Loading...
HomeMy WebLinkAboutAgenda - 08-28-1980 I 3 [E A G E N D A i ORANGE COUNTY BOARD OF COMMISSIONERS i AND I ORANGE COUNTY HUMAN SERVICES ADVISORY STEERING COMMITTEE I THURSDAY, AUGUST 28, 1980 i 7:80 P.M. LINCOLN CENTER, MERRITT MILL ROAD, CHAPEL HILL, NC i i 3 1 Al. Progress report, on plans for fall Human Services Conference. ,I ✓2, Approval of Consulting Agreement for Conference Consultants. 3. Report of' HSAC Evaluation: Progress to date, and problems that have been identified. 4. Review of mandate and purpose of HSAC: What is HSAC; what should it be? € € E 5. Questions for Discussion: i I A. Who identifies or initiates issues for study or action by HSAC? i B. What specific issues and problems should HSAC address? C. What kind of funding questions should HSAC address? E D. What should be the continuing relationship between HSAC and the County Commissioners? What mechanisms of communication need to be established? i i I I I _ 4�f`IfYti�+*,.,.. ....,.....µ...i..:......�,.r...e...,�.�.:.uu:ia,-.J.view:w.i+w1.::.:,.,r..�.....r.s�.,.,�..µ.....,......».-_�,.....w..w. .....�.....�...+....r......r..,.�r�......�...r,....,.�.,,,�...__._.,. _ CONSULTING AGREMENT BETWEEN BILL WOODWARD AND DAVE KIEL OF pSXCHOLOGY ASSOCIATES AND ORANGE COUNTY 1, The consultants agree to assist in planning, implementing„ and evaluating the 1980 Human Services Conference of the HSAC. 2. The consultants will: a. Meet with and be responsive to the wishes of the Conference Planning Committee of the HSAC in developing, the conference. b. Prepare and present conference design for the approval of the committee. C, Serve as leaders for conference work sessions. d. Recruit and train volunteer subgroup leaders as required by the conference design Olj QRA1YSG e. Design and distribute,evaluation instruments for the conference f. Prepare and submit a final conference report in coordination with the planning subcommittee no later than four weeks after the completion of the conference. 3. The County will: - a.. Pay to the consultants $1000 each for the above services, $500 upon the completion of the conference and $500 upon the submission of the final draft of the conference report. 3. b. Provide all necessary typing, duplicating, and other required logistical assistance to the consultants, i1 c, Type and distributes the conference report no later than B weeks after the completion of the conference. 1 4. The consultants shall be administratively responsible to the chairperson of the HSAC or her designee. , 5. The County shall designate a liaison person to help the consultants obtain secretarial and other support services to be provided by the j' county. e t i .ri HSAC Eval ua�i on 8/80 Summar +moo Pra ress, Problems and Predictions for the Fu utre as Seen bHSAC. Members I. Progress * Major benefits to HSAC members have been increased knowledge about human service system and better working relationships with colleagues. * Major personal accomplishments have been being involved, I agendas for HSAC and getting work done. * ll point scale: 1 sir�g a five p 3 � 5 effective very very I ineffective partially effective ineffective effective I HSAC members rated the following tasks: E - transportation coordination 3.2 - recreation/nutrition project 4.5 - women's programs recommendation 2.75 - information/referral project HSAC i membe rs rated the following mandated functions: - mean -- lice to County Commissioners 2.22 - advice to other boards - promote cost effective approaches 2.O - promote greater coordination 4under 2.09 - promote greater coordination— 3.0. agencies - maiximize resources S.2.45 5 in crease communication * 1 Members list HSAC's main accomplishments as: I - developing HSAC itself - recreation/nutrition project women's groups report * HSAC is most successful when: - tasks are simple and don't involve conflict - when County Commissioners request advice .. when agencies take charge and are committed On a scale from one (not at all) to seven (completely) * HSAC members rate the appropriateness. of HSAC membership as 5.27 I HSAC Evaluation 8/80 II. Problems * Major difficulties faced by HSAC members: - meeting time demands for HSAC and job w resistance from others - turf lack of a clearly defined purpose * In reporting the degree to which these difficulties limited the members effectiveness: - one person = minimal - five persons = somewhat five persons = quite a bit * In rating HSAC's effectiveness, members felt that HSAC had been ineffective in dealing with: - funding problems between Town , County and Unified Fund - giving advice to boards other than the County Commissioners - promoting coordination between funders - maximizing County resources - promoting cost-effective measures * HSAC has been least successful when dealing with: - coordination and planning issues * In evaluating HSAC's resources, members feel that: - County has not backed HSAC with staff in past (although it appears to be changing) - HSAC needs better linkages with County Commissioners * In recommending changes for HSAC's operating style, members suggest that: - HSAC start being more publically active - HSAC move from responding to initiating - HSAC deal with conflicts more directly and openly I i HSAC Evaluation 8/80 III. Future iSAC members list the following as the main challenges for the next two years defining clear goals and purpose - improving the linkage with County Commissioners - keeping the support of the members as HSAC deals with "tough" issues - involving other agencies and I the strengths that HSAC has in dealing with these challenges: prelsent membership's commitment and skills - authority from the County Commissioners - leadership * iHSAC's major weakness in dealing with these challenges: - members accepting responsibility over vested agency interests unty staff - relationship with County Commissioners and Co - statutory