Loading...
HomeMy WebLinkAboutAgenda - 01-03-1978 AGENDA ORANGE COUNTY BOARD OF COMMISSIONERS COMMISSIONERS ROOM, COUNT' COURTHOUSE HILLSBOROUGH, NORTH CAROLINA �? TUESDAY, JANUARY 3, 1978 10 .00 A. M. �."l. Persons not on this agenda having business to transact with he County Commissioners should make their presence known in order that an appropriate time for them to be heard might be arranged. Minut s of the Board meetings held November 28 , Deceznl-er 5, and December 7, 1977 are submitted for consideration. 3. Representatives of the State Department of Natural and Econoric Resources will review a draft of the Water r Frame ork Study that is presently under consideration by th t agency. '4. A review of the progress to date toward developing a County Energy Conservation Program by Joe Bradshaw. ✓�. The Manager recommends developing a contract with Integrated Energy Systems to perform certain energy conservation work and to add an energy conservation person to the County staff. The Manager recommends the County lease new office space in the Chapel Hill-Carrboro area in which the Drivers License Examiner could operate. (Attachment i) 4�. The County Attorney will propose a County "Insulation Ordinance" . Appointments .- A. Mr. John Woodson's term on the Orange--Person- Chat tam Area Mental Health Board has expired. Mr. wood on is filling the required Attorney's position on t e area board. Page 2 Commissioners Agenda January 3 , 1978 V-19 . Will the Board consider filing a Community Development Grant application for the calendar year 1978? 10 . Dr. Sarah Dent discussing sponsorship of the orange County Rescue Squad by Duke university Medical. Center. (Attachment 11) ,l 11. Plats for consideration: (Attachment 111) Final A. Greebriar Estates B. W. ' C. Freeland Heirs C. Rollingwood Section 5 r Preliminary �== D. Timberline -- E. Stonerid4e 12 . The Manager requests the Board hold an executive session to consider two civil matters presently in Litigation. SOUTH CAMERON STREET BOARD: FIILLSESOROUGH, NORTH CAROLINA 27278 CLEM JOHNSON,CHAIRMAN TELEPHONE: NORMAN EFI f n�,"y 3, 1978 HILLSBOROUGH OFFICE B42-7200CHAPELHILL MAE McL N00N HILLSBOROUGH OFFICE 732.2141 HILLSBOROUGH JOANNE CARL CHAPEL HILLOFFICE 958-0451.CHAPEL HILL DIRECTOR: THOMASM,WARD Expencli ure report for Genera? Assistance for 'the month of Deceaa ber 1977 Food v"731.34 LodUinU for Tran lent 53.50 Fuel 131.84 Electri c ity 58.51 Transpox to axon 23.70 Rent 40.00 Foster ildron 80.00 Total Gen. Assist. w1, -18-9 Expendi re Report for Donations Expendi'Le of donated ftimds for Christmas 1,083-00 Christmas gifts and cash donated by Adoptive Coui;es 1,725-00 To'�aI 2D)a ted 2,808.00 AGENDA ATTACHMENT I JFFICE SPACE FOR MOTOR VEHICLE OPERATORS LICENa EXAMINERS IN THE CHAPEL HILL°-CARRBORO AREA Pres ntly, the County and the Town. of Chapel Hill are jointly r nting office space in the Town of Carrboro which houses th� Motor Vehicle Operators License Examiner. Rent for this spac , $175.00 monthly, is shared $105 .00 by the County and $70. 00 by the Town of Chapel Hill. 44. Rathe abruptly during the month of December, the Division of Motor ehicles announced this space was inadequate and they would clos the station at the end of December. Persons in the Chapel Hit-Carrboro area could secure services elsewhere as best they were 6ble . This office was being closed because of inade- quate spac , namely, the lack of appropriate outside space to conduct dr"ving test for motorcycle operators, as well as to con- duct their testing programs. Unfor unately, Motor Vehicles did not advise anyone from either the County or the Town of Chapel Hill of their decision. They did, however., let officials of Carrboro know of this action. As the Tow of Carrboro had no part ih - the present arrangement, they were nresponsive to the requests of Motor Vehicles for assistance and it was only by chance Commissioner Pinney heard this change was to take place. He talked with officials of Motor Vehicles and secured a temporary delay in closing the station. We have now located a suitable structure in which they can operate. [unfortunately, its rent is considerable higher ($600.00 a month) than the rent we presently pay. Both the Towns of Chapel Hill and C rrboro have informally agreed to pay a portion of the rent on this new facility. The Department of Motor Vehicles feels it will have some funds available after July 1, 1978, to also pay a portion of the rent on this facility. As there is more space in this budding than the License