HomeMy WebLinkAboutAgenda - 05-01-1978 i
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AGENDA
ORANGE COUNTY BOARD OF COMMISSIONERS
COMMISSIONERS ROOM, COUNTY COURTHOUSE
HILLSBOROUGH, NORTH CAROLINA
MONDAY, MAY 1, 1978
10:00 A. M.
�1. Does any,member of the Board desire to add additional items to
this age da?
2. Consider tion of minutes of Board meeting of April 18, 1978.
�3. The Department of Transportation recommends addition of Gregg Street
%€flan Estates Subdivision to the state highway system. (Agenda Attach. I)
4. the Mana r recommends the Board approve issuance of a permit for a
fireprkItions display, that will be held on July 4, 1978, to the Chapel Hill
Kiwanis ub,
c 5, Mr, JameSrebo, Director of the S.H.A,C, Clinic,will review a proposal
for reno in the clinic area of the Multipurpose Center. (Agenda Attach
il
6, Mr, L, L Holeman, Director of Durham Orange Employment Training Service,
will present a resolution proposing a one year extension of the current
Consortiu Agreement.
,/7. The Manag�r recommends the Commissioners grant a sixty (60) day extension
of time for completion of work to the various contractors involved in
renovation of the Northside School Project. (Agenda Attachment III)
,,8: The Direc�or of Social Services will request the Board of Commissioners
approve a new position (Eligibility Specialist) in hi agency. (Agenda nt a6
S,� ae,, . VV 6e,v9. Mr, Edward P, Pizer, representing Eastowne Office Park, to discuss a civi
penalty imposed by the Board of Commissioners for violation of the County
Erosion Control Ordinance, Mr. Gledhill will review the appeal procedure
provided in our ordinance',
6. Appointme'ts:
A. pr, JI Logan Irving's term on the Orange County Board of Adjustment
has a pired, Or, Irving is not eligible for reappointment.
B, The term of Ms. Mae McLendon on the Orange County Social Services Board
will expire on June 300, The Social Services Board recommends Ms. McLendi
be reappointed.
1 i
Page 2
Commissioners Agenda
May 1, 1978
vl0. Appointments: (Continued)
C. Mr, Raeford Thompson has resigned from the Orange County Recreation
Advisory Committee.
D. One vacancy exists on the Carrboro Planning Board.
E. The term of Jo Ann Carl, a state appointee, to the Orange County
Social Services Board, will expire on June 30, 1978. The Social
Services the orangeoCountysBoardrofdCommissionerseendorse Ms. Carl'ssgrests
appointment also,
1, The Tax Supervisor recom�nds the following tax refunds: (Agenda Attachment U
A, Billy and Linda McCauley $37.90 (1977)21,06 (1975)
B. Willie A, Chambers 48.67 (1977)
C. Izona C. Craig
73.59 (1975-1976-1977)
D, Scott and Lucile Utley 14,10 (1975-1916)
E. Willa M, Dickey
The Tax 5uperVisor recommends the request for a tax refund made by J.H.N.
Associates Ltd, be denied, (Agenda Attachment V)
A, J.H.H. Associates $56,11 (1975)
✓13. The Manager recommends the attached budget amendments prepared by the
Finance Director be adopted, (Agenda Attachment VI)
14, The Manager resammenactionsttakenf by the BoardnofrCommissionerstanne
General formalizing the Local Governmental Employees Retirement
March 21, 1978 modifying (Agenda enda Attachment VII)
System as it applies in Orange County, g
v115, The Manager recommends the Commissioners approve the County's application
to the State Department of Transportation for a grant to plan a local
human service transportation system. Joe Bradshaw will review the proposal
as it presently
q/16. The Planning Board is submitting to the Board of Commissioners for their
consideration: (Agenda Attachment VIII)
M9JOR SUBDI.��IO���
A, property of Margaret Graham
pETITIONS FOR REZONING
B, W p, Jones
C, Irving E, Nunn, Jr,
I
i
Page 3
Commissioners Agenda
May 1, 1978
/17. The Com,issioners will take the "Oath of Office" as Members of the
Board of Equalization and Review for 1978.
r�18. The Boa d of Equalization and Review should convene and set at least
two dat s for meetings, and a date for adjourning,
Announcements;
A. the rea Mental Health Association will hold its annual "pot luck"
Jinn r on May 10, 1978, at 7:30 P.M. in the Wesley Foundation Building
on ittsboro Street in Chapel Hill.
AGENDA ATTACHILIT-1
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SHAG CLINICi�� �1���� .
STUDENT HEALTH ACTION COMMITTEE j
Chapel Hill Carrboro Midtipurpose Center
410 School Lane
Chapel Hill,North Carolina 27514
9290493
MEM0RANDUM
TO: Mr. Jan K an
d
Board of C ounty Commissiorlars a
From: Buck T,inthicum, Director
SFi9C Dental Clinic CCCC
Date, March 15,196
At present we operating under compromised conditions in the Dental
Clinic. Three of our four dperative chairs are kithout water. This
necessitates)cutting teeth dry which is not a health situation. The pipe
leaks periodically and makes the floor hazardous and unhealthy.
The electrical wiring is inadequate for our instruments resulting in
frequent overloads and shut-downs. This is very upsetting.for the patients
and operators alike. This decreases our patient-handling capacity and
seriously reduces our efficiency.
Due to increased patient flow tae are very cramped and need to expand
our facilitylto take ease of these patients. Therefore,we need a wall
constructed, the ceilings lowered, and a new door opened.
In general, the clinic is a health hazard and unsanitary because of
the physical condition of the premises. To keep uA our good standards of
service and help make the patients feel they are getting competent work
the clinic needs a "face-Wt".
