & Water Cons. 22,060 1,430 0 23,490 Council on Women 0 3,650 0 3,650 General-General Administration Administration 82,710 7,050 500 90,260 Finance 82,467 10,700 250 93,417 Tax Supervisor Listing 108,867 37,200 1,855 147,922 " - Page n 2-section II Cont`,d PERSONNEL OPERATIONS CAPITAL TOTAL FUND 29,169 25,434 ,000 260 63,878 Mapping 4g,618 144,000 Appraising 98,960 5960 161,851 6 , 32,700 300 Tax Collector 33, (51,500) 940 45,864 Data Processing 82,047 Contra (51,500) 108,179 1,500 Data Processing 89,429 17,250 32,105 Planning 1,180 485 Sedimentation & Eros. 30,440 2,000 50 17,413 Energy 15,363 165,250 165,250 Central Services General-Human Services 1,405 153,396 Social Services 98,396 53,595 226,487 Administration 266,759 Children's Service 266,755 200,004 113,006 Daycare 17,266 95,740 17,174 Foster Care 17,174 269,717 Adoptions- 265,517 4,200 65,981 Adult Services 52,901 3,080 85,018 54,202 WIN 78,43B 6,000 580 Food Stamps Soo 240 Supportive Services 53,462 140,400 143,282 Special Assistanc for Adults 2,882 942,648 Aid to Families with 68,648 873,000 191,773 Dependent Children 81,685 110,086 2,431 Medical Assistance 2,431 19,451 Aid to Blind 1,451 18,000 - General Assistance 1,370 30,669 150 32,189 15,483 Child Support .Enforcement 14,883 600 472,000 Veterans Service 372,000 100,000 215,500 Health 215,500 Mental health 1,250 44,322 Agricultural Extension 33,22 10,050 21,053 Agriculture 20,753 300 2p0 26,579 Home Economics 26,079 300 4--H & Youth Recreation " ecreation 7,467 1,540 49,132 40,125 42,660 Administration 29,986 12,674 5,400 47,654 Cultural Arts 16,598 26,055 592 69,819 Athletics 56,124 13,103 65,000 General 65,000 Municipal Support 55,000 55,000 Libraries Chapel Hill 59,000 59,000 Hyconeechee Schools 3,953,205 3,953,205 Current Expense 339,200 339,200 Capital Outlay-Chapel Hill 283,200 283,200 Capital Outlay-County 18,415 18,415 Council on Aging Page n 4-Section II Cont`•d FUND PERSONNEL OPERATIONS CAPITAL TOTAL Housing Authority 360,000 360,000 Contract Services Total Housing Authority 360,000 360,000 Revenue Sharing 362,000 362,000 Transfer to the General Fund Total Revenue Sharing 362,000 362,000 Section III: It is estimated that the following Fund Revenues & Fund Balances will be available during the fiscal year beginning July 1, 1978 and ending ,tune 30, 1979 to meet the foregoing Fund appropriations: FUND RESOURCES AMOUNT General-Taxes Property Tax-Current 6,450,000 Property Tax-Delinquent 250,000 Interest on Delinquent Tax 40,000 Late List Penalties 10,000 Payments in Lieu of Taxes .2,000 Animal Tax 35,000 Sales Tax 1,294,000 Total Taxes 8,081,000 General-Liceses & Permits Privilege Licenses 8,000 Building Inspections 37,000 Electrical Inspections n 30,000 Plumbing Inspections Total Licenses & Permits 88,000 General-Intergovernmental Intangible. Tax 286,000 Beer & Wine Tax 70,000 Criminal Justice 47,500 Recreation Grants 4,300 Veterans Service 1,000 - Fed. & State Aid to Social Services 807,277 Administration Daycare-AFDC 154,041 Daycare-WIC[ 20,000 j Boarding Home 36,050 .Foster Care-AFDC 6,494 Daycare--Adults 23,957 Family Planning 950 AFDC < 732,491 SAA 70,200 Title XX Contracts 2,400 WIN/Medical 2,500 Special Revenue 21,576 Support Enforcement 23,212 Human Resources Grant 8,757 State Aid to Health General Aid 42,376 Maternal & Child Health 40,300 Chronic Disease 2,500 Family Planning 43,692 s f Page 3-Section II Cont'd PERSONNEL OPERATIONS CAPITAL TOTAL FUND 3,000 3,000 Historic Commission 21,000 Joint Orange-Chatham 21,000 4,000 Community Action 4,000 10,116 Museum 10,116 5,884 55,884 Retired Senior Volunteers 50,000 Sheaffer House General-Public Safety 30,000 38,100 543,680 Sheriff 47$,580 13,600 500 23,5B9 9,489 2,00p 202,B33 Jail 165,383 35,450 6,143 Communications 5,593 550 135,655 Civil Preparedness 655 135, 50,412 Emergency Medical Services 24,042 26,370 18,855 Animal Control 18,855 6,000 Forest