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HomeMy WebLinkAboutAgenda - 05-20-1980 C AGENDA ORANGE COUNTY BOARD OF COMMISSIONERS MAY 20, 1980 COMMISSIONERS ROOM, ORANGE COUNTY COURTHOUSE HILLSBOROUGH, NORTH CAROLINA 7:30 P.M. ./1. Doe any Board member desire to modify this agenda? Doe any member of the audience desire to comment about: A. Matters on this agenda? B. Matters not on this agenda? �. The Clerk submits minutes of a meeting held May 5, 1980 for Board consideration. Rep esentatives of SHAPE will present to the Board a check covering cer�ain costs incurred in connection with litigation concerning 1-40. Attorney Roger Bernholz, representing the County in litigation concerning I-40 will review a recent decision by the Court of Rpp�als. An executive session to discuss options open following the Court of ppeals' decision in Orange County 's 1 -40 litigation. An xecutive session to discuss litigation concerning the County library building. C/48. WilI the Board authorize introduction of local legislation limiting to $10,000 the ost of property that can be acquired under provision of G.S. 1 I43-131 (the informal purchasing procedure regulations) . Representati of the Oxford DevlelejIment Corporatio request a Board of Commissi S approve pf th application to North Carolina Flo g Corporation f financing 54 units Section 8 New Ho" g. V/1�0. Mr. IStuart Barbour, representing the Eno River Group, will review grievances this organization has against the State and Sol cit support from the Board of Commissioners. v- The Department of Transportation recommends addition of bex`ngton Circle to the State Highway System. to -z- V19. Residents of Cheeks and Perry Hills Communities will request : Green Boxes be placed in Perry Hills and Cheeks Crossing Communities, Speed bumps be placed along roads in perry Hills Subdivision. V,I3. Where will Orange County spend its allocation of CBA and JJDP monies for the coming fiscal year? V/44. The Manager submits change orders for work performed at the Hu an Services Center, I & 4,36 A. $-*8 addition for modifications to thermal windows. B. $4,000 addition for rock excavated from the shaft of elevator I. ✓15. The Manager recommends certain budget amendments for Board con ideration. Ann uncements: A. There being no petitions for rezoning on file or proposals to amend the County's land use ordinance that are ready for presentation, the quarterly hearing scheduled for May 26th to consider amendments to the land use maps and ordinance will be cancelled. B. May 26th being a legal holiday, the regularly scheduled meeting of the Board of Commissioners fixed for that day will be postponed until 7:30 p.m. on May 27th. tp f ADDENDUM to MAY 20, 1984 AGENDA 17. Copt issioner Willhoit will present a report on the Cable 7V Study Committee. V AGENDA ITEM # 14 The County has been billed for two change orders at the Human Services Center that have been discussed with the Board but we find no formal record of their approval in your minutes. A) Modification to the Thermal Windows. You will recall the thermal windows originally proposed for this project did not receive approval of the Historic District Commission. The windows as originally proposed had three panels of glass and no mullions, The Commission required windows of two panels (double hung) with mullions, This modification cost $6,630 and was reviewed with the Board, at least informally, last fall. B) Rock in Shaft of Elevator I. Our construction contract at the center carries a rock excavation clause. In August, rock was encountered in the shaft of elevator II, At that time, the Board approved a contract modification for $1,760. The shaft for elevation I was dug in the early winter. The contractor again encountered rock. The --architect has approved a $4,000 payment for this work. rA f 1) ELECTIONS The Elections Supervisor has requested that $1,000 be transferred from Temporary Personnel to Precinct Supplies and $500, be transferred from Personnel to Pre- cinct Travel. This is necessary to meet expenses incurred in the first primary. If there is a second primary, the remaining funds may be sufficient in the Temporary Personnel account to take care of precinct officials. y 2) ADMINISTRATION $550 is required to provide office furniture and equipment for the Program Analyst Position in the Manager's Office. The Manager had intended that this come from the total amount approved for this position, but the Finance Officer budgeted all of the funds in Personnel. It is recommended that the funds be transferred from Personnel to Equipment to correct this error. 