I have )included a current plan of the facility and a plan for what
are have in mind for the future. The specific needs have been previously
listed and+ shown on the diagrams. With these changes we should be
better able to serve the citizens of Orange County.
SHAG CLINIC
STUDENT HEALTH ACTION COMMITTEE
Chapel Hill Carrboro Multipurpose Center
410 Scliool Lane
Chapel Hill,North Carolina 27514
929-0493
I-larch 11, 1978
fir. Jan Pinney
Board of Cpunty Commissioners
P.O.Box 14
Carrbnro, 0 27514
Dear Mr.P ey:
Pursuant to our conversation several weeks ago,I am writing to outline
our aperat''on at the Student Health Action Committee %C) Clinics located
in the Cha eel Hill-Carrbnro Multipurpose Center. The clinics are open
every von night except certain holidays(e.g.Labor Day) and during
exam periods. During the 7976-77 year they were open forty-nine
evenings. he clinics are directed toward the indigent population of
the commun' y and strive to provide quality Dental and Medical care to
people who esperately need it, Community volunteers register patients
between 60 and 8:90 p.m. and retrieve charts on those patients returning
to the clinic. They prepare folders on new patients and re-file all materials
after the clinic closes, Patients are seen on a first-comp,,Nfirst-served
basis exoept for children and those in pain.
SHP.0 Dental Clinic
In the:Dental Clinic first year dental students perform teeth cleaning
and diagnostic procedures as well as educate patients about proper tooth care
and nutrition, Students enrolled in Dental Hygiene and Dental Assistant
programs also participate in this aspect of the clinic's operation.
Additional) , they take 'X-Rays" and administer fluoride treatments. After-
wards, they are seen or are scheduled to be seen by second, third, and fourth
year dental students who have had substantial clinical experience. They
perform e inations, administer local anesthesia, and do restorative work
(fillings: amalgams, temporaries, and composite resins) and minor surgery,
All work is supervised by a preceptor from the INC School of Dentistry,
fore complicated cases are referred to the Orange Chatham Comprehensive
Health Services (OCCHS) or the clinics at the 11C Dental School.
SB.4C Medical Clinic
In the Medical Clinic first and second year medical students, along with
n'arsing and ether health professions students, are responsible for inter-
viewing and screening. Interviewing involves ascertaining the patient's
chief complaint, tracing the history of the present 9.11ness, and eliciting
a factual medical, family, and social history, Screening consists of
recording height, weight,blood pressure,pulse, respirations, temperature,
_2
and perforping a visual acuity exami;iation. Student volunteers also staff
the clinic's laboratory which performs routine hematocrit (blood test) and
urinalysis,on all patients. Other tests include tuberculin skin test(PPD),
serum test''for syphillis (VDRL),pregnancy test, differential blood count,
throat and'',other types of culture, and microscopic analysis. As well, arrange-
ments are easily made with the various laboratories and clinics at North
Carolina Memorial Hospital (NCIE) for other tests and procedures. Some
students ale involved in general administrative and coordinating roles.
Their responsibilities include scheduling attending physicians and fourth
year etude I ts, ordering supplies and equipment as needed, and managing
patient fl w. Fourth year students(and some third year students after
completion of their Medicine, Pediatrics, and Ob-Gyn rotations)perform
examinations in the clinic's five examining rooms and consult with the
attending physician, a volunteer from the DNC School of,Medicine. Treatment
is implemented and prescriptions are filled in the clinic's pharmacy which
is cperateo by students from the School of Pharmacy and supervised by a
faculty prd,ceptor. Although no controlled items(e.g.morphine) are available
in the SHAq pharmacy, 99% of the prescriptions written at the clinic can
be filled here at no cost to the patient. The medical clinic refers more
involved or II complicated cases to the appropriate clinics at NCMH, OCCHS,
or the Vetdrans Administration Hospital in Durham,
Accomplishments
The SHAC Clinics are in their tenth year of operation,making them the
oldest free clinics in the United States. For the past five years, funding
has been pr vided by the North Carolina Memorial Hospital, the UNC School
Of Medicine, and the students who work at the clinics. The students obtain
their thir d by anonymous donations and gifts from the Dental, Medical, and
Nursing classes' social fees. Although generous contributions have been
made, the sources continue to dwindle while the cost of Dental and Medical
supplies ha" sky-rocketed. Nevertheless, SHE has continued to provide
free medica� can to the community. A summary of the number of patient-
visits to the SHAC Clinics from July 1, 1977 to March 1, 1978 is shown below.
PATENT-VISITS TO SHE CLINIC DURING FISCAL 1977-78
July 1, 1977- July 1, 1977..
March 1, 1978 June 30, 1978
Pro'ected�
Dental:
New 60 90
Returning 117 176
TotAl 240 266
Medical:
New 156 234
Returning 268 402
Total ( u2h 638
Combined:
New 216 324
Returning 385 578
Total 601 902
Problems and Requests
Dental Clinic
(1) 'Construct, relocate, or remove walls as indicated on the
attached diagram.
(2) Install 220 VAC, W A power line from main panel office an
(Multipurpose Center office to Dental Clinic for compressors.
(3) Reroute plumbing to supply existing Dental Units as indicated
on attached drawings.
(I�) Install two additional sinks in present waiting room area.
(5) Install sink in darkroom area (opposite side of hall).
(6) install seven, 110 VAC, 20 A standard wall recepticals as indicated
do drawing:
6 in present waiting room area(4 in existing walls, 2 in
new wall to be constructed)
1 in area where compressor is presently located.
(7) 1 eplace tile floor which is presently loose and broken.
(8) Re-paint non paneled walls.
Medical Clhic
Most I Olt the Medical Clinic's problems arise from poor patient flow and
inadequate soundproofing. The proposed changes in the physical facility
would rectiky this situation. They are:
(1) Construct, relocate, or remove wall's as indicated on the attached
axing.