service 6,000 Medical Examiner 148,185 24,000 256,809 General-Public Works 86,624 43,000 Buildings & Grounds 43,000 2,500 95,964 Buildings & Rents 26,664 65,800 4,000 74,209 Motor Pool 28,459 41,750 4,600 76,787 Sanitation 70,187 2,000 30,000 Inspections 30,000 350 Street Surfacing 350 Lake Orange Transfers to 775,000 775,000 Other Funds 40,000 Debt Service 40,080 1,915,000 Revaluation 1,915,000 Capital Projects 2,730,000 2,73o,nQn Total Transfers 127,746 127,746 Contingencies d 3,400,043 9,978,017 775,360 14,163,420 Total General Fun Debt Service 325,000 325,000 Principle 448,120 448,880 Interest 1,880 1,884 Service Charges 775,000 775,000 Total Debt Service utility 132,400 132,400 Transfer to the General Fund 132,400 132,400 Total utility ' 37,000 37,000 Court Facility Payments to the General Fund 37,000 37,OOn Total Court Facility 142,000 142,000 Revaluation 23,500 Contract Services 23,500 Transfer to the General Fund 165,500 165,500 Total Revaluation s 3 Page #1 5-Section III Cont`d FUND RESOURCES AMOUNT School Health 14,000 Local ABC System 400,000 Alcoholic-Rehab 40,000 Municipal Governments(Tax Coll) 25,000 Total Intergovernmental 2,926,573 General-Charges for Current Services Register of Deeds Fees 122,000 Officers Fees 3,000 Jail Fees 10,000 Telephone Charges Recreation Fees-General 35,000 Health Fees 25,000 Social Services Charges B,100 Dog Program Fees 2,000 Total Charges for Services 243,547 General Interest on Investments 190,000 Total Interest on Investments 190,000 General-Other Revenue Sales Tax Refunds 16,000 Motor Fuel Refunds 5,000 Special Assessments 30,000 Rents 5,400 Resales 5,000 Fees-Court Facility Fund 37,000 Refunds-AFDC-IV-D 81000 Total Other Revenue. 106,400 Transfer from 132,400 Utility Fund Revaluation Fund 23,5p0 Revenue Sahring Fund 362,000 Total Transfers 517,900 Fund Balance 2,000,000 Total General Fund Resources 14,153,420 Debt Service Transfer from General Fund 775000 Total Debt Service Resources 775,000 utility Town of Mebane 35,400 Town of Hillsborough 12,000 Fund Balance 85,000 Tonal utility Resources 132,400 i i -- Page rr 6-Section III Cont'd FOND 30,000 Court Fees 7,000 Court Facility Fund Balance Total Court Facility Resources 37,000 6,000 Revaluation Interest nn investments 40,000 Transfers from General Fund ll^ g 500 Fund Balance 'Total Revaluation Resources 165,500 Federal Grants 360,000 Housing Authority Total Housing Authority Resources 360,000 Federal Revenue Sharing ,_ 362000 Revenue Sharing Total Revenue Sharing Resources 362,000 Special Districts: Total Current Delinquent Interest Balance Resources Tax Tax Fire 000 1,000 100 1,'700 30,800 28, Cedar Grove 50 3,200 Chapel Hill 3,150 1,000 500 1,608 28,108 fland 25,000 1,000 100 2,050 26,750 E Efl 23,600 700 100 X4,000 30,500 Little River 15,700 1,500 300 31,000 New Elope 29,200 1,000 100 23,100 Orange 22,000 1,000 3,000 25,600 21,500 l0a 29,000 Orange Grove 1, 28,000 000 South Orange 2aa laQ 5,7aa 1,040 7,040 Dogwood Sanitary 1,282,742 40,000 Chapel Hill School 1,242,742 the fallowing Section IV: ateeofstaxesbon levied($100)the assessed valuationnof June taxable property as listed r as of January y tax7County purpose of set forth year's property in the foregoing estimates of revenues, and in order to finance the foregoing appropriations: General Fund ; .84 General Levy .84 Total County-wide rate, District Funds: Cedar Grove Fire District .12.1a Chapel Hill Fire District .04 Efland Fire district ,08 Eno Fire District .10 Little River Fire District .08 New Hope Fire District .D4 Orange Fire District s t4 ' Page r 7-Section IV Cont'd Orange Grove Fire District .08 South Orange Fire District ,10 Dogwood Acres Sanitary District .16 Chapel Hill School District .255 Section V: A license costing $4.00 shall be required for all dogs. Section VI: In accordance with Section B of the Revenue Act (Article 2, Chapter 5, of the North Carolina General