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HomeMy WebLinkAboutAgenda - 11-15-1977 a AGENDA ORANGE COUNTY BOARD OF COMMISSIONERS COMMISSIONERS ROOM, COUNTY COURTHOUSE HILLSBOROUGH, NORTH CAROLINA TUESDAY, NOVEMBER 15, 1977 7:30 P.M. 1 . Persons not on this agenda having business to transact with the Board of County Commissioners should make their presence known in order that an appropriate time for them to be heard might be arranged. Z. Minutes of the Board meeting held November 7, '1977 are submitted for consideration. 3. Mr. Jarms Webb, Architect for the Northside Project, will review t a proposal to handle minor change orders on that project. (Agenda Attachment. 1) ' 4. Mr. Jam s Webb wi l l propose two change orders on the Northsi de Project. The Manager recommends these change orders be accepted.(Agenda Attac 5. Mr. Qar3 Giles, Architect for the proposed Animal Shelter, will review rlans for this project with the Board. 6. Repress tatives of the Animal Protection Society will discuss plans to fins ce the proposed Animal Shelter. (Agenda AttachmentIll) 7. The Finance Director will review tentative plans proposed for sale of school bands. 8. The Manager recommends an annual appropriation of $2,000 be provided to secure services of a Civil Preparedness Coordinator. (Agenda AttachmentlV) 9. The Man ger recommends approval of a new Annual Contributions Contract, for Sec ion 8 dousing, with the United States Department of Housing and Urban D velopment. (Agenda Attachment V) 10, The Man ger reports the recommendation of the State Department of Trans- portation relating to addition of Moriah Hill Road to the state road y system. (Agenda Attachment VI) 11 . The Man ger recommends a special appropriation of $100.00 be rude available to JOCCb. (Agenda Attachment VII) -TCA� n ORANIGE COUNTY 1977-78 BUDGET ORDINANCE A14EfIDMENT The 1977-78 Budget Ordinance of Orange County as adopted on June 22, 1977, and subsequently amended, is hereby amended as follows: Change the appropriation for the following line items in the funds indicated: INCREASE FUND - ITEM (DECREASE) TO TOTAL General Fund: Human Services Agency Support-JOCCA 100 12,100 Public Safety Miscellaneous-Civil Defense 1,350 4,350 Contingencies (1,450) 132,538 Change the revenues and fund balances estimated to be available to meet the foregoing appropriations in the funds indicated: INCREASE FUND - RESOURCE (DECREASE) TO TOTAL Adopted this the 15th day of November, 1977 �7 1,7 AGENDA ATTACHMENT VII SPECIAL APPROPRIA IQ€V OF $1C0 TO JOCCA Mr. Weston Hare has requested the Orange County Board of Commissioners make a special appropriation of $100.00 to JOCCA. This money will assist two poor persons to attend a regional public hearing sponsored by the Community Services Administration that will be held in Atlanta. JOCCA is planning to take a van with representatives from Orange$CounO, Chatham County and its staff. Chatham County agreed to assist two of its residents to attend this session. The hearing will be conducted the first week in December. AGENDA ATTACHMENT I CHANGE ORDERS ON THE NORTHSIDE PROJECT From time to time it will probably be necessary to consider minor change orders on this project that will arise mainly because the building actually standing was not constructed exactly as the plans vie have indicate. The two change orders we have today arise mainly for this reason. In any renovation project difficulties in coordinating the various contractors contributes significantly towards what seems to be a long construction time. This long construction period can be prolonged even further if we don' t work out some mechanism to resolve minor crises as they arise. At present all change orders must be approved by the Board of Commissioners. Under some circumstances the need for a change may become apparent and a meeting of the Board could be as much as two weeks away. It is conceivable this condition might shut a particular contractor down for as much as two weeks , thus adding unnecessarily to the total construction time. I recommend either the Chairman or Manager be authorized to approve change orders of less than $500.00 without prior Board approval with the stipulation that a report of each change order issued be rude at the next Board meeting. AGENDA ATTACHMENT II CHANGE ORDERS II AND IN NORTHSIDE PROJECT CHANGE ORDER II : This change order revolves around restroom facilities for the handicapped. The existing building plans indicated an eight inch petition wall between two restrooms. This wall would have been substantial enough to support the grab bars required in a restroom facility designed for the hand i capped. The actual �r 1� wall standing was not that substantial . This change order reflects the sum necessary to remove the existing wall and replace it with a stud wall capable of supporting the necessary bars. This change order also reflects changing the commodes from wall mounted units to floor mounted units. CHANGE ORDER III . Details on this change order are not available at the time of this writing, however Mr. Webb will have a report at the meeting. AGENDA ATTACHMENT III ANIMAL SHELTER For so time the County, the Town of Chapel Hill and representatives of the Anim l Protection Society have been reviewing plans for an