(2)
-1 nstall a sink in the examination room area for use by student
doctors to reduce congestion in the laboratory.
(3) I stall a drop ceiling with provisions for venti.11ation(note
position of radiators) and lighting.
(4) Install inexpensive carpeting throughout the clinic, except
td e laboratory.
(5) Fill interior walls with foam or vermiculite insulation.
(6) Re paint non paneled walls.
4!e are anxions to better serve the citizens of Orange County and
appreciate your submitting this proposal to the Board of County Gomnissioners.
Please contact me care of A Berryhiil Hall at your earliest possible
convenience if there are questions or if you require additional information.
Sincerely,
STUDENT HEALTH ACTION COMITTEE
Is P. Srebro
President
JPS:bab
Pf
AGENDA ATTACHMENT II �'�� �✓ �J
SOME PROPOSED RENOVATIONS AT NORTHSIDE
MULTIPURPOSE CENTER BUILDING
Earlier!this month the Board authorized the Manager to obtain an
engineering analysis of the Multipurpose Center building located on the
Northside S hool site in Chapel Hill, This work is in progress and we
should have a written report by mid May.
Prior t authorizing this study the Board received a list of repairs
suggested b Mr, dames Srebo, President of the Student Health Action Committee,
Our staff has looked at the items on this list. They feel they can perform
many of these repairs with our forces, Materials necessary for us to do this
work will cost roughly$2,600, Other items on this list because of time limitati
on some of ur key people, should be contracted out. If contracted out these ite
should cost about$4,000, We further estimate it would cost roughly$8,500 to
contract th entire package,
These i ms, as they relate entirely to the Health Clinic, are not a complete
list of the epairs necessary here. Items such as a new roof and insulation shou
be done if w propose to utilize this structure for any significant period of tim
as heating bills are enormous and the roof will be failing very soon,
AGENDA ATTACHMENT III ���
J A M E S Ai. 4"/ EBB, A.I.A.-A.I.P,1f
ARCHITECT & PLANNER
MEMBER AMERICAN INSTITUTE OF ARCHITECTS AND AMERICAN INSTITUTE OF PLANNERS
201 EAST ROSEMARY ST.
April 21, 1978 CHAPEL III ILL, N.C. 27514
TELEPHONE 929.6385
Gattis
Orange County Manager
Hillsborough, N. C. 27218
Dear Mr Gattis:
Triad, Incan extensionaofcninakyt aP
(9D) daysoOt the e Health Center
projectbecauseof has
requested
delays caused by
1) Shipment of windows for Change Order tl
2) Steel strike which meant that the metal studs were not
available until the middle of February
8) Unusually cold and wet winter.
Pendergraph&Thomerson Electric Co., Inc, has also asked for an extension
because the job was not ready for the electricians.
Brown Brothers Plumbing early finished work so far as was Tossible, Their
work as well as that of Carolina Air Conditioning has been commensurate
with the delay in the job.
At this time, therefore, I am recommaending approval of an extension of
sixty (60) days to the original contract completion date from April 17
to June 17. I believe the delays ennm�.rated above fe were sufficiently
beyond the Control of the Contractors as to full j Y the xtea5ion
I am hereby recommending:
very truly yours)
4a
James M. Webb
,lttd:h
Gr>t�
AGENDA ATTACHMENT IV YYYYYY
SOCIAL SERVICES NEW POSITION
The Social Services budget as proposed for the coming fiscal year carries
a new R+ y Sp rH,t that would work mainly in the Health Department
to certify persons eligible for financial assistance in family planning clinics.
A significapt portion of the cost of this position would be chargeable to
Title XX funds . Sufficient Title XX funds are available.to implement this
position for the remainder of the current fiscal year, If the Board of Com-
missioners peels it will approve the position for the upcoming fiscal year
the Manager1recommends the position be implemented now.
AGENDA ATTA�CHMII 7 ./
TAX.RED IND M03T5
Refund amount year
13iIV and Idnda KcCauley
S37.90 (1977)
Chapel Hill.Toimship Account#93350
(Pdobile Home double listed for 1977 (as
real estate and personalty))
521.06 (1975)
wiliie A. Chambers
Cheeks Tabmshdp Tract,r"?029 Accnt.X900 (1975)
(House and shed taxed tiith this tract located d
in Alamance County)
$48•67 )1977)
Izona Hill Township,
C. Craig
Ghapa! 4ccnt.0,322750 (Izona
Cotton, 1977)
(personal property double-listed for 1977}
1,h. Craig's personal property tgas assessed under
her pre-rious name, Izona Cotton, an a check
of motor vehicle registrations although
she had lasted under her new married
name, Craig')
Scott (1975, 1976, 1977)
T. &Lucile Utley
jho Township,Tract 7#2598
(Mobile Home taxed with this tract actually
owned by previous landowsrer and taxed to
him(double listed for 1975, 1976, 1977•
Sltw.lo (1975, 1970)
Z,[Ma Pi. Dickey z
Cheeks Toi-whip, Tract;r7109 Account 0438
(One acre trait a ts� crerfor719�
erroneously ax
J. Herbert Holland,(J. H. R. Assoc61td.)
Chapel Hill Towsshp,
(Refund request based on valuation reduction
by 1975)bard of Equalizatica&'Revlewr)
AGENDA ATTACHMENT VI 13
April 21, 1918
Memo To: Prange County Board of Commissioners
From: Nea� Evans, Finance Director
Subject: �roposed Budget Amendment
The attached proposed budget amendments include the following items:
1) The tax foreclosure item relates to County's cost of foreclosing
I
n taxes a portion of this cost goes immediately to tax revenue
and is recovered. It is proposed that this come from contingency.