Statutes) and any other section of the General Statutes so permitting, there are hereby levied privilege license taxes in the maximum amount permitted on all businesses, trades, occupations, or professions which the County is entitled to tax. ADOPTED this the Twenty sixth day of June, 1978. ORANGE COUNTY BUDGET 1978-79 TENTATIVE CHANGE SUGGESTIONS PROPOSED 6/22/78 r r&-.0 71 COMMUNITY KAINTENANC Regi ter of Deeds D uty Trainee 7,927 Fu iture , 520 Recr tion - Of � 44- 5,000 c/ Elections Referendum 8,000 GENERAL ADMINISTRATION Administration 16,963 Planning Convert CETA Draftsman 10,328 HUMAN SERVICES Recreation Recreation Spe ialist 12,271 '' C unity Theatre P < '� 1 ,000 v/ Tennis Court Light Base 5,000 Schools Current Expens .., (163,440) County Capital 50,000 Library Hyconeechee ✓ 41000 JOCCA � ✓ 6,000 ,6w+teMxwd 2,000 rRrc�� 2,405 PUBLIC WORKS ..Buildings & Grounds A-- 18,135 Convert 2 CCTA'S 45,000 Northside/Efland-Cheeks Sanitation Convert 2 CETA'S 17,575 Lake Orange Clam & Bridge }�°`' " 20;o0o Revenue - Register (Adjustment) (13;447) 60,437 l _ 51 b �� Supplemented Administrative Cut Proposal In Priority Order d a-OV Cumulative Total 1. Social S rvices - Day Care 22,957 22.967 2. Contingency 38,994 61 ,951 3. Recreation - Facilities 11 4. 4 76,951 5. Dental H alth 4,175 81 ,126 6. Schools - CE* 81,720 162,846 7. Building Fund 60,000 222,846 222,846 *.eaves $388 o 10% per capita increase To: Orarite :out ty Doar(i Prepared by: 0 in jo Count,; 7 A t ot-ativr V This oresertation was cr, -)arqd to ipswand W : .- 7 V-1 revisions in the County nager's proposed fardiv ; livols for th; j: ange MAY 'ao' 7 Schools for County school year. it should bo r 7 that the recommended 9 .0 per child is truly L nainteAaiwn '.., 40. with ni new positions. in a previous ne oresertrii- regarding "real" available money, including carry over, and poPted 3ut that the $396.10 anourt Muld only proviAe aE ovrraII_6.Rwj.wreav(t, in real spending power in 1971-71 over the iehool year. if the car ,:,oil alIncOW 0 rkx& to the Z­1' 10 per child lovel it would rpducr, �' ,, current expensp all-ration by Mj0q. -I, it is suggested that t] e Orange NuKV Whaoir will ruct:,ivc in new taco mq- q ner child wniol vouP offset the !`, WWO rnductior. in current exnenle. A this noi, t ve ore core of get" ! t t%n following new funds; 53)," 19.00 for new exceptioral child servi, ;, M.000.00 "Yr additioral fie! prchases, O.'"M to me avpIY& t- A:ya the iaintenance supprvi5orvs valiry and on" n-w shcher pus itinn at W .:Air high school level at a cost of '12, 5" V !Viv totals to yKich is short of -7- the proposed reduction b; However, it in W n7f! V!, t , have a dollar- Mr-ElOr trade-off between now state funds arl ! r- "MR, CWLt,' ClIrl-Ert qxuorne allocation. t c The $39,918.00 for new exceRtAo^al chi!,! -e rvicos 1 ;t listed in our current 9xponss request originally- and is allocated for exceptional child services only. This allocation does r A reduce tho elf Aive teacher-pupil. ratio In that hese students K rat, P ro5t cases, myatn with the special teacher for a . ull school day, as is roquired by the ;eg'.:,lation. Puther- mere, the #39JI8.00 in additional state funds for th, K _+ dica..pped is categorically armarked for program expansion and as s:r& should not be considered as ands available to n:'_fsot any reduction 4 county funds. The additional. X14,000.00 for furl will si iply "plug the ,ap" where we had to trim, our curre I;Jyzed,ly proposers. f. Udge`:. If our ,�llonatid Funds for fuel increases are it :.