animal shelter. S me three years ago rough plans were drawn and even rougher cost estima�es for the project were prepared. At this time our best estimates i dicate the project should cost about $180,000. The Town and County ac h have $55,000.00 earmarked for this project, thus we are roughly $70 000.00 short of the estimated project cost. Represe tatives of the Animal Protection Society want to review the project wit you, their main focus being directed at raising the remaining $70,000. CpOeJvt AGENDA ATTACHMENT IV CIVIL PREPAREDNESS COORDINATOR Our present Civil Preparedness Coordinator has served in this capacity for some ten years without compensation. He has advised me. he is unwilling to continue serving in this capacity without compensation. I have surveyed counties in the surrounding area. None have full time Civil Preparedness Coordinators. These duties have been assigned to existing county employees such as Eire Ma.rshalls, Veteran Service Officers, etc. At this time I don't feel we have anyone on our staff with sufficient time to fill this position and therefore see only four alternatives: A. Discontinue the position B. Attempt to recruit another non paid volunteer C. Assign the task to an existing county employee D. Pay the requested compensation I recommend we provide the requested compensation effective November 1 , 1977 on a monthly rate of $1 66.56. AGENDA ATTACHMENT V ANNUAL CONTRIBUTIONS CONTRACT The proposed Annual Contributions Contract reflects HUD's total allocation of Section 8 units in Orange County (310) and their commitment of $849,384.00 to support these units. As you will recall , this contract is signed by the Board of Orange. County Commissioners, acting as the Orange County Housing Authority, once each year. If additional units are allocated during the year an amended contract will be prepared. RESOLUTION AUTHORIZING EXECUTION OF AN ANNUAL. CONTRIBUTIONS CONTRACT Whereas, the ORANGE COUNTY HOUSING AUTHORITY (herein called the 11PHA11) proposes to enter into an Annual Contra- - butions Contract* (herein called the "Contract") with the United States of America,'Department of Housing and Urban Development (herein called the "Government"). NOW, THEREFORE, BE IT RESOLVED by the PHA as follows: Section 1. The Contract, numbered Contract No. A - 2903 - E , is hereby approved and accepted both as to form and substance and the Chairman is hereby authorized and directed to (Title of Officer) executed said Contract in triplicate on behalf the PHA, and the Clerk is hereby authorized and directed to (Title of Officer) impress and attest the official seal of the PHA on each such counterpart and to. forward said executed counterparts to the Government together with such other documents evidencing the appoval and authorizing the execution thereof as may by required.by the Government. Executive Director of the Section 2. TheChapel Hi 11 Housing Authority- is hereby authorized (Title of Officer) to file with the Government from time to time,` as monies are required requisitions together with the necessary supporting document, for payment under the Contract. Section 3. This Resolution shall take effect immediately. COUNTY OF ORANGE STATE OF NORTH -CAROLINA • 4 ' I, AGATHA JOHNSON, Clerk to the .Orange County Board of Commissioners do hereby CERTIFY that the foregoing Resolution was adopted by the Orange County, Board of Commissioners at their regular meeting of November 15,••. 1977, and is recorded in Minute Docket Book Number 10. i..317ITNESS my Hand and Seal of said Board of Commissioners this the 18th `ay of:,November, •1977. �i,•y ,.�� Aga-Aia Jbhnso j Clerk to the Orange County Board of Commissioners ,<- /O AGENDA ATTACKMENT VI NORTH CAROLINA STATE DEPARTMENT OF TRANSPORTATION VV DIVISION OF HIGHWAYS - SECONDARY ROAD ADDITION INVESTIGATION REPORT County Gran: Co. File Noe Date Township chapel Dive File No. ` Local Name Nor an Fill Raa.d � Subdivision Name • ....._.�, ,TAt. Mo iah Estates Length 0112 Width 401 D to o _ Type Condition Fair Is this a subdivision street subject to the construction requirements for such streets? Yes Recorded 05-01-72- Rook 20 Page i. Is this a su division -street subject to participation" n paving? Yes Number of homes having entrances into road 3 Other uses have g entrances into road None Does right-of-w y obtained meet present Derision of Highways requirementDedicated If not, why? Is petition (SR attached? Yes_ Is the County C mmissioners' pp1�`ravaT- 5R-2T attached? If not, why? Dees the road m et present minimum Division of Highways construction requirements; Yes E IFnot, state w aYll" nee a to upgrade road to present requirements under Remarks and Recommendat ons Is a map attach d indicating information for reference in locating road by the Plan- ning Departments Yes Cost to place ir: acceptable maintenance condition: Total cost $ Grade, drain, stabilize $ Drainage $ - , O�r - Remarks and Rec mmendations Insufficient number of hors. T'eco:wnd do not odd. n Reviewed and ap roved '- Secondary Roads Council Member Reviewed and approved J. W. Watkins 5. lip Jones DIVISION ENGINEER ---- DI5 RIC ENGINEER (Do not write in this space - For use of Secondary Roads Dept,) Use ILV Petition No. » (Do not write in this space - ! For use of Planning Dept, ) C