HomeMy WebLinkAboutAgenda - 05-27-1980 1
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AGENDA
ORANGE COUNTY BOARD OF COMMISSIONERS
MAY 27, 1980
COMMISSIONERS ROOM, ORANGE COUNTY COURTHOUSE
HILLSBOROUGH, NORTH CAROLINA
7:30 P.M.
VY. Does an, Board member desire to modify this agenda?
✓ ' Does an member of the audience desire to comment about:
A. Items on this agenda?
B. Matters not on this agenda?
The Board will move to the office of the Register of Deeds and
observe a demonstration of the Land Title Records System.
A Resolution authorizing the County to apply for a grant of
$12,212 from the North Carolina State Land Records Management
Program
The Boa d will reassemble in the Commissioner's Room and
hear a eeport concerning Emergency Medical Services.
6. Mr. Ric and Miller, Transportation Planner, will review a
"(}tf transportation plan developed by a subcommittee of the Human
Service Advisory Commission.
✓7. A resol Lion from the Orange County Council on Aging, Inc.
requesting the County establish a Department of Aging to take
over op.rations of services and programs now provided by the
Orange County Council on Aging, Inc.
A. Will the Board name an engineer to design and supervise
construftion of street improvements and parks that are proposed
for development with Community Development grant funds?
�!. Will the Board accept a grant from the North Carolina Governor's
Highway Safety Program on behalf of the Northside Children 's
Learnin Center (OPC-MH)?
aO. Further Discussion of a budget amendment proposed by the Board
of Health.
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V/11. Announc meats:
the Boa d of Commissioners
will hold public meetings to discuss
the County's budget for fiscal year 1980--81 on the following dates:
June 2 -- 10: 0 a.m. , Commissioners Room, Hillsborough, to receive budget from staf
June 3 - 7:30 p.m. , Commissioners Room, Hillsborough, to review budget.
June 9 - 7:30 p.m. , Commissioners Room, Hillsborough, to meet with the
Orange County Board of Education to discuss the schools ' budget.
June 11 - 7:40 p.m. , Lincoln Center, Chapel Hill , to meet with the
Chapel Hili - Carrboro Board of Education to discuss the schools' budget.
June 17 - 7:30 p.m. , Superior Court Room, Hillsborough, to hold a
public hearing on the budget.
June 18 - 7:30 p.m. , Lincoln Center, Chapel Hill , public meeting to review budget.
June 20 - 6:CO p.m. , Commissioners Room, Hillsborough, public meeting to review
the budget.
June 23 -- 7:30 p.m. , Commissioners Room, Hillsborough, public meeting to
adopt the budget.
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RESOLUTION OF THE ORANGE COUNTY
BOARD OF COMMISSIONERS
MAY 27, 1980
BE IT RESOLVED, that on the 27th day of May, 1980, the Board of
County commissioners of Orange County voted to apply for matching funds
under the North Carolina State Land Records Management Program;
NOW, THEREFORE, BE IT FURTHER RESOLVED by the Board of Commissioners
of Orange County that:
1. The grant requested be in the amount of $12,212.00.
2. The Board continue its willingness to participate in
.l the State Land Records program.
3. The Board has the necessary funds in the General Fund
for the FY 80- 81 to match the grant funds requested..
4. The Board will assign said funds to this project.
5, Upon accepting grant funds made available, all applicable
laws will be complied with.
Adopted this the 27th day of May, 198
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Richard E. Whitted, Chairman
Orange County Board of Commissioners
(SEAL) ij
ATTEST:
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Cleric to the Board o ommiss ers
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PESOLUTION AND ADDENO{UM /W
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Adopted by the Board of Directors , Orange County Council on Aging , Inc,
April 10, 1980
14HEREAS, Orange County may establish programs and services to older
residents pursuant to Article 5 , Chapter 153A-76 of the North
Carolina General Statutes; and
WHEREAS, the County population is becoming older as a result of
lower birth rates , increased life span and older persons moving
into the County in retirement, and
WHEREAS, the special needs of the elderly require a comprehensive,
integrated approach to the delivery of services in the fields of
health, mental health, social service, recreation, employment and
other programs under Federal , State and local auspices, both tax
supported and voluntary, and
WHEREAS, County government involvement gives permanence and con-
tinuity to services for older persons and stimulates public aware-
ness of conditions and needs of its elderly population, and
WHEREAS, elected officials and other funding agencies need assis-
tance in making appropriate financial and policy decisions about
necessary services to older persons , now, therefore be it
RESOLVED, that the Board of Directors of Orange County Council on
Aging, Inc. , request the Orange County Board of Commissioners to:
1 . Establish a "Department on Aging" as an agency of
County government to take over the operation of services and pro-
grams now provided by Orange County Council on Aging, Inc. , and
2. Create a "Senior Citizens Board" to develop and
recommend policy and to serve in an advisory capacity to the County
Department on Aging and the Board of County Commissioners, and
BE IT FURTHER RESOLVED, that in the event the County Commissioners
act favorably on this request, in manner and form acceptable to
the Board of Directors of Orange County Council on Aging, Inc. ,
then said Board of Directors will take appropriate action to
dissolve Orange County Council on Aging, Inc. , and turn over its
assets to Orango COU?I „v .