�i.l�l. be a nare� t trat we col `v a ver thin p� Y margin. In addition, the 514 00.9 i -crga,e is nisleadU6. The :state has in the past (until, this year) alwa ; appropriated an '°apt.,ostn., fuel allowance'' toward the end Vxf the fiscal )oar. For t: e Orange .: =Q achools this adjustment allo� ance has averalM 110,000.00 annual.l y , an amount that will now be folded i to our inat:O +7 5cati.on. By adjuwt.4 zor these two facts, the proposed $73,080.00 reduction would only replace i.t-'-, i0O.00 with now state funds, wh ch ldavesai actual net loss ofQ3, W.0_ To cut the current expense budget by this amou"t in would have to present the problem to 0 school board for discussion; ho;;evor, the cut would be the cost of five Q teacher posits Dos. Since the c arrey;. ...parse• budget is lean, we would . ve no choice tit to recommend reducti n in personnel and/or in the instruct oral supp•1�;'err?i,a neater allocxiic;n. In an anallsis of capPol intlay, no Lave an evei greater problem in that the capital. requests :110` .;eOn eXAnir_ed and eat o7 Vist three times, to the point that the rejapsted imourt is already NO" minimum. These cuts l n 3— were na.de on he premise that it v e pros a a lea, capital .request, the current exnen e request wouk be looked 3q with Yor: A w r r. When one r couples this with prior year no]unsts that were low i comparison to Chapel Hill-Oa boro, for "Aatever reass 3, the (.rant` County Schools Continue to be in the situation of being always `:ehir." in capital improve- ments. No one who has toured the facilities of too iqo units has disputed the discrepenc es. At either the ''Q33,00MI or 128 i,2;'Mn 1 ovel a ' 'nndire; in capita; it would be extremely difficult to suggest to the s& ;V board how these cuts could be -Made. ?seedless to say, thr 52+3 i,„;1. ., " _n- 2nt is the most desirable of t e two oroposed allocation E. In our of ort to prise t a truly -:.ai.-t.e na rc-,: C.: T .`..a ! outlay budget, the three special capital ro=1uests were r=•0l..ed aqt aro Listed separately, i.e., $100,000.00 for the Orange High cai'steria .-.rsa !10" , $70,000.00 for facility modif cation for handicapped accessibiLi%4 znd "P20,000.00 in reserve for si e acquisitions. We perceive these reef .ow cs as very real and legitimate eels which :rust, be addressed. For your i formation, we have attached a copy if a letter to Dr. Jerome felt n of the Department of Public Instruc':Un which was pre- pared at the r iuest of Her. Trish Hunt-. This 1ett,ur attempts to explain in some detail ur situatior. .in the areas of ex7; ptio"al child services, even after the llocati.or wF qew state and foRral f r :1;. Thank you for this opp -rW i.ty to _pronent n ur regarding the proposed reduc*.�ns and the pact. the:; wo; d have , lot orange County Schools. If yo require of :Ma al it °o r .i t io .. at x ° ,>i:i.cati.on, please feel free to so request. ti �i µAAf. T o T. 200 EAST KING STR LET `�IUi nip+ HILLSUOROUGH.NORTH CAROLINA 27278 rf�n�ayo;' (91!!) 7323126 OVVICC.Of T14K 3UpE,,JNTFNA NT ,. '!!l • iii �sr Dr. Jerome H . left _ q , y _tn',:r AznLu .,. puri lit endent Department of Win i ks rA l i .Iii Raleigh, North Cal ) ' : nn 27611 Dear Dr. Melton It is my underst•a.,:: �: , t ;gat, you have requested written clarification of the informs ion we provided the grange Count' delegation regarding funding for ed cation of the handicapped. 1 trust that the following; I. information is sufficient . if it is not and/or you require addition-' al information, pi>_ ir, rr::l he itaze to so request . I. will refer t t L ' 7 jo- A . ' : unding: :urrent Funding refers to ;Mate funds currenr l , avo l i ::A 517 , 338 . ) for education of the handi- capped at a mi imam � ; � v ,l two f uni n refers to projected funds Needed to full ccvp 0 . in _d ilt for to pr9sram needs , we have pro- jected that a imi.nm of ?-u ,"09 , 00 2978 gn1lars are needed to comply with aceessibilit,, A Ina 5A regulations , Level. One - f. i r ,,.. L,. ,�: , ."E.:vIv:� t.' $17 , 338 through the sup_ ,. , Pv , er n i ;ucatJon which is used to fund one n .x�hcr an : one half--Ume EMR-homebound teacher/ e, n . au )r To nowure minimum compliance with the v - `.. iaC :iwn we wo ild need to add the following ser- v i I ',, tt c r .: the Gurrent level.: one LD teacher to '!,,zped h t:, eon Orange High and Stanford Junior _ 0110 '.'ME teacher Efland-Cheeks Elementary School, -.,! .