Examiners needs, the possibility exists tha we may sub-lease some space here to the Section Eight Housing Office. Needless to say, the overall cost, if we decide to continue providing this space, will increase. In addition to the rent increase, we will be ,faced with utilities as well as remodeling or clean up cost. I cannot project a firm cost to pro- vide this facility as utility casts are a complete unknown as is the actual lollar contribution from the Towns of Chapel Hill. and Carrboro. It seers to me, however, the County is almost forced to move ahead with a rental arrangement on this property immediately and then attempt to recoup any funds possible to defray costs of the move. f � 2 AGENDA ATTACHMENT l � Puke lAniurrsi#V fliebiral enter � ( DURHAM NORTH GAROLfNA 27710 TE1.,EPHOME (919) 884...8111 DEPAR rMEN'r OF SURGERY December 1, 1977 Sara J. Dent, M.D. Professor of Anesthesiology Duke University Medical Center Dear Sara: It was nice to meet with you to discuss the possibilities of Duke Hospital becoming a sponsoring hospital for the orange County Rescue Service. As we discussed, the important points of this affiliation would include; your assuming medical responsibility for t're� rescue squad to assure adequate training in achieving EMT-IV status in addition to providing four hours of re-training each month. Second, the rescue squad should acquire liability coverage and maintain it during the period that the sponsorship is provided by Duke Hospital . The squad should use the IV protocol presently in existance in Durham County and communicate with the Duke Hospital Emergency Department to obtain permission. to start IV' s under this protocol. Fourthly, since our present regimen requires that each EMT have V starts each obtain startedin addition IV the field. We both agree that maintenance of .adequate records to document the IV starts, the indications and' authorizati.on as well as a monthly review process would be an intrinsic part of a, sound program. I think this is an excellent opportunity to provide cooperation between the Duke Hospital and your rescue squad which does apleasetforward o� If you think we can develop this type of a program, p a Letter to Dr. Roscoe Robinson and we can proceed with a formal sponsorship. Sincerely, Joseph A. Moylan, M.D. Associate Professor of Surgery ,JAM/d CC : Dr. Roscoe R. Robinson Mr. Richard Peck ORANGE COUNTY 1977-78 BUDGET ORDINANCE AMENDMENT The 1977-78 Budg t Ordinance of Orange County as adopted on June 22, 1977, and subsequently amended, is hereby amended as follows: Change the appro riation for the following line items in the funds indicated: INCREASE FUND - ITEM (DECREASE) TO TOTAL General Fund Public Safety EMS- Orang Co. Rescue Squad 1 ,655 64,955 Public Works Bldgs. & R nts- Rents 1 ,800 17,800 Contingency (3,455) 124,083 Change the revenues and fund balances estimated to be available to meet the foregoing appropriations in the funds indicated: FUND - RESOURCE INCREASE {DECREASE) TO TOTAL Adopted this the 3rd day of January, 1978 AGENDA WZTACHMENT III PLATS FOR CONSIDERATION FINAL A. Green.b.riar Estates; This Plat of property situated off State Road 1710 in Eno Township proposes the subdivision of 24 acres into 6 tracts. Plat approval initially given in August, was bas�d upon ac- quisi.tlion from the railroad of a private grade aOssing. This • permit from the railroad was denied. The plat is being resub- mitted with a new access into the development. The Planning Board has approved the plat subject to the following stipulatior 1) Site distance as defined in the Subdivision Ordiance be acquired at the intersection of the subdivision street with the street in Whispering Pines Subdivision. 1 2) That parts of Lot. 3 remaining after development of the acTess road be combined into Lot 2. 3) A maintenance agreement reflecting the new access picture be developed. B. W. C. Freeland Heirs : Prelim nary approval of this subdivision fronting on hew N. C. 6 in Chapel Hill Township was granted in February, 1977 subject to several stipulations that have now been met. Furtheil analysis by the Health Department indicates Lot 3, does n t meet minimum standards for septic tank construction. The Planning Board recommends the subdivision be approved under he following conditions : 1) That Lot 3 be labeled on the subdivision plat as follows : ". . -of restricted development potential, because of unsuitability for subsurface soil absorption sewage disposal. " C. Rolling ood Section 5: This subdivision situated off