2) Rata Processing realignment of costs to reflect the contractural
decisions approved by the Commission for purchase of capital equip-
ment and software rather than leasing these items,
3) The sales tax item is to increase the amount available. The County
as begun to pay use tax on out-of-state purchases as required by
law. These payments made directly to the State, as well as a
law budget estimate have caused the increased requirement, This
is requested from contingency and will be returned to us in next
;ovide ar's revenues.
4) hool Health is an additional amount received for-the State to
professional dental services to school children and 100%
revenue is shown.
Alcoholic Rehabilitation item is merely to correct the original budget
whieh appropriated $40,000 but estimated only$32,000 for revenue. The
additional B4O00 was actually collected in the prior year but reserved.
The effect f this is to increase contingency by$8,000.
1
ORANGE COUNTY
PROPOSED
1977-78 BUDGET ORDINANCE
AMENDMENT
The 1977-78 Budget Ordinance of Orange County as adopted on June 22, 1977, and
subsequently amended, is hereby amended as follows:
Change the appropriation for the following line items in the funds indicated:
FUND- ITEM INCREASE
-- (DECREASE TO TOTAL
General Fundlr
General A#nistration
Tax Coll ctor-Foreclosure Costs 1,500
Data Professing-Personnel 2,500
Data Processing-Prof, Services (20,000) 34,550
Data Professing-Travel 20000 20,000
) 3,500
Data processing-Equip.Repairs &Maint. 3,761
Data Processing-Bldg, Repairs &Maint. 4,000 4,000
Data Professing-Advertising 100 4,000
Data Processing-Software Leases 100
9 (3,200) 0
Data Proc (
essing-Terminal Rents (7,200)0
Data Processing-Computer Rents (34,000)
Data Pro essin �Bld , Renovation 0
9 9 (4,000) O
Data Processing-Computer Equipment 361489 41,489
Central Services-Sales Tax 7,000 15,000
Human Servi es
Health-Sc ool Health 2,000 9,366
Contingency (500) 46,822
Change the reYenues and fund balances estimated to be available to meet the
foregoing appropriations in the funds indicated:
FUND- UR1E INCREASE
(DECREASE TO TOTAL
General Fund:
Intergovernmental Revenues
Alcoholic Rehab, 8,000
40,000
Health-Scho 1 Health 2,000
9,366
Adopted this the_�St„ day of Ma 1978
ORANGE COUNTY
1977-78 BUDGET ORDINANCE
AMEMENT
The 1911-78 Budget Ordinance of Orange County as adopted an June 22, 1977, and
subsequently amended is hereby amended as follows:
Change the appropriation for the following line items in the funds indicated:
INCREASE
FUND - ITEM (DECREASE) TO TOTAL
General Fund:
Energy Conservation--Professional Services 2,400 15,100
Energy Conservation--FICA 25 339
Energy Cons e plat ion—•Retirement 65 335
Energy Conservation--Telephone 150 300
Energy Conservation--Travel 310 810
Energy Conservation—•Office Supplies 260 800
Energy Conservation--Dues, Subscriptions 100 250
Energy Conservation--Printing 100 100
Motor Pool - Cis &oil 100 36,600
Contingency 7,390 54,212
Change the revenges and fund balances estimated to be available to meet the
foregoing appropriatigns in the funds indicated:
INCREASE
FUND - RESOURCE (DECREASE TO TOTAL
State Grants
Energy 8,500 17,000
Miscellaneous Revenue 2,400P 2,400
i
Note--(2,400) MiscellanannS Revenue represents purchase order from
Town of Ch a el.Hill to cover energy audit work performed by Integrated
Energy Systems.
Adopted this the 1st day of May, 1970
ORANGE COUNTY
PROPOSED
1977-78 BUDGET ORDINANCE
AMENDMENT
The 1977-78 Budget Ordinance of Orange County as adopted on June 22, 1977, and
subsequently amei ded, is hereby amended as follows:
Change the 'appropriation for the following line items in the funds indicated:
INCREASE
FUND- ITEM (OECRERSE) TO TOTAL.
General Fund;
General Administration
Tax Collector-Foreclosure Costs 1,500 2,500
Data Processing-Personnel (11,950) 34,550
Data Processing-Prof. Services 20,000 20,000
Data Processing-Travel (4,000) 3,500
Data Processing-,Equip.Repairs &Maint. 3,761 3,761
Data Prncessing-Bldg. Repairs &Maint. 4,000 4,000
Data Processing-Advertising 100 100
Data Processing-Software Leases (3,200) 0
Data Processing-Terminal Rents (7,200) 0
Data Processing-Computer Rents (34,000) 0
Data Processing-Bldg, Renovation (4,000) _ 0
Data Pr cessing-Computer Equipment 36,489 41,489
Central Services-Sales Tax 71000 15,000
Human Ser ices
Health-School Health 2,000 9,366
Contingency (500) 46,822
Chan g a the venues and fund balances estimated to be available to meet the
foregoingapprop iations in the funds indicated:
INCREASE
FUND_RESOURCE (DECREASE TO TOTAL
General Fund:
Intergovernmental Revenues
Alcoholic-Rehab, 8,000 40,000
Health-Sc ool Health 2,000 9,366
Adopted this the _lq_day of Ma , 1978^
NORTH CAROLINA LOCAL GOVERNMENTAL EMPLOYEES'RETIREMENT SYSTEM
RALEIGH,NORTH CAROLINA 27611
RESOLUTION TO ENTER AGREEMENT WITH NORTH CAROLINA
LOCAL GOVERNMENTAL EMPLOYEES'RETIREMENT SYSTEM TO
PROVIDE CERTAIN BENEFITS AS SET FORTH IN CHAPTER 1310
OF THE SESSION LAWS OF 1973(2ND SESSION,1974)
WHEREAS,the 1973 General Assembly amended the North Carolina Local Governmental Employees'Retire.