�me5tar; resource teacher, convert half-- +:imr: V" R-homebound teacher/evaluator to full-time (p r of-a v ed new :Worley would provide W 918 of these see ices , which would not cover $5,244 of the total now cast nor any funds for matarials) . To complete t:& b minis; um .lever compliance we need in addition t;tp *. oli raw Ing rather services: one ED teacher for secondary resource, two CT teachers, two teacher -` a f b un for the ED program, new supplies and materiala�0.1 motley for six teachers at 300 each, and tuition at v projected coif of $25,000. (These S*r'vicls at a �nvt of $76, 70D-Would not be suppi.ied in the proa I' ' i p ad allocation. ) Simply stated, for Orange Counts S v nr o s to provide minimum compliance with the leg- i._ o lor. we need $56,944 more than our projected n <<' i ! 1 '.:'c 4:i(' n , plus funds for tuition grants r• Dr. derhe H. , elt. Juno 22 , 1978 ,j Level Two ,. r,: /i s. ? i i:r:,it,.ion to currant funding, im 1 r?v,, l that are necessary a < l nyp zy 2 e _.i> '. c:acher Orange High School., N t l:,nN : infiri junior High School., one EMR r,,. Llymmary School one EMR W :in; it n : 3 cm nt.ar,y School , four ED teach- i :::'-t'•:i_- ti ! w ' wiv 17 i.r.'�ACf�crn system—wide, one ; }.,.�,'_,Y1u!Tcu r Qsource coordinator, one � wuchvc s'..anurck Middle School./Stanford it v 11ji a n:h n ,l , wn 2 social worker Orange High J , , wv nT . richer aides Stanback Middle School./ r . i, .;s ..,t :i y School , one ED aide self-contained m Supplies/materials $300. per teacher, L j o i_ an jv istu ( projected) $50,000. Approximate a: irl r".r.aai i ed 1978 dollurs $260,600. These pro,j ection2 to iot tnc lud( ! !tie VI- B funda since that al- location is be nZ v i toward services for the multi-handicapped. 1. would point our 0v tne minimum level compliance is based on documented ref frreJ r r: t1C' :.'/un c.r pied children as follows; 129 IUD and 87 LMR. '.t:r'. .. r I'ir m estimate with some screening done which indicates 50 e f=rrcn' ; and P suo ,ndary students for the new ED service. Need e_5 ; � ni nna prwj"ct ed l oval, one service would not provide full and a"j , i t , . :Qpv lne for tna above noted students. Dr. Melton, T ap pr . . : ) -- ; ' nal t,r LQ provide you with this 1nPorr:ation. e f ' i "i ,A we Qnn provide much better service to our handica p'_'rl ; „ i ' €yZe ts,:r.ting is made available. We stand ready to 1 s, ini vvywwe else who will assist In this rs°r"',ard . R . Mike ,Timmons `uperint ndent c r'rrr CC : Rep. Trish qu n Orange Co n'. COMPARATIVE BUDGET DATA - 1977 .78 vs. 1978-79 1977-78 No. of pupils. . . . . . .4,739 X Per-pupil allocation 353 $1,672,867 Appropriated Fund Bal . 137,000 Total $1,809,867 = $382 actual per-pupil 19;.8--79: No. of pupils 4,880 No. of pupils . . . . . 4,8W Proposed maint level $338 X Manager's recomm. . . 396 $1 ,893,440 $1,932,480 Approp. Fun Bal . __ 60 1030 Approp. Fund Bal . . .6O_,0 Total $1 ,953,440 Total $1,992,480 400 actu 1 per p,ipil OR = 408 actual per pupil OR a 4.1� % increase in real dollars. a 6.8 % increase in real dollars. `CHAPEL HILL-CARRBORO CITY SCHOOLS l LIN. COLN CENTER,MERRITT MILL ROAD CHAPEL HILL,N.C.27514 ROBERT G WANES,Su1YR1i U ND(Ny :� TEtEFtigNE 919%74211 S� June 23, 1978 MEMORANDUM TO: Cou ty Commissioners FROM: Bob Hanes / A/_" SUBJECT: Con inuation Budget, Chapel Hill-Carrboro City Schools At your, budget session last Thursday night, I understand you discussed what unanticipated state aid will be received by our school system which could reduce the requirements of our continuation budget. I've today checked with the allotment offices in Raleigh and verified the following figures. Th se are listed below at $83,298. I've also listed the two items we mus add to our continuation budget so you can see the net reduction po sible. A. Unanticipated additional state funds: I . Operating Plant (fuel , custodian, maintenance) $14,000.00 2. ReZ tion of Class Size for Junior High Schools 2 eachers @ $12,500. 