State Road 1194 in Chapel Hill Township proposes the division of a 12 acre tract into 10 lots. Final p�,at approval was granted in 1973, however, the plat was not recorded. When resubmitted, the plat was referred to the Health department. The Health Department has declined to approve Lots 52, 53, and 54 for subsurface sewage disposal. The Planning Board recommends the subdivision be approved subject Ito the following conditions : 1) That Lots 52, 53 , and 54 be marked, " . . .of restricted development potential because of unsuitability for sub- surface soil absorption sewage disposal", on the final. pla,. AGENDA ATTACHMENT III Continued preliminary D. Timberline; This plat subdividing land North Of Eastwood Lake was originally approved in 1976. At that time, the sub- division was to be developed onsseptic tanks. Aone new nelat of the same property has been P r P cul-de-sac , adding 25 new lots by reducing lot size and changing the subdivision from septic tank to sewer.: The Planning Board recommends subdivision approval conditioned upon: l) The .few lots not meeting minimum frontage requirements of the Subdivision Ordinance. be redrawn to meet this minimum. 2) That requirements imposed by orange Plater Sewer Authority to secure sewer service be met. E. Stoneridge: This plat proposes the subdivision of 453 acres near the intersection of State Road 1730 and 1 731 in Chapel. Hill o re- ship. The Planning Bcaard rrecommends the preliminary plat approved subject to the following conditions : l) Recreation areas must be provided, one of which must be at least eight acres in size. 2) Lots along the northern end of Longwood Road must be at .least two acres in size. 3) A buffer zone must be provided along New Hope Creek. 4) All lots must meet minimum Health Department standards. 5) Drainage easements must be established where the Erosion Control officer deems necessary. 6) All flag lots must be rearranged to avoid crossing drainage areas in the four acre lot section. � �615L44 Duke University SCHOOL OF FORESTRY DURHAM, NORTH (.:AROLINA 27706 and E1fV1RUNME TAB. STUDIES Telephone (9191684-2421 December 19, 1977 Memorandum To: Mr. J.P. Goforth From: F.M. White, Director Duke Forest Subject: Area3 of Understanding about the proposed Stoneridge Development `; t-hea 12/14/77 meeting between yourself, Steve Wilson and members of the committee on the Dupe Forest, the following points were agreed upon. 1. That given the apparent inevitable development of the Fiber Industries tract, the plan as presently conceived is a careful and conservative plan and as such will result in less impact upon the Forest than might result from other less carefully drawn and higher density plans. 2. That the :offer zones along he g two a tributary streams of the area which are to be created by restrictive covenant in individual lot deeds are conservative, practical and acceptable to both parties. it was al o agreed to establish a similar, mutually satisfactory buffer in those lots adjoining New Hope Greek. 3. That a recreation area consisting of at least facilities for softball, football, and basketball be provided near the center of the development. 4. That to provide more effective buffering to the Forest it would be desirable to have an additional area of large lots (two or more acres) adjoining the Forest near the northern end of Longwood Road. Mr. Goforth agreed to redesign to this effect provided the University on its part will create and properly record a document guaranteeing that should i.t� adjacent lands be converted to non -- forest use this new use would be in the form of single family residences of similar size and aloe. at both parties will explore the mutual benefit which might accrue rDM the urchase by the University of restrictive development rights 'ii those Uts adjacent to it. EXECUTIVE SESSION 1. 2. January 3, 1978 3. The Orange County Board of Commissioners met on Tuesday, January 3, 4 . 1978 , in executive session to discuss the tax matter of D. St Pierre DuBo: 5. David Rooks , of the County Attorney's office, explained to the Board that 6. in 1974, Mr. DuBose applied f6r a present use evaluation for his property, 7. which is a tax breaker for a tax deferral on working farms or forest landE 8. When application was made, it was denied because it was felt a sound manac 9 , ment program wa$ not present. The appeal came before the Beard of Commis- 10 . lions, and was denied. The Tax Commission confirmed the Board's ruling. 