meat System laws so as to permit agreements for providing certain benefits for employee members pursuant to
Chapter 1310;and
WHEREAS,the governing body of this Unit realizes the desirability of providing its employees with the
security and protection provided by said benefits;and
WHEREAS,Article 3 of Chapter 128 of the General Statutes of North Carolina provides that any employer
governmental unit desiring to provide said benefits for its employee members must execute an agreement therefor
with the Director of the North Carolina Local Governmental Employees'Retirement System:
NOW,THEREFORE,BE IT RESOLVED BY THE in
'(governing boazd of local governmental unit)
regular session,
1. That the__.. _ ---------- hereby elects to secuie said benefits for its
(name of local governmental uart}
employees in the North Carolina Local Governmental Employees'Retirement System.
I That the __� �_� _— _,_• _hereby apes to comply with all provisions
•(name of local governmental unit)
of the North Carolina Local Governmental Employees'Retirement System as defined in Article 3, Chapter 128 of
the General Statutes of North Carolina,as amended,and to make such increased employer's coatributiens as the
Local Governmental Employees'Retirement System may determine to be necessary is order to provide saidbenefits,
1 That the _ �_ ____ ___ ._.,_ ___is hereby ordered and directed to execute
(name of local governmental unit)
an agreement with the Director of the North Carolina Local Governmental Employees'Retirement System to im•
plement said benefits of Chapter 1310 of the Session laws of 1973(2nd Session,1974).
Upon motion of_ _ — •------ ---• ---- d seconded by
the above resolution was introduced for passage, The
following number voted in the affirmative:
The following number voted in the negative:
l
ORINGE COUMff TAX S11P1 vISO3'S OFFICE
106 East 14argaret lane—Room 7
Hillsborough, North Carolina 27278
April 21, 1976
fir, Richard',,lu.tted, Chairman
Orange County Board of
Commissioners
106 E, Margaret Dane
Hillsborough,,hrC 27278
Dear Richard,
The letter from Mfrs. Ehgstrom concerning the Burwell School property
brings on some questions as to whether or not this property fits
G. S. 105-2787 of the Machinery Act, The problem comes with what is
the function of the Historic Hillsborough Commission as related to
in the above statute, The use as stated in the statute is one of
educational, scientific, literary, or charitable and one might construe
this property as being educational,or scientific. If this is acceptable,
we could exem this for 1976 on the application submitted in 1974,
It you need additional information please advise.
Sincerely yours,
Bill Laws
Tax Supervisor
BL/Jcf
Ztstahfish¢d bg ttn't4d oIi lllz 19be�1mt1f�acolntu�¢neral�Asswnhl�
eox 922
HILLSOOROVGH,HOHTH CAROM
April 16, 1978
M: Richard Whitted, Chairman
Orange County Co issioners
Orange County Mthouse
Hillsborough,N.C. 27278
Dear mr,Whitted,
The Historic Hillsborough Commission wishes to request that the Orange
County Commissioners consider remission of County taxes on the Commission's 2-acre
Burwell School property at the SW intersection of North Morton and West Union
Streets fLots 152 and 1531 in the Town of Hillshorough.
i
The Commission purchased the 2-acre grounds together with an 8-room frame house and
two small brick dependencies on July 1, 1965 for $35,000 because we wished to pre-
serve, exhibit, and use a famous old school for girls, the Burwell School, that was
essentially the beg onimg of women's higher education in North Carolina, We have
completed a$120000 restoration job on the house and this math are beginning res-
toration work on the brick dependencies.
Both house and grounds are open to the public with trained attendants, The Coasis-
sion is a non-pr 9fit organiaation, and we do not charge fees either for use of the
grounds or for t9urs of the house. Neither do we charge rent for the space (one
room) used temporarily by the Hillsboto�ig is Crafts Group„ Operational expenses and
numbers of visitors are increasing steadily, We have had a certificate of remission
from federal tans for some years now,and we would very much indeed appreciate your
favorable consi ration of our request,
Sincerely,
a%TJ
Mary 0laire Engstrom
(Mrs.Alfred G. Engstrom)
Chairman
Historic Hillsborough Commission
WG COUNTY TAY SUPFRVI IS OFFICE
106 East Margaret Lane-Room 7
Hillsborough,North Carolina 27278
April 20, 1978
Mr.Richard Whitted, chairman
Orange County ' and of
Coamissicners
106 E.Margaret Lane
Hillsborough,NC 27276
Dear Richard,
In reference to the enclosed letter from Dr. Parker, I would state that
there was a lack of communication between Dr. Parker and his attorney.
Dr.Parker said that both the builder and the Tax Collector told him
taxes were paid, however,the tax bills were already out and in the
Collectorts Office. They must have looked at the scroll incorrectly
or that they ked under Dr. Parker instead of Mark H. Daley who was the
owner of record as of January 1, 1977. 1 would not know of any provision
to relinquish the$12.72 interest for late payment. If you need
additional information please advise.
Sincerely yours,
6d A /
Bill Laws
Tax Supervisor
DL/jcf
Fhclosure
cc: Mrs. Ortense Dickson
Tax Collector
106 Mosswood Court
Chapel,Hill, NC 27914
April 16, 1978
Hr. Richard',Whitted
Chairman
Orange County Board of
Commissioners
106 E. Marg ret lane
Hillsborough, NC 27278
Dear Mr. J Itted:
The purpose of this note is to request a refund of late payment
charges Pa' to your Office on my 1977 property taxes. The amount
referred to is: $376.21 paid -$363.49 taxes=$12.72 penalty. I make
this request based on the fact that the charge'resulted from circum-
stances beyond my control. While the details were previously related
to Mr. Bill laws of your office, I will review them here briefly.