3) PURCHASING and CENTRAL SERVICES The Department of Purchasing and Central Services requires an additional $1,285 to fund the Switchboard Operator that was transferred from CETA on February 15 per your approval. It is recommended that these funds be transferred from Finance funds accrued from a temporary vacancy. 4) TAX SUPERVISOR The Tax Supervisor's changes relate to Temporary Personnel in the listing division. Due to the unusual demands of the revaluation on the regular staff (in addition to the part-time help approved on the revaluation budget), and a special requirement during the listing period due to a retirement in that office, the Tax Supervisor has exceeded his budget for part-time help. The needed amount is $3,200, It is recommended that this amount be transferred from the Tax Mapping Personnel Account where a vacancy existed for several months. If this change is not approved, it will be necessary for the Tax Supervisor to temporarily reduce staff at a very critical time in the revaluation process. 5) DATA PROCESSING Data Processing has in a separate item on the agenda a request for approval of a bid for $5,400 for replacing printer-scribes. $1,800 is available in Finance for one. Two others will require additional funding of $3,600. The funds are recom- mended for transfer from DP - Maintenance and Repairs. These funds will accrue because of a change in the billing cycle for the Central Computer System. Instead of billing for a full year in March, 1980, the maintenance service changed the schedule to be consistent with the fiscal year. We will be billed for a full year in July. 6) SOCIAL SERVICES - ADMINISTRATION Additional funds are required in Social Services - Administration for Legal Ser- vices ($5,750) and Telephone ($5,800). Both of these increases bring their respective line items to a total that is approximate to the expenditures of the prior year. There is not a radical increase in the spending levels. They are just items that should have been caught in the budgeting process and increased accordingly. Of the total requirement of $11,550, $7,722 is available in State :ry 459 6) SOCIAL SERVICES - ADMINISTRATION continued . . . Aid to Administration and $3,828 is needed in local funds. It is recommended that $2,500 come from reducing Chore Services by $20,000 where it is clear that the new funds provided by the State several months back cannot be expended by June 30, 1980 and $1,328 be transferred from Office Supplies. 7) SOCIAL SERVICES - DAY CARE An additional amount is required for Day Care totaling $45,500. This is primarily the allocation of State Funds that we have been anticipating but did not budget at the start of the year. $44,660 is available as revenue and $840 is required from County funds. 8) SOCIAL SERVICES - AFDC An estimated $48,000 more will be required for AFDC. The State and Federal shares will provide $40,272 and the County $7,728. It is recommended that the County share be provided from Medicaid funds estimated to be unexpended at year end. For all practical purposes, you have no choice but to authorize the AFDC funds from some source. 9) SUPPORT ENFORCEMENT The Support Enforcement Office has requested that transfers be made to her Travel Account ($385) and Office Supplies ($280), the first to pay for her attendance at the Annual Training Seminar of the Eastern Regional Conference on Regional Enforce- ment Support and the latter for the purchase of new forms to improve the efficiency of her operations. Funds will be available from unused attorney's fees. 10) RECREATION $4,000 has been donated to Recreation and $2,500 more is anticipated for Fire Works on the 4th of July. Your budgeting of these funds is required for the expenditure. Similarly $300 was received from the Communication Workers of America for the Special Olympics. f 12) SHELTER HOMES Juvenile Justice Development Planning (JJDP) Funds approved by the County were not budgeted. $4,500 is available to Janus House through your action and a balancing 100% revenue item would take care of this line. i »q h 13) COIIMIS51ON FOR 1,19MEN $1,000 is required to fund part-time clerk position in the Commission for Women. This position was approved with CETA Title VI reduction. It is recommended that these funds be transferred from Contingencies. 14) SCHOOL CAPITAL PROJECTS A transfer of $81,750 was approved in the Debt Service Fund of the 1980.81 budget from School Capital Projects. These funds which accrued from interest on investments were however not budgeted in the School Capital Projects Fund and it is recommended that this omission be corrected. 