25 ,000.00 3. Additional Appropriation for Exceptional Children - 44,298.00 $83,298.00 Jam. B. Budget R quirements Not Anticipated by School System and Which Must be Added to the Continua- tion Budget: 1 . The Continuation Budget anticipated a loss of 5 egular positions: In fact, the loss will be 7. To maintain present class sizes will re wire two additional teachers @ $12,500 each $25,000.00 2. The Continuation Budget anticipated a 5% salary increase. To change that to 6% will require $2 ,000. 23,000.00 $48,000.00 C. Net Ross ble Reduction in Continuation Budget $35,298.00 or $6.61 per pupil. ' _2- You wi l note the fi°gure for exceptional children. This is an accurate fi ure and doesdiff'er from the information Ms. Hunt had. I ' ve gone oler these figures with both Ms. Hunt and Dr. Melton and they now agree that this is what we will receive. It appears that what Governor Hugt referred to as additional funding would relate to special cases in which a severely handicapped pupil moved into the school district after school opened. I've a�so enclosed a memo to you from Mrs. Freeman which should help you un erstand our situation concerning unappropriated fund balances. CHAPEL ftL-CARRBORO CITY SCHOOLS y LINCOLN CENTER,MERRITT MILL ROAD CEEAPEL HILL,N.C. 2751+ ROBERT C. HANES,SUPERINTENIXNT TEf EPHONE 91SO67.8211 June 23, 1978 TO: Orange County Commissioners FROM: C rolyn Freeman G•1 SUBJECT: unappropriated Fund Balance Our Fund Bal�nce at June 30, 1976 totaled $516,476.83 (1975-76 Audit) Of this amount $25:3,436.16 was appropriated in the 76-77 budget. $263,040.67 was unappropriated. Our Fund Bal nce at June 30, 1977 totaled $502,025.76 (1976--77 Audit) Of-1—his amp' unt $178,501 .36 was appropriated in the 77-78 budget. $323,524.40 was unappropriated. In the past wo years, our audit will reveal that State Statute has forbidden us to approp iate a total of $233,655.24 of the $323,524.00. Of this amount $200,000 was an accounts receivable from the County. This is how our un- appropriated fund balance began 7 years ago. During the 778 school year, the commissioners have allowed us to transfer $140,198.00 pf our Current Expense Fund unappropriated Fund Balance to our Capital Outlay Fund in order to complete the Lincoln Center Bond Project. Our unappropriated Fund Balance was then $183,326.40. If you will note we are showi g in the 78-79 budget presented to you a projected Appropriated Fund Balance figure of 5208,326.40. This was derived in the following fashion: that approximmately 5% of our Current Expense budget be available for carry- over (or $175,000) and that we use $33,326140 of our unappropriated Fund Balance (for the 78--79 school year). We should then have an Unappropriated Fund Balance remaining of $150,000 at July 1 , 1978. Chapel Hill- arrboro City Schools have been housing the Chapel Hill Training Outreach Pro"ect for approximately 7 years. They are funded at the level of approximately $500,000 per year. This project involves numerous grants and contract annually. As ,you many know, contracts are negotiated on a cost reimbursable basis. Therefore, Chapel Hill-Carrboro City Schools is committed to loan to t e federal project $70,000 which is approximately one and one/half months of op rating funds throughout the year. Additional funds that were unappropriat d allowed us to operate during the summer months without having to ask the County Finance Officer for revenues which he probably would not have at that time. I feel this has helped the county as much as the school system as fal as revenue recQived from interest on investments. Please note In the 78-79 budget, Chapel dill-Carrboro City Schools does not have