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ADDENDUM
In order to express the thinking of the Council on Aging and to
implement the drafting of an ordinance and/or resolution to create
a "Senior Citizens Board" and a County "Department on Aging," the
Board of Directors of Orange County Council on Aging, Inc. , makes
the following recommendations :
I . SENIOR CITIZENS BOARD
A. Functions :
1 . to serve as a liaison between the older citizens of
the County and the County Commissioners and Depart-
ment on Aging;
2. to develop policy and make recommendations to the
County Commissioners on all. aspects of their respon-
sibilities to older persons and on issues related to
the aging process ;
3, to stimulate and promote needed services and programs
for older persons ;
4. to assist public and voluntary agencies in providing
services to older persons ;
5. to serve as a clearinghouse for reviewing service
proposals and funding of services that have an impact
on older persons ;
6. to consult with and assist the Director of the Department
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on Aging in the preparation of the Department budget;
7. to review the proposed budget of the Department before
submission to the County Manager and advocate the needs
of the Department to the County Commissioners;
3.
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ADDENDUM continued) -2-
B. to assist the Director of the Department in planning
and developing a unified and coordinated "County Aging
Plan" in terms of policies , services and facilities in
consultation with the Area Agency on Aging of the
Region J Council of Governments and the North Carolina
Division of Aging;
9. to have such other potters and duties as the Board of
County Commissioners may from time to time assign.
B. Composition, Appointment, Term of Office:
1 . The Senior Citizens Board should consist of nine (9)
citizens of the County, five (5) of whom (a majority)
should be persons sixty (60) years of age or over.
2. The Board should be appointed by the County Com-
missioners . It is recommended that the County Commission-
ers appoint one (1) person from among its own members; at
least two (2) persons who are residents of the Town
of Chapel Hill ; at least one (1 ) person who is resident
of the Town of Carrboro; at least one (1) person who is
resident of the Town of Hillsborough. The remaining
four (4) members to be appointed, at large, with consid-
eration given to representation from non-urban areas of
the County.
3. 'The term of service on the Board should be for three (3)
years with provision for one-third (1/3) of the terms to
expire on June 30 of each year, except for the person
also serving as a County Commissioner whose service should
be concurrent with the term of office as a County
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ADDENDUM (continued -3T
Commissioner. No other member of the Board should serve
more than two (2) consecutive terms , or six (6) years ,
without one ( 1 ) year break in service. Vacancies should
be filled for the unexpired term only, by appointment by
the County Commissioners,
4. The Board should be granted authority to adopt By-laws ,
for the conduct of its business including the selection
of appropriate officers and regularly scheduled meetings .
' 5. Board members should serve without compensation, except
for reimbursement of travel and subsistence for attendance
at meetings , conferences, workshops, etc. , in compliance
with general policies of the County for such reimburse-
ment.
II. DEPARTMENT ON AGING
A. Functions :
1 . to plan, coordinate and evaluate County programs
and policies with respect to needs of older persons ;
2. to cooperate with local , regional , State and f=ederal
agencies on program funding and development;
3. to manage County facilities that serve as senior
citizens centers ;
i 4. to provide direct services that are appropriate to
the needs of the older citizens of the County;
5. to negotiate contracts with public and voluntary
agencies for services to older persons ;
6. to serve generally as an advocate in promoting the
health and welfare of the older citizens of the County.
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ADDENDUM continued -4-
B. Personnel :
1 . The position of Director of the Department on Aging
should be created to serve as chief administrative
officer, of the Department, reporting directly to the -
County Manager. He should also serve as secretary to
the Senior Citizens Board,
2. The Director of the Department should be appointed
by the County Manager in compliance with the County
Personnel Policy, The Senior Citizens Board should
have review privileges of applications processed by
the County Personnel Officer, and should submit the
names of all applicants acceptable to the Board to
the Manager for the final selection.