15) COUNTY BUILDINGS .CAPITAL PROJECTS Several change orders have been approved (or are pending approval) for comple- tion of the Orange County Human Service Center. These include $4,000 submitted in this agenda (Trout & Riggs n4), $6,630 for windows to meet historical require- ments, $11,975 for sandblasting (approved 1/15/80), $2,205 for telephone change (approved 4/8/80), and $16,163 for construction of parking areas. Also $1,613 would be added for professional services for a grand total of $40,973. It is recommended that $7,699 be appropriated from unbudgeted federal grant funds (Older Americans Act), ,$8,745 from capital contingency, and $24,529 from interest on investments of idle cash in the building fund. 16) CENTRAL SERVICES The Contract Service line in the Central Service budget requires an additional $12,223 to meet the current budget, including the $25,000 contract for next fiscal year's audit as well as the $2,150 approved for the supplemental audit bill. $8,000 can be obtained from budgeting additional funds from the munici- palities for Consolidated Tax Collections. The additional audit fees were esti- mated at $4,000 and both the first year and the current year were changed to the current budget since an agreement had not been signed by July 1, 1979. Of the remainder $4,223, $2,150 comes from contingency as approved on 1/15/80 and $2,073 can be obtained by budgeting additional CETA in-direct cost funds. 17) COMMISSIONERS Due to the unusual circumstances of two national NACO conventions in the same budget year, $2,000 additional will be required for Commissioners travel. It is recommended that $600 come from Supplies, $100 from Repairs and $1,300 from Intergovernmental Participation. In each of these areas, it appears that amounts will accrue by June 30, 1980. /7 7'e a-0--c 7 MEMORANDUM To: Orange County Board of Commissioners From: Commissioner Don Willhoit Subject: Cable N Citizens Advisory Committee Date: May 20, 1980 The Cable TV Citizens Advisory Committee recommends that the County Attorney be authorized to prepare a draft R F P, giving consideration to the following: 1. Encouragement should be given for proposals to be imaginative and innovative in serving as much of the County as practicable,. 2. Areas of County to be served - proposals to include map showing areas to be served, time table, and subsequent extension decision process. 3, Array of services to be offered and price to customers. 4. Ability to serve entire school districts and originate programs from at least some of the schools. 5. Ability for providing local programming. The Committee plans to review the draft and make final recommendations to the Board of Commissioners with the anticipation that the R F P can be issued before the Board's July recess. The Committee further recommends that the Commissioners advertise, at this time, that an R F P will be issued. i t I i -i AGENDA MEMORANDUM To: Orange County Board of Commissioners From: Mary Lou Bouley, Clerk Date: May 15, 1980 Subject: May 20th Meeting Enclosed are bid results and recommendations concerning the purchase �of computer printers. Neal Evans requested T send you this information for your consideration as a possible addition to the MAy 20th agenda. 1 am also enclosing a resolution and policy statement adopted by the Board of Commissioners concerning the Eno River Valley. i Enclosures ep 7 r2f /d BID RESULTS COMPUTER PRINTERS VENDOR: r Distributed Data Systems, Inc. EQUIPMENT NUMBER PER UNIT COST AMOUNT Printers 3 $4,800 $14,400 Shipping cost (estimated) 3 75 225 installation cost 3 125 375 Total Cost $15,000 Less Trade-in: Microdata scribes 3 $3,200 ($9,600) Net Cost to grange County $ 5,400 Request for bids were sent to twelve other vendors who failed to respond. BID RECOMMENDATION it is recommended that Orange County purchase from Distributed Data Systems, Inc. 100 E. Six ForRs Road, Raleigh, N.C.; three General Electric Terminet 200 printers at a cost of $5,400 on the basis of being the only bid received and being com- patible with the Presently existing computer system. e 5; .j NORTH CAROLINA RESOLUTION ORANGE COUNTY WHEREAS_ I. The Town of Hillsborough, originally called Orange, is one of the most historic towns in the State of North Carolina, containing an Historic District and more than a dozen structures named to the National Register of Historic Buildings by the National Park Service, U.S. Depart- ment of the Interior; further, at least 116 late 18th and early 19th century structures still stand in and about Hillsborough. IS. The Town of Hillsborough was laid out and originally deeded to the ",Magistrates of the County of Orange" by William Churton in the early 1750s, and in 1759 was "con- stituted, erected and established a town and town common" by the Assembly of the Province of North Carolina in Chapter XIII of the Laws of North Carolina. ITT. The Assembly of the Province of North Carolina, in 1159, by enactment of Chapter XIII constituted directors and trustees of the Town and vested in them title to the town property, excepting therefrom any such property previously conveyed by William Churton. IV. Within the town and a part of the original "scheme" of the town is the "Church Lott," intended to be used for a church, a cemetary and a school. This lot was later and to this day known, as Lot 98 of the original town. V. The Confederate Memorial Library Building is F«. ''t located on a portion of Lot 98 and is claimed by both Orange County and the Town of Hillsborough. The library building is a fine structure built of stone quarried in Orange County. Lot 98 is one of the most historic tracts of land in Orange County. "Tradition" says that it was used as "the common burial ground" for early settlers even before the town was laid out and later was the site of the first church of Hillsborough, the building of which-, housed several sessions of the North Carolina General Assembly, the Constitutional. Convention of 1788, one of the earlier schools located in the State of North Carolina and many other important and historic events. VI. Orange County claims title to the Confederate Memorial Library Building in part by virtue of the deed from William Churton conveying the town to the Magistrates of Orange County, in part by virtue of a 1757 deed from William Churton to the wardens of the original church of Ffillsborough, later known as St. Matthews, and in part by virtue of .Acts of the Pre-revolutionary Assembly of the Province of North Carolina and the General Assembly of the State of North Carolina. VII. The Town of Hillsborough claims title to the Confederate Memorial Library Building by virtue of the earlier mentioned Chapter XIII of the Laws of Worth Carolina and other Acts of the Pre-revolutionary Assembly and the General. Assembly of North Carolina. VIII. Based on all of the above, it is the opinion of the Board of Commissioners of- Orange County that this building and the land it is situated on should, in perpetuity, be used 47J for public purposes and particularly the public purpose of preserving the historic character of Lot 98, the Town of Hillsborough and its immediately adjacent area. IX. It is further the opinion of the Board of Commiss- ioners of Orange County that the Historic Hillsborough Commission, recreated in 1973 by the General Assembly of North Carolina, and a member of the National Trust for Historic Preservation, by virtue of the long and arduous time, energy, and money devoted by its members to the research of Historic Hillsborough and the preservation of this research and by virtue of the tenants of the Commission itself, is the proper custodian of the Confederate Memorial Library Building and the land upon which it is situate and that the said Commission should hold title thereto in trust forever, to be used for the benefit of all the people so that the historic character of the Town of Hillsborough and its environs shall always be preserved. IT IS THEREFORE RESOLVES that the County of Orange shall, by proper deed, convey the Confederate Memorial Library property to the Historic Hillsborough Commission in trust for- ever for the public purposes of the Commission. IT IS FURTHER RESOLVER that the Town of Hillsborough, claiming some right, title and interest in the said property is hereby respectfully requested and urgeq to join in the deed from Orange County to the Historic Hillsborough Commission or to convey by separate deed all its right, title and interest in the said property to the Historic Hillsborough Commission under the same terms and conditions as set forth herein in order that the title to the said property should be forever quieted and vested in the Historic Hillsborough Commission. This the 20i-h day ofa 1980. Upon motion duly made and seconded the foregoing resolution was passed by the following vote: Ayes: Commissioners Barnes G a Noes: None Absent: Commissioner Walker. I, Mary Lou Bouley, Clerk to the Board of Orange County Commissioners, DO HEREBY CERTIFY that the foregoing is a true copy of so much of the recorded proceedings of a meeting of the orange County Board of Commissioners held on May 20_, 1980, as it relates to the resolution hereinabove set forth. WITNESS my hand and the official seal of the said Board this the 20th day of May, 1980. Mary Lou Bbuley, Clerk to the Orange County Board of Commissioners r'