a line item for Contingency. We are hoping to receive funds over and above that w ich is budgeted in the current year, from the county, which we M: I +2T will be abl to book as contingency when our accounts receivable figure is set, usuall YYj in July when; the audits are complete. As you are aware. a contingency is essential in the operation of a school system. Therefore, ou can see from the above that we have made every effort to reduce our unappropriated Fund Balance during what we could foresee as a critical year. We cannot, however, reduce it below $150,000 due to commit- ments which have been made. Please keep in mind that 7 years ago, Chapel Hill-Carrboro City Schools were in a defici situation. It has taken awhile to recover from this, but we will never Forget it happeneq! AGENDA ORANGE COUNTY BOARD OF COMMISSIONERS COMMISSIONERS ROOM, COUNTY COURTHOUSE HILLSBOROUGH, NORTH CAROLINA MONDAY, JUNE 26, 1976 7:30 P. M_ :i 1. The anager recommends the Board approve the attached year end budg t amendments. These amendments require no additional County fund (Agenda Attachment I) 2. Cont nued discussion,and possible final action, on the County budget: for the upcoming fiscal ,year. 1 r t AGENDA ATTACHMENT I June 23, 1978 Demo To: Orange County Board of Commissioners From: Neal Ev,inI Finance Director Subject: Pro im.ed Budget Amendment The attacwd, proposed budget amendments are generally to provide sufficient funds in area; t. at have been exceeded in the course of on-going operations. The increases are hi line with the items estimated to be overspent in the budget document Consequently E.h(! e increases have no effect on the fund balance estimated to be available for appropriations in 78-79. To explain some items that may not be clear 1) The County Commissioners other expense is n appropriation of revenues from the Human Resources Conference and other miscellaneous items to cover the cost of the Conference; 2) The Recreation- Cultural Arts-Per onnel is to appropriate additional revenues particularly for the special children' camp; 3) The Daycare-WIN increase is to provide the additional budget to meet th costs incurred by liberalizing participation requirements; fundin is 907, Federal . ) Daycare-Special (Frank Porter Graham), Foster Care-Special Needs Adult Service- Day are and 'Transportation are all items reduced to reflect non- implementation or decreased programs with corresponding revenue decreases; 5) General Assistance is increased by donations and additional family planning revenues, the Social Services Department has been paying for abortions from this account and the State will reimburse 100%. 6) The additional School Capital Project: Funds are to reflect additional costs from the sale of the bonds particularly the New York attorney fee. Additionally four departments have requested the transfer of funds to provide greater opportune ies for expending accrued year end balances. These are not in- eluded in the pro osed amendment: Planning 0I fi ce & Audio-Visual Equipment 1 ,000 Health Autos 10,000 Slpplies & Equipment 10,000 Inspections Equipment 1 ,000 Recreation 2 Air Conditioners 650 AGENDA ATTACHMENT I ORANGE COUNTY PROPOSED 1977-78 BUDGET ORDINANCE. AMENDMENT The 1977-78 Budget grdinance of Orange County as adopted on dune 22, 1937, and sub- sequently amended, -is he eby amended as follows: Change the appropri tion for the following line items in the funds indicated: INCREASE FUND - STEM (DECREASE) TO TOTAL General Fund: Community Maintenance County Comm.- Other Expense 1,600 3,600 General Administr tion Central Services- Sales Tax 1 ,000 '16,000 Human Services Recreation-Cultural Arts-Personnel 1 ,600 18,652 Social Services-Personnel Administration 1 ,000 55,438 Childrens Services (2,050) 176,947 Foster Care 1 ,050 16,700 Social Services-jlelephone 2,500 15,500 Social Services--Travel ' Childrens Services 2,000 14,543 Supportive Services 1 ,200 3,800 Social Services-I Daycare-WIN 9,500 21 ,500 Social Services--Daycare-Special (110,000) 45,300 Social Services-Da,ycare�-Equipment 5,600 51600 Social Services-Foster Care-AFDC (3,140) 29,860 Social Services-Faster Care-Special Needs (7,200) 0 ` Social Services-Volunteer Expense 400 900 Social Services- dult Serv.