3. Additional staff necessary for the supervision, op-
eration and maintenance of the Department programs and
services should be appointed by and responsible to the
Director of the Department in accord with County per-
sonnel policy and practice and the budget of the Depart-
ment as approved by the County Commissioners.
C. The Council on Aging believes that the following ideas should
be considered in defining the duties and responsibilities of
the Director.
1 , to serve as executive officer of the Board
and act as its secretary;
2. to administer programs and services established for the
Department;
3. to appoint and supervise departmental personnel ;
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ADDENDUM.. continued -5'
4. to administer funds provided by the County Commissioners
and other funding sources in accordance with approved
policies;
,, to act as agent for the State Division of Aging and Area
Agency on Aging in relation to work required by these
agencies in the County;
b. to disseminate information to the public and promote
the general welfare of older County residents;
7. to represent the Department at local , state and national
conferences and professional meetings ;
B. to develop a County Aging Service Plan in consultation
with the Board and in cooperation with public and
private organizations;
9. to review and recommend use of Older Americans Act funds
available to Orange County;
lO, to develop appropriate subcontracts with public and
private agencies for the provision of specific services
to older persons ;
11 . to secure financial support for the Department through
grant applications and annual budget preparation in con-
sultation with the Board;
12. to prepare all reports required by the County and other
funding sources and insure that all activities of the
Department are carried on in accordance with established
County policies and regulations.
Copy of a Resolution Passed by the County of ORANGE , of P,orth
Carol ina
The following resolution was offered by Commissioner t.•lillhoit and a motion
was made by Commissioner Willhoit that it be adopted, this motion was seconded
by Commissioner Barnes and upon being put to a vote, was unanimously
carried;
Whereas, the County of ORANGE hereinafter referred to as the
County, recognizes that physically handicapped children who receive special
educational and care services from the County are entitled to full safety and
health benefits available to the County, and whereas the North Carolina
Governor's Highway Safety Program hereinafter referred to as GHSP, proposes to
implement a pilot program to assist Counties in protecting handicapped children
against death and serious injury in automobile accidents by making available
crash-tested automobile child restraint devices (CRD's) to the Morthside
Children' s Learning Center for transporting physically handicapped children in
their vehicles and to educate the teachers and drivers as to the proper use of
the CRD; PROVIDED, the County of ORANGE agrees to require that Morthside
Children's Learning Center employees will secure those physically handicapped
children who require special support in the CRD's provided When transporting
them in their vehicles, to use the CRD's provided to the County for a period of
not less than two years, to provide manpower necessary to move the CRD's from
vehicle to vehicle as needed and to provide training in the proper installation
and use of the CRD's for new employees as they are hired, to act as a child
transportation safety information distribution source within the County using
information and materials provided by GHSP, to provide a report to GHSP every
three months which will include an estimate of the frequency of use of the CRD's
by the employees, to provide a yearly report vhlich will include an inventory of
the CRO's in use and which will include a report on the condition of the CRD's
based an an inspection of each CRD, to frequently inspect the CRD's to insure
that they are kept in good and clean condition and to replace any parts in poor
condition, to notify GHSP in the event that any CPO in use is involved in an
accident so that it can he inspected and/or replaced by GHSP, and
Whereas, the GHSP Handicapped Children Transportation Safety Program
hereinabove described is considered mast necessary to the preservation of the
safety and welfare of the children receiving special educational and care
services from the County.
NOW THEREFORE, BE IT RESOLVED THAT THE GHSP Handicapped Children
Transportation Safety Program set out hereinabove be and it is formally approved
by the Commissioners of the County of Orange . ....... and that the Manager of this
County be and is hereby empowered to sign and execute the required agreement
between this County and the GHSP to acquire the benefits of the Handicapped
Children Transportation Safety Program hereinabove set out for the County.
This resolution was passed and adopted the 27th day
of May 19 80 .