The hose in question (lot 7122, Northwood Development)was pur-
chased on July 22, 1977. In October 1977,not yet having received a
tax bill, I called both the builder and your office. (I was unaware
until just last month that the bill goes to the owner of the property
as of January 1.) Both parties told me that the taxes were paid in
full for 1977, so I diddid not pursue the matter further. The first I
heard of taxes actually being outstanding was in a statement of lein
from my ban' (Home Savings) on March 24, 1978. Upon receipt of this
statement I again called the builder as well as your office. After
several days of searching and researching, I was able to determine
that the taxes were; in fact, due and that the assessment was correct.
The taxes w ire paid immediately.
I feel that in as much as I acted in good faith from the beginning
in this matt r, and that I had not been given correct information
early ON a refund of late charges is in order.
If any dditional information or clarifications are required,
please feel ree to contact me. Your time and consideration are most
appreciated.
Sincerely,
Dr, Barnett R. Parker
AGENDA ATTACHMENT VIII
PLATS FOR CONSIDERATION
MAJOR SUBDIVISION: a�
A. Property of Margaret Graham: This plat depicts a major subdivision
Of seven lots located at the intersection of Piney Mountain and Whitfieli
Roaps in Chapel Hill Township, The smallest lot in this proposed sub-
div lion is one acre or more in size and the largest lot is approximatelt
two acres in size. All lots fronton State Road#1732,
The Planning Board recommends unanimously this subdivision be approved
pro ided:
1) The usual notation relating to restricted development potential
be recorded on lot number one because the soil there is of poor
,quality for septic tank use,
2) The plat reflect: 4fIAO,-q H
a) Sight easement held by Department of Transportation
The same road center line shown on Department of Transportation
maps
The property line be shown as the Department of Transportation
right of way rather than the center of the road
PETITIONS FOR REZONING:
These petitions were heard jointly by the Board of County Commissioners
and the County Planning Board on February 27, 1978,
B, W, D� Jones: This petition requests a rezoning from Residential to
Rura Commercial for a one acre tract. The Planning Board endorsed
this proposed change by a vote of nine to two.
C, Irvigg E, Nunn, Jr,: This petition requests a rezoning from
Residential to Rural Commercial, The Planning Board unanimously
endo Ised this request,
TIM, COUNTY
HIMBOROU2,NaM C.44LI1A
I, Norman....Nor "... „
, �„�,,,� do solemnly swear (or affirm)
that I will su rt and maintain the Constitution and laws of the
United States, and the Constitution and laws of North Carolina not
inconsistent therewith, and that I sdll faithfffiy discharge the ,
duties of my office as a member of the Board of Equalization and
Review of ... .......... County, North Carolina, and that I
I-TM not allow actions as a member of the Board of Boualization
and Review to b influenced by personal or political friendships
or obligations, so help me Cod.
' (Signature)
`'Subscriba,kd worn before me this......... �.N... day of w
����aarr�77pp � .
F co, is i pfres..�1.6.0
.....
(IIo ezy” blic)
i
RESOLUTION
WHEREAS, Orange County, under the provisions of the Compre-
hensive Employment and Training Act of 1973, entered
into a contract establishing a Consortium for the
purpose of implementing the Comprehensive Employment
and Training Act of 1973; and
WHEREAS, [finder the providions of said Contract, Durham-Orange
Employment and Training Service is charged with the
;responsibility of providing job training and employ-
tnnt opportunities for economically disadvantaged,
eMployed and under.-employed persons, and to insure
that training and other services lead to maximum
employment appnrtunities; and
WHEREAS, n September 30, 1978, the Durham-Orange Employment
Ind Training Consortium Agreement shall expire.
NOW, THEREFORE, BE IT RESOLVED THAT on Monday, May 1, 1978, the
Orange County Board of Commissioners did unanimously
approve the extension of the current Durham-Orange
mployment and Training Consortium Agreement for one
ear, and extending from October 1, 1978 to September 30,
979.
County of Orange
State of Noth Carolina
I, AGA HA JOHNSON, Clerk to the Orange'-County
Board of
Commissione s, do hereby CERTIFY that the foregoing action was
taken by the Orange County Board of Commissioners at their
regular monthly meeting of May 1, 1978.
WITNESS my Hand and Seal of said Board of Commissioners
this the 2nd day of May, 1978.
Aga a Johns , Clerk— _
Orange County Board of Commissioners
DURHAM-OR NGE
EMPLOYMENT AND TRAINING PROGRAM
SECOND FOLLOW-UP REPORT_
March, 1978
A Summary'lof Findings from
Follow-UplEfforts on 356
Adult Title I Participants t
Terminated Between
July 1, 1976, and June 30, 1977
Durham-Orange Employment and Training Program
212 North Mangum Street, P.D. Box 667
Durham, North Carolina 27702
Telephone] 9197683.1576
DURHAM ORANGE EMPLOYMENT AND TRAINING PROGRAM: FOLLOW-UP FINDINGS
Contact Efforts
In mid-December, 1977, the Durham-Orange Employment and
Training office staff began a follow-up of selected parti-
cipants in an effort to evaluate the success of our training
programs. We were seeking those adults who terminated from
Title I programs between July 1, 1976, and June 30, 1977;
this group numbered 356, Of these, nine were found to be
re-enrolled, This left 347 clients to be followed-up.
The counseling staff handled the client contacts and con-
tinued their efforts through mid-February. Each client who
could not be contacted'by phone was sent a letter explaining
our reasons for follow-up and asking that the participant
reply to several follow-up questions. Stamped envelopes
for return of the questionnaire were enclosed. Many did
respond to these letters.