- Daycare (5,600) 400 Social Services-Xdult Serv.-Transportation (3,500) 0 Social Services-AFDC-Payments 18,000 836,400 Social Services-General Assistance 4,600 19,600 Public Works Buildings & Grounds--Fuel 3,800 22,000 Buildings & Grounds-Electricity 5,000 26,000 Motor Pool-Insurance 1 ,700 6,400 Motor Pool-Auto 'upplies 1 ,000 5,450 Sanitation-Perso nel 500 13,612 Sanitation-Gas (2,000) 6,500 AGENDA ATTACHMENT I INCREASE FUND - ITEM , - (DEGREASE) TO TOTAL Sanitation••,Supplies (800) 3,000 Sanitation-Landfi I l 2,000 19,000 Sanitation-Equipment (2,000) 9,500 School Capital ProjLts Fund: Miscellaneous 10,100 20,100 Change the reveiiiws and fund balances estimated to be available to meet the foregoing appropriations in t1v, lo nds indicated: INCREASE FUND - RESOURCE (DECREASE) TO 'TOTAL General Fund: Social Services: Daycare AFDC 5,600 185,900 Daycare WIN 8,000 20,000 Daycare AFDC 15,100 104,179 Family planning 3,000 6,800 Foster Care Special deeds (5,200) 416 Daycare Adults 1 (5,250) 0 Title XX Contracts (95,000) 57,248 Transportation (5,250) 0 Donations 1 ,600 1,600 Recreation-Fees-G neral 16,600 27,000 Recreation Arts (15,000) 0 Miscellaneous Reve ue 3,560 6,200 School Capital Proje ts: Interest 10,100 20,100 Adopted this the - �� _ day of Tune 26, 1978 Memo To: OrInge County Board of Commissioners From: Neal Evans, Finance Director Subject: Priposed EMS Capital Projects Ordinance Amendment The attached proposed amendments, in addition to those previously forwarded to you on June 23, are to provide funds in the EMS capital fund for the microwave equipment. We had discussed with you the encumbrance f these funds directly from the General Fund Central Dispatch account where they are now available. However, after giving. more thought to this matter, T feel it would be better to transfer them to the Capital Projects Funj to clearly relate then to the total project. The equipment items will be purchased at the original bid price and under the terms of the original proposal by Motorola, Inc. , the firm which is handling the remaining po bons of the project. ORANGE COUNTY 1977-.78 BUDGET ORDINANCE AMENDMENT The 1977-78 Budget Ordinance of Orange County as adopted on dune 22, 1977, and subsequently amended, is hereby amended as follows: Change the appropriation far the following line items in the funds indicated: INCREASE FUND ITEM (DECREASE) TO TOTAL General 17,822) 678 Central Dispatch Equipment Transfers to Capital Projects 17,822 53,955 Change the revenues and fund balances estimated to be mailable to meet the foregoing appropriations in the funds indicated: INCREASE FUND -- RESOURCE (DECREASE) TO TOTAL. Adopted this the _ �� day of ORANGE COUNTY, N.C. EMERGENCY MEDICAL_ SERVICES COMMUNICATIONS SYSTEM PROJECT ORDINANCE AMENDMENT BE IT RESOLVED By the Orange County Board of Commissioners, that the Emergency Medical Services Communications Systems Project Ordinance adopted the First Dey of November, 1976, and subsequently amended, is amended to increase the total budget by Seventeen Thousand Eight Hundred and Twenty Two Dollars ($17,822.00) by changing Section one as follows: "1 . Three hundred and fifteen thousand four hundred and eighty three dollars ($315,483.00) be appropriated for an Emergency Medical System" ANDII is further amended to change. Section four to Section five and add the following new Section four: 4E . Seventeen thousand eight hundred and twenty two dollars {$11,822.00 is estimated to be available from the General Fund." Adopted this the Twenty Sixth day of June, 1978.