11. When the appeal came before the Superior Court, it was remanded to the 12 . Property Tax Commission. Mr. Rooks stated that a compromise had been 13. reached with Mr1 nuBose' s attorney to grant the 120 acres forest land :1,4. deferral for th years 1975 , 1976 , and 1977, and to deny the agricultural 15 . 84 acre tax def rral from the years 1974 until the present. 16 . The Tax Supervisor stated that the tax refund for the forest deferral 17. for 1975 would be $7,054.66 and 1976 would be $6,898 .06, plus interest. 18. Mr. DuBose woul lose the tax deferral for 1974 since this is the only 19. year for which Mr. DuBose has been tried. 20. Mr. Rooks stated that the longer there was a delay on the refund, the 21. cost would increase due to the interest due. Mr. DuBose has , since 1974 22. hired a consultant firm, and a very sound forest management program has 23. been established. 24. The Tax Sup rvisor stated that based on the amount of acreage compare( 25. to the income fr m, the agriculture property, it did not appear that Mr. 26. DuBose has a sou d agricultural management program, and he suggested that PP 27. the 1978 a eal le denied. 28. The Board o Commissioners agreed that the Tax Supervisor should pro- 29. ceed with the negotiation of the compromise and to bring a recommendation 30_ back to the Board at their .regular meeting. I Page 2 . 2. The second matter brought before the Board was in relation to the 3. Cavil Action bung brought against members of the Board of Commissioners 4 . by members of the Lake Forrest Association. The County Attorney stated 5• that he plans t check with Collier and Cobb insurance Company as to 6 . whether or not he members of the Board of Commissioners are covered by 7. the Errors and i,mmissions Insurance. If there is coverage, the Insurance 8- Company will to e care of providing a defense -for the Board and would cavE 9 . the cost aspect of the suit. Mr . Gledhill stated that the only allegation 10. which dealt dir ctly with Orange County, speak of things which the County 11 . has not done. He added that Governments cannot be held liable for not 12 . doing things th y- should do but -can be liable for things done incorrectly. 13. IF the County h�s committed some negligent act, the Count y could be liable 14 . for the cost. (e stated that under the present North CArolina laws he 15 . did not feel th t Orange County could be held liable for the damages , exce 16 . that which speaks of the County Sedimentation Ordinance. It is therefore , 17 . important to enforce the County Ordinance. 18. The County Attorney's Office will represent members of the Board of 19 . Commissioners I this court action. 20. Mr. Gledhill stated that it is important that all members of the 21. Board have the same response . 22. 23. 24. 25. 26. 27. 28. 29. 30. Page 14 1. 2. two locations had been found, however, both were at a higher rate of rent 3. Upon motion of Commissioner Pinney, seconded by Commissioner Willhoit 4 . it was moved and adopted to appropriate $300. from the Contingency Fund on S.month to month basis until July, 1978 for the lease of office space for th 6 . Drivers License Examiner. The County Manager was requested to investigate 7. the possibility of section Eight locating in this building, and assuming 8- some of the cost of the rent. 9 . The Chairman asked the Hoard to discuss meeting dates for the month o: 10.January. Meetings scheduled are: January 10 , 1978 , 7 :30 p.m. in the ll.Commissioner's ' Room of the Courthouse, a special meeting to lay out priorii 12. for the coming maths. January 17th, .regular Commissioners ' meeting, 13.January 18th, meeting with the Orange County Rescue Squad at the Rescue Sqt 14 .Building in Hillsborough at 7:30 p.m. January 23, 1978 is the regular 15 . fourth Monday night Commissioners' meeting. January 24 , 1978 ht 2 :00 p.m. 16.has been scheduled as a meeting with the Chapel Hill and orange County 17. School Boards. 1.8. The Chairman asked the Board for authorization to sign an Assumption o 19-Project Cost form which had been received from the Criminal Justice Commis- 20 . sion in regard to the Emergency Shelter Home facility. The Chairman was 21.so authorized the sign the form. 22• Upon motion of Commissioner Gustaveson, seconded by Commissioner 23.Wi.11hoit, it was Toved and adopted to go into executive session to considea 24 .two civil matters presently in litigation. 25. Executiv session ensued. 26 . Following he executive g c tive session, the meeting was adjourned. 27. 28. Richard E. Whitted, Chairman 29 .Agatha Johnson, Clerk 30.