Halfway through this 2-month contact effort, we sent a
list of unlocatable former participants to the Employment
Security Commission, Social Services, and Durham Technical
Institute to solicit their help in finding these clients.
Of the 347 clients sought, 190 were in fact found.; See
Table 1). This find-rate of 55% is less than that of the
first follow-up (75%). Some counselors suggested that
the find-rate was lower because some persons were in our
training programs for so short a time that they did not
come to identify with our agency; so that, when these parti-
cipants received our questionnaire, they felt no obligation
to respond.
Staff changes led to some former clients being contacted
by staff members who were unfamiliar to the client. In
fact, of the group not found, 22% were being sought by
counselors who had not worked with the client before, whereas
for the found'group this percentage dropped to 16%.
Comparison of Those Found to Those Not Found
Any attempt to extrapolate the findings from the group of
found clients to the whole group that we sought must be
preceded by a comparison between the found group and the
not-found group (unless the found group constitutes so large
a percentage of the whole that those not found can be dis-
regarded for purposes of data analysis; this is essentially
i
Follow-up Study
March, 1978
page 2
what occurred in the previous follow-up). such a comparison
should beldone with respect to as many characteristics as
possible.' This will enable us to search for a bias in the
found group which might lead to erroneous interpretation
of the re ult$,
We did su h a comparison between these two groups with
respect t 15 different variables (sex, race, age at termi-
nation, c mpletor/non-completor of program, labor-force
status at termination, Durham County/Orange County,ofstaff
these
person unfamiliar/familiar to client, etc.).
comparisons are shown in Table 2.
The mos(noticeable differences are that, when compared to
the not-f�ound group, the found group contains a higher
percentage of program completors (this is discussed below),
persons of age 19'22, black females, and persons employed
at the time of termination. It has a lower percentage of
primary rage earners than the not-found group. While these
differences should be kept in mind, taken together they do
be of such a significance that they invdate
not appear to
our procedure be using the found group as being generally
representative of the whole group. This conclusion is
based upon the relatively small degree of most of these
differences and upon several group similarities.
The two groups are similar with respect to the percentages
of those who were economically disadvantaged and those
who were receiving AFDC at time of application. Other
similarities exist in average education, average personal
earnings''.prior to enrollment, average elapsed time between
termination and follow-upland county of residence percentages.
The comparison concerning completors brings up an important
consideration for further follow-up efforts. In the previous
follow-up everyone who had terminated from a Title 1 program
was sought regardless of whether they had completed the
program, and we followed that procedure in this follow-up
in order that the two follow-ups would be comparable. This
comparabillty was further enhanced by the fact that the
period c vered was one year for each follow-up.
We now plan to do follow-up twice a year, changing the
period of time covered from one year to six months. This
change ill, on the one hand, lessen somewhat the degree
of comparability of future follow-ups to the first two.
I But on 'the other hand, it offers us an opportunity to
change our procedures to follow-up only those persons who
Follow-up Study
March, 1978
Page 3
completed all, or a major part of, training before termi-
nating. The degree of success of these completors will
be a better indication of program effectiveness than analysis
which does not distinguish between completors and non-
completors.
Of the 190 former participants who were found, 75% were
program completors, but of those not found, only 54% were
completors, This means that if in this report we had eli-
minated all non-completors from consideration, our find-
rate would have been 63%, rather than 55%; and of those
found, 73%,rather than 70`K, would be employed,
Overall Results
Labor force status information about those found is shown
in Table 3. Of the 190 persons found;
133 (or 70%) were working, including 4 underemployed,
(i.e., working part-time but seeking full-time work),
- 49 (or 26%) were unemployed,
7 (or 4%) were not in the labor force (neither,;working
nor seeking work), Most of these were in school or
military service,
This employment rate (70%) is considerably higher than that
found in the previous follow-up (53%).
The percentage of those who were not in the labor force (4%)
is lower than in the previous follow-up (15%). This lower
percentage may be a reflection, in general, of better selec*
tion of serious participants, and, in particular, of the
shift in emphasis in the Out-of-School/HRD-GED program as
discussed in another section of this report.
Income Before and After Training
One rough indicator of overall program success, as used in
the previous follow-up, is the program's ability to increase
the incomes of its participants. The total annual income
of all participants for the year before training compared
with the total annualized income earned after training
shows an overall increase of 208%. The average participant
Follow-up Study
March, 1978
Page 4
was making $1,246 before training and $8,836 after. Data
on average income before and after training is shown in
Table 4. 1 figures include those working and those
not; the' are based on extrapolations of actual cumulative
earnings
be termination and follow-up, This means
that eve though a former participant was making $6,00
an hour t follow-up time, his annual income was figured
at only 6,000 if he made $3,000 in the six months between
termination and follow-up.
For purposes of these calculations, estimates were made
of total 'personal earnings since termination for persons
who did not give us that information but who did tell us
their current hourly wage and number of weeks employed
since ter 'nation. To prevent overly-high estimates for
persons w o had worked more than a year and who reported
a current I wage of more than $4.00 per hour, an average
hourly wap was computed using current wages and wages at
time of termination. Thus these total earnings estimates
were ]owe� than if only current wage rates had been used,
Each program activity shows greater average post-training
annual incomes and greater average earnings increases than
those fou d in the previous follow-up.
Average annual income for those 133 at work was
again calculated on actual or estimated earnings since
termination,
PROGRAM A TIVITIES
YouthhOutl,of-School/HRD-GED
The time period covered by this follow-up was one during
which this program activity was being changed from the old
Out-of-Sc ool Program to the HRD-GED Program, The focus
of the new program is on an older age group than the former
program, but with a similar goal; to increase the partici-
pants'employability through achieving a high school equivalency,
In the tables and analyses of this report, no distinction
was made between these two groups, because our office proce-
dure has b en to treat them as one enrollment group, These
Changes in objectives and in type of participants were
gradual, t ereby making it more difficult to distinguish
between th two groups for purposes of analysis.
