HomeMy WebLinkAboutAgenda - 11-05-2007-5aORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: November 5, 2007
Action Agenda
Item No. ~-°~
SUBJECT: CDBG Scattered Site Housing Rehabilitation Program
DEPARTMENT: Housing/Comm. Development PUBLIC HEARING: (YIN) Yes
ATTACHMENT(S):
Program Summary
Certificate of Gompletion
INFORMATION CONTACT:
Tara L. Fikes, 245-2490
PURPOSE: To conduct a public hearing to receive citizen comments prior to official close-out
of the County's FY 2004 Community Development (CDBG) Scattered Site Housing
Rehabilitation Program and authorize execution of the Certificate of Completion by the Chair of
the Board of County Commissioners.
BACKGROUND: In May 2004, Orange County was awarded a Community Development Block
Grant (CDBG) in the amount of $400,000 for a Scattered Site Housing Rehabilitation Program.
These funds were used to repair ten (10) substandard dwellings occupied by low-income
families in the Towns of Carrboro and Hillsborough and unincorporated Orange County.
All planned CDBG activities have been completed and all grant funds have been expended. A
summary of the program beneficiaries is attached to this abstract.
In order to complete the grant close-out process, the N.C. Department of Commerce requires
that a public hearing be held prior to the official closeout of the Scattered Site Housing
Rehabilitation Program to assess the performance of the County in administering the grant
program. In addition, the County is required to execute a Certificate of Completion form that is
included with this abstract.
All comments received during the hearing should be reviewed to determine the level of
consistency with program goals.
FINANCIAL IMPACT: None.
RECOMMENDATION(S): The Manager recommends that the Board receive comments as
information and authorize execution of the Certificate of Completion by the Chair of the Board of
County Commissioners.
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CERTIFICATE OF COMPLETION
1. Grantee: Orange County 2. Grant Number:
3. Project Name: Scattered Site Rehabilitation Program 4. Project Number:
0
04C1239
SS-1
5.'Final Statement of Costs -
To Be Com leted b Reci Tent •: • .-~•.
~ •
Program Activity Categories
(a) Paid Costs
(b) Unpaid Costs
(c) Total Costs
(Col. b + c)
(d) Approved
Total Costs
(e)
a. Acquisition
b. Disposition
c. Public facilities and improvements
(I) Senior and handicapped centers
(2) Parks, playgrounds and recreation facilities
(3) Neighborhood facilities
(4) Solid waste disposal facilities
(5) Fire protection Facilities and equipment
(6) Parking facilities
(7) Public utilities, other than water and sewer
(8) Water and sewer improvements
(9) Street improvements
(10) Flood and drainage improvements
(11) Pedestrian improvements
(12) Other public facilities
(13) Sewer improvements
(14) Water improvements
d. Clearance activities
e. Public services
f. Relocation assistance
g. Construction, rehab. and preservation activities
(1) Construction or rehab. of com. & Indust. bldgs.
(2) Rehabilitation of privately owned buildings 360000.00 360000.00
(3) Rehabilitation of publicly owned buildings
(4) Code enforcement
(5) Historic preservation
h. Development financing
(1) Working capital
(2) Machinery and equipment
i. Removal of azchitectural ban•iers
j. Other activities
k. Subtotal $ 360,000.00
1. Planning
m. Administration 40000.00 40000.00
n. Total $ 400,000.00 40000.00
o. Less: Program Income Applied to Program Costs
p. Equal: Grant Amount Applied to Program Costs $ 400,000.00 400000.00
6. Com utation' of Grant Balance
Description
(a) To Be
Completed 13y
Reci ient
Amount
(b) • e
• - - • ~
~ •
Approved Amount
(c)
(I) Grant Amount A lied To Pro ram Costs (From Line ) $ 400,000.00
(2) Estimated Amount For Unsettled Third - P Claims
(3) Subtotal $ 400,000.00
(4) Grant Amount Per Grant Agreement $ 400,000.00
(5) Unutilized Grant,To Be Canceled (Line 4 Minus Line 3)
(6) Grant Funds Received $ 339,690.00
(7) Balance of Grant Pa able (Line 3 Minus Line 6)* $ 60,310.00
* If Line 6 exceeds Line 3, enter the amount of the excess on Line 7 as a negative amount. This amount shall be repaid to DOC
by check, unless DOC has reviously a roved use of these funds.
7 Pro ram Income
a) Amount of existing program income:
b) Amount of anticipated program income:
c) If program income exists or is anticipated, describe the proposed application(s):
N/A
re there any unpaid costs or unsettled third party claims against the recipient's grant. Type "yes" or "no" No
yes, describe the circumstances and amounts involved.
^ Please note that all financial records, supporting documents and other records pertinent to the community development program
must be retained for a minimum of five (5) years from the date of this letter.
^This grant is closed pending the Division of Community Assistance receipt and approval of your final audit. Any findings noted in
that audit will be the responsibility of the
Town ^
City ^
County ^
10. Certification of Recipient ~
is hereby certified that all activities undertaken by the Recipient with funds provided under the grant agreement identified on page 1
reof, have, to the best of my knowledge, been carried out in accordance with the grant agreement; that proper provisions have been
ade by the Recipient for the payment of all unpaid costs and unsettled third party claims identified on page 1 hereof; that the State of
>rth Carolina is under no obligation to make any further payment to the Recipient under the grant agreement in excess of the amount
entified on Line 7 hereof; and that every other statement and amount set forth in this instrument is, to the best of my knowledge, true
id correct as of this date.
Typed Name and Title of Recipient's I Signature of Recipient's
Authorized Representative Authorized Representative
Moses Cazey, Jr.
(Nnmc)
~ ~ t
This Certification of Completion is hereby approved. Therefore, I authorize cancellation of the unutilized contract commitment and
related funds reservation and obligation of $ ,less $ previously authorized for cancellation (from
Section 6, line 6, page 1).
Date Typed Name and Title of DOC Signature of DOC's
Authorized Representative Authorized Representative
Gloria Nance-Sims
Director
0