constraints I .Members state that the most essential tasks for HSAC are: - defining an agenda of realistic, specific, and achievable goals and completing them - c'larifying the relationship with the County Commissioners - deyeloping an identity with the community as a legitimate and effective body In judging how optimistic they are about HSAC being able to achieve its goals: ' - two members are somewhat pessimistic ` two members say „flip a Cain" ? - seven members are somewhat optimistic 3 Note: Th6se are preliminary findings based on eleven of twenty possible responses to the questia . erepresentuaebiasedasample of the HSAC's leaders. As such, they may HSAC as a whole. i i E - E I � • 149 E RESOLUTION ESTABLISHING THE ORANGE COUNTY HUMAN SRVCS AAVIS I C".OW41SSION i The Board of Commissioners for orange County, North Carol Iina, met in regular session at the Commissioner's Roam a E the County Courthouse in Hillsborough, North Carolina, the regular place of meeting at lfl� on Feb�y_ -- Present: Chairman, Richard E. Whitted, presiding, I Commi.'ssioners Norman Custaveson, Don Willhoit, Anne 'Barnes, and Norma l Walker Absen'it; _ None BE IT t-SOLVED by the Board of Commissioners for OI I County: i Section I . in order to plan for, evaluate, strengthen and I coordinate the activities and functions of the many and_ vari.e human' service efforts existing within Orange County, a need I exists to establish the ORANGE COUNTY HUMAN SERVICES ADVISORN COMMIjSSION. Sectioon 11 . The COMZjISSION shall function in an advisory capac i ity providing counsel to the agencies, commissions, and i entities within the County which provide funding for human f services. it is hoped that this advice and counsel Will assi and i3courage effective delivery of these services to the pee 7 of Orange County in the most resource-efficient manner. E i Section III . There is hereby created and established the ORANGE COUNTY HUMAN SERVICES ADVISORY COMMISSION. - 10 2. maximizing County resources; 2. encouraging human service delivery organizatic to adopt cost effective measures ; and t 3. increasing inter-agency coordination. - B. Study the human service needs and resources of Orange County and periodically report the results of the studies to the organizations providing members to the COMMISSION C. Facilitate communication among various components of the human services delivery and funding system. D. Be available for and prepared to undertake studies resulting from special requests by the Board of Commissioners. E. Establish committees and subcommittees to provide technical or other advisory assistance to the COMMISSION when deemed necessary by the COMMISSION to carry out its responsibilities. Appointments to any such committee shall be made by the COMISSION. Persons appointed need not be members of the COMMISSION. Section V. The membership of the COMMISSION shall consist Of representatives of the organizations and other entities listed in Section VZ. Each organization or entity shall, appoint its own representative to the CO..14M.ISSION. Members shall serve terms concurrent with their membership or position with the organi.-- zation or entity making the appointment, but in no event for more than two (2) years. Members may be reappointed for additional terms at the pleasure of the organization or entity making the appointment. Each member of the comkSSION shall have one vote. Members shall be excused from voti.na upon 3 a APPOINT TO OCHSA PARTICIPATING ORGANIZATIONS MAi1E BY ,AGEil"re hmn GOVERNMENTAL ENTITIES OrangellCounty Board of CommissiOners Town tit Chapel Hill Town Council Tawas of Ca�crbora Board of Aldermen Town Of Hillsborough Town Commissioners Orange, County Board of Education Board of Education , Chapel Hill-Carrboro Board of Education Board of Education i Inter�Church Council Board o€ Directors Chapel Hill--Carrbaro United Fund Board of Directors Chapel; Hill Housing Authority Director Board of Commissioner- Orange County Housing Authority (Until such time as a Director is selected. the Director) E.M.S Council. council Chapel Hill. Human Services Department Director Orange C©unty Agricultural Extension Director - Service Orange County Department Of Social. Director services Joint ,Orange Chatham Coru-nunity Director Action Orange-.person-Chatham Mental. Health. Director Orange County Health Department Director Orange County Council on Aging Director i Orange-Chatham Comprehensive Health Director Service Orange County CETA Director } N. C. Memorial Hospital Director 1 agencies at the time it ceases to exist. Section VII. Orange County will provide the COMMISSION with: A. Secretarial. support (including supplies) to type minutes of meetings, assist with mailing, copying and correspondence. Mailing privileges will be provided through the County's postage meter; B. Stain: time to facilitate communication, schedulin of persons to be in attendance and collection of requested information; C. Members will not be paid for their services. However, with the prior approval of the orange County Finance officer they will be reimbursed for special travel expenses, meals and .seasonable incidental expenses incurred in performing their duties. D. As special needs occur, requests for funding and staffing may be made: to the Board of Commissi_bners of Orang� County. Section VIII . It is not contemplated that the COMMISSION Will own any real estate: or any tangible personal property of consequence. Orange County hereby reserves all rights to the work product of the CAM.^JISSION. Section IX. The Orange County Board of Commissioners hereby recognizes the importance of and need for the work to be performed by the ORANGE COUNTY HUMAN SERVICES ADVISORY COMMISSION and by this resolution solicits endorsement and support of the COAD1IsSIaN by each unit of local government with- in orange County in the form of a resolution adopted by each