Follow-up study
March, 1978
Page 5
The average length of time between termination and follow-up
was the shortest for this program activity, and the find-
rate of 71% (36 of 51) was higher than in the other groups.
As can be seen in Table 5, this and the classroom training
group have the lowest employment rates of the four program
activities. In part, this could be because the old Out-
of-School program was essentially a work-experience/income-
maintenance program. The average earnings increase for
members of the group (from $340 before to $3,677 after
training) is by far the highest percentage increase of any
group (981 per cent). This reflects more the transition
of many youthful participants into the adult work force,
and the transition of persons with a formerly low education
level into jobs requiring more education,than any parti�
cular skill acquisition, The percentage increase is cal-
culated on a very low base,
Perhaps further analysis will reveal to what degree the more
recent participants (HRD-GED) are succeeding in finding
employment as opposed to the earlier enrollees,
On-the-Job Training
Adult Public OJT
Of the former participants in the adult public on-the-job
training program, 34 of the 41 found (83%) were employed,
A relatively high employment rate was expected. Since
on-the-job training programs begin only after a contract
to hire participants has been signed.
The employment rates of the two counties are somewhat dif-
ferent for this group: 88% (22 of 25) of those in Durham
County were working as compared to 75% (12 of 16) of those
in Orange County. The adult public group reports an average
earnings increase from $1,553 to $4,9051 a 216% increase
over pre-training annual income.
Adult Private OJT
The adult-private group presents some problems, We found
only six of the 29 we sought, by far the lowest find-rate
of any of the groups (see Table 0. However, all of those
we found were employed and reported an average increase
of $4,969 over their pre-training annual income.
Follow-up',Study
March, 1978
Page 6
Because this find-rate of 21% is so low; we will be making
further efforts to find those who did not respond to our
Inquiries!!
Classro_omlTrainin
The employment rate for the entire classroom training group
was 65%. The difference in rates between the two counties
is more nmticeable than in other programs: Durham County
showed a 69% employment rate (59 of 86) while Orange County
showed a y2% rate (11 of 21).
While in the previous follow-up two-thirds of this group
had been in Practical Nurse Training, this time we found
that only 30 of the responding 107 persons had been in
LPN training. Of those 30, 24 (80%) were employed, a better
employment i rate than for the classroom group as a whole.
The curriculum represented by the next largest group was
General Office Technology with 19 respondents. Of these,
11 (58%) were employed, 6 were unemployed, and 2 were not
In the labor force.
I
The third largest group was of former Business Data Pro-
cessing students. Seventeen of these persons wereJound,
and of those, 6 (35%) were working, 5 were unemployed and
4 were no�, in the labor force.
Of the persons in the classroom training group who had
been recer,ving AFDC at the time of application, 52% (28 of 54)
were employed at the time of follow-up, which compares favor-
ably to the M figure found in the previous study. This
time, howIver, 44% (24 of 54) were still receiving AFDC
at the time of follow-up, whereas the previous follow-up
found 31% (5 of 16).
it
TABLE
NUMB-ER AND PERCENTAGES OF FORMER PARTICIPANTS
5-OUGHT, FOUND, AND NOT FOUND -
(BY PROGRAM ACTIVITY)
14
Pr-gr.- Activity Sought Found Not Found
Out-of-Sch007l1-111D-GED 51 (100%) 36 (71%) 15 (29%)
Adult Public OJT 72 (700%) 41 (57%) 31 (43%)
Adult Private OJT 29 (100%) 6 (21%) 23 (79%)
Classroom 195 (100%) 107 (55%) 86 (45%)
TOTALS 347 (700%) 190 (55%) 157 (45%)
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CHAPEL HILL, NC. 27514
The L11 irersib of Vor11t Cara(ina at Chapel Hill
March 13, 1978
Mr, Donald Wilhoit
Orange Chun Commissioner
203 Lexingt Road
Chapel Mill, orth Carolina 27514
Dear Mr, Wi it:
Pursuant:!to your request, I have drafted a bill to provide for
staggered to for board of health members. Section 2 of the bill
is not neededdIto remedy the Orange County situation, but it is nec-
essary if oth'r counties are to avoid the same difficulties in the
future,
If for s reason the bill runs into trouble, it could be
drafted to let each board of County commissioners decade whether
staggered terms for health board members are desirable,
If I can be of further assistance, please let me know,
Sincerely,
PS;jj Patrice Solberg
Enclosure
i
A DILL TO BE ENTITLED
AN ACT TO 110111E FOR STAGGERED TERCIS FOR BOARD OF HEALTH MEMBERS
The General Assembly of North Carolina enacts:
Section I. Subsection (e) of G.S. 130-13, is hereby amended by
adding the following:
"Upon the expiration of the terms of the board of health members in
those counties where the terms of office of board of health members expire
at the same time, the county commissioners shall appoint two board members
to serve for one year; three to serve for two years; and the remainder to
serve for three years. Upon the expiration of these terms, their successors
shall be appointed to terms of three years."
Sec. 2. G.S. 130-14.1 is hereby amended by adding the following:
"When a county withdraws from a district health department, the county
commissioners shall appoint two board of health members to serve for one
year; two members to serve for two years; and the remainder to serve for
three years. Upon the termination of the terms of these initial board
of health members, their successors shall be appointed to terms of three
years,"
SPc• 3. T is act shell be in f Ij force c-d effzct a;.3ely , l?
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