I, Many Lou BDUle (Clerk xn;F ) of the Board of Commissioners of
Orange County _, North Carolina, do hereby certify that the foregoing
is a true and correct copy of excerpts from the minutes of the Board of
Commissioners of this county;
WITNESS my hand and the official seal of the COUNTY of ORANGE
on this the 27th day of May , 19 80 q
(CLERK eN--htAMAGCF Y
COUNTY OF ORANGE
NORTH CAROLINA
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NORTH CAROLINA
ORANGE COUNTY
NORTH CAROLINA GOVERNOR'S
HIGHWAY SAFETY PROGRAM
L!ii,AL GOVERNMENT HANDICAPPED
CHILDREN TRANSPORTATION
AND SAFETY PROGRAM AGREEMENT
COUNTY OF ORANGE
THIS AGREEMENT, made and entered into this the day of
19,.,_, between the Governor' s Highway Safety Program of the Division of Motor
Vehicles of the North Carolina Department of Transportation, hereafter referred
to as GHSP, and the County of ORANGE , hereinafter referred to as the
County._
Vl I T N E 5 S E T H
Whereas, the County recognizes that physically handicapped children
receiving special educational and care services are entitled to full safety and
health benefits available to the County, and whereas GHSP proposes to implement a
pilot program to assist the Northside Children's Learning Center, an agency of
the Orange-Person-Chatham Mental Health Center, in protecting handicapped
children against death and serious injury in automobile accidents by providing a
mechanism through which crash-tested automobile child restraint devices (CRD's)
are available for use when Northside Children's Learning Center workers are
transporting their students in their vehicles, and a companion mechanism to edu-
cate teachers and vehicle drivers as to the proper use of the CRD provided and,
Whereas, GHSP proposes that this can be achieved through the following
steps:
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(1) To supply providers of special educational and care services
for handicapped children who need physical support as well as
crash protection with carefully selected crash-tested child
restraint devices (CRD's) for use with these children;
(2) To provide the employees who will be using the CRD's with the
training necessary to properly use the CRD's;
and,
Whereas, in accomplishing the above, GHSP agrees to:
(1) Provide the County with a supply of 11 carefully
selected crash-tested child restraint devices for use by
the Northside Children's Learning Center;
(2) To designate personnel who will provide those Northside
employees who will use the CRD's with the training necessary
to learn how to properly install the CRD's in their cars and
how to properly secure the children within the CRD's;
Whereas the County agrees to cooperate with GHSP to the following
extent:
(1) To require that Northside Children's Learning Center employees,
who transport handicapped children will always attempt to obtain
a CRD and will secure those children in the CRD's provided when
— transporting them in cars;
(2) To use the CRD's provided to the County for a period of
not less than two years from the date of this agreement;
(3) To establish a mechanism and to provide manpower necessary to
move the CRD's from vehicle to vehicle as needed;
(4) To provide training in the proper installation and use of the
CRD's for new employees as they are hired;
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(5) To act as an child transportation safety information distribu-
tion source within the County using information and materials
provided by GHSP.
{ (6) To provide a report to GHSP every three months which will include
an estimate of the frequency of use of the CRD's by the employees
and problems encountered by the employees in using the CRD's and
suggestions for improving the program;
(7) To provide a report at the end of the 12th. month and the 24th.
month from this Agreement which will include an inventory of
the CRD's in use and which will include a report on the condi-
tion of the CRD's based on an inspection of each CRD;
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(8) To frequently inspect the CRD's to insure that they are
kept in good and clean condition and to replace any parts
in poor condition;
(9) To notify GHSP in the event that any CRO in use is
involved in an accident so that it can be inspected and/or
replaced by GHSP.
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IT IS UNDERSTOOD AND AGREED that at the end of the two-year period from the
date of this agreement and upon successful operation of the program b.y the
Northside Children' s Learning Center, that all project related materials and
funds shall become the property of the County and that the requirement for
quarterly and annual reporting shall cease.
BE IT FURTHER, UNDERSTOOD AND AGREED that the County will not file suit
against the North Carolina Governor' s Highway Safety Program or the State of
North Carolina nor allow anyone to sue on the County's behalf for any claims
arising from damage or injury caused by use of the seat.
BE IT FURTHER UNDERSTOOD AND AGREED that if the program is discontinued by
the County prior to the end of the two-year period from the date of this
agreement, that the CP,D's furnished by GHSP shall be returned to GHSP for use in
other programs.
ATTEST: of
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Clerk r7Mana,9 Signature
Chairman, Orange County Board of Commissioners
(Title)
ATTEST N.C. DEPARTMENT OF TRANSPORTATION
BY:
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AGENDA ITEM ; 10
144 8 Margaret Lane
vn t Hillsborough.N si n 2iS
7328181,Extension 215
h HEALTH [DEPARTMENT ENT Chapel Hill line 957.9251
Mebane Sine 227-2031
Durham tine 680.7331
Carr Mill Mall.suite 225
100 N Greensboro Street
Carrboro.N C 275113
942-4168
Berry Robinson.AAA P A
Direclor
TO: Neal Evans
FROM: Jerry Robinson, Secretary
IU-44�1
Orange County Board of Health
DATE: May 9, 1980
RE: 179~'80 Budget Changes
Attached is a series of budget changes which would accomplish the
following:
A. Clear up a $34 negative balance in Administrative Office
Supplies;
B. Clear up a projected FY end $400 negative balance in
Administrative Travel;
C. Clear up $1,870 in projected FY end negative balance in
Venereal Disease Personnel;
D. f&ave $9,500 into Professional Services to pay for clinician
fees and Edomen's Health Counseling;
E. Clear up a $248 negative balance in Advertising in Family
Planning (for a physician);
F. Move $5,300 into equipment to finish outfitting of Carr Mill.
Also attached is the need list for Carr Mill.
These actions were approved by the Board of Health on May 1, 1980.
The Board would appreciate your facilitating prompt and proper disposition of
the matter.
1 .
• t•ou�:rv�'�
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rljox RUB* 200 FAST}LING STREET
HILLSBOROUGH,NORTH CAROLINA Z7Z70
OFFICE OF THE SUPERINTENDENT (919)73Z-6126
TO; ORANGE COUNTY COMMISSIONERS
HUMAN SERVICES ADVISORY COMMISSION
FROM: DAN G. LUNSFORD
ASSISTANT SUPERINTENDENT FOR INSTRUCTION
DATE: MAY 23, 1980
RE: ORANGE COUNTY SCHOOLS SUMMER PROGRAM
Since I last reported to the Human Services Advisory Com-
mission (HSAC) on the program plan of the Orange County
Schools for the Summer of 1980, a number of things have
occurred. First of all, the school system will not operate
a migrant education program due to less than required en-
rollment. There will be a regular summer school program,
though enrollment is still not fixed.
The summer camp program will be operated at three sites:
Grady A. Brown Elementary School, Efland-Cheeks Elemen-
tary School and Cameron Park Elementary School. A nu-
tritional service will be provided, with the food being
prepared at Efland-Cheeks. We have plans to provide lunches
for JOCCA at Cedar Grove and JOCCA/Orange County Recreation .
Department at Efland-Cheeks.
The pro, ected 'enrollment can be found on attachment #1 and
per child cost is found on attachment #2. The cost of
scholarships per child can be computed on the per child cost.
A reduction in per child cost across the board can be com-
puted as follows:
Day Camp Total. Cost - $31,860.00
Reduction by 10% 3,186.00
Reduction by 25% 7,965.00
If there is a need for additional information, please let
me know.
crm
attachments
cc; Dr. R, Mike Simmons, Superintendent
Mr. William H. McCormick, Coordinator of Community Schools
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TO: Dan Lunsford, Assistant Superintendent
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FROM: Bill McCormic , Community Schools Coordinator
-DATE: May 23, 1980
REF: Projected Attendance for Summer Program
Summer Camp
Cameron Park 80
Efland-Cheeks 30
G.A. Brown 55
Handicapped Camp 12
Summer School
Elementary 26*
Secondary 95*
Total, 299
*These figures are estimates based on 1979 enrollments when higher fees were
charged and no buses were used.
u,
TO DAN LUNSFORD
ASSISTANT SUPERINTENDENT
FROM: BILL McCORMICK, COORDINATOR
COMMUNITY SCHOOL PROGRAM
DATE: MAX 21, 1980
SUBJECT- COST OF SUMMER PROGRAM ACTIVITIES PER CHILD
COST OF CAMP PER WEEK, PER CHILD
Staff Support - $16.00*
Swimming - 1,50
Games 6 Crafts - 1.50
i Insurance - ,50
Use of Bus - .50
Total - $20,00
*Staff support increased significantly due to loss
of adult CETA aides and a reduction in summer CETA
youth slots.
COST OF SUMMER SCHOOL
(A) Elementary
The $71.00 charge is based on the actual cost of
an A-7 teacher working 4 hours per day with 15
students,
(B) Secondary
The $88.00 charge is based on the actual cost of
an A-7 teacher working 5 hours per day with
15 students.
.ry
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